The Best Printers for Small Business of 2020

Our printers for small business reviews are the result of over 40 hours of research on 90+ printers from across the web. These reviews and our printer guide help small businesses and startups find the best printer for their business.

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How We Chose the Best Printers for Small Business

Purchasing a printer for your small business may be one of the first significant buys that you make — and you want it to be a good one. We’ve pulled together a list of the best printers for small business, based on factors that we think will be important to you when you’re making your own choice, including:

Printer Type & Function

Every business has different needs. We chose printers that provide a multitude of types and functions from inkjet to laser printers and multifunction printers that include scanners and copiers. You’ll want to consider the specific needs of your own business before you make your choice; what works best for the business next door may not be the right choice for you.

Print Speed

Some businesses have a lot of printing needs, so speed is important. We chose printers for business with both large and small printing needs. Our chosen printers don’t take a long time to warm up or to print that first page, and they can easily print 20 or more pages per minute.

Capacity

Also known as the monthly duty cycle, this is how many pages can be printed per month at the quality level. We provided printers with different capacities. The monthly duty cycle, in most cases, is more than you will ever need to print, but it’s good to know that the machine has been tested to that level and been found capable.

The 15 Best Printers for Small Business of 2020

CompanyPriceType of PrinterMore
Brother HL-L2370DW Wireless Black-and-White Laser Printer$129.99LaserVisit Brother
Canon imageCLASS LBP214dw$299.00LaserVisit Canon
Canon Maxify MB5420$279.99InkjetVisit Canon
Epson EcoTank ET-4760 Wireless All-In-One Inkjet Printer$499.99Ink TankVisit Epson
Epson EcoTank Monochrome M2140 All-In-One printer$349.00Ink TankVisit Epson
Epson Workforce Pro WF-C8690 A3 Multifunction Color Printer$1,899.00InkjetVisit Epson
HP LaserJet Pro M281FDW$348.00Laser JetVisit HP
HP LaserJet Pro M283fdw Wireless Color All-In-One Laser Printer$348.00Laser JetVisit HP
Kyocera Ecosys FS-2100DN$199.00LaserVisit Kyocera
Kyocera Ecosys P3155dn$754.99LaserVisit Kyocera
Lexmark CX317dn$399.00Color LaserVisit Lexmark
Oki C532dn$399.00Color PrinterVisit Oki
Ricoh SG-2100N$39Gel JetVisit Ricoh
Ricoh SP C261DNw$39LaserVisit Ricoh
WorkCentre 3215 Monochrome All-in-One Printer$345.00LaserVisit Xerox

Brother HL-L2370DW Wireless Black-and-White Laser Printer

Brother-HL-L2370DW Image
The Brother HL-L2370DW is a basic, compact laser printer with good speed, at 36 pages per minute, and fast, automatic duplex printing. It features built-in wireless, ethernet, or USB interfaces, and you can print easily from your mobile device.

The Brother has a 250-sheet capacity and can handle letter or legal sized paper. A manual feed slot expands that ability by allowing you to print on card stock, envelopes, and more. There are also some nice money-saving perks like a toner save mode that keeps your toner use low.

The monthly duty cycle of this printer is 15,000 pages per month. This number indicates the maximum number of pages you can expect to print and still maintain the rated quality output. Brother also provides free online, phone, or live chat support throughout the life of the product.

PriceType of PrinterFeatures
$129.99Laser>Up to 36 ppm
>Automatic duplex printing
>Wireless printing
>More features at Brother

Pros & Cons of Brother HL-L2370DW Wireless Black-and-White Laser Printer
The Brother HL-L2370DW earns high marks with numerous positive online ratings. It’s one of the lower-priced models among our own picks, making it a good choice for businesses that are just starting up as well as home offices. It doesn’t have a lot of bells and whistles, and some of the features are a little clunky: getting out of sleep mode can be difficult, say some users, and the printer’s ability to reproduce images isn’t as high as some of our other choices.

ProsCons
>Low price
>64 MB standard memory
>No multiple functionalities, such as faxing or scanning

What Customers Are Saying
Customers appreciate the low cost of the Brother HL-L2370DW, and the fact that it’s a good, all-purpose printer, even if it doesn’t have a lot of extras. “Wonderful inexpensive printer,” says one owner. “Great double-sided printing speed, and it never misses a print.” It also gets high marks as being easy to set up and use, with no problems printing from a wi-fi connection.

Canon imageCLASS LBP214dw

 Canon-CLASS-LBP214dw Image
Designed specifically for small businesses, the Canon imageCLASS LBP214dw features above-average speed and capacity with extras like the ability to add an additional paper tray. It’s primary paper tray holds 350 sheets, and prints at letter size up to 40 pages per minute.

The monthly duty cycle for this machine is 4,000 sheets. It can be accessed via USB, Ethernet and wi-fi, and the unit has an optional 550-sheet paper cassette that allows you to increase its capacity when needed. The printer is enabled for both single- and double-sided printing.

The Canon has a quick first print-out time of six seconds. It also encourages environmentally conscious work practices with settings that help save paper, energy, and toner. An extended service plan is available for up to four years of coverage.

PriceType of PrinterFeatures
$299.00Laser>350 sheet capacity
>Up to 40 ppm (letter)
>One-year warranty
>More features at Canon

Pros & Cons of Canon imageCLASS LBP214dw
The Canon offers great printing quality at a reasonable price, with a focus on environmental sustainability that not all of our top choices have. It is Energy Star certified, and high-yield toner is available that gives you thousands of pages on one cartridge. Toner cartridges may run more than $100 each, but you get a lot of copies for your dollar so the per-page cost isn’t outrageously high. A generous 1 GB of memory stores your documents until needed. This printer does one thing only — it doesn’t offer scanning or faxing capabilities — but it does it well.

ProsCons
>1 GB memory
>Energy Star certified and rated EPEAT Silver
>High-yield aftermarket toner available (9,200 pages)
>No color options
>No multiple functionalities, such as faxing or scanning

What Customers Are Saying
Customers love the quick and easy set up that has their printer up and running within minutes. “I was almost disappointed at how easy it was,” said one. Owners also love the speed of this printer, and the nearly-instantaneous warm-up period. “It provides fast, quiet, and very clear printing of documents. I’ve tested it with graphs and other designs and it is great.”

Canon Maxify MB5420

Canon-Maxify-MB5420 Image
The Canon Maxify MB5420 is another small, reasonably priced printer from Canon that is appropriate for office or small business use. It’s slightly cheaper than the imageClass printer, but shares that machine’s quick warm-up and print speeds.

The big difference between the two, however, is that the Maxify MB5420 provides scanning and faxing abilities in addition to printing, making it more of an all-purpose choice for anyone who needs digital reproduction in all its forms. The Maxify is accessible via wireless LAN, Ethernet, USB Flash and hi-speed USB, and has a monthly duty cycle of 2,000 pages — half that of the imageCLASS.

The Maxify has two 250-sheet paper trays for a maximum output without reloading paper of 500 sheets. It also offers the ability to create custom profiles for often-used copy, scan, or fax settings. A job reservation feature allows you to queue up multiple jobs.

PriceType of PrinterFeatures
$279.99Inkjet>Color and B&W
>Create custom profiles
>Six-second print time
>More features at Canon

Pros & Cons of Canon Maxify MB5420
The Canon Maxify is a flexible printer that can handle multiple paper sizes and types, allows for significant scaling, and features scanning and faxing abilities as well. The monthly duty cycle is low, so it may not be the best choice for high-volume offices, and there is anecdotal evidence that the instructions, especially when using the scanning function, are not easy to understand.

ProsCons
>4x6, 5x7, 8x10, Letter, Legal, U.S. #10 Envelopes
>Prints on glossy and photo paper
>Reduction/enlargement 25-400%
>Low monthly duty cycle
>Scanning interface complex

What Customers Are Saying
Customers appreciate the multi-functionality of the Canon Maxify, and the ease with which it connects to computers and mobile devices. The quality of the printing, both in color and black and white, is high, and the printer overall is easy to use. “Whether for its capacity, speed, or ease of use, among other things, Canon Maxify MB5420 Printer has made my hectic life a little bit simpler and easier. It is perfect for small business or home use,” said one owner.

Epson EcoTank ET-4760 Wireless All-In-One Inkjet Printer

Epson-EcoTank-ET-4760 Image
The EcoTank ET-4760 is a wireless, cartridge-free printer that also copies, faxes, and scans your documents. It uses a system of ink tanks that result in significant savings — up to 90%, the company says — if you use replaceable bottles of ink available from Epson. Replacement ink bottles include enough ink to print up to 7,500 copies in black and white; 6,000 in color.

Print speed on the EcoTank is 15 ISO prints per minute for B&W; 8 ppm for color. Connectivity is available via hi-speed USB, wi-fi4 (802.11 b/g/n)6, Ethernet (10/100 Mbps), or wi-fi Direct6.

The EcoTank is Energy Star certified and RoHS compliant, and is recyclable. It includes a two-year warranty, which is double what most printer manufacturers offer. It does both single- and double-sized printing, but doesn’t have an auto-duplex mode.

PriceType of PrinterFeatures
$499.99Ink Tank>Comes in white and black, as well as refurbished
>Auto-feeder
>OCR software included
>More features at Epson

Pros & Cons of Epson EcoTank ET-4760 Wireless All-In-One Inkjet Printer
Although the EcoTank is not the lowest-priced printer on our list, you’ll save money once you own it. Unlike pricy laser cartridges, the reusable ink tanks are fed from bottles of ink available for less than $20 each, meaning that your per print price is nearly non-existent. It prints well from mobile devices as well as from your computer, and is easy to set up, according to customers. The only glitches are the lack of an automatic feature for two-sided printing, and the fact that owners occasionally have issues with linking the printer to an iOS device.

ProsCons
>Low cost per print
>Print and scan directly from cell phone and mobile devices
>Ink tanks are easy to refill
>No auto-duplex printing or scanning
>Occasional issues with Apple iOS integration

What Customers Are Saying
Customers rave about the low costs associated with owning this machine. “I love that the large ink tanks save money on ink and recycling cartridges,” said one. “This printer does everything well,” said another. “This is what printing SHOULD be about.” Copies in both black and white and color are crisp and clean, say users, with no smudging or lines. The machine’s speed also gets noted in reviews — it warms up and prints quickly, without a lot of lag time.

Epson EcoTank Monochrome M2140 All-In-One Printer

Epson-EcoTank-ET-M2140 Image
The EcoTank M2140 shares many characteristics with its cousin, the ET-4760, which we’ve also included on our list. It has the same cartridge-less ink setup, with the ink tanks fillable from inexpensive (less than $20) bottles. Like the ET-4760, it also scans and copies, but it does not include a fax option.

It’s cheaper than the ET-4760, largely because it is monochromatic, and only prints in black and white. But it’s faster: with prints up to 39 pages per minute at draft quality and 20 for standard. Monthly duty cycle is 20,000 pages per month, and the unit connects wirelessly via USB 2.0.

One nice perk of the EcoTank M2140 is a four-year or 50,000 print warranty, which includes coverage for the printhead — a pivotal component for high volume printing that is not always covered by the warranty.

PriceType of PrinterFeatures
$349.00Ink Tank>PrecisionCore printhead technology
>Spill-free in refilling
>Laser-quality prints
>More features at Epson

Pros & Cons of Epson EcoTank Monochrome M2140 All-In-One Printer
Like Epson’s other EcoTank option, one of this printer’s biggest benefits is the low cost of the ink used, and the ease with which the machine’s ink tanks can be refilled. For copies and scans, it allows standard reductions and enlargements, and the quality of the final copies is nearly as high as they would be on a laser printer. But it does lack some generally useful features, such as an automatic document feeder, legal-sized print tray, and a wi-fi connection.

ProsCons
>Low cost per print
>25-400% reduction/enlargement; auto fit function
>High print resolution of 1200x2400
>Only prints to A4 and letter sized paper; not legal
>No wi-fi or Ethernet connection
>Lacks an automatic document feeder

What Customers Are Saying
Once again, the low cost per print attracted the most customer attention with this model. “It trounces any laser when it comes to running costs,” said one owner. Although some customers felt it lacked features that would be essential in an office or business printer — such as the ability to print to legal-sized paper — most feel that what it does, it does well. “We were pleasantly surprised by its quality and cost,” said one.

Epson Workforce Pro WF-C8690 A3 Multifunction Color Printer

Epson-Workforce-Pro Image
Powered with Epson’s PrecisionCore printing technology, the Workforce Pro may be an inkjet printer, but it produces clear, crisp copies that rival those of a laser printer — but at a lower price. This four-in-one machine prints, copies, faxes, and scans your documents, and connects smoothly with wireless, Ethernet, and PCL/PS.

The Workforce Pro offers speeds of up to 24 ppm, in both color and black and white, and scanning speeds are just as fast. It has a prodigious paper capacity of up to 1,830 sheets at a time, which means you won’t be continually reloading paper during long print runs.

The printer includes PCL and PostScript 3 support, plus compatibility with ISV and third-party software. It adapts to a wide range of paper sizes, from 3.5” x 5” up to legal, as well as user definable up to 47.2”in length. Monthly duty cycle is up to 75,000 pages, but 5,000 is recommended.

PriceType of PrinterFeatures
$1,899.00Inkjet>Two-year limited warranty
>Scan speeds up to 40 ppm
>PIN number certification for job release
>More features at Epson

Pros & Cons of Epson Workforce Pro WF-C8690 A3 Multifunction Color Printer
This is a higher-end machine than some of our chosen options, and it shows. The Workforce Pro is a solid machine that prints quickly and quietly without having to warm up, and it’s per-page costs are lower than those of a laser printer. A generous 5” touchscreen makes it easy to choose options and schedule jobs. Epson recommends that you avoid using third-party cartridges or ink, which may increase your maintenance costs a bit, and there’s some evidence that the machine is prone to jamming when thicker or textured paper is used.

ProsCons
>Fast output with no warm-up time
>35% less costly than laser printing
>5” color touchscreen
>Can only be used with Epson cartridges and ink
>Document feed system is overly sensitive
 

What Customers Are Saying
Customers are split on the weightiness of this machine: some like the solid, 100+ pound construction, others are put off by the work needed to install the machine. “It requires a dedicated stand or countertop and two people to wrestle it there,” said one. Few question the Workforce Pro’s abilities, though: it can handle heavy-duty use in a busy office with no trouble, and its ability to handle larger page sizes is a plus.

HP LaserJet Pro M281FDW

HP-LaserJet-Pro-M283fdw Image
HP’s LaserJet Pro M281FDW is a sturdy, reasonably priced machine that will print, scan, copy, or fax your documents, in color or black and white, single or double sided. The automatic document feeder holds 50 pages, with a 250-sheet input tray and 1-sheet priority tray. It has the capacity to hold five envelopes at a time.

First page out time is 10.3 seconds for black and white; 11.7 seconds for color, which puts it in the middle of the pack as far as speed goes. Resolution is up to 600×600 dpi, and the monthly duty cycle is 40,000 pages, though the manufacturer recommends that you do no more than 2,500. The display is a 2.7” color graphic screen.

The LaserJet Pro connects via gigabit LAN, USB 2.0, USB host, Ethernet, or modem. It has a one-year limited warranty. HP recommends using only HP toner cartridges with this printer.

PriceType of PrinterFeatures
$348.00Laser Jet>256 MB memory
>Automatic duplex printing
>Up to 22 ppm
>More features at HP

Pros & Cons of HP LaserJet Pro M281FDW

The LaserJet Pro offers some nice security features, including write-protected memory and notification of security breaches. It’s Energy Star certified, making it a greener choice than some printers. An HP app allows for easy mobile printing and scanning, without the need to access a network. Some owners feel that the touch screen isn’t as sensitive as it could be, and others find the set-up procedures to be a challenge.

ProsCons
>Energy Star Certified, EPEAT Silver
>Includes write-protected memory to help prevent malware
>HP Smart App allows printing from cell phone or tablet
>Set up can be challenging

What Customers Are Saying

Workforce Pro owners like the “sharp, clear printing, and copying” that they get from the machine. The ability to print from a mobile phone is appreciated by many. “This is the first time I am using the mobile app to print and scan documents and the entire installation process was very easy for an iPhone,” said one. “If you want the best printer, get an HP,” said another. The printer’s compact size and design earn commendations, as does the quality of images that are scanned or printed, even photos (though the company doesn’t recommend using it as a photo printer).

HP LaserJet Pro MFP 283fdw Wireless Color All-In-One Laser Printer

HP-LaserJet-Pro-M283fdw Image
The HP LaserJet Pro MFP 283fdw uses laser jet technology, like the LaserJet Pro M281FDW, which is also on our list. It’s a bit pricier, and has some additional functionalities that make it a good choice for a small office

It can print, scan, fax, and has dual band wireless. Print speed for both black and white and color is up to 22 ppm, and there is automatic duplex printing and a standard 250 sheet paper tray. The 2.7” color touchscreen is on the small size, but works well. First page out time is 10.6 seconds, which is not as good as some of our other choices, but should be good enough for most applications.

You’ve got your choice of connectivity options, including hi-speed USB 2.0 port; built-in Fast Ethernet 10/100/1000 Base-TX network port, 802.11n 2.4/5GHz wireless, fax port, or front host USB. The machine supports letter and legal sized paper, envelopes, and more, including custom sizes ranging from 3” x 5” to 8.5” x 14”. There’s a one-year standard warranty, but you can upgrade to two- or three-year coverage if you wish.

PriceType of PrinterFeatures
$449.99Laser Jet>Monthly duty cycle of 40,000
>Standard memory 256 MB
>Automatic duplex printing
>More features at HP

Pros & Cons of HP LaserJet Pro MFP 283fdw Wireless Color All-In-One Laser Printer
The LaserJet Pro MFP 283fdw is a good, general, all-around machine for small businesses or home offices. Optional high-yield toner is pricey, but gives you nearly 2,500 pages per cartridge, as opposed to the 1,350 you’ll get with regular toner cartridges. HP’s mobile print app makes organizing and printing documents fast and simple, and automates scanning tasks as well. Customizable shortcuts can be keyed into the touchscreen to save time with commonly-needed jobs.

ProsCons
>High yield toner available
>HP Smart App allows printing and scanning from phone
>Customizable shortcuts
>Toner is expensive (high yield toner is $100.99 per cartridge)
>Must use HP toner cartridges

What Customers Are Saying
Customers praise the value that they get for their money with this HP printer. “I have owned HP laser printers for 30+ years and am always pleased with the quality of your products,” said one owner. “The reasonable price point was a good selling point.” Others comment on the speed of the machine and low noise levels. Most customers have little trouble setting it up and enabling the wireless functions.

Kyocera Ecosys FS-2100DN

Kyocera-Ecosys-FS-2100DN Image
The Kyocera Ecosys FS-2100DN is a no-frills black and white printer that provides fast and efficient service for the home or business. It has a blindingly fast page per minute count of 42, and a high monthly duty cycle of 150,000 pages per month.

First page out time is fast, too, at nine seconds for a 600×600 dpi print that can increase up to 1,200 when necessary. You can connect to the machine via USB 2.0, Gigabit LAN, or USB host, and it’s able to copy, scan, and fax in addition to producing prints from your files. Standard capacity is 600 sheets, with a maximum capacity of 2,600.

As its name suggests, the Ecosys features technology that reduces your energy use, and most replacement parts have been eliminated or replaced with long-life components, reducing maintenance requirements and costs and eliminating down time.

PriceType of PrinterFeatures
$199.00Laser>Standard memory 256 MB  (maximum 1.2 GP)
>PostScript 3 standard
>Auto duplex print
>More features at Kyocera

Pros & Cons of Kyocera Ecosys FS-2100DN
The Ecosys’ low price becomes even more impressive when you note that the components that occasionally need replacing on other copiers, such as the drum, are under lifetime warranty with Kyocera, and are made to last the life of the machine. This lowers your running costs considerably. PIN-secured printing keeps your sensitive documents safe. The Ecosys only goes wireless with an adaptor that’s available but at an additional cost. The 5-line LCD viewing screen, used in conjunction with numeric hard keys, may strike some users as a bit small.

ProsCons
>Reasonable price
>PIN-secured printing
>Photoconductor drum good for the life of the printer
>Control software only works through a network (wireless adaptor available for extra cost)
>Small viewing screen

What Customers Are Saying
Customers like the workhorse quality of this printer. Although it doesn’t have a lot of bells and whistles, it is consistent and efficient in its operation, and can be trusted to print without constant repairs or jams. “This is an excellent office-quality printer,” says one owner. “We use it constantly with no problems.”

Kyocera Ecosys P3155dn

Kyocera-Ecosys-P3155dn Image
This is the big brother to the Kyocera Ecosys FS-2100DN, and it’s priced accordingly. What does that extra cost get you? A black and white printer that is at home in a busy office setting, for one thing, and is capable of printing out 57 ppm — putting it at the top of our list for pages per minute.

On-the-go mobile printing and walk-up USB capability also help make this a flexible machine that will print, copy, scan, and fax your documents quickly. Like the FS-2100, it has a large capacity: 600 sheets standard, and up to a maximum of 2,600, allowing for large print jobs without the need to constantly restock the paper tray.

The Ecosys P3155dn features a five-line LCD display with hard key control panel and standard memory of 512 MB, with a maximum memory of 2.5 GB. Maximum monthly duty cycle, meanwhile, is 275,000, once again meaning that this printer tops our contenders list. It connects via Ethernet or USB

PriceType of PrinterFeatures
$754.99Laser>First page out time 6.6 seconds
>500-sheet paper tray
>25 seconds warm-up time
>More features at Kyocera

Pros & Cons of Kyocera Ecosys P3155dn
The Ecosys P3155dn is the fastest option among all our 15 best printers for small businesses. It’s easy to set a large print job running without a lot of hassle: the high-capacity toner cartridges mean that ink won’t run out quickly and a large paper tray capacity of 2,600 gives you time to do other tasks and not babysit your printer. If wireless access is important to you, it’s worth noting that this functionality is only available for an additional cost, and unlike some of our options, this printer doesn’t have a large easy-to-use touchscreen. The five-line LCD display, though, in conjunction with the hard key panel, is enough to program and set the machine without any difficulties.

ProsCons
>Best-in-class printing speeds
>Single toner cartridge does 10,000 pages
>Optional SSD hard disk with data security kit
>Wi-fi only available for extra cost
>No touchscreen

What Customers Are Saying
The Ecosys P3155dn is a reliable machine that won’t let your office down in the middle of a work crunch. “It’s designed for demanding users looking for great value and high print speeds,” said one customer. Customers also comment on the low per-page cost of copies, as well as the low maintenance costs, which benefit from the fact that elements such as the drum are engineered to last the lifetime of the machine, and thus need no replacing.

Lexmark CX317dn

Lexmark-CX317dn Image
The Lexmark CX317dn is a mid-range machine that provides reliable service at a decent price point. It prints and copies up to 25 pages per minute in both black and white and color, and can produce a single color page in 12.5 seconds — not the fastest time on the block, but not bad, either.

Lexmark’s color abilities are particularly sharp: it collaborates with Pantone to accurately match colors and ensure that your documents are as true-to-life as possible. A small 2.4” color display works in conjunction with the keypad to enable you to program and select confidential settings to protect sensitive documents.

The Lexmark CX317dn supports mobile printing for Android and iOS devices, and there is an optional wi-fi function that allows you to do wireless printing. It has integrated duplex printing, single-sheet manual feed, and 250-sheet input capability.

PriceType of PrinterFeatures
$399.00Laser>Time to first copy: 11.5-12.5 seconds
>Reduces/enlarges 25-400%
>Monthly duty cycle 60,000 pages
>More features at Lexmark

Pros & Cons of Lexmark CX317dn
Lexmark partners with Pantone to create vivid and accurate color reproduction, which can be a challenge for both laser and inkjet printers. Unfortunately, ink cartridges are not cheap. Fortunately, Lexmark offers a return system that can save you money if you have empty cartridges refilled and shipped back to you. This printer is not wireless out of the box; you need to purchase an additional adaptor to enable wireless printing.

ProsCons
>Cartridge return system saves money
>Pantone color match system
>Extended warranty available for up to four years
>Wireless module adds approximately $50 to the cost
>Toner cartridges expensive; up to $100 each

What Customers Are Saying
Customers like the ease with which this printer is set up and configured. “Within 20 minutes, I had it unboxed, set up, and printing on my network,” said one. Many say it’s a solid, well-built machine that prints quickly and relatively quietly. “It is a workhorse, quiet and very fast. No shakes and wobbles or noise like cheap printers,” said one owner. They appreciate the quality of the resulting documents, with text that is crisp and clean and images that really pop when printed in color.

Oki C532dn

Oki-C532dn Image
The Oki C532dn is a fast and reliable printer with HD color LED printing technology that allows you to print multi-level output documents in vivid color. It’s unusually flexible in its media capabilities, and can manage up to 52” banners and heavy stock.

Paper capacity for this printer is 1,410 sheets with two optional trays, and security features include a private print function and optional card release that allows you to keep confidential documents safe and secure. The machine connects via USB 2.0, Gigabit LAN, and USB 2.0 host. It’s Google Cloud Print 2.0-ready, enabling you to print on the move and do direct printing using local mode.

Time to first page for this Oki printer is 7.5 seconds, for both color and black and white. Print speed is equally fast: up to 31 ppm, for a print with a resolution up to 1200 x 1200 dpi. There’s also an optional Wireless LAN module available, since it’s not wireless out of the box.

PriceType of PrinterFeatures
$399.00Laser>Quiet mode and deep sleep mode
>Monthly duty cycle 60,000 pages
>2.4” mono graphic display
>More features at Oki

Pros & Cons of Oki C532dn
The Oki C532dn offers solid service with commendable security features. It’s standard memory is higher than average, making document storage easier. Oki has some good resources for owners, including several downloadable apps that let you tweak color and other printer functions. The big “con” here is that it’s only wireless if you purchase the optional wireless LAN, which increases the cost of the unit by roughly $75. There is also anecdotal evidence that set up isn’t as intuitive as it could be, and takes some time.

ProsCons
>Internet Protocol Security (IPSec) compliance
>Standard memory 1 GB
>Downloadable apps allow for color customization
>Optional wireless LAN costs approximately $75
>Set up can be a challenge — not plug-and-play

What Customers Are Saying
Speed and dependability are the hallmarks of this Oki printer, according to customers.Speed is excellent as is paper handling,” said one owner. “Print quality is excellent for all office activities and newsletters.” The only negative comment that is repeated is regarding the lack of wireless access on the base model. With the optional LAN card, though, “I’ve had it print smoothly with Windows 7 and 10 machines, and Macs running 10.10 and 10.14.”

Ricoh SG-2100N

Ricoh-SG-2100N Image
At an almost ridiculously low retail price of $39, you might not expect much from the Ricoh SG-2100N, but you’d be wrong. This sturdy little printer, armed with Rocoh’s patented GelJet technology, performs surprisingly well and might be the perfect fit for a low-budget office or home setting.

The Ricoh has solid connectivity via USB 2.0 or Ethernet 10 base-T/100 base-TX, and features color and black and white prints at speeds of up to 29 ppm. An economy color mode allows the machine to distinguish between text and images and reduce ink use when possible. The standard tray holds up to 250 sheets, and an optional paper feed unit increases that capacity to 750.

The SG-2100N allows for automatic duplex printing, and its toner cartridges, like the printer itself, are very low-priced at about $60 for a set of four (cyan, magenta, yellow, and black). The gel ink that this printer uses is a quick-drying, no-smudge liquid that is colorfast and won’t run if it gets wet.

PriceType of PrinterFeatures
$39Gel Jet>100-sheet multi-bypass tray for postcards, etc.
>ID card copy function
>Monthly duty cycle of 10,000 pages
>More features at Ricoh

Pros & Cons of Ricoh SG-2100N
This Ricoh printer is small, lightweight, and easy to tuck into a corner of your office. Perhaps the biggest positive is the price, but it also features elements like a transfer belt that minimizes jamming and wireless printing ability. It’s a single-function printer, though for that price, you’re getting your money’s worth if that’s all it does.

ProsCons
>Small and lightweight, at 20 lbs.
>Electrostatic transfer belt minimizes jams.
>print from smart devices and phones
>Doesn’t scan or fax

What Customers Are Saying
Customers can’t say enough about the value per dollar spent on the Ricoh SG-2100N. Many comment that the quality of the prints is as good as that from laser printers costing hundreds of dollars. “If you are an office user, you’ve got to get this printer,” said one. “It automatically detects paper types, even if you have different types in the paper tray. And it has never failed. The bandless printing and the gel makes text look better than lasers I have used.”

Ricoh SP C261DNw

Ricoh-SP-C261DNw Image
Ricoh’s SP C261DNw is a mid-priced color laser printer that prints up to 21 ppm, with multiple wireless connectivity options and mobile device printing. It features an unusually high dpi resolution: up to 2400×600.

This printer offers connectivity via USB 2.0, LAN, wi-fi(n), or USB 2.0 host. Warm up time is 30 seconds, and first page to print is 14 seconds. The paper tray gives you 250 sheet capacity, plus single sheet bypass tray, and there’s an optional 500-sheet paper feed unit available that increases your maximum input capacity to 751 sheets. It supports paper from 3.54’ x 5.83” up to 8.5” x 14.”

Duplex is automatic on this Ricoh, and memory is 256 MB RAM. It also includes some nice security features, including Wireless LAN Security – WEP, WPA2, Network Security via TCP/IP Access Control, Encrypted Communication using IPsec, IPP Authentication, Locked Print, and User Restrictions.

PriceType of PrinterFeatures
$249.40Laser>751 sheet capacity
>Maximum duty cycle 30,000 prints
>21 ppm, color and black and white
>More features at Ricoh

Pros & Cons of Ricoh SP C261DNw
The Ricoh SP C261DNw prints easily both wired and wireless, with a mobile app that lets you print from your Android or iOS device. It’s also optimized for printing from Google Cloud. The design of the unit, however, could be better. The cramped mono LCD display, for example, makes it hard to wrap your head around the menu options. The Ricoh is also limited by its lack of functionality. It prints, but doesn’t have copy, fax, or scanning capabilities.

ProsCons
>Google Cloud print optimized
>NFC for linking Android
>USB data cable included
>Small, two-line mono display
>Only 1,000 prints from startup cartridges
>Print only; no fax or scanning functions

What Customers Are Saying
The Ricoh SP C261DNw gets high marks for print quality. “It does a fine job of printing black text on plain paper. Every character is crisp and easy to read,” said one customer. The high capacity paper trays are also appreciated by those who have longer print jobs to run and don’t want to have to refill the tray every ten minutes. Some owners wish for more functionality. “It would be nice if I could use it to send faxes or scan documents,” said one owner.

WorkCentre 3215 Monochrome All-in-One Printer

WorkCentre-3215-Monochrome Image
The WorkCentre 3215 is Xerox’s answer to the needs of small business printing. It’s a black and white multi-function printer that also copies, scans, faxes, and emails. It features built-in wi-fi connectivity and long-lasting, easy-to-replace toner cartridges.

The printer has respectable speed, printing up to 29 ppm, and a monthly duty cycle of up to 30,000 pages. Connectivity is via 10/100Base-T Ethernet, wi-fi b/g/n, or high speed USB 2.0. First page out time is 8.5 seconds.

The WorkCentre has some nice additional functionalities, such as booklet and poster printing, watermarks, custom page size, and scanning up to an impressive 4800×4800 dpi. It weighs in at a light 24.7 pounds, making setup easy.

PriceType of PrinterFeatures
$345.00Laser>Print memory 256 MB
>One-year warranty
>Multiple security features
>More features at Xerox

Pros & Cons of WorkCentre 3215 Monochrome All-in-One Printer
The WorkCentre 3215 features some bills and whistles to make the machine a good choice for small businesses, such as the built in wireless networking, and it is, according to most customers, easy to set up and use. That’s why it’s puzzling that they skimped on a few features that are standard on most of our top choices, such as automatic duplex printing. The small display panel is a challenge to read, and at 250 sheets, the paper capacity is less than many of our other picks.

ProsCons
>Google Cloud and Apple AirPrint optimized
>Built-in wireless networking and Wi-Fi Direct
>Easy set-up
>Paper capacity 250 sheets
>No automatic duplex printing
>Small LCD display panel

What Customers Are Saying
Customers say that the WorkCentre 3215 is a sophisticated, business-grade machine that would be an asset in a busy office setting. “It is not a bulky unit, it is quiet, prints quickly and I can even print from my phone using the app,” said one. “This Xerox was very surprisingly easy to set up,” said another. Many commented on the quality of print they get from the machine — high-end, crisp text and images, all for a reasonable cost, and with nice extras.

What are Printers for Small Business?

Printers for small businesses are durable machines that can take some abuse and keep on churning out good-quality prints, copies, and more. They are generally a bit more complex, with added functionalities, than machines intended for home use. Most importantly, they are engineered to be able to produce thousands of copies a month. In a busy office setting, it’s not uncommon for a printer to be on and running for much of the day, especially if it’s networked to more than one staff member.

Printers for small businesses usually (but not always) have the ability to perform functions such as copying, scanning, and faxing in addition to their primary role as printers. They are easy to set up and use, and many of them are equipped to work wirelessly, thus doing away with the need for bulky cables stretching from each workstation. They often feature high-capacity paper trays, intended for longer print runs, and mitigating the need to babysit the machine, feeding paper in every few minutes.

Printers for small business may be either black and white only, or they may also make color copies. They usually use either inkjet or laser technology, with the laser printers being slightly better at printing out clean-edged, crisp text and images.

Benefits of Printers for Small Business

We may live in a paperless society but businesses still rely heavily on their printers to produce copies of everything from inventory lists and invoices to marketing materials. Here are a few of the benefits of printers for small business:

  • Cost savings: Running out to Staples or FedEx every time you need a hard copy of a document wastes staff time and is expensive. A copier may run you a few hundred dollars, and yes, it’s true, toner can be expensive, but you’ll still save money in the long term with an in-house printer that will give you years of service for that initial investment.
  • Convenience: Printers, and especially MFPs (multi-function printers), allow your staff to do the work they were hired to do, while seamlessly integrating tasks that require faxing, scanning, or more into the day’s workflow. Being able to write up, say, an invoice and submit it via the fax function to your vendor, while also making a copy for your file, will take five minutes, max.
  • Improved Security: Many printers now have security features that protect your documents from unauthorized use as well as from the dangers of hacking. In our day of increased security needs for things like human resource reports, the ability to limit the people who can access and print a document is vital.
  • Improved Organization: Being able to scan documents and store them in the cloud or on a USB device, email, or network folder allows you to better sort and manage important documents.

Must-have Features for Printers for Small Business

The must-have features in your own printer are, to a certain extent, determined by what you’ll be using that printer for. If all you need is a machine that you can hook up to a computer or computers so that staff can print out documents, a single-use machine may be all that’s required.

Most of our choices, however, are multi-functional, and in general, it’s worth considering whether you’d be better off purchasing a machine that can also fax, scan, and more. The added functionalities give you choices that you wouldn’t have with a single-use machine — but in the end, only you can decide on the best choice for your own business setting.

Another feature that is increasingly becoming a “must-have” is a wireless option. Your staffers are on the go, working via mobile phone, and the ability to print from that phone or another device is a factor that makes their jobs easier. In many of the consumer reviews that we read as we were preparing our list, the ability to print wirelessly was listed as the first reason why business owners chose the printer that they chose.

Here are a few other features that we suggest you take into consideration when purchasing your printer:

  • Quality of the Resolution: 600×600 dpi should be your minimum.
  • Laser vs. Inkjet: Not as important as it once was, since inkjet technology has improved to the point where it is often indistinguishable from laser, and in many cases is the cheaper option.
  • Black & White vs. Color: B&W will be cheaper, because you only need one toner cartridge, but only you can say what you need in your own business.
  • Automatic Duplex Printing: It’s a money-saver to be able to easily print on both sides of the page.

The Cost of Printers for Small Business

The printers on our list cover a wide range: from a jaw-droppingly cheap $39 for the Ricoh SG-2100N up to $1,899 for the Epson Workforce Pro. Most, however, fall in the range of a few hundred dollars — and you should be able to get a solid workhorse of a printer for no more than that. At the high end, you’re paying for additional bells and whistles that are nice to have, but don’t improve the basic ability of your printer to make good copies.

If you’re looking at the overall cost of owning a business printer, however, there’s an additional element to take into consideration: The cost of ink. Some companies charge less for their machines because they know they’ll make up the difference by selling multiple cartridges. When you’re researching your own purchase, it pays to inquire as to the retail cost of ink cartridges, which may run well over $100 each, so that you can take that into consideration as well as the cost of the machine itself.

You should also be able to find out fairly easily how many copies you can expect to get from your ink cartridge. Printer spec sheets usually list this information if you’re using their branded supplies; off-brand cartridges may be cheaper, but there’s no guarantee they’ll make as many copies or the ink will be equally high in quality.