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That which is measured gets done. – Irish proverb
If you’re a freelancer, contractor, or small business owner, you know the importance of time. It’s a limited resource, and effective time management is key to increasing productivity, boosting your bottom line, and reducing costs.
One way to make sure that such a scarce resource is not squandered is to use time tracking software. Here, we’ll present the best time tracking software available to help you find the right option for your needs.
- What is Time Tracking Software?
- The Best Time Tracking Software
- Compare Time Tracking Software
- Find the Best Time Tracking Software for Your Business
- Frequently Asked Questions
What is Time Tracking Software?
Time tracking software helps you monitor the time you spend on a task. They can be manual apps, where you log your own time. Others are simple tools that just track time and these might be ideal for freelancers or people that only want to monitor personal productivity.
More advanced applications can integrate with payroll. Other apps have automation features that track the tools you are using on the computer, which allows the app to make guesses on how long you spend on tasks.
This type of software can help keep you on task, improve your overall productivity, and capture accurate information for billing.
Time tracking software includes features like:
- Invoicing capability
- Basic project management features
- Integrations with productivity and project management suites like Asana or Basecamp
- Data exports
- iOS or Android apps that allow you to work on the go
On top of tracking time, the data these apps gather can help with identifying areas of waste. For example, if you determine over time that a task takes up a lot of your time, you might consider hiring an assistant or purchasing an automation app to free up your time for other, more lucrative assignments.
The Best Time Tracking Software
There are a lot of time tracking software options available, but which ones are right for you?
Features and pricing vary wildly, and some options might not work well with the other applications you use.
To help you get started with your research, we’ve shortlisted some of the best time tracking software available, based on experience and reviews. We’ll provide brief overviews of what each product offers to help you decide which options are worth a closer look.
Hubstaff is ideal if you’re after on-the-go time tracking. It offers desktop- and web-accessible options, as well as mobile apps that feature GPS tracking, so you know where your employees are working. You’ll get online timesheets, reporting and analytics, and team scheduling and monitoring.
Prices start at $5/user/month.
Freshbooks is an all-in-one invoicing and accounting solution that also includes time-tracking functionality. You can use this cloud-based app via computer or mobile device.
Other useful features for small businesses include automated tasks like:
- Client follow-ups
- Project management tools
Prices begin at $15/month for one user with no more than five billable clients.
7Shifts is a scheduling option designed for restaurants. You’ll get scheduling functionality, communication tools, employee management, and tracking features for restaurant managers. However, you won’t find robust project management features, billing, or payments.
Pricing begins at $17.99/month/location, though the free plan can be used for simple scheduling and time clocking needs.
Zoho offers several time tracking options. Zoho People includes a simple employee timesheet app, while Zoho Projects comes with timesheets, tracking for billable vs. non-billable hours, and invoicing.
Zoho People is better for simple use cases, while the Zoho Projects is helpful for complex projects.
Prices for Zoho Projects start at $150 for small teams, while pricing for Zoho People begins at $0.83/user/month.
Quickbooks offers TSheets, which provides businesses with on-the-go timesheets. In addition to tracking employee data, TSheets assists with payroll-related tasks and includes PTO management. This option is for you if you need simple time tracking and payroll assistance.
Pricing begins at $5/user/month with a $20 base fee.
Due is a comprehensive payments solution. The software comes with time tracking features to track the time required for project work and help ensure compliance with labor laws.
The time tracking tool can be used in conjunction with Due’s other features for things like payments and reporting.
Pricing varies based on the type of transactions you perform with Due, but the company does not list standalone pricing for the time tracking tool.
Harvest is a simple suite built for those who need just time tracking, invoicing, and reporting features. Its notification features include project budget alerts, timesheet approval, and bank-level security.
If you need more functionality, Harvest integrates with over 100 third-party apps. You can access Harvest via computer or mobile app.
Harvest is available free of charge for one person working on up to two projects. Pricing begins at $12/month for one user working on an unlimited number of projects.
Toggl offers mobile and desktop apps that track time and feature reports on time spent working on tasks and projects. Toggl is best for those seeking an ultra-simple, easy-to-use option.
The app features one-click timers, as well as tracking reminders. Those needing more functionality can integrate any of over 100+ third-party apps with Toggle. Users can choose between automatic and manual time tracking.
Prices begin at $9/user/month.
Consider Time Doctor if you’re a manager looking to help improve – and track – your employees’ productivity.
In addition to time tracking, Time Doctor provides:
- Automated screenshots of what your employees are doing
- Chat monitoring
- Simple project management tools
- Payroll functionality
- Automatic billing
Pricing begins at $9.99/user/month.
Clockify is a free time tracking option for teams. Its timekeeping features include a timer, timesheet logging (along with basic categorization), and the ability to mark billable hours vs. those that are not.
When it’s time to generate reports, you will get visual breakdowns, sharing features, and the ability to export to PDF, CSV, and XLS (Excel).
Timely is best for fully automatic time tracking. The tool works automatically, gathering information about how you spend your time, then grouping like entries together and tagging them appropriately.
If Timely makes mistakes, you can correct the errors. The app will take your correction as a training suggestion so that it improves its future performance.
Prices begin at $269/month for 15 seats.
Consider Wrike if you need a full project management suite that includes time tracking. You can manually add time log entries, or you can use the built-in task timer to monitor work.
Pricing begins at $9.80/user/month with a 5-user minimum.
Compare Time Tracking Software
Below, we list the pricing structures of the best time tracking software. Most offer a limited free plan for one user.
|Company||Free plan||Paid plans start at ...|
|Due||No||* $ 0|
*Due charges on a per transaction basis for its payment processing service
Find the Best Time Tracking Software for Your Business
The best time tracking software varies based on your needs, so we recommend starting with a list of features that you want. Then, compare your list of requirements to our summaries to narrow down the options that you should further research.
Frequently Asked Questions
We’ve rounded up the most common questions about time tracking software.
How do you choose time tracking software?
Before you choose time tracking software, assess your needs. Are you a freelancer who only wants to track time? Do you have a mid-size team that needs to track their hours? Does the time tracking software need to integrate with applications or payroll? Or, are you looking for a tool to make you more productive? Once you’ve detailed your needs, you can look for time tracking software the fits the bill.
Do you get free time tracking software?
Many time tracking software services offer free plans. In some cases, they might limit the number of projects, users, or features on the free plan. If you only want to track time, you can use Toggl, Harvest, Wrike, or Clockify to track time.
What’s the best time tracking software?
The best time tracking software depends on your needs. For instance, Toggl is great for just tracking time. If you have a larger team, you may need to look paid plans from HubStaff, Freshbooks, Zoho, and Time Doctor. Check the features and customer reviews of the platforms you’re considering.