Our Top Picks

10to8
10to8
  • Web-based software, mobile accessible with Android and iOS
  • Supports appointment scheduling
  • Supports attendance tracking
10to8 is an appointment scheduling tool made with a variety of industries in mind. Gym and fitness center owners as well as personal trainers use this software to keep track of and better manage their appointments. 10to8 is a web-based solution that also offers a mobile app for both Android and iOS devices. One of the biggest benefits of using this solution is that it has a free plan for small business owners. While the free plan is very limited, it can be a great option for fitness professionals and personal trainers who are just beginning their business ventures. Paid plans are available from $9.60 to $40 per month. A 31-day free trial is offered

Pros & Cons

Pros

  • Free plan available
  • Easy to use
  • Supports SMS appointment reminders

Cons

  • Doesn’t offer an exercise library

Summary

  • Exercise Library
    No
  • Fitness Assessments
    No
  • Appointment Scheduling
    Yes
  • Client Profiles
    No
  • Reporting
    Yes
Features
  • Web-based software, mobile accessible with Android and iOS
  • Supports appointment scheduling
  • Supports attendance tracking
Arbox
Arbox
  • Web-based, iPhone/iPad, and Android deployment options
  • Phone and email support
  • Integrations offered
Arbox is easy-to-use business management software made specifically for the fitness industry. It’s a good option for personal trainers as well as fitness centers and studios. Arbox is a web-based solution that is also available as a mobile app. Business owners can better manage their schedules, class offerings, employees, client memberships and payments. Arbox includes many great features and tools, like class scheduling tools, payment processing solutions, built-in reporting and smart forms and waiver creation tools. This solution is available at a monthly price of $59. A free trial is also available. Here are some of the top features included in Arbox:

  • Reporting tools

  • Exercise library

  • Appointment scheduling

  • Client profiles

  • Attendance tracking

  • Payment processing capabilities

  • Integrates with other tools

  • Mobile app

Pros & Cons

Pros

  • New features added regularly
  • Feature-packed

Cons

  • Doesn’t include fitness assessment tools

Summary

  • Exercise Library
    Yes
  • Fitness Assessments
    No
  • Appointment Scheduling
    Yes
  • Client Profiles
    Yes
  • Reporting
    Yes
Features
  • Web-based, iPhone/iPad, and Android deployment options
  • Phone and email support
  • Integrations offered
FitSW
FitSW
  • Web-based software, mobile accessible with Android and iOS, can also be installed on Windows and Mac computers
  • Offers an exercise library
  • Supports appointment scheduling
FitSW is a solution made specifically for personal trainers and fitness instructors. It’s web-based, but users can also utilize the mobile application and can install the software on a Mac or Windows computer. FitSW is built to be an all-in-one app with a variety of capabilities so personal trainers can better manage their business matters. Unlike some fitness software, this solution includes nutrition plan tracking capabilities, personalized workout builder tools and an exercise library. The cost to use this service ranges from $19.99 per month for trainers to $59.99 per month for gyms and studios, and a free trial is available. Users can also sign up for a free account that has limited access to features. Here are some of the top features included in this solution:

  • Nutrition program tracking

  • Exercise library

  • Appointment scheduling

  • Client profiles

  • Attendance tracking

  • Payment processing capabilities

  • Mobile app

  • Fitness assessment tools

Pros & Cons

Pros

  • Supports meal/nutrition planning
  • Includes an exercise library
  • Free account with limited feature access

Cons

  • Support is not available 24/7

Summary

  • Exercise Library
    Yes
  • Fitness Assessments
    Yes
  • Appointment Scheduling
    Yes
  • Client Profiles
    Yes
  • Reporting
    No
Features
  • Web-based software, mobile accessible with Android and iOS, can also be installed on Windows and Mac computers
  • Offers an exercise library
  • Supports appointment scheduling
Glofox
Glofox
  • Web-based software, mobile accessible with Android and iOS
  • Includes reporting tools
  • Supports attendance tracking
Glofox is a gym management software made for gym owners and personal trainers. The company offers a web-based solution as well as a mobile app for Android and iOS devices. The solutions included in this software can help fitness professionals spend less time on admin tasks and more time focusing on their clients’ needs. Users are able to manage their day-to-day needs, and clients can use the member-focused app to track their progress and manage their membership. Glofox offers different plans, with pricing beginning at $110 per month. A 30-day free trial is available. Here are some of the top capabilities included in this software:

  • Reporting tools

  • Attendance tracking

  • Payment processing capabilities

  • Integrates with other tools

  • Class scheduling

  • Mobile app

Pros & Cons

Pros

  • Easy to use
  • Excellent customer support
  • Offers an app for clients

Cons

  • Doesn’t include fitness assessment tools

Summary

  • Exercise Library
    No
  • Fitness Assessments
    No
  • Appointment Scheduling
    No
  • Client Profiles
    No
  • Reporting
    Yes
Features
  • Web-based software, mobile accessible with Android and iOS
  • Includes reporting tools
  • Supports attendance tracking
GymMaster
GymMaster
  • Email, phone, and live support
  • Open API integrates with several tools
GymMaster offers health club and gym management software that provides solutions for increased customer satisfaction and club growth. It includes features for managers, such as team and inventory management functions. It also has features for club members like a member portal, an area to pay club fees, and an online booking tool. It offers an affordable and fully integrated RFID and Bluetooth access control system, designed from the ground up that allows managers to have greater control over what and when members can access their club.

Other features include:

  • Excercise library
  • Appointment scheduling
  • Client profiles

This software maintains records about key aspects of a fitness business, such as member data and information about membership packages, that can be accessed over mobile or web-based devices. There are phone, email, and live support options as well as integrated tools for communicating with club members.

GymMaster has a free trial as well as packages that accommodate the needs of clubs of varying sizes, ranging from $69 per month for studios up to $189 per month for larger professional fitness organizations. Custom packages are also offered for club managers with specialized needs. Integrations for billing and a mobile app can be useful for both managers and clients.

Pros & Cons

Pros

  • Attendance tracking
  • Member portal

Cons

  • Customer support is not flexible to all time zones

Summary

GymMaster
GymMaster
  • Exercise Library
    Yes
  • Fitness Assessments
    No
  • Appointment Scheduling
    Yes
  • Client Profiles
    Yes
  • Reporting
    No
Features
  • Email, phone, and live support
  • Open API integrates with several tools
Mindbody
Mindbody
  • Web-based software, mobile accessible with Android and iOS
  • Supports appointment scheduling
  • Supports attendance tracking
Mindbody is a software specifically made for the fitness, health and wellness industry. The tools included in this solution were developed to help business owners better manage their fitness companies with ease. This solution includes collaboration tools, membership management tools, a client database, appointment scheduling tools and payment processing capabilities, just to name a few. The software works well for personal trainers as well as group class instructors. Mindbody is a web-based software option, and the company also offers a mobile app for Android and iOS. Additionally, Mindbody makes it easier for clients to better manage their memberships. A variety of plans are available, and pricing begins at $129 per month. A free demo is offered. Here are some of the top capabilities offered by Mindbody:

  • Reporting tools

  • Appointment scheduling

  • Client profiles

  • Attendance tracking

  • Payment processing capabilities

  • Integrates with other tools

  • Fitness assessment tools

  • Mobile app

Pros & Cons

Pros

  • User-friendly
  • Includes communication tools
  • Excellent 24/7 support

Cons

  • Doesn’t support nutrition program tracking
  • No free trial, only a demo

Summary

Mindbody
Mindbody
  • Exercise Library
    No
  • Fitness Assessments
    Yes
  • Appointment Scheduling
    Yes
  • Client Profiles
    Yes
  • Reporting
    Yes
Features
  • Web-based software, mobile accessible with Android and iOS
  • Supports appointment scheduling
  • Supports attendance tracking
My PT Hub
My PT Hub
  • Web-based software, mobile accessible with Android and iOS
  • Supports nutrition program tracking
  • Includes reporting tools
My PT Hub is a business management software made for coaches, nutritionists and fitness professionals. This solution is available as a web-based program and a mobile app. My PT Hub offers tools that make it easier to manage clients and their custom programs and plans. Users can save time on admin tasks, improve their organization and meet the unique needs of each client. My PT Hub offers two affordable plans, and additional discounts are offered when billed annually. A 30-day free trial is available. Here are some of the capabilities included in My PT Hub:

  • Reporting tools

  • Nutrition program tracking

  • Exercise library

  • Appointment scheduling

  • Client profiles

  • Attendance tracking

  • Payment processing capabilities

  • Integrates with other tools

  • Fitness assessment tools

  • Mobile app

Pros & Cons

Pros

  • Supports online personal training
  • Excellent solution for both trainer and client
  • Includes communication tools

Cons

  • Not the cheapest software option

Summary

My PT Hub
My PT Hub
  • Exercise Library
    Yes
  • Fitness Assessments
    Yes
  • Appointment Scheduling
    Yes
  • Client Profiles
    Yes
  • Reporting
    Yes
Features
  • Web-based software, mobile accessible with Android and iOS
  • Supports nutrition program tracking
  • Includes reporting tools
Omnify Logo
Omnify
  • Web-based software, mobile accessible with Android and iOS
  • Includes fitness assessment tools
  • Includes reporting tools
Omnify is another software option to explore. This online reservation system is made for communities and is often used by recreational clubs, sports facilities, gyms and solo trainers. It’s a web-based solution that also offers a mobile app for both Android and iOS. This feature-packed software includes tools like customer accounts and profiles, guest checkout capabilities, attendee management tools, scheduling capabilities, automated emails and check-in tools. With the use of Omnify, companies and business owners can get more done faster and better manage their business needs. A mix of monthly plans is available at various price points, and a free trial is offered. Here are some of the main features included in Omnify:

  • Reporting tools

  • Nutrition program tracking

  • Mobile app

  • Appointment scheduling

  • Client profiles

  • Attendance tracking

  • Payment processing capabilities

  • Integrates with other tools

  • Fitness assessment tools

Pros & Cons

Pros

  • User-friendly, attractive interface
  • Accepted payments
  • Offers automated email and reminder tools

Cons

  • Doesn’t offer an exercise library
  • Free trial period is shorter than similar software options

Summary

  • Exercise Library
    No
  • Fitness Assessments
    Yes
  • Appointment Scheduling
    Yes
  • Client Profiles
    Yes
  • Reporting
    Yes
Features
  • Web-based software, mobile accessible with Android and iOS
  • Includes fitness assessment tools
  • Includes reporting tools
Pike13
Pike13
  • Web-based software, mobile accessible with Android and iOS
  • Offers client profiles
  • Includes payment processing capabilities
Pike 13 is a cloud-based scheduling and client management tool. The company offers a web-based portal and a mobile app for easy access. This software is used by a variety of businesses, including dance schools, yoga studios, fitness centers, gyms and solo fitness instructors. It offers many great capabilities like scheduling tools, waitlist tools, client management solutions, payroll capabilities, automated billing tools and robust reporting features. Pike 13 also offers an app made specifically for clients. Two different plans are available, ranging in price from $129 per month to $179 per month. A free trial is offered. Here are some of the top features included in Pike 13:

  • Appointment scheduling

  • Client profiles

  • Attendance tracking

  • Payment processing capabilities

  • Integrates with other tools

  • Mobile app

Pros & Cons

Pros

  • Easy to use
  • Supports recurring payments
  • Includes staff management and payroll tools

Cons

  • Doesn’t include reporting tools
  • Doesn’t include fitness assessment tools

Summary

  • Exercise Library
    No
  • Fitness Assessments
    No
  • Appointment Scheduling
    Yes
  • Client Profiles
    Yes
  • Reporting
    No
Features
  • Web-based software, mobile accessible with Android and iOS
  • Offers client profiles
  • Includes payment processing capabilities
Timely
Timely
  • Web-based software, mobile accessible with Android and iOS
  • Supports appointment scheduling
  • Offers client profiles
Timely is an appointment booking and client management tool that functions as a web-based software and a mobile app. Made with solo professionals and small businesses in mind, this software is often used by hair salons, spas, beauty and wellness businesses and health and fitness companies. Timely includes many features and capabilities to make it easier to run the day-to-day needs of a business. These include appointment booking tools, sales and payment tools, marketing tools, employee management tools and robust reporting features. Pricing depends on staff size, but monthly subscriptions range from $15-$200 per month for most businesses. Custom pricing and packaging is also available. A 14-day free trial is offered. Here are some of the best features included in Timely:

  • Reporting tools

  • Appointment scheduling

  • Client profiles

  • Payment processing capabilities

  • Integrates with other tools

  • Mobile app

Pros & Cons

Pros

  • Easy to use
  • Customizable solution
  • Includes email campaign tools

Cons

  • Doesn’t support attendance tracking
  • Doesn’t include fitness assessment tools

Summary

  • Exercise Library
    No
  • Fitness Assessments
    No
  • Appointment Scheduling
    Yes
  • Client Profiles
    Yes
  • Reporting
    Yes
Features
  • Web-based software, mobile accessible with Android and iOS
  • Supports appointment scheduling
  • Offers client profiles
Trainerize Logo
Trainerize
  • Web-based software, mobile accessible with Android and iOS
  • Offers an exercise library
  • Supports nutrition program tracking
Trainerize is a solution made especially for the health and fitness industry. Personal trainers and health and fitness businesses use this software to better manage their clients, businesses and exercise and training programs. Trainerize is a web-based solution that also offers a mobile app for both Android and iOS devices. Recently, they launched an Apple Watch app powered by Trainerize. The tools offered within Trainerize make it easier for businesses to grow, increase revenue and improve organization. It works well for group training programs as well as individual training needs. Subscription prices range from $5 to $250 per month, depending on business size and needs. A free trial is available. Here are some of the top features included in this software:

  • Reporting tools

  • Nutrition program tracking

  • Exercise library

  • Appointment scheduling

  • Client profiles

  • Attendance tracking

  • Payment processing capabilities

  • Integrates with other tools

  • Fitness assessment tools

  • Mobile app

Pros & Cons

Pros

  • Simple workout and exercise creation tools
  • Customizable
  • Data-packed

Cons

  • Free plan is limited

Summary

Trainerize Logo
Trainerize
  • Exercise Library
    Yes
  • Fitness Assessments
    Yes
  • Appointment Scheduling
    Yes
  • Client Profiles
    Yes
  • Reporting
    Yes
Features
  • Web-based software, mobile accessible with Android and iOS
  • Offers an exercise library
  • Supports nutrition program tracking
TrueCoach Logo
TrueCoach
  • Web-based software, mobile accessible with Android and iOS
  • Includes payment processing capabilities (supported in the U.S. only)
  • Supports nutrition program tracking
TrueCoach is an online platform built specifically for personal trainers. While many other software options are built for studios or gyms, this is a good option for solo trainers to use. It offers tools that help trainers and coaches better manage their time and better help their clients. This solution is web-based and also offers a mobile app for Android and iOS for both coaches and their clients. TrueCoach offers many tools, including a workout builder tool, video exercise library, messaging system, progress tracking capabilities and nutrition tracking tools. The cost for this software varies depending on the plan chosen but ranges from $19 to $99 per month. A 14-day free trial is offered. Here are some of the best capabilities included in TrueCoach:

  • Nutrition program tracking

  • Exercise library

  • Compliance and metric tracking

  • Client profiles

  • Payment processing capabilities

  • Mobile app

  • Fitness assessment capabilities

Pros & Cons

Pros

  • Built for trainers and coaches
  • Supports customizable programs
  • Easy to use

Cons

  • Doesn’t support appointment scheduling

Summary

TrueCoach Logo
TrueCoach
  • Exercise Library
    Yes
  • Fitness Assessments
    Yes
  • Appointment Scheduling
    No
  • Client Profiles
    Yes
  • Reporting
    Yes
Features
  • Web-based software, mobile accessible with Android and iOS
  • Includes payment processing capabilities (supported in the U.S. only)
  • Supports nutrition program tracking
WellnessLiving
WellnessLiving
  • Web-based software, mobile accessible with Android and iOS
  • Includes reporting tools
  • Supports attendance tracking
WellnessLiving is an all-in-one software option that is web-based. The company also offers a mobile app for both clients and businesses. Made with wellness, health and fitness brands in mind, this solution has a lot of excellent features that make it easier and less stressful to handle daily business matters. A variety of professionals use this solution, including gym owners, personal trainers and fitness coaches, salon owners and massage therapists. It includes payment and POS solutions, online booking tools, SMS and email notifications and virtual class tools. A variety of monthly subscription plans are offered, ranging in price from $59 to $129. While a free trial is not available, a free demo can be requested. Here are some of the main capabilities included in WellnessLiving:

  • Reporting tools

  • Mobile app

  • Library of exercise videos

  • Appointment scheduling

  • Client profiles

  • Rewards program

  • Attendance tracking

  • Payment processing capabilities

  • Integrates with other tools

  • Fitness assessment tools

Pros & Cons

Pros

  • Intuitive
  • Helpful customer support team
  • Offers communication tools

Cons

  • Doesn't offer nutrition program tracking
  • No free trial, only demo available

Summary

WellnessLiving
WellnessLiving
  • Exercise Library
    No
  • Fitness Assessments
    Yes
  • Appointment Scheduling
    Yes
  • Client Profiles
    Yes
  • Reporting
    Yes
Features
  • Web-based software, mobile accessible with Android and iOS
  • Includes reporting tools
  • Supports attendance tracking
Yocale
Yocale
  • Web-based software, mobile accessible with Android and iOS
  • Includes fitness assessment tools
  • Includes payment processing capabilities
Yocale is an appointment scheduling and client management software. This web-based solution was made to help businesses handle certain tasks more efficiently so they can save time and better serve the needs of their clients. Some of the features include online scheduling tools, videoconferencing tools, marketing solutions, point-of-sale solutions and client management tools. A variety of industries and businesses use this solution, including fitness professionals and personal trainers. A mobile app is available for both Android and iOS devices. Yocale offers a free plan with limited capabilities. Pricing for paid plans ranges from $25-$80 per month when billed annually. Here are some of the included features:

  • Reporting tools

  • Nutrition program tracking

  • Mobile app

  • Appointment scheduling

  • Client profiles

  • Attendance tracking

  • Payment processing capabilities

  • Integrates with other tools

Fitness assessment tools

Pros & Cons

Pros

  • Auto-confirms appointments
  • Regularly makes updates

Cons

  • Doesn’t offer an exercise library

Summary

  • Exercise Library
    No
  • Fitness Assessments
    Yes
  • Appointment Scheduling
    Yes
  • Client Profiles
    Yes
  • Reporting
    Yes
Features
  • Web-based software, mobile accessible with Android and iOS
  • Includes fitness assessment tools
  • Includes payment processing capabilities
Zen-Planner
Zen Planner
  • Web-based software, mobile accessible with Android and iOS
  • Supports attendance tracking
  • Includes reporting tools
Finally, Zen Planner is another software option to consider. This membership management solution offers tools and features specific to the fitness and health industry. Zen Planner is web-based and also offers a mobile app. With the use of this software, fitness professionals can better manage their business and grow more easily. Some of the features of this software include member reservation tools, workout progress tools, automated billing capabilities and attendance tracking tools. Users also have access to customized reporting tools. Zen Planner’s pricing is based on the size of the studio or client list and ranges from $117 to $227 per month. A 15-day free trial is available. Here are some of the best features included in this solution:

  • Reporting tools

  • Attendance tracking

  • Payment processing capabilities

  • Integrates with other tools

  • Mobile app

Pros & Cons

Pros

  • Customizable reporting
  • Offers payment solutions

Cons

  • No ability to create client profiles

Summary

Zen-Planner
Zen Planner
  • Exercise Library
    No
  • Fitness Assessments
    No
  • Appointment Scheduling
    No
  • Client Profiles
    No
  • Reporting
    Yes
Features
  • Web-based software, mobile accessible with Android and iOS
  • Supports attendance tracking
  • Includes reporting tools

How We Chose the Best Personal Trainer Software

Running a personal training business or fitness business takes a lot of work. It can be challenging to balance important admin tasks while also handling the needs of each client. With personal trainer software and fitness member management software, businesses can run more efficiently and get more done quicker. Not all software has the same features, so it’s crucial to compare software options before choosing one. We researched personal trainer software options to make it easier for you to choose the right software. We evaluated personal trainer software companies on the most essential features. Here some of the considerations we made:

Training Features

Using software with the right features will make it easier to run a personal training business. We recommend purchasing personal trainer software that includes features for improving training sessions, such as an exercise library, fitness assessments and nutrition programs. This can help you better assist your clients as they work to reach their goals. We highlighted software companies that offer these training features.

Client Management

Personal trainer software should also include plenty of features for managing clients and members, such as appointment scheduling, attendance tracking and payment processing tools. These features can help a business be much more organized, and they can also help a personal trainer save time on admin tasks. We considered software options that offered these helpful client management solutions.

Reporting

Detailed reports help the user measure their training sessions' performance and the financial health of their business. We considered personal trainer software options that include reporting tools so that trainers can gather data more efficiently to assist their clients and improve their business.

What Is Personal Trainer Software?

Personal trainer software is software made with personal trainers and fitness professionals in mind. A variety of fitness and health companies use this kind of software to manage their businesses better. This includes yoga studios, fitness centers, dance schools, gyms, and solo coaches and trainers. Personal trainer software has many features that can make it easier to manage a company, no matter how small or big.

Personal trainer software often includes membership management tools, payment solutions, schedule tools, and other features that can help businesses save time. Many software options include automated tools to cut down on admin tasks.

Without software, many fitness professionals find they waste too much time handling admin tasks instead of helping their clients or spending time on client outreach. The right software can make a difference so that professionals can better manage their company and balance their work-related tasks.

Most software is web-based, and many companies also offer mobile app solutions that work along with the web-based solution. Some software options are made specifically for personal trainers and fitness professionals. In contrast, other software options are developed for any business with scheduling and member management needs — but fitness professionals and fitness-related companies can still use these solutions.

Benefits of Personal Trainer Software

Personal trainer software can help fitness professionals do more. Here are some of the benefits that can come from using personal trainer software:

  • Save time: There are only so many hours in a day. Personal trainer software can help fitness coaches free up their time to better balance their admin, client and marketing needs.
  • Improve communication:Personal trainer software can make it easier to communicate with clients and prospective clients. This can lead to strengthened relationships.
  • Get paid faster: Personal training software can make it easier to collect payments and set up recurring payment plans to get paid for the work you do. It may also result in faster payments and fewer payment errors.
  • Automate more tasks: The right software can also make it easier to automate specific tasks. This way, more work gets done behind the scenes and fewer tasks are forgotten due to a busy schedule.
  • Improve reputation: With the right personal trainer software, a coach can look more reputable and professional. This can help a fitness professional bring in more business because customers will feel more at ease, knowing that a trainer is legitimate.
  • Easily upsell:You can more easily upsell other services and products with the use of personal trainer software. That’s because clients can easily purchase these services or products on their own with the click of a button.

Must-Have Features of Personal Trainer Software

Not all software has the same features or capabilities. Here are some must-have features you should look for when comparing personal trainer software options:

  • Appointment scheduling:It should be easy for clients to book appointments or classes within an app or web portal.
  • Attendance tracking:It should be easy to keep track of attendance to see how many clients or members show up for classes or appointments.
  • Payment processing:Personal trainer software with built-in payment processing tools makes it easier for fitness professionals to collect payment. This can also cut down on unpaid invoices and provide more accurate billing.
  • Exercise library:When personal trainer software includes an exercise library, a fitness professional can better help their clients with their training and health needs.
  • Nutrition planning and tracking tools:Since fitness is about more than just working out, choosing software with nutrition planning and tracking tools allows you to better assist your clients with their health and wellness goals. It also allows you to offer more services, which can result in more revenue.
  • Reporting tools:Software with reporting tools makes it easier to see how you’re helping your clients and helps you see how your business is doing so you can make more informed business decisions.

The Cost of Personal Trainer Software

The cost of personal trainer software varies. Some companies base their pricing on features offered, while others base it on the size of a business or the size of its client list. Multiple plans are usually offered in a range of prices.

Free plans are available in some cases, but their features and capabilities are usually limited. These free plans work well for a small client list or fitness professionals who are just starting their company.

Personal trainers can expect to pay at least $5-$10 per month and upwards of $20-$40 per month for this kind of software. More advanced software and software made for larger health and fitness companies can cost anywhere from $100-$250 per month.

Most companies offer both annual and monthly billing options. It’s not uncommon for software companies to offer a discount on annual billing. Most companies also offer a free trial or free demo.

It’s a smart idea to compare all features and tools and each option’s capabilities before settling on the right personal trainer software for your needs.