Our Top Picks

Datasite Logo
Datasite
  • Deployment: Web-based
  • Customer service: Email, phone, live support
  • Access controls/permissions

Datasite lets users quickly set up a virtual data room to securely share sensitive data and close more deals faster. It has built-in AI and automated redaction to cut redaction time in half. Uploading data into Datasite can be accomplished by dragging and dropping files, including zip files up to 50 GB, or emailing files through Gmail, Microsoft Outlook, or any other IT-approved email system. Manage permissions by cascading user and document permissions in real time or through bulk scheduling at the document, folder, or project level. Customer support is available 24/7/365 over phone, email, or chat in 18 languages.

Pros & Cons

Pros

  • Audit trail
  • iOS and Android mobile apps
  • 24/7 support in 18 languages

Cons

  • No free trial
  • Pricing isn’t listed online

Summary

Datasite Logo
Datasite
  • Starting Price
    • custom quote
  • Free Trial/Demo
    offering demo
  • Deployment
    Web-Based
  • Support Options
    Email, Phone, Live Support
  • Collaboration Tools
    yes
Features
  • Deployment: Web-based
  • Customer service: Email, phone, live support
  • Access controls/permissions
Digify
Digify
  • Deployment: Mac, Windows, web-based, iPhone/iPad, Android
  • Customer service: Email, phone
  • Access controls/permissions

Digify is a document security service that lets users create virtual data rooms for sharing documents online that are optimized for investor updates, due diligence, and fundraising. Users can upload multiple files from a computer, Google Drive, or Dropbox. They can track their documents to see who's viewed them and determine whether documents are being forwarded or reshared, with access revoking options to prevent this from happening. Its access and digital rights management lets users manage role permissions and restrict downloading, copying, and printing. Advanced watermarking enhances document protection and discourages screenshots and photos.

Pros & Cons

Pros

  • Access files on any browser
  • Includes collaboration tools
  • Audit trail

Cons

  • Short trial period
  • Customer support not available 24/7

Summary

  • Starting Price
    • $99/month for Pro
    • $250/month for Team
    • $1000/month for Business
  • Free Trial/Demo
    7 day free trial
  • Deployment
    Mac, Windows, Web-Based, iPhone / iPad, Android
  • Support Options
    Email, Phone
  • Collaboration Tools
    yes
Features
  • Deployment: Mac, Windows, web-based, iPhone/iPad, Android
  • Customer service: Email, phone
  • Access controls/permissions
Firmex-Review Logo
Firmex Review
  • Deployment: Web-based, iPhone/iPad
  • Customer service: Phone, live support
  • Access controls/permissions

Firmex provides virtual data rooms that support complex processes, including compliance, diligence, and litigation. Users can upload documents through email or save time with drag-and-drop bulk uploads. Auto-indexing keeps everything organized, and built-in redaction improves workflows. Users have full control over virtual data, including applying watermarks, locking documents, remotely expiring access, or restricting viewing, saving, and printing. Firmex provides a VDR app for iOS devices to view documents on the go, reporting tools that track document access, per-use transactions, or unlimited-use subscriptions, and 24/7/365 customer support from in-house virtual data room experts.

Pros & Cons

Pros

  • Provides 24/7/365
  • Includes collaboration tools
  • Audit trail

Cons

  • Doesn’t offer free trial
  • Pricing isn’t listed online
  • No Android app

Summary

Firmex-Review Logo
Firmex Review
  • Starting Price
    • custom quote
  • Free Trial/Demo
    offering demo
  • Deployment
    Web-Based, iPhone / iPad
  • Support Options
    Phone, Live Support
  • Collaboration Tools
    yes
Features
  • Deployment: Web-based, iPhone/iPad
  • Customer service: Phone, live support
  • Access controls/permissions
IDeals Logo
iDeals
  • Deployment: Mac, Windows, web-based, iPhone/iPad, Android
  • Customer service: Email, phone, live support
  • Access controls/permissions

iDeals provides virtual data rooms that require only 15 minutes to deploy and can be accessed from any computer, browser, or mobile device without any plug-ins required. Uploads are accomplished through drag-and-drop with over 25 file formats supported and automatic page numbering. iDeals includes intuitive document rights management to easily configure which files each user can view, download, or print. Documents are also protected with personally identifiable watermarks and two-step verification that requires an SMS code to log in. Its graphic and color-coded reports visually represent activity and accelerate analysis and decision-making. iDeals integrates with Windows Explorer.

Pros & Cons

Pros

  • Accessible in 14 languages
  • 24/7/365 multilingual customer support
  • Audit trail

Cons

  • Pricing not included online

Summary

  • Starting Price
    • custom quote
  • Free Trial/Demo
    30 day free trial
  • Deployment
    Mac, Windows, Web-Based, iPhone / iPad, Android
  • Support Options
    Email, Phone, Live Support
  • Collaboration Tools
    yes
Features
  • Deployment: Mac, Windows, web-based, iPhone/iPad, Android
  • Customer service: Email, phone, live support
  • Access controls/permissions
Securedocs Logo
SecureDocs Review
  • Deployment: Web-based
  • Customer service: Email, phone, live support
  • Access controls/permissions

SecureDocs’ virtual data rooms can be set up in only 10 minutes and are built with a user-friendly interface that makes it easy to store, share, and manage sensitive documents. Data is kept secure with permission-based user roles, two-factor authentication, watermarking, customizable nondisclosure agreements (NDAs), and encryption. Its audit trail reporting, Q&A, and activity alerts provide valuable insights into virtual data room activity. SecureDocs plans include unlimited user, document, and storage capabilities for flexibility as companies grow. It also ensures 99.9% uptime, so users can count on their virtual data rooms being available whenever they need them.

Pros & Cons

Pros

  • Audit trail reporting
  • 24/7 custom support

Cons

  • No collaboration tools
  • No mobile app

Summary

Securedocs Logo
SecureDocs Review
  • Starting Price
    • $400/month for 3 month plan
    • $250/month for 12 month plan
  • Free Trial/Demo
    14 day free trial
  • Deployment
    Web-Based
  • Support Options
    Email, Phone, Live Support
  • Collaboration Tools
    no
Features
  • Deployment: Web-based
  • Customer service: Email, phone, live support
  • Access controls/permissions

How We Chose the Best Virtual Data Room Providers

Virtual data rooms are secure online repositories for storing and distributing documents typically used during financial transactions. They’re also used as ongoing document repositories, so businesses can organize critical business documents and control access. There are numerous virtual data room providers available with the latest features and services. We evaluated providers based on important features, integrations, and reporting tools.

Features

We recommend virtual data rooms with important features like access controls, data storage management, and collaboration tools. Access controls include customizable permission settings that control who can download, edit, share, and/or print documents. Data storage management leverages a range of applications to efficiently archive, access, and manage the stored data. Collaboration tools include messaging features that enhance collaborative workflows.

Integrations

The best virtual data rooms include pre-built integrations for tools frequently used with these platforms. Slack integrations are commonly included to streamline communication between users to facilitate team-oriented collaboration through messaging and file sharing.

Reports

Detailed reports help the user assess and improve their virtual data room practices. We recommend virtual data room providers that offer a range of reports, including reports sent to administrators that detail every activity that takes place inside the data room.