The Best Rental Property Management Software of 2020

Our rental property management software reviews are the result of over 40 hours of research on 60+ rental property management software companies from across the web. These reviews and our rental property management software guide help small businesses and startups find the best rental property management software for their business.

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The Best Rental Property Management Software Companies of 2020

Best Rental Property Management Software Badge

How We Chose the Best Rental Property Management Software

Many companies offer rental property management software with a wide range of features and capabilities. With so many options available, it can be difficult to determine which one has the features you need at a price you can afford. We evaluated these companies based on what’s most important:

Owner and Tenant Portals

Owner and tenant portals are two of the most valuable features of rental property management software. Owner portals make it easy to track communication with building managers and maintenance professionals, view portfolio information, access the general ledger and share important information with owners and investors.

Tenant portals allow tenants to log in and pay rent, make maintenance requests, and track communication with property managers and their staff members. Using these portals eliminates the “he said, she said” problems associated with renting apartments, condos, and vacation properties. Some software packages even make it possible for tenants to upload photos with their maintenance requests, making it easier for property managers to document damage to rental units and hold the correct tenant responsible.

Marketing Tools

Vacant units result in lost revenue, making marketing one of the most important activities of a property manager. Rental property management software should have built-in marketing tools to help you find new tenants quickly, reducing vacancy rates and increasing your gross monthly revenue. Some packages even have tools to help property managers screen tenants to make sure they have no previous evictions and earn enough income to cover their monthly rent.

Reporting

Property managers deal with a large amount of data on a day-to-day basis, from occupancy rates to monthly rental revenue. A good software package can help you make sense of all the data in your system by generating reports and making it easier to identify trends that have the potential to affect the success of your rental property.

The 15 Best Rental Property Management Software Packages of 2020

CompanyPriceFree Trial/DemoMore
AppFolioResidential: $1.25 per unit per month
Commercial: $1.50 per unit per month
Student Housing: $1.25 per unit per month
Community Associations: $0.80 per unit per month
Free DemoVisit AppFolio
AvailUnlimited: $0 per unit (free) for landlords
Unlimited Plus: $5 per unit per month
Free Version for landlordsVisit Avail
BuildiumEssential: $50 per month
Growth: $160 per month
Premium: $460 per month
14-day Free TrialVisit Buildium
Condo ControlCustom quote30-day Free TrialVisit Condo Control
EntrataCustom quoteFree DemoVisit Entrata
HemlaneBasic: $30 per month
Essential: $40 per month
Complete: $60 per month
Free TrialVisit Hemlane
InnagoFreeFree VersionVisit Innago
MRI SoftwareCustom quoteFree DemoVisit MRI Software
RealPageCustom quoteFree Online DemoVisit RealPage
Rent ManagerCustom quoteFree DemoVisit Rent Manager
Rentec DirectRentec Pro: $35 per month
Rentec PM: $40 per month
14-day Free TrialVisit Rentec Direct
ResManCustom quoteFree DemoVisit ResMan
Smart Property Systems$15.53 for up to 5 units
with an additional cost
for each consecutive unit
14-day Free TrialVisit Smart Property Systems
Yardi BreezeResidential: $1 per unit per month
Commercial: $2 per unit per month
Free DemoVisit Yardi Breeze
Yardi VoyagerCustom quoteFree DemoVisit Yardi Voyager

AppFolio

AppFolio-Property-Manager
AppFolio is designed to help property managers automate many of their most important activities. The online owner portal makes it possible to track financial contributions from multiple owners and gain insight into the financial performance of each property. Maintenance features are designed to help property managers track maintenance requests, set up inspections and communicate with maintenance personnel. AppFolio also has many accounting and reporting features, such as accounts payable approval and tools to track tenant debt collection activities.

For property managers who need help with marketing, AppFolio has a rent comparison tool to help with setting market-based rent rates. Users also have the ability to set up and track marketing campaigns, post vacancies and track guest passes. AppFolio also makes tenant management easier by giving property managers access to tools to help with tenant screening, lease management and task management. AppFolio even includes a rent-by-the-bed feature to make it easier to rent out rooms instead of full apartments.

PriceFree Trial/DemoFeatures
Residential: $1.25 per unit per month
Commercial: $1.50 per unit per month
Student Housing: $1.25 per unit per month
Community Associations: $0.80 per unit per month
Free Demo>Tenant portal
>Lease management
>Accounting tools
>More features at AppFolio

Pros and Cons of AppFolio Rental Property Management Software
One of the key advantages of AppFolio is that it has more reporting options than the other software packages; for example, it produces reports on aged payables and aged receivables. A drawback of using this software is that support isn’t available outside of business hours, and it’s only offered online, not by telephone.

ProsCons
>More reporting options than other rental property management software>Support isn't available by telephone or outside of business hours

What Customers Are Saying
Customers appreciate that AppFolio has a variety of features to increase efficiency and take the hassle out of property management. One user writes, “You can do just about anything you need to do with this software.” AppFolio also receives positive reviews for its ability to organize maintenance requests and assign personnel to complete them.

Avail

Avail
Avail offers a variety of tools and reports to help property managers screen tenants, manage leases and keep up with their most important responsibilities. With the software’s tenant-screening tools, landlords get to decide who’s going to pay for credit and background checks. When someone applies for a vacant unit, all the landlord has to do is enter a name and email address to have the prospective tenant authorize each check. Several reports are available, including a basic tenant history all the way up to a comprehensive check of a prospective tenant’s employment history, income, rental history, eviction history and criminal background.

Avail has marketing tools to make it easier to promote vacancies. For example, property managers can quickly create listings and syndicate them to more than a dozen rental sites. With Avail, property managers can respond to messages from prospective tenants, schedule showings and do pre-screening before investing in more extensive background reports.

PriceFree Trial/DemoFeatures
Unlimited: $0 per unit (free) for landlords
Unlimited Plus: $5 per unit per month
Free Version for landlords>Tenant screening
>Online payments
>Marketing tools
>More features at Avail

Pros and Cons of Avail Rental Property Management Software
Avail has robust tenant-screening features, including the ability to check credit and eviction reports. It also allows tenants to sign their leases electronically. The main drawback is that it doesn’t have any features to help with the management of vacation rentals, which may make it less useful for landlords who own property in popular vacation destinations.

ProsCons
>Several tenant screening reports available
>Digital lease signing
>No features to manage vacation rentals

What Customers Are Saying
Customers love that Avail gives them the freedom to customize their processes and policies. One reviewer comments, “While I enjoy the option to create a lease using the template provided by Avail, I love being able to truly customize my lease.” The software also receives praise for its easy-to-use interface and ability to manage leases electronically.

Buildium

Buildium
Buildium has a variety of tools across three key categories: accounting, leasing and business operations. Built-in accounting tools help property managers track revenue and expenses, generate financial reports and assess the financial health of their properties. These tools include online payments, 1099 electronic filing for contractors and the ability to accept cash payments. Leasing tools make it easier for property managers to advertise vacant units and fill them as quickly as possible. With Buildium, property managers can syndicate listings to multiple sites, accept online applications, coordinate showings and accept digital signatures on leases.

To help with business operations, Buildium offers a tenant portal to make it easier for tenants to make on-time rent payments. The software comes with cloud storage, giving property managers the ability to keep important documents in one place. Buildium also makes it possible to track maintenance requests, conduct mobile inspections and access reports that provide insight into the financial health of a rental business.

PriceFree Trial/DemoFeatures
Essential: $50 per month
Growth: $160 per month
Premium: $460 per month
14-day Free Trial>Owner portal
>Maintenance requests
>Vacation rental management
>More features at Buildium

Pros and Cons of Buildium Rental Property Management Software
One of the main pros of Buildium is that the company offers several types of support, including priority support, for customers. Unlike many packages, it also includes features to help with the management of vacation rentals. Despite these advantages, some features are only available for an additional fee, which may increase the total cost of use.

ProsCons
>Multiple forms of support available, including priority support
>Includes features to help manage vacation rentals
>Some features aren't included in base packages

What Customers Are Saying
Buildium receives positive reviews for giving landlords the tools they need to manage tenants and rental units. One reviewer comments, “We love that we can keep track of our tenants’ information as well as their maintenance requests all in one spot.” Customers also appreciate that Buildium is always introducing updated features.

Condo Control

Condo-Control-Central-Software
Condo Control is designed specifically for condo boards, homeowners’ associations and community associations. The software has many built-in features to enhance communication, keep detailed records and improve the security of residents and their guests. The discussion forum gives residents a place to share their concerns with board members and track the progress of community projects, and the e-voting module makes it possible to vote on community issues without attending a face-to-face meeting.

Condo Control has several tools to help residents and board members track maintenance requests and follow up on architectural requests. Condo and HOA boards can also use the software to track violations, such as using an unapproved paint color on the exterior of a unit or allowing trash to pile up in common areas. Condo Control has asset-management features to help boards monitor investments in outdoor furniture, pool accessories and other items, along with tools to track security concerns and manage visitor parking.

PriceFree Trial/DemoFeatures
Custom quote30-day Free Trial>Maintenance requests
>Online payments
>Tenant screening
>More features at Condo Control

Pros and Cons of Condo Control Rental Property Management Software
Condo Control is designed specifically for condo associations and HOAs, making it easier for board members to track violations, vote on proposals and track maintenance requests. Although it has many valuable features, Condo Control doesn’t have built-in marketing tools to help property managers promote vacant units.

ProsCons
>Designed specifically for condo associations/HOAs
>Tracks HOA violations
>Doesn't have built-in marketing tools

What Customers Are Saying
Customers love that Condo Control makes it easier to communicate and track maintenance issues. One user comments that the software is a “big improvement over emails for record keeping because it allows access to the entire board and keeps track of outstanding issues.” The software also receives positive reviews for its ability to track HOA violations.

Entrata

Entrata
Entrata has tools to help with some of the most important functions of property management: accounting, tenant management, marketing and leasing. For property managers who struggle with accounting, Entrata has an intuitive user interface to streamline the process of making ledger entries and generate financial reports on a single property or a whole portfolio of properties. Entrata also makes it possible to create budgets and generate income statements, making it easier for property managers to track revenue and expenses.

To help with leasing and tenant management, Entrata has built-in tools to help property managers track leads right from their mobile devices. If a prospective tenant signs a lease, the property manager can assign the new tenant to a vacant unit within the software. The software also streamlines the move-in and move-out processes, making it easier to manage deposits and take care of any last-minute maintenance issues before a new tenant moves in.

PriceFree Trial/DemoFeatures
Custom quoteFree Demo>Accounting tools
>Marketing tools
>Renter's insurance
>More features at Entrata

Pros and Cons of Entrata Rental Property Management Software
Entrata has a robust tenant portal, allowing tenants to pay their rent online, submit work orders and stay up-to-date on policy changes. The software also has a notes feature to make it easier to document tenant issues and follow up on maintenance requests. One drawback of using this software is that it has limited reporting features.

ProsCons
>Robust tenant portal
>Notes feature to help with documentation
>Pricing isn’t listed online
>No free trial

What Customers Are Saying
Customers love that Entrata is intuitive and easy to use. One satisfied user states, “I liked the ease of moving through the system from function to function and the clear path to get to just about anywhere.” Entrata also receives positive reviews for its robust dashboard, which shows landlords and property managers every outstanding task.

Hemlane

Hemlane
Hemlane offers a suite of tools to help property managers with their leasing and tenant-management activities. With Hemlane, property managers can reduce the amount of time it takes to advertise vacancies, as the software makes it possible to syndicate one listing to 30 websites. It also helps property managers identify which sites provide the highest-quality leads. Hemlane also makes it possible to create an attractive listing website for prospective tenants to visit, enhancing the reputation of the apartment complex.

When a prospective tenant shows interest in a property, the property manager can use Hemlane to schedule a showing, answer questions and accept online applications, making it easier to identify qualified applicants. Property managers can also run credit checks and background checks right from the software. Hemlane also stores leases and other relevant documents, sends alerts when it’s almost time to renew a lease and keeps a detailed record of all communication with tenants.

PriceFree Trial/DemoFeatures
Basic: $30 per month
Essential: $40 per month
Complete: $60 per month
Free Trial>Tenant management
>Maintenance requests
>Lease management
>More features at Hemlane

Pros and Cons of Hemlane Rental Property Management Software
A major advantage of Hemlane is that it has multiple payment features, such as the ability to send reminders or allow tenants to split their rent payments. It also offers instant bank verification for added security when accepting payments. The main disadvantage of Hemlane is that it doesn’t include accounting tools.

ProsCons
>Multiple payment features
>Instant bank verification
>No built-in accounting tools

What Customers Are Saying
Landlords love that Hemlane makes it easy to stay organized and keep track of multiple units. One reviewer comments, “Having the ability to store my lease and walk-through documents in a single place is fantastic.” Customers also appreciate that Hemlane allows them to set up recurring payment reminders and add late fees automatically.

Innago


Innago is a free software designed to help landlords and property managers with some of the most basic aspects of property management. The software allows property managers to identify qualified applicants by generating instant background reports and making it possible to accept online applications. Property managers can also use the Innago application builder to create an application and then embed it in a website for ease of use.

Once a qualified applicant has been identified, property managers can use Innago to customize a lease and give the new tenant the option of signing the lease electronically instead of having to schedule a meeting to sign a paper lease in person. Innago also helps property managers with tenant management by syncing immediately and making it easier to keep track of maintenance requests and other forms of communication. To help property managers generate a steady stream of revenue, Innago makes it possible to accept online rent payments and apply late fees based on custom rules.

PriceFree Trial/DemoFeatures
FreeFree Version>Tenant screening
>Owner portal
>Tenant and lease management
>More features at Innago

Pros and Cons of Innago Rental Property Management Software
The most significant advantage of Innago is that it’s free, giving small companies the opportunity to access the same features as companies with bigger budgets. Innago also makes dedicated account reps available to its customers.

ProsCons
>Free software
>Dedicated account rep available
>Screenings and check or credit card payments incur a cost for tenants

What Customers Are Saying
Customers appreciate that Innago provides a high level of customer support. One user comments, “I have been most impressed with the follow-up phone calls from representatives at Innago to make sure I am happy with the software.” Innago also receives positive reviews for its easy-to-use interface and robust invoicing system.

MRI Software


MRI Software offers an end-to-end solution for property managers involved with residential real estate, including tools for public housing, affordable housing and condos. The multifamily property management software is designed to help property managers make their properties more resident-centered, which can help justify above-market rents. For example, the software makes it possible for a property management company to accept digital applications and payments, monitor its financial health, and improve operations.

MRI Multifamily includes Callmax and the Connect Suite to help property managers stay in touch with tenants and attract new applicants. Connect Suite allows prospective tenants to view listings, learn more about a complex, apply for vacancies and sign leasing documents online before moving in. The software includes resident screening tools to help landlords reduce the risk of fraud during the leasing process. MRI Multifamily also offers inspection tools to help prevent and resolve tenant disputes, plus a resident insurance program to close insurance coverage gaps for property owners.

PriceFree Trial/DemoFeatures
Custom quoteFree Demo>Resident portal
>Owner portal
>Marketing tools
>More features at MRI Software

Pros and Cons of MRI Software Rental Property Management Software
MRI Software has a live rep available 24/7, not just during normal business hours. The company also offers comprehensive software solutions for commercial property owners and residential landlords. Despite these advantages, MRI Software doesn’t include any features to help with the management of vacation rentals.

ProsCons
>Live support available 24/7
>Separate versions available for residential and commercial management
>No features for vacation rental management

What Customers Are Saying
Customers love that MRI Software makes it easier to connect and integrate with other providers through the company’s partner program. One user comments that “with MRI’s property management platform, we can keep using software from our other vendors because it integrates with MRI,” making it easier to access property information and data. MRI Software also receives positive reviews for its ability to help residential real estate owners and operators manage multiple properties and mixed portfolios.

RealPage

RealPage
RealPage includes tools to help with several aspects of property management, such as revenue management, expense management, accounting and resident relations. Business intelligence gives users insight into what they can expect in the real estate market over the coming months, such as whether they should plan for a recession or consider increasing their rents. RealPage helps with expense management by giving property managers access to tools designed to streamline the purchasing process, send invoices and manage vendor accounts. Built-in tools also automate accounting workflows and make it easier for property managers to spot potentially concerning financial trends.

RealPage allows users to create resident portals, which serve as a gateway to every amenity offered by an apartment complex or condo association. With a resident portal, users can accept online payments, enable tenants to submit digital work orders and renew their leases. It’s also possible to use the resident portal to plan community events, which may increase resident engagement and help increase retention rates.

PriceFree Trial/DemoFeatures
Custom quoteFree Online Demo>Tenant portal
>Maintenance requests
>Accounting tools
>More features at RealPage

Pros and Cons of RealPage Rental Property Management Software
RealPage offers a wide variety of operational reports to help property managers understand how each unit is performing. It also includes the CommunityConnect platform, which allows owners to offer high-speed Wi-Fi to their tenants. The main disadvantage of RealPage is that it doesn’t come with an owner portal.

ProsCons
>Wide variety of operational reports
>Includes CommunityConnect platform to give tenants access to high-speed Wi-Fi
>No owner portal
>Pricing isn’t listed online

What Customers Are Saying
Customers love that RealPage makes it easy for them to understand their financial performance. One satisfied user comments, “The dashboard will go over new lease rents, revenue, and revenue trends in easily digestible visual graphs and charts.” Users also appreciate that RealPage has bulk functions to increase efficiency.

Rent Manager

Rent-Manager
Rent Manager has a variety of features to help property managers with activities across five categories: marketing and leasing, reporting, accounting, maintenance and business operations. The software has a prospect portal specifically for prospective tenants who want to find more information on your property and submit an application. Rent Manager also has a tenant portal, making it possible for tenants to pay rent online and submit digital maintenance requests.

Rent Manager has both built-in reports and a report writer for users who feel comfortable creating custom reports. The software has a variety of financial reports available, along with reports to help property managers make decisions related to marketing and leasing. With the software’s built-in accounting tools, property managers can track both accounts payable and accounts receivable, create budgets and perform electronic reconciliations. The software also has tools to help property managers track utility expenses, issue work orders to maintenance personnel and document service issues.

PriceFree Trial/DemoFeatures
Custom quoteFree Demo>Owner portal
>Tenant and lease management
>Renter's insurance
>More features at Rent Manager

Pros and Cons of Rent Manager Rental Property Management Software
Rent Manager includes electronic reconciliations, which makes it easy to view bank transactions and compare them to the transactions recorded in the software. It also has the ability to generate vacancy reports and includes features to help with the management of vacation rentals. One drawback is that it’s pricing isn’t listed online. You’ll have to request a demo to learn about pricing.

ProsCons
>Includes electronic reconciliations
>Vacancy reporting capabilities
>Pricing isn’t listed online

What Customers Are Saying
Rent Manager receives positive reviews for its robust suite of accounting tools. One user states that Rent Manager “gives us the versatility of a complete accounting program…that allows small employers with mixed portfolios to use a single product.” Customers also love that Rent Manager makes it easy to create vacancy reports.

Rentec Direct

Rentec-Direct
Rentec Direct offers a version of its software designed specifically for professional property managers. Rentec Direct PM makes it easier for property managers to carry out their duties and communicate with owners and investors. The trust accounting feature makes it possible to follow the trust accounting requirements set by the various state boards of real estate, helping property managers remain in compliance with the law. Built-in accounting tools also make it possible for property managers to produce reports that show owners and investors how their properties are performing.

Rentec Direct PM has tenant-screening tools to help property managers identify qualified applicants. For example, users have instant access to background checks and credit reports. The tenant portal and mobile app make it possible to accept online rent payments and maintenance requests, increasing tenant engagement and enhancing your reputation as a professional property manager. The software also has a general ledger accounting system to help property managers track income and expenses.

PriceFree Trial/DemoFeatures
Rentec Pro: $35 per month
Rentec PM: $40 per month
14-day Free Trial>Tenant screening
>Accounting tools
>Marketing tools
>More features at Rentec Direct

Pros and Cons of Rentec Direct Rental Property Management Software
Rentec Direct has extensive reporting capabilities, making it possible to assess property performance and comply with relevant tax rules. It also allows landlords to track data on tenants’ rental insurance policies.

ProsCons
>Extensive reporting capabilities
>Allows landlords to track renter's insurance
>Doesn't have a free version

What Customers Are Saying
Property managers love that Rentec Direct makes it easier to advertise vacant units. One user comments, “The auto syndication features are amazing, [sending listings] straight to Zillow and its affiliates overnight.” Users also appreciate that Rentec Direct helps them determine which properties are performing well financially.

ResMan

ResMan
ResMan Multifamily has tools to help property managers with accounting, budgeting, maintenance and reporting. Built-in accounting tools allow property managers to customize the general ledger and allocate expenses across multiple properties. Users can also use the software to automate accounts receivable activities and process invoices. Customized budgeting tools enable property managers to create budgets for a single property or an entire portfolio and share those budgets with their support staff. The software also has forecasting tools, enabling users to create revenue and expense projections.

ResMan’s maintenance tools are designed to streamline maintenance processes and make rental properties more attractive to current and potential tenants. The software gives property managers a real-time view of pending maintenance activities, from ordinary seasonal maintenance to urgent repairs. It also has tools to help property managers track tools and other assets, reducing financial losses and making it easier to manage inventory across multiple properties.

PriceFree Trial/DemoFeatures
Custom quoteFree Demo>Maintenance requests
>Online payments
>Tenant and lease management
>More features at ResMan

Pros and Cons of ResMan Rental Property Management Software
ResMan gives landlords the ability to run custom reports, making it easier to assess the performance of a rental property. It also allows property managers to offer a digital experience to their tenants. One drawback is that ResMan Marketing is sold separately, which means users may have to pay extra to access valuable marketing tools.

ProsCons
>Customizable reports
>Ability to create a digital experience for tenants
>Marketing platform sold separately
>Pricing isn’t listed online

What Customers Are Saying
Customers appreciate that ResMan provides a variety of support tools. One reviewer writes, “If I ever get stuck, I simply pull up the ResMan help link and type in my concern, and boom, I can figure it out.” Users also report that ResMan has an intuitive interface, which makes it easy to use even if you don’t have extensive experience in property management.

Smart Property Systems

Smart-Property-Systems

Smart Property Systems offers software for managing residential and commercial properties, owners’ associations, public housing, and more. Their online leasing system has a convenient e-sign feature, and the automated rent collection and double entry (GAAP) accounting tools make it easier to track income and expenses across multiple properties as soon as a client makes a payment, the revenue is recorded in the software. Other features include a library for documents and built-in tenant screening. Also, Smart Property Systems is building a maintenance management section with a vendor portal to facilitate the sharing of work orders and bids.

This software’s message center documents maintenance requests as they are submitted and allows property managers to easily communicate with all participants in the business (tenants, vendors, owners, etc.). It also allows you to screen new tenants and employees, pay vendors, and advertise properties.

The next version of Smart Property Systems (V3) is expected to be released in late December 2020. There will be many new features included with this release, such as a calendar to help property managers schedule showings, inspections, lease expirations, and more. New budgeting tools will also be included, and many more reports for accounting and performance will be made available as well.

PriceFree Trial/DemoFeatures
$15.53 for up to 5 units
with an additional cost
for each consecutive unit
14-day Free Trial>Online payments
>Tenant and lease management
>Tenant, owner, employee, vendor, and agent portals
>More features at Smart Property Systems

Pros and Cons of Smart Property Systems Rental Property Management Software
Smart Property Systems has a robust suite of marketing tools, such as the ability to create digital flyers and automatically submit them to more than 20 websites. The software also has accounting tools to help owners and property managers track financial performance.

ProsCons
>Robust suite of marketing tools
>Accounting tools to track financial performance
>Current version has limited reporting options

What Customers Are Saying
Customers love that Smart Property Systems offers an all-in-one solution to some of the most common challenges faced by property managers. One satisfied user writes, “If you are looking for a one stop shop where most things are automated for you, then you will love this software.” Smart Property Systems also has a good reputation for its excellent marketing tools.

Yardi Breeze

Yardi-Breeze
Yardi Breeze offers versions for residential and commercial property managers, along with software designed to help manage affordable housing units. The residential version features a variety of tools to help property managers fill vacancies quickly and find the highest-quality tenants. With the software, property managers can keep track of upcoming vacancies, making it easier to determine when to start listing units on rental websites. The software also enables users to accept online applications, reducing paper usage and making it easier to keep track of application documents.

Yardi Breeze makes it possible to accept online rent payments, giving tenants additional flexibility and reducing the amount of time it takes for payments to post. Tenants can also submit online maintenance requests, alerting the property manager any time there are issues and making it easier to assign projects to maintenance personnel. The residential version of Yardi Breeze also has features to help manage vendor payments and generate financial reports.

PriceFree Trial/DemoFeatures
Residential: $1 per unit per month
Commercial: $2 per unit per month
Free Demo>Accounting tools
>Tenant screening
>Maintenance requests
>More features at Yardi Breeze

Pros and Cons of Yardi Breeze Rental Property Management Software
Yardi Breeze has software available for residential and commercial property managers, as well as property managers involved with affordable housing. The company also offers additional tools to help community associations manage their affairs. One drawback of this software is that it doesn’t generate property-management reports.

ProsCons
>Offers software for landlords involved in affordable housing programs
>Additional tools available for community associations
>Doesn't generate property-management reports

What Customers Are Saying
Customers love that Yardi Breeze has a tenant portal that accepts online rent payments. One user comments, “We love that our tenants are able to pay online; this is so helpful with ones who are behind.” Yardi Breeze also receives positive reviews for offering a solution to the challenges of managing affordable housing units.

Yardi Voyager

Yardi-Voyager
Yardi is a web-based platform that gives property managers access to mobile tools to help them carry out their responsibilities even when they’re not in the office. In addition to tools for residential property managers, Yardi Voyager also has software to help with the management of commercial properties and military housing. Every version of the software includes features to automate some of the most common activities involved in property management.

Voyager Residential gives property managers a way to centralize all property-related data, making it possible to generate detailed reports and access important information with just a few clicks. The full-featured accounting system was designed with legal compliance in mind, giving property managers the tools they need to track revenue and expenses while also remaining in compliance with laws related to trust accounting and tenant management. With the mobile app, property managers have access to all relevant data no matter where they are.

PriceFree Trial/DemoFeatures
Custom quoteFree Demo>Owner portal
>Tenant portal
>Maintenance requests
>More features at Yardi Voyager

Pros and Cons of Yardi Voyager Rental Property Management Software
Yardi Voyager integrates with third-party applications, such as RENTCafe, giving property managers access to additional features. Unlike many software packages, it also includes tools to aid in the management of vacation rentals. The main drawback is that Yardi Voyager doesn’t offer a free trial to help you determine if the software meets your needs.

ProsCons
>Integrates with third-party applications
>Tools to help with the management of vacation rentals
>Doesn't offer a free trial
>Pricing isn’t listed online

What Customers Are Saying
Customers love that Yardi Voyager offers a robust suite of tools to help property managers stay organized. One reviewer notes, “You can easily see your day/week/month on the home screen and know how many appointments your office has.” Yardi Voyager also receives positive reviews for its ability to integrate with third-party tools.

What Is Rental Property Management Software?

Rental property management software is a type of software designed to help property owners and property managers manage their rental properties effectively. Good property management is essential for running a profitable rental business, whether you have a single vacation home or hundreds of apartments to rent.

Property management software streamlines many of the processes and procedures used by owners and property managers, including tenant screening, lease management and management of maintenance requests. Many software packages also have built-in accounting and marketing tools to reduce the amount of time it takes to advertise vacant units and manage the finances of a rental business.

Benefits of Rental Property Management Software

Rental property management software has many benefits for landlords and property managers, including the following:

  • Find better tenants. Good rental property management software has tenant-screening tools to help you find tenants with clean backgrounds and the ability to pay their rent on time.
  • Retain high-quality tenants. This type of software has features to help landlords and property managers track maintenance requests, ensuring repairs are made as quickly as possible. Staying on top of repairs makes your property more inviting to tenants, which can help you retain tenants who pay rent on time and follow the rules.
  • Improve your legal compliance. Screening tenants, performing maintenance and making repairs when needed are all good ways to reduce your risk of lawsuits and keep your occupancy rate as high as possible. Property management software has tools to help you with these activities, ensuring you remain compliant with all relevant rental laws.
  • Fill vacant units quickly. When a unit is vacant, it isn’t bringing in any revenue. Many software packages contain built-in marketing tools that can help you find high-quality tenants in a matter of days rather than months. Rental property management software also has features to speed up the tenant-screening process, reducing the amount of time it takes to fill a vacancy.

Must-Have Features for Rental Property Management Software

Rental property management software has many features to help landlords and property managers be more efficient and effective, but three of them are essential for success:

  • Owner and tenant portals. Owner and tenant portals go a long way toward increasing efficiency and enhancing communication between property owners/managers and their tenants. An owner portal provides an overview of the business, making it easier for landlords to determine if they need to hire additional personnel, change their marketing methods or follow up on any problems reported by tenants. Owner portals also help landlords and property managers track maintenance requests and document damage to rental units.
  • Marketing tools. Marketing tools are necessary for filling vacancies quickly. Landlords and property owners can use these tools to create legally compliant advertisements, screen tenants quickly and reduce the amount of time it takes to finalize lease agreements.
  • Reporting capabilities. Reporting tools are useful for owners because they provide insight into the financial performance of any rental business. Property managers can also use reporting tools to calculate vacancy rates, determine which tenants are late on their rent, identify trends that could affect the success of the business and track the performance of maintenance personnel and contractors.

The Cost of Rental Property Management Software

The cost of rental property management software can range anywhere from $0 per month to $100 per month. Although free software is appealing to landlords and property managers, free versions typically have a limited number of features. Free software typically doesn’t have additional marketing and accounting tools or allow landlords and property managers to manage vacation rentals or keep track of their tenants’ renter’s insurance policies. If these features are important to you, it may be worth it to pay for a more robust software package.

It’s important to understand how vendors price their software before choosing a rental property management package. Many vendors charge a flat monthly fee, which can help landlords and property managers control their costs and increase efficiency without a substantial increase in their expenses. This fee typically ranges from $15 to $100 per month. Some vendors charge a per-unit fee to use their software, which has advantages and disadvantages. For landlords and property managers with just a few units, the advantage of this fee arrangement is that it may cost just a few dollars per month to use the software. Landlords with hundreds of units are at a disadvantage because they’ll have to pay more to use the software.