The Best Task Management Software of 2020

Our task management software reviews are the result of over 40 hours of research on 120+ task management software companies from across the web. These reviews and our task management software guide help small businesses and startups find the best task management software for their business.

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How We Chose the Best Task Management Software

Task management is all about streamlining the work processes most essential to business. More than ticking off a box on a to-do list, task management software gives small business teams transparency throughout every stage of a project.

The best software includes features that help manage workflow, delegate tasks, assign deadlines and provide access from anywhere. Task management software should be intuitive and easy to use. It should empower teams to complete projects in a more productive and efficient manner. To assist teams in doing so, the best task management software should provide advanced features, such as reporting analytics, task tracking and integrations.

There are a lot of task management software solutions out there, each boasting multiple best features and services. It can be challenging to wade through them all, so we evaluated companies based on what’s most important for working productively and efficiently.

Workflow Management Features

We evaluated task management software based on the features that help optimize workflow. Different task tracking views, integrations and subtasks are all examples of how task management software helps prioritize and schedule tasks.

Reporting/Analytics

Managers need task management software that tracks projects and the individual tasks associated with them. Good task management software will help identify bottlenecks and keep teams and projects on track.

Mobile Access

It’s important that task management software is mobile-ready. Users need the ability to look up their assigned tasks and schedules from anywhere, even when they’re on the go.

The 20 Best Task Management Software of 2020

Company PriceDemo/Free TrialMore
AcceloStarts at $16 per user/per monthFree TrialVisit Accelo
Asana$0-$9.99 per month
+ Custom enterprise quote
Free TrialVisit Asana
Backlog$0-$175 per month
+ Enterprise $1,200 per year
Free TrialVisit Backlog
ClickUp$0-$9 per user/per monthFree TrialVisit ClickUp
CORAS$95 per user/per month
+ Enterprise $160 per user/per month
+ CORASRhapsody custom quote
Free TrialVisit CORAS
EngageBay$14.99-$79.99 per monthDemoVisit EngageBay
Knowify$54-$149 per month
+ Enterprise $264 per month
Demo, Free TrialVisit Knowify
Mavenlink$19-$39 per month
+ Premier and Enterprise custom quote
Demo, Free TrialVisit Mavenlink
MeisterTask$0-$20.75 per user/per month
+ Enterprise custom quote
Free TrialVisit MeisterTask
NetSuite Services Resource Planning (SRP)Custom quoteFree TrialVisit NetSuite
OmniFocus$39.99-$79.99Free TrialVisit OmniFocus
ProjectManager$15-$25 per user/per month
+ Enterprise custom quote
Free TrialVisit ProjectManager
ProProfs ProjectStarts at $19 per monthFree TrialVisit ProProfs
QuireFreeN/AVisit Quire
Redbooth$12-$18.75 per user/per month
+ Enterprise custom quote
Free TrialVisit Redbooth
Replicon TimeCost$19-$63 per user/per month
+ Enterprise custom quote
Free TrialVisit Replicon
Scoro$26-$37 per user/per month
+ Ultimate custom quote
Free TrialVisit Scoro
Smartsheet$14-$25 per user/per month
+ Enterprise custom quote
Free TrialVisit Smartsheet
Taskworld$10.99 per user/per month
+ Enterprise custom quote
Free TrialVisit Taskworld
Wrike$9.80-$34.60 per user/per month
+ Enterprise custom quote
Free TrialVisit Wrike

Accelo

Accelo
Accelo offers an effective cloud-based task management solution to boost productivity and profitability across your entire business. Its main features are designed to streamline task management with the ability to view, sort and tag tasks in a To-Do list, Kanban or Gantt/Timeline format.

Mobile access allows teams to manage tasks on the go. Its drag-and-drop rescheduling feature means teams can easily reorder and reassign tasks directly on the task board. Task filters help organize by status, due date, workload and more, while the recurring task function makes it easy to restart ongoing projects and automatically assign tasks to the right team members.

Accelo’s useful third-party integrations automatically synchronize tasks across several platforms, including Google, Exchange/Outlook and Office 365.

Designed to grow alongside professional service businesses, Accelo’s product suite is scalable and offers several pricing tiers for every stage of business growth.

PriceDemo/Free TrialFeatures
Starts at $16 per user/per monthFree Trial>Web-based, cloud, SaaS,
iPhone/iPad,
Android
>Third-party integrations
>Mobile access
>More features at Accelo

Pros & Cons of Accelo Task Management Software
The Accelo task management solution is easy to navigate with drag-and-drop functionality, multiple view settings and task filter statuses. Third-party integrations help synchronize tasks across multiple platforms. Its free trial allows customers to experience the benefit of all its features. However, some users believe Accelo’s manual processes are not as intuitive as other solutions on the market.

Pros Cons
>Easy to navigate with drag-and-drop functionality and filter statuses
>Third-party integrations
>Live tracking
>Several manual processes can be confusing

What Customers Are Saying
Customers appreciate Accelo’s task synchronization capabilities and third-party integrations, with one noting that the task management software allows teams to “track projects and support tickets neatly while integrating with Campaign Monitor and Quickbooks to streamline our processes.” They also appreciate Accelo’s all-in-one solution stating the platform has given them “one place to confidently manage extraordinary client service.”

Asana

Asana
Asana’s main goal is to provide one space for task management, collaboration and work prioritization. The task management software is accessible on web and mobile and includes valuable features, such as notifications, task project tracking, subtasks, time tracking and email integration.

Asana stands out from other task management software solutions with its multiple view options for optimum workflow control. The List view gives teams an immediate overview of what they need to get done, including the most important tasks and due dates. The Timeline view helps with task planning and manages dependent, overlapping and unscheduled tasks. Boards offer strong visual task management in an accessible drag-and-drop Kanban format.

PriceDemo/Free TrialFeatures
Starts at $0-$9.99 per monthFree Trial>Installed - Mac
Installed - Windows
Web-based, cloud, SaaS,
iPhone/iPad,
Android
>Mobile Access
>More features at Asana

Pros & Cons of Asana Task Management Software
With its multiple view options, Asana is easy to use and offers great team collaboration options for staying on task and completing projects efficiently. Its task tracking capabilities help keep team members in the loop, and encourage transparency in all stages of a project. For small teams, the price tag may seem significantly higher than other task management software solutions, and some users note the email notifications are excessive and difficult to disable.

Pros Cons
>Multiple view options
>30-Day Free Trial
>Optimized for mobile
>Limited features in free version
>Limited third-party integrations

What Customers Are Saying
Customers appreciate the workflow transparency Asana’s task management software offers, noting, “With Asana, we’re able to be strategic and proactive, rather than reactive, which has been critical.” They also enjoy the team collaboration features, saying, “Because communication is centralized, it saves us a ton of overhead.”

Backlog

Backlog
Backlog is a task management software geared towards developers. Its platform allows for teams of developers to keep bug and issue tracking in one place. Developers can collaborate on and release code, plus Git and Subversion repositories keep teams connected throughout each project. The software offers various view options, including Kanban-style boards and Gantt charts. It also offers burndown charts and Git-graph views. Furthermore, project transparency is promoted with milestones and other task project tracking features.

Wikis, custom fields and file sharing help teams store data and track each team member’s knowledge base and history. Backlog is further customizable with an extensive list of integrations. A bonus is the ability to build your own integrations and add-ons with Backlog’s rich API functionality. It’s easy to adopt and is available anywhere with Wi-Fi-access, including mobile.

PriceDemo/Free TrialFeatures
Starts at $0 per monthFree Trial>Installed - Mac
Installed - Windows
Web-based, cloud, SaaS,
iPhone/iPad,
Android
>Third-party integrations
>Mobile access
>More features at Backlog

Pros & Cons of Backlog Task Management Software
Backlog is easy to set up and offers a clutter-free task management software solution for developers. It works well as a knowledge base for teams, and customization features make it simple to identify separate issues within projects. Some users have noted certain issues are displayed twice, which can be confusing.

Pros Cons
>Easy to set up, highly adoptable
>30-Day Free Trial
>Rich API
>No time tracking feature

What Customers Are Saying
Customers enjoy Backlog’s clean design and effortless setup, saying, “This tool combines together the best features of all other tools while still being neat and straightforward,” and, “Interface is intuitive and training is minimal.” Customers also appreciate how easy it is to navigate Backlog, noting, “We use Backlog every day to track various projects within our department. The ease of adding new items to the log and quickly finding them is a plus.”

ClickUp

ClickUp
ClickUp offers an all-in-one software suite for agile management of both people and projects. The platform stands out for its clutter-free workspace, made possible by customizable toggle features. Other unique features include the ability to build Docs, Wikis and knowledge bases by importing files from an extensive list of third-party integrations. Task templates are also available to streamline work processes and events. ClickUp is easy to download and accessible on any device, including mobile. An additional Goal Tracking feature helps teams monitor and manage strategies, including agile sprint management.

PriceDemo/Free TrialFeatures
Starts at $0 per monthFree Trial>Installed - Mac
Installed - Windows
Web-based, cloud, SaaS,
iPhone/iPad,
Android
>Mobile access
>More features at ClickUp

Pros & Cons of ClickUp Task Management Software
ClickUp is celebrated for its ease of use and customizable features. It’s easy to communicate with and reference team members from any part of the application, and features like goal tracking and knowledge base centers give companies a better sense of overall workflows.

Pros Cons
>Accessible from any device (Including Mobile, Desktop, Voice, and Browser Apps)
>Goal tracking
>Multiple view options
>Storage is limited to 100MB with Free plan

What Customers Are Saying
Customers of ClickUp who rely on several team members to complete tasks say they appreciate that the software “makes it easy to involve other team members in tasks, communicate on those tasks and help hold each other accountable.” Additionally, customers are satisfied with ClickUp’s customer service and the platform’s ability to help manage multiple projects at once. One states, “Everything is top-notch and should be implemented into every small business struggling with project management.”

CORAS

CORAS
CORAS offers three separate task management software products: CORASTeams, CORASPrograms and CORASRhapsody (Enterprise). The CORASProgram and CORASRhapsody (Enterprise) products incorporate more advanced artificial intelligence (AI) and machine learning (ML) capabilities to enhance business insight and human decision-making. CORASTeams also provides intelligent, real-time insight into tasks. Its main features include:

  • Templates for teams to use for repeatable group tasks and program schedules
  • Scheduling capabilities (imported or crafted inside CORAS)
  • Dynamic reporting across multiple programs
PriceDemo/Free TrialFeatures
Starts at $95 per user/per monthFree Trial>Web-based, cloud, SaaS,
iPhone/iPad,
Android
>Mobile access
>More features at CORAS

Pros & Cons of CORAS Task Management Software
At the core of CORAS lies unique and intelligent decision management, which comes in the form of advanced AI and ML reporting, as well as smart template building and scheduling features. CORAS products reflect the system’s engineering approach, however, some users find the distinction between the platform’s offerings is not always clear.

ProsCons
>Intelligent insight capabilities
>Versatile and intuitive to use
>Strong aggregation and automation capabilities
>Difficult to distinguish between the platform’s several product offerings

What Customers Are Saying
Customers appreciate CORAS’s ability to produce insights on tasks, stating, “CORAS is an awesome company with wise experienced folks with a passion for making a difference.” Customers also appreciate the platform’s customization features, noting, “It’s easy to use, navigate and save my team and my agency time via customizable reporting functions.”

EngageBay

EngageBay
While EngageBay is a sales and marketing CRM at its core, it also provides task management software to help sales and marketing teams sync processes. Additionally, it helps managers more efficiently track and monitor tasks across both sales and marketing departments. Online or mobile, EngageBay is designed for teams to plan, track, manage and collaborate on tasks using features, including:

  • Powerful reporting
  • Kanban-style board view
  • Drag-and-drop operations
  • Improved team productivity task filters based on due dates
  • Easy view of assigned tasks
  • Collaborative note tool
  • Landing page and email templates
PriceDemo/Free TrialFeatures
Starts at $14.99 per monthDemo>Web-based, cloud, SaaS
>Mobile access
>More features at EngageBay

Pros & Cons of EngageBay Task Management Software
Customers working on growing new businesses say they’re happy with EngageBay’s capacity to scale with them. Customers also appreciate EngageBay’s all-in-one ethos, noting that the software offers a useful suite of tools for new businesses. While EngageBay offers mobile access, some users have noted there’s no SMS function built into the software yet. Additionally, the editing capabilities of landing page and email templates are currently limited.

Pros Cons
>Reporting tools
>Mobile access
>Drag-and-drop operations
>No task tagging or subtasks
>Limited page view options

What Customers Are Saying
Marketing customers appreciate EngageBay’s full-featured platform capabilities, stating, “With this, you have all you need to get started and succeed,” and, “It covers everything a small business sales/marketing team needs.” Customers also appreciate EngageBay’s customer service.

Knowify

Knowify
Knowify is a task management software solution tailored to contracting businesses. Its web and mobile apps streamline construction business workflows by allowing teams to track time, submit expenses, access important data and upload images and comments from their smartphones. The software offers time tracking and scheduling features and will generate real-time comparisons on each job’s tasks, compared to previous budgets and estimated costs. Collaborative features, reporting tools and a Gantt/timeline view bring business processes into perspective for the whole team.

PriceDemo/Free TrialFeatures
Starts at $54 per monthDemo, Free Trial>Web-based, cloud, SaaS,
iPhone/iPad
>Mobile access
>More features at Knowify

Pros & Cons of Knowify Task Management Software
Knowify’s useful QuickBooks integration combined with built-in workflows and collaboration capabilities allows companies to keep all their business in one place without sacrificing management visibility. Data is protected by powerful encryption technology, and the cross-platform task management software is accessible from anywhere with the mobile app. Users cite reporting features that can be difficult to manipulate.

Pros Cons
>Secure data encryption
>Mobile access
>QuickBooks integration
>Reporting features difficult to manipulate
>No Alerts/Notifications

What Customers Are Saying
Customers appreciate Knowify’s organization and task tracking capabilities, claiming the task management software is a “business must have! This program has literally changed the way that I do business. It has organized my bidding process and job tracking in a way that I did not believe possible.” Customers also appreciate the QuickBooks integration and “quick and knowledgeable” customer service.

Mavenlink
Mavenlink combines project management with advanced team collaboration and time tracking capabilities for service businesses. Centralized communication drives effective task communication via detailed governance capabilities, activity feed, @mentions, email notifications and popular communication channel integrations. Other popular third-party integrations include solutions such as Salesforce, QuickBooks, G Suite, Slack, HubSpot and more. The platform’s operational system of record (OSR) bridges core planning, reporting analytics, collaboration and project management systems to increase transparency across departments.

PriceDemo/Free TrialFeatures
Starts at $19 per monthDemo, Free Trial>Web-based, cloud, SaaS
>Third-party integrations
>More features at Mavenlink

Pros & Cons of Mavenlink Task Management Software
Mavenlink task management software is flexible software with dynamic reporting capabilities. It offers easy time tracking and timeline development. Some users found the Mavenlink interface complicated and experienced some bugs in the functionality of organization tools, such as naming/categorization fields and task assignments.

Pros Cons
>Popular third-party integrations
>Dynamic reporting capabilities
>Several team collaboration options
>Lack of a global search function

What Customers Are Saying
Mavenlink customers appreciate that its collaboration features automate data flow and centralize communication, noting it helps to “consistently understand client satisfaction and project progress.” Customers also appreciate Mavenlink’s advanced reporting analytics saying, “We are finally able to make decisions that are based on facts instead of gut feeling.”

MeisterTask

MeisterTask
MeisterTask is a cloud-based task management software that offers customizable Kanban-style project boards with plenty of task functionality. The software is mobile accessible and includes several collaboration features, such as @mentions, comments and email notifications. Several third-party integrations with popular software solutions, like Zendesk, Dropbox, GitHub, and more, help to streamline and automate workflows. Statistic and report features offer task notifications and further insight into team productivity. Main features include:

  • Customizable fields
  • Option to add attachments directly to tasks
  • Multiple checklists
  • Time tracking
  • Task tagging and task relationship assignment
PriceDemo/Free TrialFeatures
Starts at $0 per monthFree Trial>Installed - Mac
Installed - Windows
Web-based, cloud, SaaS,
iPhone/iPad,
Android
>Mobile access
>More features at MeisterTask

Pros & Cons of MeisterTask Task Management Software
MeisterTask’s notifications, visual Kanban-style project boards and analytics features help teams get a clear picture of internal workflows. The interface is uncluttered and intuitive. Users have cited issues with receiving notifications on the mobile app and that the free version lacks basic features, such as agenda and task duration settings.

Pros Cons
>Helpful notifications and reminders
>Flexible and customizable interface
>Popular third-party integrations
>Occasional time tracking glitches
>Limited features in free version

What Customers Are Saying
Customers appreciate MeisterTask’s ease of use, saying, “[It’s] intuitive and in-depth,” while also noting, “[Its] user-friendliness and its flexibility make it a no-brainer to use.” Customers also enjoy the project board interface, claiming, “It’s the most beautiful Kanban implementation I’ve used.”

NetSuite Services Resource Planning (SRP)

NetSuite-Services-Resource-Planning-(SRP)
NetSuite Services Resource Planning (SRP) is a robust task management software that includes several products: Timesheet management, project management, resource management, project accounting, billing, analytics, expense management and client management.

Some of its main features include:

  • Customizable time entry, including time tracking on multiple projects on the same timesheet
  • Full integration with the rest of the NetSuite system
  • Personalized dashboards, which provide real-time insight, user customization capabilities and team notifications
  • A complete reporting suite, including flexible reports and list views as well as sort and filter capabilities
  • A collaborative reporting function that allows users to modify preconfigured service reports and create powerful historical and forecast reports
PriceDemo/Free TrialFeatures
Quote-based planFree Trial>Web-based, cloud, SaaS
>More features at Netsuite

Pros & Cons of NetSuite Services Resource Planning (SRP)
Netsuite SRP’s task management software is designed for service business and offers strong collaboration capabilities. Users note that its comprehensive tool suite comes with a bit of a learning curve. Additionally, its pricing is unknown.

ProsCons
>Comprehensive tool suite
>Robust reporting suite, including the ability to produce powerful historical and forecast reports
>Time tracking
>Pricing is unknown

What Customers Are Saying
Customers appreciate NetSuite’s well-rounded product suite, claiming, “NetSuite is designed for life … built to last and infinitely adaptable.” Customers also appreciate the growth they’ve experienced using NetSuite, saying, “We’ve had exponential growth without having to increase headcount, and we’ve been able to handle that with a system like NetSuite.”

OmniFocus

OmniFocus
OmniFocus is a feature-rich personal task management software built for professionals. It deeply integrates with Apple devices, including Mac and iOS. The platform’s primary to-do list view can be customized with either light and dark modes and allows users to focus on a selected set of tasks. Useful features, such as task tagging, weekly reviews, task forecasting, notifications and task grouping, help to build a seamless productivity workflow. Advanced mobile accessibility means tasks are easy to capture from anywhere.

PriceDemo/Free TrialFeatures
Starts at $39.99 one-time payment/per userFree Trial>iPhone/iPad
>Mobile access
>More features at OmniFocus

Pros & Cons of OmniFocus Task Management Software
OmniFocus’s multiple perspective function allows users to focus on any given task at a time. Users appreciate the software’s integration with the Apple ecosystem, however some wish they could also access their to-do list from other operating systems, like Windows and Android.

Pros Cons
>Deeply integrated with Apple devices and iOS
>Task tagging and filter features
>Notifications feature
>Not available for Android
>Limited third-party integrations

What Customers Are Saying
Customers cite OmniFocus as a great tool for the time management method of Getting Things Done (GTD), noting, “OmniFocus is a stellar tool for keeping track of outcomes and actions.”

ProjectManager

ProjectManager
ProjectManager is a cloud-based task management software that runs on both Windows and Mac computers, with no complex installation required. It offers powerful project planning, timesheets and task management capabilities. Users can update tasks in the real-time dashboards, which instantly display the status of all tasks. Color-coded resource allocation and workload project management tools further improve team workflows.

ProjectManager delivers several flexible project view options for managing tasks, including agile Kanban-style boards, Gantt charts and task lists where you can assign tasks, add start and due dates, collaborate and track time. It also offers the ability to create one-click reports to track data on tasks, projects or teams.

PriceDemo/Free TrialFeatures
Starts at $15 per user/per monthFree Trial>Web-based, cloud, SaaS,
iPhone/iPad,
Android
>Mobile access
>More features at ProjectManager

Pros & Cons of ProjectManager Task Management Software
ProjectManager offers simple installation and easy onboarding. Users enjoy the software’s multiple project views and time tracking capabilities. Some first-time customers noted a lack of customizations and forecasts.

Pros Cons
>Easy installation and onboarding
>Flexible, multiple project views
>Third-party integrations
>Limited customizations and forecasts

What Customers Are Saying
Customers appreciate ProjectManager’s time tracking capabilities, noting, “It gives us the ability to track the hours of my team and see where we’re profitable, right down to the task level.” Customers also appreciate its ease-of-use, stating, “It’s easy to use with no training. I simply logged in. It was very self-explanatory and user-friendly. It just works!”

ProProfs Project

ProProfs-Project
ProProfs Project offers simple, easy-to-use task management software. Several key features, including task and subtask assignment, task comment capabilities, recurring tasks and project templates, help facilitate a seamless team workflow. ProProfs offers the ability to create useful task dependencies to save time, such as moving the dates for hundreds of tasks with just one click. A useful time tracking feature with a built-in timer helps teams meet deadlines and provide project deliverables on time. The ability to track time on-the-go is also available with ProProfs’ Android and iOS mobile apps.

Easy report generation includes project status summaries, task breakdown, due dates, Gantt charts and financial summaries. ProProfs Project offers the ability to create knowledge bases for your team and further promotes team productivity and collaboration with timely notifications.

PriceDemo/Free TrialFeatures
Starts at $19 per monthFree Trial>Web-based, cloud, SaaS,
iPhone/iPad,
Android
>Mobile access
>More features at ProProfs Project

Pros & Cons of ProProfs Project Task Management Software
ProProfs Project users love simplicity and ease-of-use of this task tracking software. Users also find the time tracking and reporting features to be useful, and that overall, the system is very affordable for small businesses. Users say they often forget to turn off the time tracking timer and would appreciate a reminder feature to avoid this issue.

Pros Cons
>Easy to use
>Simple task assignment
>Android and iOS mobile apps
>Limited integrations

What Customers Are Saying
Customers appreciate that ProProfs Project helps teams save time on tasks, stating they have “much more time to spend working, much less on tracking and managing projects.” Customers also claim the task management software has helped them increase revenue, saying, “ProProfs Project helped our marketing agency reach higher production levels in a short period of time.”

Quire

Quire
Quire is a free collaborative project and task management software used for breaking down tasks and goals in hierarchical lists. Smart folders help you view and organize tasks and subtasks from different projects. Personalized sublists help users stay focused on the right tasks at the right times. You can easily filter and sort tasks by tag, date or assignee, among other options. Quire offers mobile accessibility, Google Calendar sync and several useful third-party integrations, including Slack, GitHub, Siri and more.

Quire works great for team collaboration and offers a roles and permissions feature, which allows users to grant different authorities to team members. Its instant messaging feature and notifications help everyone stay on task.

PriceDemo/Free TrialFeatures
FreeN/A>Web-based, cloud, SaaS,
iPhone/iPad,
Android
>More features at Quire

Pros & Cons of Quire Task Management Software
Quire users enjoy the task management software’s minimalist design and ease of use. Users also love that Quire is a free platform with substantial features, including great team collaboration. Some users note it can be confusing to locate what task a subtask is related to, and it can be difficult to differentiate between similar subtasks.

Pros Cons
>Minimalist, easy to use design
>Recurring tasks and task tagging
>Mobile access
>No project templates

What Customers Are Saying
Quire customers appreciate the task management software’s simple interface and minimalist design. Customers also note they love that the software is free. One states, “I’ve tried about 100 different project management tools … I LOVE the simplicity of this!”

Redbooth

Redbooth
Redbooth is an easy-to-use task management software solution to help high performing teams track everything from small tasks to large projects. It includes several features for better task tracking, assignment and transparency, including:

  • Task delegation responsibility features
  • Priority and custom task tagging
  • Recurring tasks and subtasks
  • Visual project timelines with drag-and-drop functionality
  • Several third-party integrations and extensions

Redbooth also offers a host of collaboration tools, including email integration, threaded conversations and the ability to conduct an HD Zoom video conference directly from the platform.

PriceDemo/Free TrialFeatures
Starts at $12 per user/per monthFree Trial>Installed - Mac
Installed - Windows
Web-based, cloud, SaaS,
iPhone/iPad,
Android
>Mobile access
>More features at Redbooth

Pros & Cons of Redbooth Task Management Software
Users enjoy Redbooth’s intuitive and easy-to-use design, noting the ability to create subtasks and use pre-built templates promotes a more productive and collaborative workflow for teams. Some users have noted issues with Redbooth’s email integration, saying it has limited features and that notifications can appear complicated in the inbox.

Pros Cons
>Pre-built templates
>Powerful time tracking
>Intuitive design
>Email integration is limited

What Customers Are Saying
Customers appreciate the collaboration tools embedded in Redbooth’s task management software, stating, “Redbooth helps us maintain an efficient, collaborative workflow between our clients and the 4Site team.” Customers also enjoy the features that promote task transparency, claiming, “Redbooth has been driving communication and transparency across all our business units. We didn’t have a way of doing that before. It’s making projects more visible across units for us.”

Replicon TimeCost

Replicon-TimeCost
Replicon TimeCost is a cloud-based software that provides solutions for enterprise time management. It offers real-time insight into project progress, costs, resource allocations and availability. It allows teams to manage project and task hierarchies, define milestones and timelines and set budgets. Some of the software’s main features include:

  • Several timesheet templates
  • Customizable options for validations and notifications
  • Task and activity tracking
  • Mobile access
  • Instant project updates
  • Configurable reports

Replicon allows teams to gain full visibility into the status of a project, as well as employee time spent and performance. Dynamic real-time summary charts and dashboards eliminate the need to acquire separate reports. The Time Intelligence platform’s task management solution helps companies align project goals with business objectives by tracking up-to-the-minute time and costs data for all projects, whether general or specialized.

PriceDemo/Free TrialFeatures
Starts at $19 per user/per monthFree Trial>Web-based, cloud, SaaS,
iPhone/iPad,
Android
>Mobile access
>More features at Replicon

Pros & Cons of Replicon TimeCost Task Management Software
Users appreciate the ability to customize the Replicon TimeCost system for several use cases, as well as the ability to generate powerful custom reports. Replicon’s customer service team has also been cited as providing very helpful support. Some users claim Replicon’s deployment for mobile devices could be better.

Pros Cons
>Powerful configurable reports
>Task and activity tracking
>Great customer support
>The mobile app could be more intuitive
>Inability to copy a recurring subtask within a project

What Customers Are Saying
Customers appreciate the time Replicon saves them, noting, “On a day where I would have spent the entire time billing, it now takes me an hour or two hours.” Customers also appreciate the software’s intuitive design, stating, “What’s fantastic about Replicon is that it supports the way people work.”

Scoro

Scoro
Scoro task management software streamlines team workflows by offering an all-in-one business management solution. Its product offerings combine project management, work management, sales & CRM, finances, reporting and dashboards and numerous integrations. Visualize progress is provided using the Project timeline with drag-and-drop functionality. Users can add multiple dashboards, as needed, and have the ability to customize mandatory and unique fields.

Scoro offers several automation options, including the ability to set automated rules and alerts for real-time notifications. There’s a built-in time tracker, calendar, task list and timesheets. Repeated tasks can be automated with Project templates and Task bundles. It offers several third-party integrations, and a full-featured API to assist companies in building their own integrations with almost any software solution.

PriceDemo/Free TrialFeatures
Starts at $26 per user/per monthFree Trial>Web-based, cloud, SaaS,
iPhone/iPad,
Android
>Third-party integrations
>Mobile access
>More features at Scoro

Pros & Cons of Scoro Task Management Software
Users say Scoro offers multiple opportunities and solutions for time tracking and teamwork planning. Additionally, the daily calendar and dashboard offer a great overview of operations. Scoro tech support is readily available for onboarding and assistance with any issues. Some users have reported problems with certain integrations. There’s no option to synchronize contacts from Gmail, which could be frustrating for some small businesses.

Pros Cons
>Mobile access
>Reliable customer and tech support
>Good task overview options with calendar and dashboards
>Some issues with integration
>No option for Gmail contact sync

What Customers Are Saying
Customers appreciate Scoro’s time tracking capabilities, stating, “With Scoro, our consultants have become the rulers of their time and planning. More than that, they are now saving around 2 hours every week,” and, “Initially, people weren’t used to tracking their time, but with Scoro, they quickly saw the benefits of having a complete overview of their time spent.”

Smartsheet

Smartsheet
Smartsheet task management software solution creates team efficiency, effectiveness and scale with several features, including work automation and multiple dashboard views. Automate repetitive processes by sending alerts, requesting approvals and updates and locking project rows based on sheet changes and preset times. With Smartsheet, you can combine multiple actions and conditional paths in one easy-to-use visual editor.

Smartsheet makes it easy for teams to switch between grid, card, Gantt and calendar views using the same data. Grid view offers customizable options, card view offers drag-and-drop functionality and allows users to filter cards to see the flow of work from multiple perspectives. The Gantt chart view can be set up with dependencies and a predecessor column to create critical paths. The interactive calendar view keeps the whole team in sync, with critical timelines and iCal and Google Calendar overlays.

PriceDemo/Free TrialFeatures
Starts at $14 per user/per monthFree Trial>Web-based, cloud, SaaS,
iPhone/iPad,
Android
>Mobile access
>More features at Smartsheet

Pros & Cons of Smartsheet Task Management Software
Users of Smartsheet say the software makes pulling data from multiple sources very easy. Some users see the task management software as a great alternative to Excel spreadsheets, with additional features and sharing capabilities.

Pros Cons
>Automation
>Multiple view options
>Customizable sheets and dashboards
>Certain Excel formulas aren't recognized in Smartsheet

What Customers Are Saying
Customers appreciate Smartsheet’s intuitive dashboard, stating, “[It] has become the icon of what our projects are doing. It allows everyone within the company to see how their work is affecting the bottom line, which is when can we finish the project.” Customers also appreciate Smartsheet’s ability to foster transparency company-wide, noting, “People are able to share and see information in ways they never envisioned or imagined they could before. People are working in real time on three continents; they could never have done that before.”

Taskworld

Taskworld
Taskworld is a cloud-based task management software that helps teams with productivity and collaboration. Its visual project timeline is easy to use and effectively helps users track progress and anticipate potential problems. The software also includes performance reports and real-time feedback.

Taskworld focuses on collaboration tools, such as team messaging, task updates and notifications, and offers a seen-by feature which saves time on follow-up messages by letting the user know when team members have viewed their task. Users can update tasks simultaneously in multiple projects, and a task point system ranging from 0-5 helps organize tasks by complexity. Taskworld offers the ability to attach files and images to tasks, and there’s an option to create a task directly from your inbox.

PriceDemo/Free TrialFeatures
Starts at $10.99 per user/per monthFree Trial>Web-based, cloud, SaaS,
iPhone/iPad
Android
>Mobile access
>More features at Taskworld

Pros & Cons of Taskworld Task Management Software
Taskworld users find the software interface to be very user-friendly, with a minimal learning curve. The software offers basic features that work well, but it is not a robust project management solution. Some users wish there was a calendar function and comment that the system can sometimes be slow for both web and mobile.

Pros Cons
>User-friendly
>Ability to track multiple tasks across a range of roles and responsibilities
>Team chat and direct employee feedback features are great collaboration tools
>No calendar function
>Mobile app can be slow

What Customers Are Saying
Taskworld customers consider it an all-in-one solution for task management software and beyond, noting, “We no longer wanted to use 15 different tools, but one that combines all the important functions in one central platform.” Customers also appreciate Taskworld’s capacity for task transparency, saying, “Taskworld gives us the transparency we need when working on a large number of projects and also the space to focus on individual customer needs and the creative parts of our business.”

Wrike

Wrike
Wrike is a rich collaboration tool and task management software aimed at giving remote teams 360° visibility of all workflows and operations. It stands out with its custom dashboards and workflows, powerful automation, extensive integrations and enterprise-level security. Gantt charts, synced calendars, Kanban boards, time tracking and real-time updates help teams stay on track. Powerful automations helps teams collaborate across departments, and customizable workflows reduce the need for emailing, meeting times and daily check-ins.

PriceDemo/Free TrialFeatures
Starts at $9.80 per user/per monthFree Trial>Installed - Mac
Installed - Windows
Web-based, cloud, SaaS,
iPhone/iPad,
Android
>Third-party integrations
>Mobile access
>More features at Wrike

Pros & Cons of Wrike Task Management Software
Users find that Wrike’s features improve team organization and productivity. Extensive customization features and integrations mean there’s no need to utilize a second source. Users have said the interface is not the most intuitive. Some users noted a delay in email notification, and there’s an intermediate learning curve when it comes to organization-wide adoption.

Pros Cons
>Extensive customization features and integrations
>Robust list of task and project management features
>Tasks can be accessed from anywhere, including mobile
>Delay in email notifications

What Customers Are Saying
Customers appreciate Wrike’s team collaboration tools, stating, “We’ve seen increases in productivity and fewer questions about when projects are due. There is so much more transparency across the board.” Appreciating the software’s capacity for transparency is a common thread among Wrike’s customers, who note, “Having a single source of truth for information and communication makes it easy for leadership to stay in the loop or get a new team member up to speed quickly. It mitigates the risk of tasks falling through the cracks.”

What Is Task Management Software?

Task management software helps small business teams stay in sync, reach deadlines and goals and more efficiently complete projects and tasks. Task management software platforms provide user-friendly dashboards with various view options, such as Kanban-style boards, Gantt charts, timeline overview, spreadsheets and to-do list options. Multiple view options give small business teams a broader perspective on projects and tasks, including the ability to zoom in on specific details or zoom out for the bigger picture.

At its core, task management software significantly helps small business teams visualize their work. Task planning, tracking and reporting helps improve workflows across multiple stages of a task for enhanced productivity. Platforms can also include predictive task management, using artificial intelligence (AI) and machine learning (ML) capabilities to examine both historical and future task perspectives. Task management software often includes automation features, which eliminates time wasted on tedious tasks, as well as third-party integrations so that small businesses can manage tasks in an all-in-one workspace.

Benefits of Task Management Software 

Projects are made up of tasks, and for small businesses managing many projects, tasks can pile up quickly. If tasks aren’t organized and tracked properly, they can get lost, forgotten or left incomplete. To solve these pain points for small businesses, task management software provides several key benefits, which include:

  • Improved team workflow with collaboration tools. Task management software helps teams work together to complete tasks and projects more efficiently. The ability to assign and track all stages of a task combined with useful features, such as chat, @mentions, notifications, email notifications and more, contribute to improved collaboration.
  • Transparency. With task management software, managers can more effectively supervise teams and manage workload with calendar and scheduling features, notifications and alerts, time tracking and visual boards, which easily display gaps or overlaps in workflow.
  • Automation. Whether it’s advanced AI and reporting analytics, real-time feedback and notifications or project templates, task management software’s automated features help small business teams waste less time on tedious tasks and spend more time on the important work.
  • Ease of use. Since it’s impossible to keep track of every task by memory, task management software’s ability to visualize project workflow with various board views, built-in templates, customizable fields and other configurable features is a huge advantage.

Must-Have Features for Task Management Software

There are hundreds of popular task management software options, and while the needs of each small business is unique, every task management software should possess these core, must-have features:

  • Workflow management features. Task management software should enhance workflow management processes by providing the right tools to prioritize and schedule tasks. Features like time tracking views, third-party integration and plug-ins, the ability to assign and organize subtasks and customizable fields all contribute to a more transparent workflow overview.
  • Reporting/analytics. The best task management software offers reporting and analytics features based on past and present task outcomes to better forecast and help managers keep teams on track. Features like real-time feedback, notifications and alerts and built-in templates and scheduling help managers more quickly identify bottlenecks in workflow.
  • Mobile access. A task management software should be available from anywhere, even on the go. The best software provides mobile apps for both Android and iOS, so that teams can visualize workflows, update tasks and communicate effortlessly.

The Cost of Task Management Software 

The cost of task management software varies drastically, however, overall the solution is affordable for small businesses. Most plans provide pricing ranges per user/per month, so it’s important to keep in mind the size of your team when considering your budget for the software. On the low end of the price spectrum, platforms such as ClickUp offer great basic task management solutions for small teams, but they may also present certain limitations, such as storage capacity or lack of automation. On the higher end, platforms like CORAS can charge $165 or more per month and typically provide a robust set of features, including advanced reporting tools, predictive task tracking and built-in templates.

Some task management platforms, like Quire, are completely free, while others offer free versions for a limited number of users. Generally, free versions of task management software have limited features and may be better suited for independent professionals, start-ups and small businesses. However, if it’s a task management software with several pricing tiers, the ability to upgrade as your company scales is always an option.