The Best Registration Software of 2021

Our registration software reviews are the result of over 40 hours of research on 230+ registration software companies from across the web. These reviews and our registration software guide help small businesses and startups find the best registration software for their business.

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The Best Registration Software Companies of 2021

Best Registration Software Badge

How We Chose the Best Registration Software

All businesses hold events at some point. Putting together a company-wide meeting, concert, fundraiser, or simple get-together can be a hassle. You should be on top of all personal details, preferences, and timetables. Cancelations, last-minute changes, and time zones can all add up and make your life as an event organizer unbearable.

The pile of poor decisions during preparation can turn against you throughout the event. Of course, you’ll have a team of well-trained administrators and volunteers to help you. However, manual check-ins can open up another vulnerability. No one is immune to honest human error.

Luckily, the IT industry has created solutions to ease your burden and elevate your event quality. Automated registration software will keep you on top of all changes and make you a master of calm and collected event organization.

The solutions include various characteristics to serve user needs, but there are a few must-haves for a useful application. Below are the criteria we used to determine how good the apps on the market are.

Registration Features

There are at least two sides to an event: organizers and attendees. Any decent registration software needs to be mindful of both user categories by giving them convenient features. Here are a few of them:

  • Attendance tracking
  • Calendar management
  • Payment processing

While attendance tracking targets the organizer’s side, payment processing should also be user-friendly to a random participant.

Registration Options

Events range from gatherings to classes and from sporting events to complicated itineraries. Plus, with technological development, they can also be off-line, online, or hybrid. Thus, the best registration software usually covers a range of options:

  • Class registration
  • Event registration
  • Group registration
  • Online registration
  • On-site registration

Integrations

We’ve mentioned two participant sides — organizers and attendees. However, most of the time, events have third parties involved, such as venues and vendors. They also need application extensions and IT solutions to ensure smooth integration and centralized communication.

Here are some integrations you might need:

  • CRM
  • Calendars
  • Teleconferencing apps
  • Payment methods
  • Marketing platforms
  • Accounting software

The 10 Best Registration Software of 2021

Our research in this niche has revealed several robust registration solutions that serve a range of needs. We’ve gathered a top 10 list and presented them alphabetically for convenience. The table below presents company names, prices, and whether they offer a demo or free trial.

In the next part of the article, we present the same solutions in greater detail, including pros and cons lists, customer reviews, and features.

ACTIVE Education

ACTIVE Education
ACTIVE Network is a group of registration software that includes solutions for a variety of institutions. ACTIVE Education targets public and private schools and offers school management solutions, including:

  • Program management
  • School accounting
  • Attendance tracking
  • Communication and marketing tools

The software streamlines and centralizes all school infrastructure, making it easier to track class performance and participation data. The program registration feature allows student self-service capabilities, e-signatures, and payment and online registration.

While school accounting is a specific software function that might not translate to other niches, ACTIVE Education’s administrative features are revolutionary for any learning establishment.

PriceFree Trial/DemoFeatures
Custom quoteFree Demo>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Customer service: 24/7 (live rep), phone during business hours, online
>Administrative management reports
>More features at ACTIVE Education

Pros & Cons of ACTIVE Education Registration Software

If you manage an educational institution, ACTIVE Network’s school administration platform can do wonders. The “niche-specific” feature is both a pro and a con. It specializes in a specific industry with advanced benefits but isn’t available for other fields.

While the app is user-friendly and mobile-optimized, it’s a fundamental solution and doesn’t have much use for one-time events outside the industry.

ProsCons
>User-friendly desktop and mobile versions
>Live chat availability
>Niche specific
>Not appropriate for stand-alone events
>May be too specialized
>No calendar management

What Customers Are Saying

The main theme of customer reviews is the appealing interface: “Really like the appearance of reporting and the web booking.” Other points made are payment features like “separation of payer and the person attending the activity” and the software speed: “Fast — in our old system there was a delay while customers waited for the system to respond.”

Granite School District’s manager even sees the solution as the only way they could control an organization of that size, stating, “We’ve seen night and day improvements since we began using ACTIVE software. I couldn’t run the size company I do without it.”

Arlo

arlo
Arlo is a training business management software with several adjacent features to ease training companies into online and hybrid education. Its registration tool allows the following features:

  • Payments and invoices
  • Multiple registrations
  • Personal accounts
  • Individual or business billing
  • Applicant screening
  • Transfers, refunds, and cancellations

With its customizable forms and convenient payment options, Arlo takes your course registration to a new level. It offers a screening process for prospective students that helps educators review all applications and make sure they’re up to standard.

PriceFree Trial/DemoFeatures
$0.80/free registration
$1.60/paid registration
Simple: $79/license/month + usage
Professional: $140/license/month + usage
Enterprise: $185/license/month + usage
14-Day Free Trial>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Customer service: Phone during business hours, online
>Customizable forms
>More features at Arlo

Pros & Cons of Arlo Course Registration Software

Besides the core functionality, Arlo has a few additional features that make it a worthy system. Online learners are an independent flock, so being able to cancel, reapply, and transfer to another event or class is a nice additional feature for them.

The restricted sessions, on the other hand, give more control to administrators. While online learning is about availability and approachability, the software doesn’t offer 24/7 customer support.

ProsCons
>Self-service
>Accounting system integrations
>Restricted sessions
>No 24/7 customer support
>Shorter, 14-day free trial

What Customers Are Saying

Customer testimonials on Arlo’s website come from educators, founders, and learning coordinators like Audrie Jurgens from True. She states that the solution has elevated their student experience: “Blended learning has made our training courses accessible, affordable, flexible.” Another educator and the co-founder of Safe Beginnings, Holly Choi, mentions, “We had a 50% increase in our sales following the implementation of Arlo.”

Aventri

Aventri
Aventri is a registration software that allows you to process every aspect of online, off-line, or hybrid event planning and execution. The solution is universal for any industry and can be helpful for an event of any size.

Here’s what it covers:

  • Fully integrated solution for virtual and hybrid events
  • Check-ins, access control, and badging solutions for conferences
  • Automation and facilitation of the process at trade shows and exhibitions
  • Reduced security risks for internal meetings and events
  • Cutting-edge technologies for roadshows and field marketing campaigns

Its fresh and easy-to-use design on mobile and desktop facilitates the experience and allows for stress-free event planning.

PriceFree Trial/DemoFeatures
Custom quoteFree Demo>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Customer service: 24/7 (live rep), phone during business hours, online
>All-in-one solution for any event
>More features at Aventri

Pros & Cons of Aventri Registration Software

Aventri offers world-class features, including useful integrations with CRM, calendars, or even programs like Google Analytics. Another peculiarity that sets this solution apart is the real-time reporting. However, since it’s advertised as a practical solution for any event, not offering a class registration feature might make it unsuitable for training organizations and educational institutions.

ProsCons
>Make data-driven decisions
>Integrate third-party applications
>Get real-time reports
>Not suitable for training or classroom registrations

What Customers Are Saying

Time-saving is something that comes up in customer reviews a lot. Neecia Shaw, a senior event producer, says, “[Aventri] saves us time when setting up registrations for our numerous events.” Plus, “it streamlines the process for our invitees.” You can gather information and centralize it more easily. “Aventri allows us to create a seamless experience for our conference attendees with all information housed in one place,” says Katie B, a school development director from Goodwill.

Bizzabo

Bizzabo
Bizzabo is an integrated full-cycle event management software with a registration component. This solution allows for real-time event analytics and well-designed registration forms. It also helps maximize event attendance and engagement due to the following features:

  • Register for the event without leaving its website
  • Customize fields to help gather the information you need
  • Integrate with social media
  • Register for sessions

Powerful integrations let you connect the software to the management and communication platforms you’re already using internally. It’ll help you ease the transition and eliminate stress within the organizing team.

PriceFree Trial/DemoFeatures
Custom quoteFree Demo>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Customer service: 24/7 (live rep), phone during business hours, online
>Customizable registration fees
>More features at Bizzabo

Pros & Cons of Bizzabo Registration Software

Bizzabo has a few unique features like post-event surveys and including promo codes in the loop. The ticketing and payment process is on top due to various world-class payment platform integrations. The software targets larger companies and event organization agencies, so lacking a group registration feature can be a major restraint.

ProsCons
>Promo code feature
>Payment platform integrations
>Post-event surveys
>No class registration
>No group registration

What Customers Are Saying

Customers mention that the platform is constantly evolving, writing, “Can’t beat it — full of important features, easy to use and constantly getting better!” According to Amy Herman, a senior program manager at Service Titan, Bizzabo was a source of major peace of mind, “giving us more control to manage changes in real-time to sessions, speakers or agendas.”

Cvent

Cvent
The solution has roamed the event management world since 1999. Having served more than 30,000 customers and employing more than 4,000 people, Cvent offers event management and marketing solutions to agencies and hotels worldwide.

The product features include:

  • Communication automation
  • Attendee engagement
  • Cost control
  • Workflow integrations

Collaboration is a crucial component of this solution. Cvent offers automated communication between various event stakeholders: attendees, venues, organizers, exhibitors, and speakers. Smooth workflows and integrations create virtual, hybrid, or in-person events where everybody can be in the right place and enjoy the process as much as possible.

PriceFree Trial/DemoFeatures
Custom quoteFree Trial>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Customer service: 24/7 (live rep), phone during business hours, online
>Meeting requests
>More features at Cvent

Pros & Cons of Cvent Registration Software

Cvent is all about transparency. In addition to the top communication offering, it grants a clear and concise way for shareholder accountability in budgeting and request approvals. The software allows for better risk management and decision-making.

While the advertised solutions are top-class, it’s a little hard to determine if the system is right for you. We recommend contacting sales to get a better understanding of the product scope.

ProsCons
>Transparent budgeting approval processes
>Mobile apps
>Expanding the event reach via hybrid solutions
>No price stated on the website

What Customers Are Saying

Cvent’s customers range from corporate to nonprofit and even had a hand in government events. The industries served range from higher education to financial services. This automation solution helped transform Deutsch Family Wine & Spirits: “Everything was manual … our room lists, our agenda, our ground transpiration were all Excel files with several versions.” Another customer’s virtual event was exceptional due to Cvent’s “really custom experience for attendees.”

Eventbrite

Eventbrite
Eventbrite is a cheerful and comprehensive solution for any events ranging from classes to concerts and from community functions to dinners. The software allows you to make a beautiful event page and kick-start attendee registration in a few minutes.

It includes essential features:

  • Ticket types
  • Organizer mobile app
  • Online help center
  • Ticketing essentials

Moreover, it allows for a range of payment methods and brand elevation through intricate designs. The solution promises to turn your event into an enjoyable experience.

PriceFree Trial/DemoFeatures
Essentials: 2% + $0.79/ticket
Professional: 3.5% + $1.59/ticket
Free to use for free events>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Customer service: 24/7 (live rep), phone during business hours, online
>Secure and fast check-ins on-site and online
>More features at Eventbrite

Pros & Cons of Eventbrite Registration Software

The first thing to set Eventbrite apart is its focus on logistics and on-site gear. It offers mobile equipment rentals to share your burden during the event.

Another unique feature is its pricing model. If you’re holding a free event, you can use the service for free. The Professional pricing level offers unlimited ticket types, which means you can create different attendee levels for your event. The branded community pages only exist in the Premium tier.

While there’s little to say about this registration solution in the cons department, it’s the customer support that needs more attention.

ProsCons
>Unique pricing mechanisms and the payout calculator on the website
>On-site equipment rentals
>Branded community pages
>Customer support could improve

What Customers Are Saying

According to many customers, Eventbrite shines, “especially if you are hosting/leading a free event.” Another feature that comes up is the social integrations: “The Facebook integration was seamless and is a very powerful feature, that’s also free.” Customers also love its look, “the design of the platform looks better [than the competition]” and flexibility: “This is great for promoting! — There are lots of customization features.”

Konfeo

Konfeo
Once you decide to use Konfeo as your event management program, only three steps will stand between you and the launch:

  • Step 1. Create an event
  • Step 2. Customize the form
  • Step 3. Start selling tickets

This software provides functions that’ll help fulfill your best hopes for the event:

  • Group registration feature is there to help automate manual input
  • The event list widget shows you how many events you have left
  • Event statistics lay out the situation before your eyes to aid decision-making

PriceFree Trial/DemoFeatures
Free version available
Free-plus event: $0.50/registration
Paid event: $0.50 + 2.5%/paid attendee, capped at $5
Free Demo>Deployment: Web-based, cloud, SaaS
>Customer service: Phone during business hours, online
>Group registrations
>More features at Konfeo

Pros & Cons of Konfeo Registration Software

Event managers deal with a lot of personal information, and privacy laws are no joke. Konfeo is compliant with the General Data Protection Regulation (GDPR), a global privacy and security law that came into effect in 2018. International companies take it as a guideline for all local regulations.

However, parallel to the platform’s 24-hour and around-the-world availability, it’s a bit strange that it doesn’t offer round-the-clock live support and a mobile interface.

ProsCons
>GDPR compliant
>Security on top
>Available from anywhere anytime
>No round-the-clock live support
>No mobile interface

What Customers Are Saying

Customers praise Konfeo’s functionality and evolution: “The great advantage is that new functions appear often.” They have no doubts about recommending the software: “Considering the quality of the system and the service, I can recommend Konfeo with full conviction.” Moreover, even the organizations that could splurge on a custom-made app decided to implement this solution, “We decided not to build our own system and fully rely on Konfeo,” says Damian Godlewski, training director at Collegium Wratislaviense.

Race Entry

Race Entry
Race Entry is an easy-to-use race registration software and a platform where you can find and participate in races happening around you. This community-oriented and fun software targets athletes and sports groups. Attendees can either create or take part in current events.

Features include:

  • Participant management
  • Social media integration
  • Free race map
  • Searchable race results
  • Registration confirmation requests

This niche application is packed with relevant characteristics and useful features. What’s more significant is that each party gets some form of notice. Participants receive an easy registration and access to searchable results from past races, and race directors can easily connect with participants. Sending and receiving additional details about the race, merchandise, location, and other updates is as straightforward as it can get.

PriceFree Trial/DemoFeatures
Free software; participants are charged upon registration
Registration: $1.25 + 4.97%
Merchandise item: $0.50 + 4.97%
Charitable donation: $0.50 + 4.97%
Free Trial>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Customer service: 24/7 (live rep), phone during business hours, online
>Participant transfers
>More features at Race Entry

Pros & Cons of Race Entry Registration Software

Race Entry features make sense in the context of a sporting event only, so it lacks class registration and reports. While those are crucial for other applications, this targeted solution might not need it as much. Other useful features include discount codes, which are nice to have, especially when you participate in multiple races. Plus, the incomplete registration reminders keep you on track if you’re missing a deadline.

ProsCons
>Incomplete registration reminders
>Discount codes
>No class registration feature
>No reports

What Customers Are Saying

Customers are blown away by the support at Race Entry: “Our representative is extremely helpful in setting everything up and answering our questions.” The claims about responsiveness prove real, as most review sites contain direct answers from the software provider. The only problem with the community seems to be the user interface and the steep learning curve: “The tutorials could be a bit more intuitive, and there aren’t many online that I could find.”

Ticket Tailor

Ticket Tailor
This ticket-selling platform is a breath of fresh air with its design and friendly attitude. The website mentions more than 17 million tickets sold by 30,000 event organizers from 185 countries.

It’s convenient for any type of event because of its user-friendly and customizable nature. The platform is easy to kick-start:

  • Create an account and start your customizable box office
  • Choose the price package and start selling tickets
  • Manage your event with instant payments and reports

The software has an excellent feature variety, including:

  • Creation and customization: Unlimited ticket types, customizable checkout forms, and waitlists
  • Promotion and event growth: Social sharing, maps, access codes, website embed, and mobile tickets
  • Operational control: ticket scanning, various payment methods, and more than 100 currencies
  • Seating charts: Images and comments on seats, labeling, points of interest, and accessible seats
  • Security: GDPR compliant, secure payments, and SSL protection

The best about the listed features is that they’re accessible to everyone, no matter the package.

PriceFree Trial/DemoFeatures
Pay as You Go: $0.65/ticket
Monthly plan: Starts at $0.50/ticket/month for 25 tickets
None; 30-day money-back guarantee offered>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Customer service: Phone during business hours, online
>Public and private events
>More features at Ticket Tailor

Pros & Cons of Ticket Tailor Registration Software

This ticket-selling platform might not be convenient for educational events and training due to missing features like calendar management and class registration. However, it’s tailored for events that need ticket sales. Attendee communication excels expectations with platform integrations like Mailchimp.

ProsCons
>Duplicate events
>Sell on a website, social, or Ticket Tailor
>Mailchimp integration
>No calendar management
>No class registration

What Customers Are Saying

Ticket Tailor’s design and ease of use are the most prominent mentions in a lot of customer reviews, stating, “The site is exceptionally user-friendly” and “Very easy to use and customize.” Another frequently mentioned benefit is the price: “Efficient and cost-effective. Ideal for your business”; “Ticket Tailor is also very cheap compared to its competitors; it’s a must-try!” Users also like the supported feedback loop: “The reporting is great for tracking sales and post-event follow up.”

Weemss

Weemss
This software targets any kind of event that might need a ticket. Even classes, seminars, and workshops of any size can use it. The main features of the solution include:

  • Ticket categories
  • Print-at-home tickets and badges
  • Customizable and embeddable registration forms
  • Dynamic visual notifications to boost sales
  • Ticket scanning on mobile
  • Automatic email communication
  • Analytics and reports
  • 800+ integrations

The drag-and-drop builder makes it a breeze to put together a stylish and branded registration form, while the integrations with accounting and payment software give it the technical convenience event organizers need so much.

PriceFree Trial/DemoFeatures
Free tickets: €0.49/ticket
Paid tickets: 2.5%/ticket
Free Trial>Deployment: Web-based, cloud, SaaS, mobile
>Customer service: Phone during business hours, online
>Simplified payments with 160+ currencies
>More features at Weemss

Pros & Cons of Weemss Registration Software

The robust technological base in Weemss allows you to create and clone an event in more than 40 languages while keeping private information safe. The company will never use your attendee details for its marketing or sales needs.

Analytics data includes abandoned registrations to help you understand why the user didn’t check out and let you do something to impact the process next time. Unfortunately, this software lacks one little feature: tracking individual attendance.

ProsCons
>Events in 40+ languages
>100% attendee data ownership
>Abandoned registration tracking
>No attendance tracking option

What Customers Are Saying

The most notable feature for customers is using Weemss with other apps, with one client indicating, “the website integration works great on every platform.” Customers also like its look, writing, “its design is so great and up to date that it fit perfectly within our website.”

What Is Registration Software?

Registration software is a convenient platform for organizing and automating a few aspects of event planning. It’s a communication point between event attendees and organizers, so it needs features to add to that communication.

From the start of an event organization, the administrators need a place to collect attendee details and build a connection with them.

In addition to the technical features like attendee management, ticketing, and badge management, platforms also need communication channels where admins will maintain interest and promote the event. To complete the loop, attendees also need to leave their feedback.

While payment systems and ticketing capabilities are top priority, reporting and integrated marketing solutions are no less important. The best registration software supports web and mobile interfaces, allows for free trials, and has approachable customer service.

In a world where online events are becoming more common, today’s registration software should have strong capabilities to integrate CRMs and online meeting platforms. Some developers might even tap into creating adjacent online teleconferencing apps.

Benefits of Registration Software

No matter the size or industry of your event, registration software has a few major benefits compared to old methods due to automation and elimination of human error:

  • Efficient and convenient planning: Planning an event is a stressful endeavor. With online registration software, you eliminate errors during RSVP, attendee data collection, and check-in. Due to the streamlined and automated approach, you only have to oversee the system for significant failures.
  • Customization and branding: The best registration software allows you to create and present a branded event page with rich content and company details. Customization capability gives your business a better way to connect with your audience and remind them about your vibrant image. This approach is sure to increase attendance and improve communication.
  • Money and time saved: Automation saves resources. The time and money you previously spent on training data entry administrators and organizing brand image seminars for volunteers can go into leveling up the event.
  • Real-time reporting: Due to the centralized nature of data collection, you’re on top of any changes. You can monitor attendee numbers, cancellations, and refunds. Other information, like multi-event analysis based on an individual attendee, can give you insight and projection ability.
  • Customer satisfaction: No matter how professional your staff members are, old check-in methods fade compared to the streamlined and sleek feel you can create via an online process. Attendees input their details, get the needed information instantly, and can RSVP at their convenience.

Must-Have Features of Registration Software

Technology evolves and grows every year, so it’s essential to consider the central features this software should have in 2021:

  • Registration management: Depending on the event, you might need to manage different kinds of registrations. The best registration software usually offers individual and group, on-site, online, event, and class options. Booking other adjacent activities and venues like hotel rooms, concert seats, and restaurant tables is another must-have.
  • Attendee and calendar management: Managing attendee experience is vital for any event organizer. Seating arrangement, audience engagement, and customized registration features ensure the participant enjoys the event without letting anything spoil the fun. Calendar management lets attendees book meetings and appointments using integrated third-party calendar apps.
  • Ticketing and payment processing: Selling tickets for the event itself or from a third-party vendor as part of an itinerary is crucial for any registration software. Companies usually can set ticket prices and return policies and customize payment options.
  • Event marketing: You can’t create an event and expect everybody to know about it without making an effort. Even when you have the confirmed guest list, you can increase interest in the event by sharing content via email, social media, and push notifications. These features enable you to engage the audience further.
  • Real-time and detailed reporting: Real-time reports show the level of event success and let you control and course-correct budgeting, engagement, marketing, and other aspects. Knowing your event inside-out and analyzing the results after it ends help plan better ones in the future.
  • Integration and customization: Your event doesn’t stand alone in the desert. It has many moving parts and connections. Integrations with calendar apps, CRM, or social media platforms give you the freedom to elevate your and attendee experience. At the same time, customizations will manage to keep a consistent brand identity.

The Cost of Registration Software

Our research shows the price is a huge variable for this type of solution. It largely depends on your needs. As the circumstances can differ for various events and companies, you’ll have to contact sales departments or request quotes pinpointing event specifications.

Some companies, especially those that offer ticketing solutions, have more transparent pricing. While some of them have monthly subscription plans, others offer price calculators to let you find out your earnings and the company’s commissions at a given ticket price and attendee count.

However, we should also note that free versions exist for some registration software. Trials and demos are also standard. A few of the companies we mentioned allow you to stay in the free zone unless the event requires paid tickets. This method is a way to help give back to the community, meaning that charity organizations and nonprofits can hold professional-looking events without paying a dime.

All in all, the pricing on each of the selected registration software can accommodate anything from smaller-scale, company-specific gatherings to international hybrid conferences.