The Best Preventive Maintenance Software of 2021

Our preventive maintenance software reviews are the result of over 40 hours of research on 110+ preventive maintenance software companies from across the web. These reviews and our preventive maintenance software guide help small businesses and startups find the best preventive maintenance software for their business.

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How We Chose the Best Preventive Maintenance Software

With many choices available when you’re looking for preventive maintenance software, it’s important to understand your needs and what features can provide the solutions your company requires. We’ve done some of the homework for you, sifting through the different services and features provided by the top companies in the field. Our goal was to determine which features and services are most important and evaluate the software accordingly.

In our research, we’ve determined that the crucial preventive maintenance features are:

  • Monitoring tools to handle condition and inspection monitoring
  • Organizational tools to keep your team on schedule and focused
  • Integrations built into the software to handle such tasks as fuel and GPS tracking

Monitoring Tools

You rely on your preventive maintenance software to help you avoid major shutdowns to your operations. To know whether a fleet vehicle is out of commission or a conveyor belt stops running, though, that software must monitor the working condition of the assets critical to your workflow. Preventive maintenance software must keep a proactive eye on your equipment and help you schedule needed maintenance to prevent equipment failure.

Organizational Tools

The best preventive maintenance software provides a wealth of organizational tools to help you streamline your workflows and keep your whole team in the loop. Look for scheduling tools to help you stay on top of everything, from maintenance requests to work orders. Automatically generated reports let managers and higher-ups evaluate the maintenance being done and are useful when it’s time to purchase new equipment. To-do lists and reminders are always helpful as are work delegation tools that facilitate communication and provide technicians with real-time updates.

Integrations

Built-in integrations improve the functionality and usefulness of preventive maintenance software immeasurably. As part of our methodology, we looked for integrations that loop in fuel tracking and GPS tracking capabilities. Other valuable integrations available with the top preventive maintenance software include the ability to sync with enterprise resource planning (ERP) software, Internet of Things (IoT) tools, and industrial sensors of all sorts.

The 15 Best Preventive Maintenance Software Programs of 2021

Bigfoot CMMS

Bigfoot
Bigfoot CMMS [computerized maintenance management software] from Dude Solutions helps facilities managers stay on top of equipment maintenance issues so that they can deal with problems before they occur. The scalable, web-based software helps manage millions of dollars of equipment smoothly.

Work order management features enable prioritization of preventive maintenance issues and optimal deployment of your maintenance teams while inventory and purchasing tools organize procurement functions. A tech suite allows you to work with IoT and data, and intuitive maintenance scheduling lets you automate preventive maintenance while remaining flexible. You can also track asset life and use your historical data to predict maintenance, repair, and replacement needs. Analysis tools, key performance indicator (KPI) management, and reporting options make it easy to see the big picture and incorporate accurate data into your decision-making. Bigfoot comes with a mobile-friendly app that provides full-featured access to the CMMS on the go.

PriceFree Trial/DemoFeatures
Custom quoteFree demo>Deployment: Web-based, cloud, and software-as-a-service (SaaS)
>Support: Business hours and online
>Integrations, reports, and condition monitoring available
>More features at Dude Solutions

Pros & Cons of Bigfoot CMMS Preventive Maintenance Software
Bigfoot CMMS is highly configurable, making it easy to adapt to the needs of various industries and businesses. Because keeping track of maintenance tasks is straightforward, technicians in the field are likely to keep records updated. The ability to track parts and inventory are added features that many companies appreciate.

ProsCons
>Full features comparable to higher-priced CMMS
>Ease of use
>Work order tools and features
>No free trial

What Customers Are Saying
Customers appreciate the overall full-featured design of Bigfoot CMMS, labeling it as “the most user-friendly and well-rounded” of all CMMS software tried. Facilities managers in particular speak highly of the software, declaring, “It’s taken us away from pen and paper and telephone and email, and gotten us into the 21st century in terms of how we deliver on our maintenance procedures [and] preventive and predictive maintenance.”

Corrigo Facilities Asset Management and Asset Optimization

Corrigo
Corrigo Facilities Asset Management and Asset Optimization is a facilities management platform that supports businesses in most industries and of all sizes, thanks to its easy scalability. The software tracks preventive maintenance with scheduling tools and monitoring of all company assets across multiple locations. It creates work orders, facilitates communication with repair teams and other service providers, and crunches the data to help decision-makers handle repair vs. replace calls.

The Corrigo platform helps facilities managers organize their people and costs with granular attention to the fine details of operations. By pointing out escalations and exceptions to general maintenance routines, the software enables smart decision-making regarding expensive assets as well as long-range capital planning. Real-time dashboards make it easy to schedule preventive maintenance on an optimal basis and to match technicians with work orders, allowing for speedy repairs. Corrigo is compatible with mobile devices and offers round-the-clock support.

PriceFree Trial/DemoFeatures
Custom quoteFree demo>Deployment: Web-based, cloud, and SaaS
>Support: Business hours and online
>Integrations, reports, and condition monitoring available
>More features at Corrigo

Pros & Cons of Corrigo Preventive Maintenance Software
The robust reporting tools of the Corrigo platform, which provide both high-level and granular information, make it easy to turn data into presentations, which is helpful for long-term planning sessions. Corrigo’s support services are top-notch, helping clients not only with troubleshooting but also with integrations and implementation of the system.

ProsCons
>Full features comparable to higher-priced CMMS
>Ease of use
>Work order tools and features
>No free trial

What Customers Are Saying
Corrigo’s clients, many of whom book billions in revenues each year, tend to be pleased with the services provided by the software, saying, “Corrigo has exceeded our expectations.” They appreciate the ability to view data at any level, “to see the history of a location and dial down to the piece of equipment.” Clients also praise “the most excellent support staff and account management team you could ever hope for.”

eMaint Preventive Maintenance Scheduling Software

eMaint
EMaint CMMS, which is produced by the Fluke Corporation, uses a configurable and flexible interface to let users streamline their maintenance and reduce downtime. Businesses can customize all sorts of aspects of the software to meet their unique needs, including tables, dashboards, fields, workflows, record displays, and filters. The platform is designed to work across all levels of a company, from technicians in the field closing out work orders to upper management using meaningful reports to make decisions.

The eMaint software helps companies generate return on assets information to reduce maintenance costs, prioritize the most critical assets, and empower preventive maintenance scheduling. Its enterprise asset management features provide easy visibility into asset health across your entire system, with real-time monitoring providing needed data alongside work history, failures, and warranty information. In addition, eMaint CMMS provides and organizes the data you need for regulatory compliance, including inspection monitoring and relevant safety documents.

PriceFree Trial/DemoFeatures
Team: $33/user/month (3 user package)
Professional: $85/user/month (3 or more users)
Enterprise: $120/user/month (5 or more users)
Free trial>Deployment: Web-based, cloud, SaaS, iPhone/iPad, and Android
>Support: Business hours and online
>Integrations, reports, and condition monitoring available
>More features at eMaint

Pros & Cons of eMaint Preventive Maintenance Software
Customer service at eMaint is world-class, with support personnel responding quickly to any inquiries and providing the needed help. The flexibility to customize the software allows it to meet the needs of most companies, and the reporting features are excellent, capturing true costs.

ProsCons
>Versatility and flexibility
>Excellent customer service with a wealth of knowledge
>Simple report creation
>Quick response (QR) code functionality is limited

What Customers Are Saying
Customers of eMaint express appreciation for the software’s ease of use, praising “the flexibility to tailor the system to our workflows.” They describe the interface as “easy to navigate” and note that “there is more in the system than I think most customers even take advantage of.” Some customers, though, find reports “confusing to set up.”

eWorkOrders

eWorkOrders
EWorkOrders is a CMMS that focuses on work orders as well as asset maintenance. Because it’s a cloud-based system hosted by eWorkOrders itself, companies that choose this CMMS can preserve their own information technology (IT) resources for other work. The CMMS has a modular design that’s easy to use, and it handles most of the demands that companies require, including preventive maintenance scheduling, tracking of work orders, and inventory management.

The preventive maintenance features of eWorkOrders prioritizes reduction of costs and downtime through planned and routine equipment maintenance. The software imports existing maintenance data easily, creating a mapping plan to reduce errors during importation. It also deploys tools to identify maintenance trends, generating predictive maintenance alerts to minimize downtime. Its reporting tools convert easily to dashboards and reports that include KPI data, offering decision-makers the data they need to handle future maintenance needs. The application programming interface of eWorkOrders creates interoperability between applications like machine sensors and financial data software.

PriceFree Trial/DemoFeatures
Custom quoteFree demo>Deployment: Web-based, cloud, SaaS, iPhone/iPad, and Android
>Support: 24/7 (live rep), business hours, and online
>Integrations, reports, and condition monitoring available
>More features at eWorkOrders

Pros & Cons of eWorkOrders Preventive Maintenance Software
Because eWorksOrders is cloud-based, it’s accessible anywhere and companies are spared the overhead of hosting the program. The provided “how-to” videos are clear and helpful, and customer support is also excellent. Initial setup and configuration, however, can be difficult for some users to set up.

ProsCons
>Professional and helpful customer support
>Ease of training and use
>Meets work order needs out of the box with no requirement for add-ons
>Hard to set up without developer support
>No free trial

What Customers Are Saying
Customers praise eWorkOrders’ customer services, saying “When I have a question or concern, they respond within hours not days.” They also appreciate the easy scalability of the platform, noting its “expansion for growth.” A few customers aren’t fans of the software’s onscreen look, commenting that “The desktop interface could be updated.”

Fiix Software

fiix
Fiix is a web-based CMMS that allows widespread access for use of technicians out in the field, with iOS and Android compatibility as well as automatic updating. It helps companies keep all aspects of maintenance fully organized, including preventive maintenance, maintenance history, and asset performance, and it helps clear maintenance backlogs. The CMMS handles maintenance scheduling, creates and customizes reports, integrates with enterprise resource planning software, and tracks inventory and parts.

The work order features of Fiix make it easy to track and complete work requests, as well as to create reports on demand, with full access to all maintenance data at all times. Inventory and asset management features enable remote control of your warehouses and enhance your ability to track and optimize the use of major equipment. With the software’s mobile access, preventive maintenance management is available no matter where you are, even if you don’t have internet access.

PriceFree Trial/DemoFeatures
Free: 3 users
Basic: $40/user/month
Professional: $60/user/month
Enterprise: Custom quote
Free trial>Deployment: Web-based, cloud, SaaS, iPhone/iPad, and Android
>Support: Business hours and online
>Integrations, reports, and condition monitoring available
>More features at Fiix

Pros & Cons of Fiix Preventive Maintenance Software
Fiix’s cross-integration between accounting, warehousing, and technicians in the field facilitates a completely tracked history of equipment and parts from purchase through maintenance and replacement. Scheduling maintenance and work orders is straightforward, including when using mobile devices. However, the ability to integrate with local suppliers is limited, and work order layouts are less functional and aesthetically pleasing than they could be.

ProsCons
>Easy access to asset history
>Automatic upgrades
>Existing databases import easily
>Lacks ability to associate work orders with multiple assets
>Structured query language (SQL) codes and functions aren't available in the interface

What Customers Are Saying
Customers appreciate the “hierarchy built into the system” of the Fiix CMMS, citing its user-friendly design that lets users accomplish what they need to do. They also note its “flexibility to schedule tickets to Machines, Assets or Projects” as a definite plus. However, customers would “like to see integrations with more suppliers” to augment Fiix’s capabilities.

FTMaintenance Select

FTMaintenance
FTMaintenance Select is a CMMS that brings automation to the tasks of managing assets, preventive maintenance, work orders, and inventory maintenance. The CMMS is available as SaaS, or companies can license it for either cloud-hosting or on-premise deployment. FTMaintenance Select also provides mobile access for use by service requesters and technicians in the field. All startup services are free, including webinar training and help with implementation, and unlimited tech support is provided.

FTMaintenance Select provides 140 built-in reports to help management make data-driven decisions about equipment, with the ability to customize reports as needed. Work order management is simple and straightforward with automated scheduling and closure, and the platform’s mobile accessibility makes it easy to create and complete work orders on the go. All data about equipment and other assets is stored in an accessible location that includes a full service history on every asset. Tnd the service request portal facilitates tracking and speedy assignment of requests for service.

PriceFree Trial/DemoFeatures
Custom quoteFree demo>Deployment: Web-based, cloud, and SaaS
>Support: Business hours and online
>Integrations, reports, and inspection monitoring available
>More features at FTMaintenance Select

Pros & Cons of FTMaintenance Select Preventive Maintenance Software
FTMaintenance Select is user-friendly and easy to navigate, with excellent customer service when needed. The import process works well, and businesses can see what’s going on across all their equipment and employees.

ProsCons
>Incorporates manufacturer recommendations into asset records
>Import process works well
>Excellent customer support
>Lack of manufacturing input
>No free trial

What Customers Are Saying
Customers appreciate the structure that FTMaintenance Select brings to their preventive maintenance and asset management, saying, “FTMaintenance has made our maintenance work a lot more organized.” They like being able to streamline their workflow by using existing documents for future jobs with “no need to write new instructions every time.” However, they don’t appreciate having to purchase more licenses to add more operators to the system.

Hippo CMMS

hippo
Hippo CMMS offers a variety of dashboards for users to access the information they need to handle maintenance management. Its standard dashboard provides a list view of data-driven information while its advanced dashboard offers visual management of equipment and other assets, along with the ability to customize their accounts. In addition, Hippo’s calendar-based dashboard optimizes workflow and scheduling. All asset and equipment data, including documents and ID tags, is centralized, with customized filters available to generate data. Hippo also has a mobile app available to let technicians handle and complete work orders on the go.

Hippo CMMS integrates with facility management software to provide a user-friendly organizational tool. Tracking work orders and asset histories is simple, even on a mobile device, and the software also incorporates site maps and floor plans to help pinpoint specific pieces of equipment accurately and quickly. Feature-rich work order management software helps managers track maintenance requests, and preventive maintenance features allow them to establish a maintenance schedule for entire facilities.

PriceFree Trial/DemoFeatures
Hippo Starter: $39/user/month
Hippo Plus: $69/user/month
Pro: $99/user/month
Free 14-day trial>Deployment: Web-based, cloud, SaaS, iPhone/iPad, and Android
>Support: Business hours and online
>Integrations, reports, and inspection monitoring available
>More features at Hippo CMMS

Pros & Cons of Hippo CMMS Preventive Maintenance Software
Hippo CMMS makes it easy to access the history of a given asset or piece of equipment to help with repair-or-replace decisions. The preventive maintenance scheduling process is streamlined and clear, and customer support is excellent when needed.

ProsCons
>Excellent customer support
>Interactive facility maps
>Ease of use
>Inventory management system is missing advanced features
>No hierarchical relationship between related work orders

What Customers Are Saying
Hippo’s customers appreciate the time and manpower they save because of the way the CMMS lets them “streamline [their] maintenance requests and work orders.” They praise its “ease of setup” and user-friendly functionality, although some users would like to see Hippo CMMS be able to “generate reports that will chart metrics readings that we collect.”

InnoMaint

InnoMaint
InnoMaint, a cloud-based CMMS, uses both web and mobile apps to help companies manage and monitor all maintenance activities, including preventive maintenance. Service technicians can receive service requests and handle scheduled maintenance via the InnoMaint mobile app, with proactive preventive maintenance processes available to reduce emergencies and prolong the life of equipment. The system outputs KPI reports to help decision-makers and streamline workflow, and it monitors equipment performance, productivity, preventive maintenance compliance, and service-level violations.

With work order and maintenance data stored in the cloud, users of InnoMaint can access the information they need from any location at any time. Its automation of logistical tasks frees up managers and maintenance personnel for more productive work, and real-time reports keep management apprised of maintenance needs at a high level. InnoMaint’s ticketing system uses multimedia input, including videos and photos taken on mobile devices, to keep the lines of communication clear without any limitations caused by language proficiency issues.

PriceFree Trial/DemoFeatures
Custom quoteFree 30-day trial>Deployment: Web-based, cloud, SaaS, iPhone/iPad, and Android
>Support: Business hours and online
>Integrations, reports, and condition monitoring available
>More features at InnoMaint

Pros & Cons of InnoMaint Preventive Maintenance Software
InnoMaint is designed with a user-friendly interface and comes with customer service that’s helpful and welcoming. Scheduling maintenance is straightforward as are the processes of assigning work orders and tracking tasks. However, some users find that the software provides more fields than they will ever use.

ProsCons
>Inclusion of photos and videos in data collected
>Supportive customer service
>Easy, clear report generation
>Limited to cloud-based access
>Higher price than similar software

What Customers Are Saying
InnoMaint’s customers appreciate the “easy retrieval of data and other logistics” offered by the software, finding it useful for administrators, engineers, and salespeople alike. They experience “better maintenance scheduling” and are able to approach budget concerns better, thanks to the data available. However, they don’t like that the software is “only online-based.”

Limble CMMS

Limble-CMMS
Limble CMMS provides a user-friendly interface that offers a dashboard handling work orders and work history side by side, with easy navigation through the software’s myriad features. The software automates the tracking of work orders and asset history as well as preventive maintenance scheduling, inventory management, and report generation. Users of the Limble mobile app can complete and log all preventive maintenance documentation from the field, with photo data available to aid in the research and reporting of issues.

Limble’s work order tool lets your maintenance crew attach photos, invoices, part orders, and requests for materials as they work while also enabling timekeeping records and push notifications. Automated work requests allow users to scan bar codes and submit problem reports without even logging in. Decision-makers have access to full reports that provide all the data needed regarding repair costs and time, scheduling, asset, and part costs and time between failures. In addition, the asset management features of Limble provide fully customizable fields to track everything from photos and equipment make and model to manuals and mileage, with real-time reporting available from the field.

PriceFree Trial/DemoFeatures
Starter: $40/user/month
Professional: $70/user/month
Business Plus: $105/user/month
Enterprise: $185/user/month
Free 30-day trial>Deployment: Web-based, cloud, SaaS, iPhone/iPad, and Android
>Support: Business hours and online
>Integrations, reports, and condition monitoring available
>More features at Limble CMMS

Pros & Cons of Limble CMMS Preventive Maintenance Software
Importing data regarding both assets and jobs is easy with Limble, and the user interface is straightforward and intuitive enough for even a novice to use, especially when handling work order generation and preventive maintenance scheduling. Reports include KPIs to help management make smart decisions regarding equipment and personnel. However, inputting tasks can take longer than it should because the software lacks batch inputting capabilities.

ProsCons
>Customizes data about individual pieces of equipment
>Automatic backups in the cloud
>Bulk importing makes migration easy
>Inputting tasks can be time- consuming

What Customers Are Saying
Customers cite many reasons that they like Limble, listing, “Flexible. Great Dashboard. Great Support. Cost-effective,” among others. They point out that the app “requires almost no training” and that it’s “quick and easy to create work orders (with pictures) from your phone.” Others are less enthusiastic, calling it “a chore” to look up part numbers.

MaintainX

MaintainX
MaintainX, which is designed for the use of restaurant, property, facility, and manufacturing management teams, digitizes procedures that used to be handled on paper. It connects frontline teams with managers to provide centralized maintenance and safety procedures as well as environmental and training checklists and inspection workflows. The app facilitates communication and organization, providing centralized data access in real-time. Mobile access on iOS and Android devices lets technicians in the field receive and complete work orders, using photos to enhance communication.

MaintainX provides digital audit trails to help with compliance, sending alerts if something goes off course. Its real-time reporting dashboard lets managers and administrators see your entire operation with a bird’s-eye view, creating transparency and keeping higher-ups in the loop. Inventory management tools make it possible to track by location, team, and individual user, and scheduling tools allow assignment and tracking of tasks, no matter where you or your technicians are.

PriceFree Trial/DemoFeatures
Basic: $0
Essentials: $10/user/month
Premium: $39/user/month
Enterprise: $115/user/month
Free trial>Deployment: Mac install, Windows install, web-based, cloud, SaaS, iPhone/iPad, and Android
>Support: 24/7 (live rep), business hours, and online
>Integrations, reports, and inspection monitoring available
>More features at MaintainX

Pros & Cons of MaintainX Preventive Maintenance Software
MaintainX is easy to set up without requiring the help of customer support, and new features are added all the time to meet the needs of users. The ability to create repeatable work orders facilitates preventive maintenance tasks, and the option to incorporate photos into work orders and other records enhances clear communication. However, it’s lacking some database capabilities, including databases for customers, parts, and suppliers.

ProsCons
>Chat feature in mobile app keeps lines of communication open
>Easy to set up and use
>Billing features are accurate and simple
>High cost

What Customers Are Saying
Customers appreciate the ease of setup with MaintainX, stating, “MaintainX was the fastest software implementation we’ve ever experienced.” They particularly find the mobile app “very intuitive to use,” and they appreciate the ability to work with “multiple locations, multiple organizations and multiple teams and assignments.” However, they would like a feature added to show when parts are on order.

Maintenance Care CMMS

maintenance-care
Maintenance Care CMMS helps businesses of all sizes stay on top of preventive maintenance, asset management, and work orders. Customized work order forms and preventive scheduling functionality make it easy to handle assignments, establish routines, and attach safety documentation to tasks. The CMMS’s asset management tools integrate with third-party apps that include Databox and QuickBooks, and it collects data regarding the specifications, purchase, warranties, and repair history of your major equipment. With a mobile app available for iOS, Android, and even Blackberry, Maintenance Care offers full reporting capabilities even from the mobile devices of your team members in the field.

The facility management modules of Maintenance Care CMMS centralize all your asset information for easy access, and its customizable forms allow the attachment of documents to facilitate preventive maintenance. Repair scheduling is streamlined by automatic assignment of tasks to workers, and inventory tracking tools make sure your team always knows what parts you have on hand. Maintenance Care is application programming interface (API)-ready and integrates with more than 1,000 apps, including Zapier and Amazon Alexa.

PriceFree Trial/DemoFeatures
Free Edition: $0
Work Order Edition: $75/month
Enterprise Edition: Custom quote
Free demo>Deployment: Web-based, cloud, SaaS, iPhone/iPad, and Android
>Support: Business hours and online
>Integrations, reports, and condition monitoring available
>More features at Maintenance Care

Pros & Cons of Maintenance Care Preventive Maintenance Software
Being able to attach documents and photos to Maintenance Care work orders facilitates communication between managers and technicians in the field as does the instant request tracking system. The ability to track time and expenditures helps managers and administrators make decisions about repairing vs. replacing equipment.

PriceFree Trial/Demo
Request quoteFree demo

What Customers Are Saying
Customers appreciate being able to stay on top of maintenance needs with Maintenance Care, saying, “Any preventive work that is needed, let it be in house or contracted out, is never missed.” They also praise the “ongoing support from the Maintenance Care team,” saying the CMMS “simplifies our preventive maintenance program.” However, some users would like greater foreign language capabilities.

MaintiMizer

MaintiMizer
The MaintiMizer CMMS integrates smoothly with Ashcom Technologies’ enterprise asset management solutions, offering users choices depending on deployment, including multiple SaaS options. In addition, the CMMS integrates with enterprise resources planning systems, including those from Primax, PeopleSoft, and SAP. Modules are available to manage purchase orders, time cards, vendor orders, work orders, preventive maintenance, and inventory. Customization options make it easy to personalize for businesses in the food and beverage, construction, and automotive industries.

The web-based version of the CMMS is flexible and provides access to data from any internet-enabled device. With it, you can schedule preventive maintenance, manage work orders, and create reports that highlight the trends in your data. MaintiMizer’s online version is subscription-based, so you can choose your own level of scale and get started without significant implementation. Mobile MaintiMizer provides full access to your database no matter how far you are from your location physically, and its mobile work request app provides a centralized way to handle preventive and reactive maintenance needs.

PriceFree Trial/DemoFeatures
Request quoteFree demo>Deployment: Windows install, web-based, cloud, and SaaS
>Support: Business hours and online
>Integrations, reports, and inspection monitoring available
>More features at MaintiMizer

Pros & Cons of MaintiMizer Preventive Maintenance Software
MaintiMizer provides a lot of detail when tracking employees, equipment, and parts, and it’s easy to access data remotely on all sorts of devices. Customer support is readily available and responds quickly. However, work order assignment often requires far too many steps to accomplish, and server updates can be slow.

ProsCons
>Support staff are very helpful
>Cost-effective pricing structure
>Searching and saving data are easy to perform
>No free trial

What Customers Are Saying
Customers find MaintiMizer valuable in helping them make repair/replace decisions, saying it’s “very easy to track how much time/money is spent on an asset to complete cost-benefit analysis.” Businesses with 24/7 operations appreciate the “ability to allow cross-shift communication” and praise the “training and follow-up support.” However, some customers are frustrated at the inability to delete information after input.

MAPCON

MAPCON
Whether you prefer to purchase your software or subscribe on a monthly basis, and whether you work out of one site or multiple locations, MAPCON provides CMMS options for your business. Customizable features include purchase order requests, report generation, bar code printing, automatic notifications, inventory control tools, and asset management. The integrated bar code module makes it easy to track and manage parts, equipment, and inventory. Mobile apps that work on iOS and Android help technicians in the field stay updated.

MAPCON provides live support that’s never outsourced, and it offers a “lite” version of its CMMS for businesses that don’t require all the features of the full version. Databases cover equipment and other assets, as well as inventory and asset history. The preventive maintenance tools incorporate meter and gauge readings to establish maintenance schedules, and tracking tools let you keep an eye on everything, including warranties, shifts, personnel, equipment downtime, and more.

PriceFree Trial/DemoFeatures
Custom quoteFree 30-day trial>Deployment: Windows install, web-based, cloud, SaaS, iPhone/iPad, and Android
>Support: Business hours
>Integrations, reports, and inspection monitoring available
>More features at MAPCON

Pros & Cons of MAPCON Preventive Maintenance Software
MAPCON’s robust design provides control over asset management, maintenance, human resources (HR), and the supply chain. Setup is easy, and the tools are user-friendly for technicians working in the field. Because MAPCON is Java-based, however, Java updates can create some temporary problems.

ProsCons
>Support staff are very helpful
>Cost-effective pricing structure
>Searching and saving data are easy to perform
>Pricing isn’t listed online

What Customers Are Saying
Customers using MAPCON praise it for its “excellent” customer service and “efficient” product design. They appreciate its low price point, which makes it “justifiable to purchase,” and they see the CMMS as “a reliable and efficient way to track work, spare parts, labor, and purchases.” However, many customers describe it as “somewhat hard to navigate.”

MicroMain Maintenance Software

MicroMain
MicroMain’s CMMS is designed to schedule preventive maintenance, reduce equipment downtime, and help decision-makers make smart choices when it comes to repairing and replacing equipment. Advanced preventive maintenance plans include alerts and automated technician assignments to keep assembly lines and other equipment running, and condition monitoring features help managers create maintenance schedules to increase the lifespan of major assets. The CMMS also includes training modules to keep technicians learning as well as inventory management tools.

The predictive and preventive maintenance tools in the MicroMain CMMS use stored data to create maintenance plans on an optimized schedule. The CMMS can track an unlimited number of assets, storing detailed data on equipment and warranties. Performance tracking data is utilized to generate reports and manage work orders, and bar code generation speeds up the process of activating work orders and retrieving needed information. MicroMain is configurable for single or multisite use, and it also offers user role permissions, multiple language support, mobile use, IoT integration, real-time reporting, and the attachment of images.

PriceFree Trial/DemoFeatures
Custom quoteFree trial>Deployment: Mac install, Windows install, web-based, cloud, SaaS, iPhone/iPad, and Android
>Support: Business hours and online
>Integrations, reports, and condition monitoring available
>More features at MicroMain

Pros & Cons of MicroMain Preventive Maintenance Software
Importing, merging, and upgrading are all easy and straightforward with MicroMain CMMS, meaning little time is lost. Data storage options are excellent, including the ability to attach images and documents to any device’s records and customize all field names at will. However, the software’s interfaces could be more user-friendly.

ProsCons
>Highly customizable, including via the source code
>Ability to create recurring tickets
>Unlimited functionality
>Lacking in user permissions
>Pricing isn’t listed online

What Customers Are Saying
Customers praise MicroMain as “comprehensive and user-friendly,” saying, “The positive impact MicroMain’s CMMS has had on our productivity and efficiency is tremendous.” The most appreciated MicroMain features include “modules, reporting, understandable terminology, properties organization, work order templates, and inspection tasking.” However, some customers would like “improved searching” and “improved sorting/filtering” capabilities.

UpKeep

UpKeep
UpKeep takes a mobile-first approach to asset management and preventive maintenance, allowing technicians in the field to access and close out work orders from mobile devices. Managers can prioritize and assign work orders using customized forms that provide the fields needed for their unique business and industry. The ability to track assets through their lifespan helps reduce maintenance costs. Because of its intuitive design, training, and implementation time is also minimal.

The creation and management of work orders is simple with UpKeep, both for preventive maintenance and needed repairs, and calendar-based scheduling keeps everyone in the loop. Inventory management tools lets you track major assets as well as consumables to allow control of costs and usage, and depreciation tracking is also available. Time and cost tracking integrate with reports to provide the data that administrators need. Other features provided by UpKeep’s CMMS include purchase order creation and tracking, automated workflow assignment, QR code generation for easy asset management, and the generation of maintenance reports and customized dashboards.

PriceFree Trial/DemoFeatures
Trial: $0/user
Starter: $40//month/user
Professional: $75/user/month
Business Plus: $120/user/month
Free demo>Deployment: Web-based, cloud, SaaS, iPhone/iPad, and Android
>Support: 24/7 (live rep), business hours, and online
>Integrations, reports, and condition monitoring available
>More features at UpKeep

Pros & Cons of UpKeep Preventive Maintenance Software
The task manager functions of UpKeep are straightforward and useful, with signatures required to track exactly who has done which tasks. It’s easy to use, with no hiccups for technicians and others deploying the CMMS in the field. However, the inability to attach asset tags is frustrating for some users.

ProsCons
>Ability to add photos to work orders
>Automated report creation
>Extreme customization options
>No free trial
>Inability to separate inventory and assets by category

What Customers Are Saying
UpKeep’s customers appreciate the efficiency of the software overall and the ease of use on their mobile devices, saying they “wish I upgraded sooner.” Importing and exporting data to and from spreadsheets adds to the software’s functionality, “making it a breeze to manage our large set of resources.” However, some businesses with high turnover rates don’t like “having to pay for each tech on the account.”

What Is Preventive Maintenance Software?

Preventive maintenance software is typically part of a CMMS that helps businesses schedule and otherwise manage the preventive maintenance of major assets, which typically include heating, ventilation, and air conditioning (HVAC); manufacturing; automotive; and medical equipment. By tracking and scheduling maintenance, companies can maximize the lifespan of major assets, reduce downtime, and postpone the need for replacement, thus reducing overall expenditures.

Preventive maintenance software typically includes scheduling tools, such as work order generations, staff notifications, and calendars, and it usually is paired with asset management databases that provide ready access to information about parts, asset history, warranties, and more. Often, preventive maintenance software offers the ability to tag every asset with a bar code or QR code for easy identification and confirmation as well as the option to attach photos and even site maps to help technicians in the field confirm their tasks.

With preventive maintenance software in place, companies can avoid downtime caused by equipment breakdowns, thanks to the ability to keep equipment in good condition. Preventive maintenance can be scheduled on a calendar basis or triggered by defined set points like meter readings. Most preventive maintenance software is highly customizable to allow businesses to create checklists and add manuals to work orders.

Benefits of Preventive Maintenance Software

Companies that use preventive maintenance software reap benefits both to their bottom line and the streamlining of their workflow. Among the key benefits of preventive maintenance software are:

  • Extension of asset lifespan: Neglecting equipment to save money has a negative effect on the bottom line, ultimately, since equipment that’s not maintained properly has a shortened lifespan. Preventive maintenance software helps keep major assets functioning so that replacements can be delayed which, in turn, provides more working capital for growing the company.
  • Enhanced safety: Faulty equipment can be dangerous to work crews and others in the vicinity. When major equipment shuts down, not only does work stop but serious injuries can also occur. Preventive maintenance minimizes these risks.
  • Minimizes workday disruptions: When work stops due to equipment failure, employees lose their efficiency and productivity and morale also suffers. Preventive maintenance scheduling keeps these unscheduled disruptions to a minimum.
  • Reduction of maintenance costs: Proactive maintenance lowers overall maintenance costs by catching small problems before they become expensive. Preventive maintenance also helps you optimize inventory successfully, so smaller pieces of equipment don’t need replacement as often.
  • Reduction of overtime costs: When major equipment breaks down, maintenance technicians have to be called in on an emergency basis, often accruing overtime costs. Preventive maintenance software allows you to forecast a maintenance schedule, making adjustments as necessary, to keep staffing needs under control.
  • Streamlining of workflow: Most preventive maintenance software includes mobile options that provide full functionality to technicians in the field via a mobile app. With access to asset history and real-time work orders, field techs can be more productive.

Must-have Features of Preventive Maintenance Software

The must-have features for preventive maintenance software vary slightly depending on your industry and the size of your business. Most users, though, find the following features essential:

  • Inventory management tools: Along with the ability to track inventory, order parts, and create inventory reports, preventive maintenance software should also notify relevant managers and employees regarding the state of inventory.
  • Preventive maintenance scheduling: Scheduling tools should allow you to assign the right technicians to solve problems as well as prioritize maintenance. Notifications and calendar functionality are helpful features here.
  • Interactive floor plans:In a large facility, being able to get maintenance technicians to the right piece of equipment quickly can save time and money.
  • Asset management tools:Top preventive maintenance software choices include asset databases that track the repair history of each piece of equipment.
  • Bar code or QR code scanning: The ability to tag each piece of equipment with a bar code or QR code facilitates the linkage of work orders, purchase orders, and reports as well as any customer billing down the line. Not all preventive maintenance software comes with this capability, but it’s a necessity for large enterprises.
  • Automatically generated reports: Preventive maintenance software is as valuable to decision-makers as to the technicians doing the actual work — but only if those higher-ups have access to the data collected by the software. Auto-generated reports leverage all that data to keep everyone aware of what’s going on with each piece of equipment.
  • Work order management:Preventive maintenance software creates work orders based on previously established schedules and handles repair requests automatically, tracking each work order through completion so that nothing slips through the cracks.

The Cost of Preventive Maintenance Software

Preventive maintenance software tends to start at about $30 to $40   for basic versions, with business and enterprise versions of the software rising as high as $185 per user, per month. Not surprisingly, the more expensive versions offer a great deal more in terms of features and functionality.

Starter versions typically offer the ability to generate work orders and work requests/tickets, data import functionality, and track preventive maintenance history. Most also come with mobile apps to allow technicians in the field access to the data they need.

Mid-level business versions tend to run about $60 to $85 per user, per month. At this level, users can access parts inventory databases to facilitate ordering, and they typically can also tag equipment with bar codes or QR codes. Many also offer downtime tracking capability, workflow automation, and purchase order generation as well as automated report generation. This is the level most often needed for midsize businesses operating from multiple locations.

At the enterprise level, which tends to start at about $100 per user, per month, the software is scalable to serve businesses with hundreds or even thousands of locations. This level typically provides more robust customer service, including on-site implementation, and it may also provide greater customization options.

Many preventive maintenance software options include free versions, either as starter software or for those small businesses that don’t need a great deal of flexibility and don’t have significant amounts of equipment to maintain.