The Best Travel Management Software of 2021

Our travel management software reviews are the result of over 40 hours of research on 70+ travel management software companies from across the web. These reviews and our travel management software guide help small businesses and startups find the best travel management software for their business.

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The Best Travel Management Software Companies of 2021

Best Travel Management Software Badge

How We Chose the Best Travel Management Software

Whether it’s for business or for personal reasons, more and more people around the world are taking trains, planes, buses and cruise ships to reach destinations in their own country or abroad. Perhaps your company is looking for ways to save money on business travel. If you work in the travel service industry, you want to find ways to centralize your offerings for potential customers.

Travel management software helps companies find new ways to save both time and money on business travel. Service providers can use the software to find their customers faster, more efficient and often cheaper ways to travel to domestic and foreign destinations.

To help businesses take advantage of these benefits, we took the time to analyze numerous travel management software offerings, and we chose the 15 best based on criteria that we felt were most important for corporations and travel service companies.

Travel Management Features

All businesses need to quickly and economically inform employees about their company’s travel policies, how to book flights and how to keep track of receipts when they’re on the road. We recommend software that includes plenty of useful features for travel management, such as online travel booking, simplified expense tracking and built-in policy management.

Integrations

Good travel management systems enable a company’s internal accounting team to integrate the travel software. The program should have prebuilt integrations for ERP systems, accounting ledgers and other tools that are often used with travel management software. This is also important for travel service companies that need to relay information to suppliers or clients to ensure seamless operations.

Reports

Providing useful data is one of the most important functions of any travel management software. Detailed reports help corporate accounting departments process expenses and evaluate travel policies while showing travel service providers how they can improve operations.

The 15 Best Travel Management Software Programs of 2021

Egencia

Egencia
Formed in 2002, Egencia works with Expedia Group to provide trips for business travelers. They have 66 locations across all continents except Antarctica. They work with large and small companies. For SMEs, their digital platform is available on short notice, and the company provides travel support to employees anywhere in the world.

The company offers travel management support to help SMEs find cost savings, manage their travel budgets and handle data reporting via real-time interactive dashboards that provide information about all aspects of employee travel. Egencia travel consultants only work on corporate travel, so they’re available for their business customers around the clock every day of the year.

Egencia offers companies extensive training opportunities to show their employees how to use the software in their business. It sponsors the annual Top 100 Preferred Corporate Hotel awards, which honor top-rated hotels around the world that provide excellent service to business travelers based on feedback from real customers.

PriceFree Trial/DemoFeatures
Starting at $10Offers demo>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 live reps
>Expense tracking: Yes
>More features at: Egencia

Pros & Cons of Egencia Travel Management Software

Egencia provides training, webinars, continuing education and in-person seminars to help companies learn how to use their software. Itineraries are simple to build and transfer to personal calendars. The software is easy for employees to understand. However, it can load slowly at times. Problems can arise when flights are canceled and not rebooked in a timely fashion.

ProsCons
>Ample training opportunities
>Features to build and share itineraries
>Easy to use
>Can be slow loading
>Challenges rebooking canceled flights

What Customers Are Saying

This customer likes how Egencia makes it easy to locate his travel points: “I’m a business traveler and points are my free vacations. With Egencia, they make it super easy to find my points. For my flights, they auto populate because my United Airlines and Delta numbers are in my profile.”

Lola.com

lola.com
Lola.com uses a mix of artificial intelligence and experienced travel advisers to help business clients improve travel for their employees. Created by the founders of the popular travel site Kayak in 2015, Lola has a user-friendly interface that allows travelers to input their favorite airlines and hotels while still following corporate policies.

It offers three pricing packages: a lightweight Starter platform that works out to $125 per month or $1,500 a year; an Essential platform for $4,800 per year or $400 a month, which allows you to program different company policies for different individuals if necessary; and an Advanced platform for $950 a month or $11,000 per year that is designed for businesses that have more than one location around the world. All fees must be paid by the year.

In 2019, the software review site G2 Crowd named Lola.com the top travel management software in six different categories.

PriceFree Trial/DemoFeatures
Starting at $1,500 per yearOffers demo>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 live rep or online
>Expense tracking: Yes
>More features at: Lola.com

Pros & Cons of Lola.com Travel Management Software

Lola.com has been praised for its exceptional customer support. Its intuitive interface is easy to navigate for first-time users. Lola.com also offers the ability to bundle and organize a group of flights for different employees. It can sometimes be slow when searching for flights, and it doesn’t offer bookings with all major carriers.

ProsCons
>Exceptional customer support
>Intuitive interface
>Ability to bundle flights for several employees
>Can be slow searching for itineraries
>Doesn't work with all major airlines

What Customers Are Saying

This client enjoys their customer service, saying, “Everything about them is absolutely wonderful; every single person has been super kind and eager to help. Not having to call airlines to make changes is life-saving. The reporting and the maps of where everyone is at any given time is absolutely wonderful as it enables us to know if we have any employees in a specific area should a crisis occur.”

Rocketrip

Rocketrip
Rocketrip strives to offer companies a win-win situation. Its unique algorithm gamifies corporate travel. Using historical data as well as a company’s travel policies, Rocketrip has a Price to Beat algorithm that challenges a company’s employees to book a flight for less than the stated price. If they do, they’ll be awarded a share of the money saved when booking their trips.

Rocketrip software enables employees to act like an owner to save costs. It also functions as a benefit program for employees. The idea is to make business travel more fun. The system not only saves clients money. It also rewards employees for following the company’s travel policies.

In 2017, Pay Stream Advisors awarded Rocketrip its Innovative Travel and Expense Technology of the Year award to acknowledge Rocketrip’s innovative method of reducing corporate travel costs.

PriceFree Trial/DemoFeatures
Quote-based planOffers demo>Deployment: Web-based, cloud, SaaS
>Support: Online
>Expense tracking: Yes
>More features at: Rocketrip

Pros & Cons of Rocketrip Travel Management Software

Rocketrip’s approach to booking corporate travel is unique. It makes it easy for employees to book flights. However, it doesn’t offer a free trial, and it doesn’t have a mobile version.

ProsCons
>Unique gamification of corporate travel
>Easy to use
>No free trial
>Not designed for mobile devices

What Customers Are Saying

This client likes the way that Rocket Trip has made booking corporate travel fun. “Rocketrip is incredibly easy to use. I love that it gamifies business travel booking. Normally, my team’s impulse is to book the most elegant/over-the-top place that barely constrains the budget they have. Rocketrip has made saving fun and has really helped our T&E costs.”

Rydoo

Rydoo
Previously known as Xpenditure Small Business, this is primarily an expense tracking software, but it combines this important function with a travel booking service. When employees reserve flights and hotels, these costs are automatically added to expense reports.

The Starter platform, which costs about $7.80 per month per active user, includes features like approval flow, optical character recognition, mileage tracking and integration with third-party software like Intuit and Slack. The Enterprise platform, which is the most expensive plan, requires a quote from Rydoo. The Enterprise plan includes a dedicated account manager and assistance setting up the software.

Its low price means that SMEs with relatively few employees can afford a travel service with expense tracking. Rydoos’ web dashboard was completely revamped in 2019, yet it remains intuitive for first-time users. PCMag selected it in 2019 as an Editor’s Choice in expense tracking software.

PriceFree Trial/DemoFeatures
Starting at $7.80/month/userOffers demo>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 live reps, business hours, online
>Expense tracking: Yes
>More features at: Rydoo

Pros & Cons of Rydoo Travel Management Software

Rydoo gives clients an inexpensive way to track expenses and book travel. The web dashboard is intuitive and easy to use. Its multilingual functions make it ideal for any company expanding overseas.

ProsCons
>Inexpensive
>Easy-to-use web dashboard
>Multilingual functions for international businesses
>OCR function not as reliable as some competitors

What Customers Are Saying

This customer, who likes how easy it is to track expenses in Rydoo, said, “It is so simple to use, just scan a picture of the receipt and hit NEXT. I chuck the receipt and when I open the app, BOOM, it is there and I just have to fill out a few quick details and it does the rest.”

TravelBank

TravelBank
TravelBank separates the two key functions of business travel: booking and expense tracking. It also offers a premium expense and tracking plan that combines the two functions in one platform. A custom quote is required for TravelBank’s premium plan.

If a company only selects the travel option, they’ll have access to discounted rates on flights and hotels as well as 24/7 travel support for all employees. It allows clients to customize their travel policies. It also tracks rewards that are compiled when an employee uses a company credit card.

If the company only selects the expense option, each user can customize expense fields and Excel reporting. Benefits include unlimited expense reports and receipt scanning using OCR.

The Premium plan, as mentioned above, includes all travel and expense features as well as a dedicated account manager to help a company and its employees successfully use the software.

PriceFree Trial/DemoFeatures
Travel: $15/user/month
Expenses: $8/user/month
Premium: custom pricing
Offers demo>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 live reps, online and during business hours
>Expense tracking: Yes
>More features at: TravelBank

Pros & Cons of TravelBank Travel Management Software

TravelBank separates the travel and expense functions into two separate programs. That way, if a company only wants help with expenses or with bookings, they can select that option. Fees are based on a per-user basis, which makes this an inexpensive option for SMEs. You cannot resubmit known recurring expenses. This makes the expense reimbursement platform simple for employees but difficult for finance departments.

ProsCons
>Separation of two main travel functions enables a company to choose only the option they need
>Inexpensive option for SMEs
>Easy to use
>Cannot resubmit recurring expenses
>Employee reimbursement is simple for employees but difficult for finance departments

What Customers Are Saying

The ease of recording and categorizing expenses is what pleases this customer, who said, “The app includes all the features I need to document and submit expense reports for work. I travel frequently, often at a very fast on-the-go pace. This app allows me to easily record, categorize, and submit any business expenses I incur while traveling.”

TravelCarma

TravelCarma
TravelCarma offers a number of different software solutions for businesses, travel agencies and tour operators, including Hajj/Umrah solutions for religious pilgrims traveling to Mecca.

TravelCarma Emperia works to help travel agencies make better use of their bookings and reduce their administrative costs. TravelCarma Advantia allows tour companies to keep all important information in one cloud-based space. HUBS enables external travel companies to book hotels, flights and other services needed for religious pilgrims. TravelCarma TraviPaas is designed for large travel corporations that want to integrate all of their different travel functions and third-party agencies into one seamless operation.

The company’s support team has many years of experience in the travel industry, which they use to guide clients who use the varied travel products that they offer. TravelCarma has offices in the United States, the United Kingdom and India, and its products are used in 47 countries across the globe. In 2020, SoftwareSuggest, a software reviewing website, awarded TravelCarma a Supreme award and a User Recommended award.

PriceFree Trial/DemoFeatures
VariesOffers demo>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 live reps, during business hours and online
>Expense tracking: No
>More features at: TravelCarma

Pros & Cons of TravelCarma Travel Management Software

TravelCarma is a good choice for companies that already have a well-established presence in the travel industry. The software allows administrators to manage almost all booking functions from one platform. However, it doesn’t allow for expense tracking.

ProsCons
>Excellent choice for established companies
>Administrator can manage all booking functions from one platform
>Doesn't offer expense tracking

What Customers Are Saying

This client likes TravelCarma because of the value it provides to companies: “After checking out major hospitality technology solutions providers in the world, we chose TravelCarma as it was the best value for money system. One of the most important benefits that we received with TravelCarma is the large number of pre-integrated suppliers, so we were able to connect with great speed and start our business without any delay.”

Travelomatix

Travelomatix
Travelomatix is travel management software designed specifically for travel companies. It can quickly take travel agencies from a bricks-and-mortar operation to a digital presence on the internet. The system uses a cloud-based internet booking engine that costs companies considerably less than similar engines offered by competitors.

The company’s software focuses on travel reservations. It doesn’t allow expense tracking, but it offers numerous modules for activities like booking flights, rooms, hotels, buses and holiday packages to name a few. Each module has numerous features. Companies using its software can carry out B2C operations as well as B2B bookings.

Travelomatix’s Starter plan includes flights and hotels. The Pro plan adds holiday packages; the Premium plan also allows for transfers and sightseeing, and the Platinum plan creates a custom booking engine. All Travelomatix plans require a personalized quote.

PriceFree Trial/DemoFeatures
Quote-based planOffers demo>Deployment: Web-based, cloud, SaaS, Android
>Support: 24/7 live reps
>Expense tracking: No
>More features at: Travelomatix

Pros & Cons of Travelomatix Travel Management Software

Travelomatix allows companies to automate all their booking functions through one platform. It can get a travel agency online and in operation in a relatively short period of time. However, it doesn’t allow users to book cars or track expenses.

ProsCons
>Automates all booking functions in one platform
>Can quickly create web presence for travel agency
>No expense tracking
>Users cannot book a car

What Customers Are Saying

This customer likes how quickly Travelomatix can get a new travel agency up on the internet, saying, “What do I like? Complete automation. Any travel agent and startup travel company can have a branded booking engine in 20 days. You neither have to sign a separate contract for XMLs nor pay up the bank guarantee.”

TravelPerk

TravelPerk
TravelPerk is designed to improve the corporate booking experience. Company employees can organize their corporate travel and search for hotels, cars or flights in one location. Companies can input rules that follow corporate travel policies to limit the amount of spending an employee can do on a business trip. This allows the finance department to easily track expenses and develop corporate spending policies.

TravelPerk integrates with Expensify and Google calendar. This means that when an employee uses its travel management software to book a flight or a hotel, that information is instantly integrated with that employee’s Google calendar, so they can easily track their itinerary.

One of the only web management software solutions that offers a free version, TravelPerk offers per-trip pricing for its modules. TravelPerk also offers an add-on that calculates a company’s carbon footprint and suggests ways to offset it.

PriceFree Trial/DemoFeatures
Starting at $12Offers free version and demo>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 live reps, online and during business hours
>Expense tracking: Yes
>More features at: TravelPerk

Pros & Cons of TravelPerk Travel Management Software

TravelPerk offers a free version that includes travel data reporting, 24/7 support and a large travel inventory. TravelPerks also offers an add-on that calculates a company’s carbon footprint and offers ways to offset it. The mobile version doesn’t allow users to load boarding passes for airline flights.

ProsCons
>Offers a free version
>Add-on calculates carbon footprint
>Mobile app will not upload airline boarding passes

What Customers Are Saying

This traveler likes how TravelPerk puts all the information you need in one location: “The speed in which you can book things once you have set up your account fully. The process of booking through various different airlines websites is painful at the best of times so TravelPerk makes things way easier. Having all your information in one location is all super easy.”

Traveltek

Traveltek
Based in Scotland, Traveltek’s trip management software is designed for clients in the travel and hospitality industries. Its goal is to streamline the way companies sell flights, hotels and packages, and it helps them save money while they’re doing it. Aside from travel management, Traveltek also creates enhanced websites for travel agencies to help them grow their business.

Traveltek offers software modules for tour and cruise operators, but their main offering is their iSell module, which is a dynamic booking engine that helps companies in the leisure space book flights, hotels and related services more efficiently. ISell also offers a built-in customer relationship management (CRM) system that allows travel operators to manage client interactions.

Since the software is cloud-based, it’s available 24 hours a day and can be accessed by a travel operator or their staff no matter where they are or what time of the day they choose to work, which are important conveniences during a time when more employees are working remotely.

PriceFree Trial/DemoFeatures
Starting at $6,500 as a one-time paymentOffers demo>Deployment: Web-based, cloud, SaaS
>Support: Online and 24/7 live reps
>Expense tracking: Yes
>More features at: Traveltek

Pros & Cons of Traveltek Travel Management Software

Traveltek’s iSell module is a real timesaver for leisure travel agencies since it allows them to complete all of their bookings from one interface. The company now has a mobile app for cruise industry clients. However, its one-time fee is expensive.

ProsCons
>Travel agencies can manage all booking functions from the desktop
>Company has mobile app for the cruise industry
>High upfront cost

What Customers Are Saying

This customer thinks Traveltek is ideal software for companies that operate tours and cruises, saying, “I think the design, integration and single backend system is fantastic. Meets all my needs…This is an outstanding piece of software for operating tours and bookings.”

Trawex

Trawex
Trawex, which started in 2013, styles itself as a travel and hospitality technology solutions company. It creates custom software for online travel agencies, companies that provide trip interruption solutions and travel tech startups.

One of its main products is TravelNext, a booking engine that helps travel operators around the world create consumer and business bookings. It integrates with over 100 different travel aggregators and global distribution systems.

Normally, the company works with clients that already have contracts with various suppliers. It integrates them into one interface to make booking trips easier while saving time and money. Trawex, however, doesn’t require that clients have their own suppliers. Trawex has a network of worldwide partners and can put customers in touch with these entities. Trawex also develops custom websites for clients.

PriceFree Trial/DemoFeatures
Starting at $5,000 as a one-time paymentOffers demo>Deployment: MacOS, Microsoft Windows, web-based, cloud, SaaS
>Support: 24/7 live reps
>Expense tracking: Yes
>More features at: Trawex

Pros & Cons of Trawex Travel Management Software

Trawex offers travel operators an excellent booking engine as well as web development services if needed. It can offer access to travel suppliers for clients who do not have any. It has excellent 24/7 customer support, but it’s expensive.

ProsCons
>Excellent booking engine plus web development if needed
>Can connect travel operators with suppliers
>Excellent customer support
>High upfront costs

What Customers Are Saying

This customer likes what Trawex was able to do for their company in the online market: “The Trawex Team has helped us to build an online system to handle wholesale travel business using the best technology available. Their guidance helped us build an online system, which was new for us.”

TripActions


Founded in 2015, TripActions helps companies control payment functions, expenses and reimbursement from a single platform. The TripActions Liquid software allows employees to pay for important business travel items as well as subscriptions or one-time purchases. It also helps companies to reimburse employees for many of those expenses within a single day.

In addition to benefiting employees, it supports financial personnel by providing real-time updates on how expenses are managed. The software even flags questionable expenses to reduce the amount of time needed to review each account, which increases forecasting and budgeting accuracy.

TripActions gives subscribers the ability to manage all corporate travel from one location while allowing employees to book flights, hotels and anything else they need for a business trip. It also provides 24/7 trip support with a live rep. TripActions has five U.S. locations as well as offices in the United Kingdom, Australia and the Netherlands.

PricePretrial/DemoFeatures
Price variesOffers demo>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 live reps, during business hours and online
>Expense tracking: Yes
>More features at: TripActions

Pros & Cons of TripActions Travel Management Software

TripActions’ web app is easy to use. Users can book flights or hotels in a few clicks. It has excellent customer service. However, it doesn’t provide any information about pricing on its website.

ProsCons
>Web app is easy to use
>Flights and hotels can be booked in a few clicks
>Great customer support
>Website lacks pricing information

What Customers Are Saying

This customer likes how easy it is to use TripActions, saying, “In my experience, (TripActions) has been the most easy-to-use, accommodating, and helpful service for travel I have ever used. The support is instant, stellar, and goes above and beyond. All my rewards info is included automatically, and I can book in any city and ensure I’m within policy.”

TripCreator

TripCreator
TripCreator is a travel platform that creates custom itineraries for business trips. It can be used by individuals, companies, travel service providers and tour operators.

It allows end users to automate the booking process to create dynamic travel packages. Working exclusively in the B2B space, TripCreator aims to provide professionals who travel a great deal or who arrange travel for others with a comprehensive platform that meets all of their needs.

TripCreator is one of the few travel management software companies that offers a free trial to give users a chance to kick the tires before making a purchasing decision. After the two-week trial, users who sign up receive three free months, but they need to pay for the next six months in advance. Companies are billed monthly based on usage. It’s also a great solution for SMEs since pricing starts at $9 per month, per user.

PriceFree Trial/DemoFeatures
Starting at $9/month/user14-day free trial>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: During business hours and online
>Expense tracking: Yes
>More features at: TripCreator

Pros & Cons of TripCreator Travel Management Software

TripCreator offers a 14-day free trial. Once a user decides to sign up, they’ll receive three free months when they pay for six months in advance. TripCreator is reasonably priced and ideal for SMEs with small travel budgets. TripCreator doesn’t offer users real-time alerts for travel changes.

ProsCons
>Offers a free 14-day trial
>Reasonably priced and ideal for SMEs with small budgets
>Doesn't offer users real-time alerts for travel changes

What Customers Are Saying

One user, who likes the way TripCreator builds itineraries, said, “A great product, easy and straightforward to use. The team is really responsive and deals with queries/updates before you know it. Clients like the itineraries and find them easy to understand/read.”

Wbe.travel

wbe_travel
Created in 2009 and based in Bucharest, Romania, Wbe.travel’s off-the-shelf software simplifies the booking process for tour operators, tourism companies, corporate travel partners and anyone who works in the travel space. The software is available in English and Arabic.

Add-ons to its main engine include mobile travel solutions, content management system integration and accounting systems integration. These options generate enhanced data for more accurate reporting and custom travel solutions.

Wbe.travel uses a Pay As You Grow subscription model. It’s designed to help SMEs expand at a steady pace while only paying for what they’re using. A Microsoft Gold partner, Wbe.travel’s software is built specifically for use on Windows web-based platforms. Currently, there’s no version for Apple desktop computers. Mobile versions are available for Android devices and iPhone/iPad.

PriceFree Trial/DemoFeatures
Quote-based planOffers demo>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: During business hours and online
>Expense tracking: No
>More features at: Wbe.travel

Pros & Cons of Wbe.travel Travel Management Software

Its Pay As You Grow pricing structure allows SMEs to expand slowly but have a booking engine available for customers quickly. Rather than focusing on upgrades and premium features, the company has a reputation for responding to clients’ individual needs. The company doesn’t offer an Apple desktop product, and it doesn’t track expenses.

ProsCons
>Pricing structure designed to help SMEs grow steadily
>Reputation for listening to clients' needs
>No Apple desktop version
>Doesn't track expenses

What Customers Are Saying

This client likes how Wbe.travel provides hassle free travel solutions:, “I am very happy with Wbe.travel since I saw that a company can actually provide a fast, robust and feature rich solution, without the hassle that comes with adopting a brand-new system. I think I made the right choice in working with Wbe.travel.”

WebCRSTravel

WebCRSTravel
WebCRSTravel, which is based in India, offers a software solution for the travel industry that aims to lower the cost of operations and distributions while building a stable framework for companies that supply travel. It creates an automated workflow that helps travel-related businesses better manage their operations. By supporting strong enterprises, end users, including corporate clients or people booking tours or packages, receive a greater value.

It offers important tools for anyone in the travel industry, including built-in CRM, messaging capabilities, portals for B2C and B2B clients, itinerary management and tools for managing invoices and receipts.

WebCRSTravel has a custom pricing policy for its software that includes help with installation and ongoing support. While it offers a demo option for prospective clients, there’s currently no free version.

In September 2020, WebCRSTravel started a help desk for SMEs and micro tourism businesses that are dealing with the COVID-19 pandemic.

PriceFree Trial/DemoFeatures
Quote-based planOffers demo>Deployment: Web-based, cloud, SaaS, Android
>Support: During business hours and online
>Expense tracking: Yes
>More features at: WebCRSTravel

Pros & Cons of WebCRSTravel Travel Management Software

WebCRSTravel offers a help desk for micro and small tourism businesses to help them prepare for a comeback after the current pandemic. However, it doesn’t offer a policy management feature in its software.

ProsCons
>The company has created a help desk to assist micro and midsize tourism businesses and help them recover from the pandemic>No policy management tools

What Customers Are Saying

This customer appreciates how WebCRSTravel has helped them during the pandemic: “During the Iockdown period, WebCRSTravel software has helped immensely in making the most out of our time, managing everything efficiently and has provided us with the much-needed assistance that has helped us manage our operation in such difficult situation.”

WebRezPro

WebRezPro
Launched in 2003, WebRezPro was developed by World Web Technologies, a company based in Alberta, Canada, that develops internet software for the travel industry. This program was created specifically for property management clients, including hotels, inns, campgrounds, hostels and other guest lodging locations. Their software is an all-in-one solution that helps with front desk tasks, managing room rates, booking rooms, housekeeping and other functions.

For instance, their software will send pre-stay emails to clients welcoming them in advance and letting them know about available features, such as free shuttle service.

Their software creates reports that show any business that specializes in lodging how they’re doing in real-time. These reports can be downloaded to an Excel spreadsheet and emailed to the appropriate personnel.

WebRezPro is available for a monthly subscription fee that doesn’t include any startup costs. Properties with more than 100 units receive a discount as do multilocation businesses and chain operations.

PriceFree Trial/DemoFeatures
Starting at $60 per monthOffers demo>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: During business hours and online
>Expense tracking: No
>More features at: WebRezPro

Pros & Cons of WebRezPro Travel Management Software

Their software is an all-in-one solution for lodging facilities. The program will send pre-stay emails to clients reminding them of special features like shuttle service. There are discounts for facilities with over 100 units. Their software doesn’t track expenses.

ProsCons
>All-in-one solution for lodging facilities
>Pre-stay emails to remind guests of special features
>Discounts for facilities with more than 100 units
>Doesn't track expenses

What Customers Are Saying

This hospitality customer likes the way that WebRezPro works for his business: “This is a fabulous PMS system for our boutique hotel. I have the ability to easily check reservations and availability from anywhere that I can get Wi-Fi. It is easy to teach staff how to make reservations.”

What Is Travel Management Software?

Once upon a time, only large companies used travel management software. However, in 2020, nearly any SME can afford these services and enjoy significant savings as a result.

Travel management software provides a way for SMEs to plan and purchase trips and track expenses. This can be done by administrative assistants, a centralized department or individual employees. Companies can use travel management software to set policies on how trips are booked, how much they can cost and whether employees need to track expenses.

While employees might be tempted to use their own expense tracking program, travel management software simplifies issues regarding employees’ responsibilities. It also makes these expenses much easier to track and to ultimately compile into a report that can be used to establish travel policies. Travel management software also makes it much easier for a company’s financial department to reimburse employees for legitimate expenses.

Travel management software is also designed to help full-time travel businesses organize all of their important functions in one location. Whether you’re talking about businesses that provide corporate travel functions, tour operators, travel destination services or lodging facilities that want to organize their different tasks efficiently, travel management software is the solution.

Benefits of Travel Management Software

There are numerous benefits to using travel management software. It can help you do the following:

  • Simplify the trip-booking process: Rather than spending all day going from site to site trying to book a business trip, the employee goes directly to the travel management company and enters their information. The software then finds them a flight that complies with the company’s travel policies and gets them where they need to be on time and on budget, which saves valuable employee resources.
  • Save money: Travel management software can generate valuable savings for SMEs in the B2C and B2B sectors. It ensures that employees follow company travel policies and per-trip limits. This makes it easier for employees to stay on budget, and it’s accomplished without the need for hands-on monitoring.
  • Aid in itinerary planning: Employees can plan out their itinerary for an upcoming trip and then follow it more easily by checking in via the travel management software.
  • Generate important data for financial departments:It can be difficult for a small or midsize finance department to predict monthly or yearly expenses. Travel management software helps forecasting efforts by providing finance departments with real-time data on how money is being spent.
  • Provide real-time calculators: Good travel management software provides real-time calculators that use current market rates and not just historical data to determine costs.

Must-Have Features of Travel Management Software

Most top-rated travel management programs include the following features:

  • Access to a huge travel inventory: For a travel management system to make appropriate corporate bookings, it needs to access a large inventory of available flights, hotels, cars and everything in between to ensure a successful business trip.
  • Travel documents: Travel management software often has prefilled forms that list the company and the employee. This means that the employee only needs to fill in relevant information about their destination and the days they need to travel.
  • Automatic approval: Travel management software should include a way for companies to automate the approval process to minimize multiple upper-level approvals. If an employee meets the criteria in advance, their trip is approved automatically.
  • Travel reporting: From the cost of booking flights and hotels to tracking expenses that an employee compiles during the trip, travel management software makes it easier for a finance or accounting department to assess these expenses and develop appropriate corporate policies that factor in corporate travel requirements and budgetary constraints.
  • 24/7 support: Hiccups in business travel are a fact of life. While travel management software can reduce these interruptions, employees need to know that if there’s a problem, they can reach out to someone day or night.

The Cost of Travel Management Software

Cost is an important consideration for SMEs, and most of the companies featured above offer a variety of plans that are both affordable and comprehensive. In some cases, you can find travel management software that costs as little as $5 to $12 per user, per month. These are great plans for small companies that book a limited number of business trips but want to handle them more efficiently.

Some travel management software firms base their prices on how many trips the client books each year, while others charge a monthly or yearly rate that includes an unlimited number of bookings. More comprehensive software plans that include custom tools and many bells and whistles can be purchased for $5,000-$6,000 as a one-time fee.

Additionally, some of the above plans use a quote-based system. This means that you need to contact the company directly to work out a deal depending on how many features you want or need and how many bookings you plan on making.

In some cases, you may only need the basic package, which can minimize your costs. Other times, especially if your company’s employees do a great deal of travel or if your travel service books a large number of trips, you want to ensure that you have access to value-added features that not only help your employees save time but also save your company money.

For optimal results, you’ll need to assess your needs and decide which plan works best for you and your business.