Our Top Picks

Applicant-Stack Logo
ApplicantStack by SwipeLock
  • Deployment: Web-based
  • Customer service: Email, phone
  • Includes reporting tools

ApplicantStack is an onboarding solution that can help HR teams improve efficiency and save time when onboarding new employees. This program allows hiring managers to assign tasks to new hires and remind them to sign documents, which can be done electronically. ApplicantStack also includes templates, which allows HR managers to save even more time. New hires can access a New Hire Portal. There are a variety of paid plans available. This software includes the following capabilities:

  • Integrations
  • Reports
  • Document management
  • Electronic forms
  • Electronic signature
  • Employee handbook
  • Orientation management

Pros & Cons

Pros

  • Offers a free demo
  • Feature-packed solution

Cons

  • No live support offered

What Customers Are Saying

Customers like how ApplicantStack provides them with flexibility and minimizes the amount of paper they use. It's user-friendly and helps them keep all their documents in one centralized location. Staff like how it helps them track the recruitment/onboarding process, which saves them a lot of time.

Summary

Applicant-Stack Logo
ApplicantStack by SwipeLock
  • Starting Price
    • Recruit: $95/month
    • Bundle: $135/month
    • Onboard: $95/month
  • Free Trial/Demo
    Free Demo and 15-Day Free Trial
  • Deployment
    Web-Based
  • Support Options
    Email, Phone
  • Document Management
    Yes
Features
  • Deployment: Web-based
  • Customer service: Email, phone
  • Includes reporting tools
BambooHR Logo
BambooHR
  • Deployment: Web-based, iPhone/iPad, Android, Mac, Windows
  • Customer service: Email, phone
  • Includes document management tools

BambooHR is another onboarding software option. This solution helps HR managers get employees properly onboarded quickly and efficiently so they’re ready for their first day. New hires will appreciate the easy, convenient, and organized onboarding process. BambooHR includes electronic signature capabilities and relationship building tools and offers customizable pre-boarding packages. Pricing is not available publicly, but interested companies can reach out for a custom quote. Here are some of the features included in BambooHR:

  • Integrations
  • Reports
  • Document management
  • Electronic forms
  • Electronic signature
  • Employee handbook
  • Orientation management

Pros & Cons

Pros

  • Can be used on any device

Cons

  • No live support offered

What Customers Are Saying

Recruiters like that BambooHR has a self-service feature employees can easily use. Managers like that they can quickly tick the appropriate boxes on employee records. The intuitive interface makes things flow nicely, and with built-in features like org charts, quickly growing companies can keep better track of new hires.

Summary

BambooHR Logo
BambooHR
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    7-Day Free Trial
  • Deployment
    Mac, Windows, Web-Based, iPhone / iPad, Android
  • Support Options
    Email, Phone
  • Document Management
    Yes
Features
  • Deployment: Web-based, iPhone/iPad, Android, Mac, Windows
  • Customer service: Email, phone
  • Includes document management tools
ClearCompany Icon
ClearCompany
  • Deployment: Web-based
  • Customer service: Email, phone, live support
  • Includes reporting tools

ClearCompany is a web-based employee onboarding software. HR departments can easily manage onboarding and engage new employees with this solution. With this software, the onboarding process can be completely paperless, so HR managers can save time and get new hires onboarded a lot faster. ClearCompany offers solutions that help companies stay compliant and includes automated forms. Users can also set up automated onboarding tasks to save even more time. New hires can easily view their onboarding packet from any device, including a mobile phone. Here’s what’s included in ClearCompany:

  • Integrations
  • Reports
  • Document management
  • Electronic forms
  • Electronic signature
  • Employee handbook

Pros & Cons

Pros

  • Offers multiple customer support options

Cons

  • Doesn’t include orientation management tools

What Customers Are Saying

Customers were pleasantly surprised with how ClearCompany helps them organize their hiring and streamline with workflow, especially for growing companies. The pipeline breakdown and candidate ratings are a couple of the features recruiters and managers raved about, saying these features allowed them to tailor their approach to specific processes.

Summary

ClearCompany Icon
ClearCompany
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based
  • Support Options
    Email, Phone, Live Support
  • Document Management
    Yes
Features
  • Deployment: Web-based
  • Customer service: Email, phone, live support
  • Includes reporting tools
ExactHire Logo
ExactHire
  • Deployment: Web-based
  • Customer service: Email, phone
  • Includes reporting tools

ExactHire is another option to consider. This web-based onboarding software helps teams improve and simplify the onboarding process. The program makes it easier to digitize paperwork, offers custom workflow capabilities, supports automated assignments, allows electronic signatures to be used, and has reminder capabilities. ExactHire includes reporting tools and allows all files to be stored and accessed through its secure system. This software works well for organizations that have multiple locations as onboarding packets can be created for each location. Here’s what’s included in ExactHire:

  • Integrations
  • Reports
  • Electronic signature

Pros & Cons

Pros

  • Supports custom workflows

Cons

  • Missing many features that other competitors have

What Customers Are Saying

Managers like how they can do everything they need to do within the unified platform, which saves them a lot of time and energy and helps them attract and get participation from qualified candidates. Almost everyone speaks highly of ExactHire's customer service, saying they go the extra mile for their clients.

Summary

ExactHire Logo
ExactHire
  • Starting Price
    • $130/month
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based
  • Support Options
    Email, Phone
  • Document Management
    No
Features
  • Deployment: Web-based
  • Customer service: Email, phone
  • Includes reporting tools
Freshteam Logo
Freshteam
  • Deployment: Web-based, Android
  • Customer service: Email, phone, live support
  • Offers document management tools

Freshteam is another onboarding software option that can help employees get onboarded and assimilated before they start their new job. This solution makes it simple to send new hires an onboarding kit. Users can assign and track all tasks that need to be completed, and they can also send reminders. Freshteam offers organizational charts, and all data is secure. These are some of the features included in Freshteam:

  • Integrations
  • Reports
  • Document management
  • Electronic forms
  • Electronic signature
  • Employee handbook

Pros & Cons

Pros

  • A variety of paid plan options is offered

Cons

  • No orientation management tools

What Customers Are Saying

For many users, Freshteam's intuitive automation cuts out a lot of the repetitive work some HR staff thought they had to do. The onboarding process is comprehensive and smooth thanks to the user-friendly dashboard that saves managers and recruiters time and energy. Some comment that it has great balance and is easy to tailor to specific postings.

Summary

Freshteam Logo
Freshteam
  • Starting Price
    • free version available
    • Blossom: $50/month/team of 50
    • Garden: $100/month/team of 50
    • Estate: $200/month/team of 50
  • Free Trial/Demo
    21-Day Free Trial
  • Deployment
    Web-Based, Android
  • Support Options
    Email, Phone, Live Support
  • Document Management
    Yes
Features
  • Deployment: Web-based, Android
  • Customer service: Email, phone, live support
  • Offers document management tools
Onboard-by-HR-Cloud Icon
Onboard by HR Cloud
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Email, phone
  • Includes orientation management tools

Onboard by HR Cloud is a solution that can be used to automate the employee onboarding process. Users can create customized forms, set up custom alerts and notifications, and view progress reports to see what tasks still need to be done. This solution supports electronic signatures and allows new hires to access an employee self-service area. Onboard by HR Cloud integrates with UltiPro and ADP. These are some of the features included in this solution:

  • Integrations
  • Reports
  • Document management
  • Electronic forms
  • Electronic signature
  • Employee handbook
  • Orientation management

Pros & Cons

Pros

  • Feature-packed software
  • Can be used through the web and on mobile devices

Cons

  • Pricing is not listed publicly

What Customers Are Saying

The fact that Onboard by HR Cloud's system automatically assigns specific tasks and correct deadlines is one of the most helpful processes to managers. Its intuitive and customizable features support HR staff. Users praise the software for being fast, adaptable, and flexible and the customer service staff for their top-notch support.

Summary

Onboard-by-HR-Cloud Icon
Onboard by HR Cloud
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based, iPhone / iPad, Android
  • Support Options
    Email, Phone
  • Document Management
    Yes
Features
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Email, phone
  • Includes orientation management tools
RUN-Powered-by-ADP Logo
RUN Powered by ADP
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Live support
  • Includes reporting tools

RUN Powered by ADP is another employee onboarding option. This solution makes it simple to engage new hires, and it allows for the onboarding process to be more humanized. It offers automated onboarding solutions, which can streamline the process and save time. Managers can easily assign tasks and customize included templates, and this software can easily be accessed from a mobile device. Here are some of the features included in RUN Powered by ADP:

  • Integrations
  • Reports

Pros & Cons

Pros

  • Able to be accessed via mobile device

Cons

  • Missing a lot of features that competitors offer

What Customers Are Saying

Helping managers stay organized is one of the ways RUN by ADP has garnered great reviews. The fact that it manages payroll, onboarding, and tax forms makes it a unified platform HR staff can work with. Many who've used it say it's user-friendly and intuitive, making it the perfect fit for small businesses.

Summary

RUN-Powered-by-ADP Logo
RUN Powered by ADP
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    14-Day Free Trial
  • Deployment
    Web-Based, iPhone / iPad, Android
  • Support Options
    Live Support
  • Document Management
    No
Features
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Live support
  • Includes reporting tools
SageHR_Preferred_FullColour_RGB
Sage HR
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Email, phone
  • Includes reporting tools

Sage HR is an onboarding solution that can help HR managers automate the employee onboarding process. Users can assign specific tasks to new hires, and this can be done through custom workflows. Sage HR includes powerful reporting tools that create reports showing where each new hire is in the onboarding process. Sage HR easily integrates with Slack. These are some of the features included in Sage HR:

  • Integrations
  • Reports
  • Document management
  • Electronic signature
  • Employee handbook
  • Orientation management

Pros & Cons

Pros

  • Can be accessed via mobile device

Cons

  • Doesn’t support electronic forms

What Customers Are Saying

SageHR makes the process of managing time-off requests and getting approval simpler for managers and executives. The review process is much easier to handle, and when it comes to onboarding, managers consistently rave about how easy it is to use. Users also compliment SageHR staff about their support services.

Summary

  • Starting Price
    • $5.50/month
  • Free Trial/Demo
    14-Day Free Trial
  • Deployment
    Web-Based, iPhone / iPad, Android
  • Support Options
    Email, Phone
  • Document Management
    Yes
Features
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Email, phone
  • Includes reporting tools
Vibe-HCM Logo
Vibe HCM
  • Deployment: Web-based
  • Customer service: Email, phone, live support
  • Includes reporting tools

Vibe HCM is a web-based solution that makes it easy to onboard new recruits. This software allows for a paperless onboarding process while still meeting compliance regulations. Users can set up a personalized onboarding hub for each new hire, and new hires have access to self-service tools. Vibe HCM allows tasks to be assigned and offers task management tools. These are some of the capabilities included in this software:

  • Integrations
  • Reports
  • Document management
  • Electronic forms
  • Electronic signature
  • Employee handbook
  • Orientation management

Pros & Cons

Pros

  • Offers multiple customer support options

Cons

  • Pricing is not publicly listed

What Customers Are Saying

Users are pleasantly surprised by how Vibe HCM makes tracking and evaluating employee performance far less tedious than what they're used to. Managers love how comprehensive the software is, managing all staffing, recruitment, and labor costs in one system. For many, it's the complete platform they need to keep a solid handle on their HR needs.

Summary

Vibe-HCM Logo
Vibe HCM
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based
  • Support Options
    Email, Phone, Live Support
  • Document Management
    Yes
Features
  • Deployment: Web-based
  • Customer service: Email, phone, live support
  • Includes reporting tools
Zenefits Logo
Zenefits
  • Deployment: Web-based, iPhone/iPad, Android, Mac, Windows
  • Customer service: Email, phone
  • Includes document management tools

Zenefits is an online, mobile-friendly solution that can allow hiring managers to make the onboarding process paperless. With this software, HIR managers can make an offer, onboard new hires, and manage their workforce. New employees can easily use the Zenefits website or mobile app to onboard themselves. Tax documents and other important forms are digitally created, and documents can be electronically signed. This solution supports automated workflows. These are some of the features included in Zenefits:

  • Integrations
  • Reports
  • Document management
  • Electronic forms
  • Electronic signature
  • Employee handbook
  • Orientation management

Pros & Cons

Pros

  • Multiple paid plan options are available

Cons

  • No live support offered

What Customers Are Saying

Those who have Zenefits all comment on how easy it is to use. It helps them manage their payroll, benefits, and time off, especially for smaller businesses. When it comes to handling documents, like tax forms, users have no problem viewing and signing within the system. Onboarding with Zenefits is a fast and easy process.

Summary

Zenefits Logo
Zenefits
  • Starting Price
    • Essentials: $8/month/employee
    • Growth: $14/month/employee
    • Zen: $21/month/employee
  • Free Trial/Demo
    14-Day Free Trial
  • Deployment
    Mac, Windows, Web-Based, iPhone / iPad, Android
  • Support Options
    Email, Phone
  • Document Management
    Yes
Features
  • Deployment: Web-based, iPhone/iPad, Android, Mac, Windows
  • Customer service: Email, phone
  • Includes document management tools

How We Chose the Best Onboarding Software

Hiring and onboarding new employees takes a lot of time and effort. In many cases, it can be overwhelming, and hiring managers can fall behind on important tasks or forget to remind new hires to complete tasks — which can delay a new hire’s start date. The good news is that onboarding software can make the employee onboarding process easier and faster. There are many onboarding software options available. We evaluated each company on this software list based on the most important features to help HR teams better choose the right software for their needs.

Onboarding Features

Onboarding software should have a mix of features that help streamline the process. This includes features such as document management, electronic forms, and orientation management tools. We evaluated software options that include these kinds of onboarding features.

Integrations

This software should include pre-built integrations for HR systems, accounting systems, and other important tools so they can easily be used along with onboarding software. We looked at software that offers pre-built integrations.

Reports

It’s also recommended that onboarding software include reporting tools. Detailed reports help the user assess and improve their onboarding process. We evaluated onboarding software options that include reporting capabilities.