Our Top Picks

Loopio
Loopio
  • Deployment: Web-based
  • Customer service: Email, phone
  • Integrations

Loopio software builds a custom-built, searchable RFP answer library that’s constantly updated with smart automation. Customers can organize and browse entries in multiple languages. Your entire sales team has access to the content library, and Loopio’s intuitive Workspace streamlines responding into a transparent process for all involved.

Intelligent import allows for easy data uploading, and question auto-detection reduces the need to answer the same questions repeatedly or copy and paste responses. Dynamic project templates create customized proposals and documents with a click. Robust reporting features let you see how and where your team uses what data.

Pros & Cons

Pros

  • Integrates with CRMs, Google accounts, file drives, and web browsers
  • Progress tracking

Cons

  • No RFP creation
  • Pricing isn’t listed online

Summary

  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based
  • Support Options
    Email, Phone
  • RFP Creation
    no
  • RFP Responding
    yes
Features
  • Deployment: Web-based
  • Customer service: Email, phone
  • Integrations
Qvidian
Qvidian
  • Deployment: Web-based
  • Customer service: Email, phone
  • Bid management

Qvidian offers an all-in-one, enterprise-grade RFP and proposal automation software. This platform lets you customize and maintain a repository of real-time sales data that your teams can access at any time. The cloud-based library integrates with Microsoft Office, empowering all users to collaborate with a familiar format and eliminate version control snafus.

Detailed analytics bring insightful visibility into your processes, enabling users to see the status of all content and identify the most effective pieces as well as the most productive team members. Content review workflows reveal and maintain audit trails to ensure compliance. Additionally, you can build a template library with a consistent look and feel across document types.

Pros & Cons

Pros

  • RFP creation and responding
  • Progress tracking

Cons

  • Pricing isn’t listed online

Summary

  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based
  • Support Options
    Email, Phone
  • RFP Creation
    yes
  • RFP Responding
    yes
Features
  • Deployment: Web-based
  • Customer service: Email, phone
  • Bid management
RFP360
RFP360
  • Deployment: Web-based
  • Customer service: Email, phone, live support
  • Integrations

RFP360 delivers a RFx platform with comprehensive features for managing RFP requests and responses. This software offers a single platform for workflow management with stakeholders, clients, vendors, and scorers. You can organize and administer a template library to streamline and standardize every request.

RFP360’s easy-to-navigate dashboards give you a real-time process summary that can compare response and data patterns across RFPs and vendors side-by-side. Vendor and client evaluation functions let you establish scoring criteria and defaults and choose evaluators. You can compile a final, exportable report covering every digital step of every process.

Pros & Cons

Pros

  • Bid management
  • Collaboration tools
  • Free customized demo upon request

Cons

  • Pricing isn’t listed online

Summary

  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based
  • Support Options
    Email, Phone, Live Support
  • RFP Creation
    yes
  • RFP Responding
    yes
Features
  • Deployment: Web-based
  • Customer service: Email, phone, live support
  • Integrations
RFPIO
RFPIO
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Email, phone, live support
  • Reports

RFPIO is the industry’s first AI-enabled response management solution. The software integrates seamlessly with major CRM, communication, SSO, and cloud storage tools. It creates and manages an Answer Library enhanced by an intelligent recommendation engine. The project overview dashboard provides at-a-glance insight for informed decisions with calendar views, Gantt charts, and customizable reporting capabilities.

RFPIO’s scalable, multi-tier design incorporates stringent security measures into each layer along with intelligent threat detection. The software integrates with collaboration tools and allows for comments and @-mentioning from subject matter experts and internal and external stakeholders. Auto-suggest functions let your team leverage responses and include the right contributors to grow and harness your organization’s collective knowledge.

Pros & Cons

Pros

  • Mobile-friendly
  • Bid management
  • Integrations with popular platforms

Cons

  • No RFP creation
  • Pricing isn’t listed online

Summary

  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based, iPhone / iPad, Android
  • Support Options
    Email, Phone, Live Support
  • RFP Creation
    no
  • RFP Responding
    yes
Features
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Email, phone, live support
  • Reports
ScopeStack
ScopeStack
  • Deployment: Web-based
  • Customer service: Email, phone
  • Progress tracking

ScopeStack is a pre-sales platform that offers flexible solutions for quickly creating and delivering accurate, properly approved service statements. This software lets users configure processes and documents in minutes and leverage standard tasks. Dynamic SOW generation creates a consistent look and feel with approved standard language across opportunities. ScopeStack integrates fully with CRM and PSA platforms.

ScopeStack is specially designed for the IT services industry by IT industry experts. The company lists standard pricing rate tables and offers variable pricing based on thresholds. It also accommodates pricing adjustments for unique client scenarios.

Pros & Cons

Pros

  • Unlimited users
  • Transparent pricing
  • Free trial

Cons

  • No bid management

Summary

ScopeStack
ScopeStack
  • Starting Price
    • Adapt: $750/month
    • Pro: $2500/month
    • Master: $4000/month
  • Free Trial/Demo
    Free Demo and Free Trial
  • Deployment
    Web-Based
  • Support Options
    Email, Phone
  • RFP Creation
    yes
  • RFP Responding
    yes
Features
  • Deployment: Web-based
  • Customer service: Email, phone
  • Progress tracking

How We Chose the Best RFP Software

Request for proposal (RFP) software, also called request for quotation (RFQ) software, enables companies to automate the creation and management of common RFP documents and procurement processes. It typically involves artificial intelligence (AI) to perform many mundane, repetitive tasks such as notifications and reminders to vendors or executives. Many RFP companies are advertising an array of services and features designed to enhance your company’s efficiency and productivity. We narrowed our search for the best ones based on key factors that matter to your business.

RFP Features

The features of the RFP platform you choose can make the software simply another tool or a dynamic core component of your procurement process. The best solution can equip your team to share and apply up-to-date knowledge, letting all stakeholders see the status of every process and determine who's responsible at any given time. We listed vendors with systems that include features such as RFP creation, RFP responding, collaboration, and bid management.

Integrations

RFP software can help you leverage sales content and incorporate consistent branding with your documents. It should be easy to use, in a format familiar to your stakeholders so everyone can plug in and work efficiently. Leading software providers offer built-in integrations for MS Office and other tools that are often utilized along with RFP software.

Reports

Companies depend on detailed reports to assess and improve their RFP processes. They need standard templates to create RFP documents and a searchable repository with robust functionality. The providers on this list feature a variety of customizable options for accessing and extracting the content that drives informed decision-making.