Our Top Picks

Applicant-Stack Logo
Applicant Stack
  • Deployment: Web-based
  • Customer service: Email, phone
  • Includes reporting tools

ApplicantStack is an onboarding solution that can help HR teams improve efficiency and save time when onboarding new employees. This program allows hiring managers to assign tasks to new hires and remind them to sign documents, which can be done electronically. ApplicantSlack also includes templates, which allows HR managers to save even more time. New hires can access a New Hire Portal. There are a variety of paid plans available. This software includes the following capabilities:

  • Integrations
  • Reports
  • Document management
  • Electronic forms
  • Electronic signature
  • Employee handbook
  • Orientation management

Pros & Cons

Pros

  • Offers a free demo
  • Feature-packed solution

Cons

  • No live support offered

Summary

Applicant-Stack Logo
Applicant Stack
  • Starting Price
    • Recruit: $95/month
    • Bundle: $135/month
    • Onboard: $95/month
  • Free Trial/Demo
    Free Demo and 15-Day Free Trial
  • Deployment
    Web-Based
  • Support Options
    Email, Phone
  • Document Management
    Yes
Features
  • Deployment: Web-based
  • Customer service: Email, phone
  • Includes reporting tools
BambooHR Logo
BambooHR
  • Deployment: Web-based, iPhone/iPad, Android, Mac, Windows
  • Customer service: Email, phone
  • Includes document management tools

BambooHR is another onboarding software option. This solution helps HR managers get employees properly onboarded quickly and efficiently so they’re ready for their first day. New hires will appreciate the easy, convenient, and organized onboarding process. BambooHR includes electronic signature capabilities and relationship building tools and offers customizable pre-boarding packages. Pricing is not available publicly, but interested companies can reach out for a custom quote. Here are some of the features included in BambooHR:

  • Integrations
  • Reports
  • Document management
  • Electronic forms
  • Electronic signature
  • Employee handbook
  • Orientation management

Pros & Cons

Pros

  • Can be used on any device

Cons

  • No live support offered

Summary

BambooHR Logo
BambooHR
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    7-Day Free Trial
  • Deployment
    Mac, Windows, Web-Based, iPhone / iPad, Android
  • Support Options
    Email, Phone
  • Document Management
    Yes
Features
  • Deployment: Web-based, iPhone/iPad, Android, Mac, Windows
  • Customer service: Email, phone
  • Includes document management tools
ClearCompany Icon
ClearCompany
  • Deployment: Web-based
  • Customer service: Email, phone, live support
  • Includes reporting tools

ClearCompany is a web-based employee onboarding software. HR departments can easily manage onboarding and engage new employees with this solution. With this software, the onboarding process can be completely paperless, so HR managers can save time and get new hires onboarded a lot faster. ClearCompany offers solutions that help companies stay compliant and includes automated forms. Users can also set up automated onboarding tasks to save even more time. New hires can easily view their onboarding packet from any device, including a mobile phone. Here’s what’s included in ClearCompany:

  • Integrations
  • Reports
  • Document management
  • Electronic forms
  • Electronic signature
  • Employee handbook

Pros & Cons

Pros

  • Offers multiple customer support options

Cons

  • Doesn’t include orientation management tools

Summary

ClearCompany Icon
ClearCompany
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based
  • Support Options
    Email, Phone, Live Support
  • Document Management
    Yes
Features
  • Deployment: Web-based
  • Customer service: Email, phone, live support
  • Includes reporting tools
ExactHire Logo
ExactHire
  • Deployment: Web-based
  • Customer service: Email, phone
  • Includes reporting tools

ExactHire is another option to consider. This web-based onboarding software helps teams improve and simplify the onboarding process. The program makes it easier to digitize paperwork, offers custom workflow capabilities, supports automated assignments, allows electronic signatures to be used, and has reminder capabilities. ExactHire includes reporting tools and allows all files to be stored and accessed through its secure system. This software works well for organizations that have multiple locations as onboarding packets can be created for each location. Here’s what’s included in ExactHire:

  • Integrations
  • Reports
  • Electronic signature

Pros & Cons

Pros

  • Supports custom workflows

Cons

  • Missing many features that other competitors have

Summary

ExactHire Logo
ExactHire
  • Starting Price
    • $130/month
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based
  • Support Options
    Email, Phone
  • Document Management
    No
Features
  • Deployment: Web-based
  • Customer service: Email, phone
  • Includes reporting tools
Freshteam Logo
Freshteam
  • Deployment: Web-based, Android
  • Customer service: Email, phone, live support
  • Offers document management tools

Freshteam is another onboarding software option that can help employees get onboarded and assimilated before they start their new job. This solution makes it simple to send new hires an onboarding kit. Users can assign and track all tasks that need to be completed, and they can also send reminders. Freshteam offers organizational charts, and all data is secure. These are some of the features included in Freshteam:

  • Integrations
  • Reports
  • Document management
  • Electronic forms
  • Electronic signature
  • Employee handbook

Pros & Cons

Pros

  • A variety of paid plan options is offered

Cons

  • No orientation management tools

Summary

Freshteam Logo
Freshteam
  • Starting Price
    • free version available
    • Blossom: $50/month/team of 50
    • Garden: $100/month/team of 50
    • Estate: $200/month/team of 50
  • Free Trial/Demo
    21-Day Free Trial
  • Deployment
    Web-Based, Android
  • Support Options
    Email, Phone, Live Support
  • Document Management
    Yes
Features
  • Deployment: Web-based, Android
  • Customer service: Email, phone, live support
  • Offers document management tools
Onboard-by-HR-Cloud Icon
Onboard by HR Cloud
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Email, phone
  • Includes orientation management tools

Onboard by HR Cloud is a solution that can be used to automate the employee onboarding process. Users can create customized forms, set up custom alerts and notifications, and view progress reports to see what tasks still need to be done. This solution supports electronic signatures and allows new hires to access an employee self-service area. Onboard by HR Cloud integrates with UltiPro and ADP. These are some of the features included in this solution:

  • Integrations
  • Reports
  • Document management
  • Electronic forms
  • Electronic signature
  • Employee handbook
  • Orientation management

Pros & Cons

Pros

  • Feature-packed software
  • Can be used through the web and on mobile devices

Cons

  • Pricing is not listed publicly

Summary

Onboard-by-HR-Cloud Icon
Onboard by HR Cloud
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based, iPhone / iPad, Android
  • Support Options
    Email, Phone
  • Document Management
    Yes
Features
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Email, phone
  • Includes orientation management tools
RUN-Powered-by-ADP Logo
RUN Powered by ADP
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Live support
  • Includes reporting tools

RUN Powered by ADP is another employee onboarding option. This solution makes it simple to engage new hires, and it allows for the onboarding process to be more humanized. It offers automated onboarding solutions, which can streamline the process and save time. Managers can easily assign tasks and customize included templates, and this software can easily be accessed from a mobile device. Here are some of the features included in RUN Powered by ADP:

  • Integrations
  • Reports

Pros & Cons

Pros

  • Able to be accessed via mobile device

Cons

  • Missing a lot of features that competitors offer

Summary

RUN-Powered-by-ADP Logo
RUN Powered by ADP
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    14-Day Free Trial
  • Deployment
    Web-Based, iPhone / iPad, Android
  • Support Options
    Live Support
  • Document Management
    No
Features
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Live support
  • Includes reporting tools
CakeHR Logo
SageHR
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Email, phone
  • Includes reporting tools

SageHR, formerly known as CakeHR, is an onboarding solution that can help HR managers automate the employee onboarding process. Users can assign specific tasks to new hires, and this can be done through custom workflows. SageHR includes powerful reporting tools that create reports showing where each new hire is in the onboarding process. SageHR easily integrates with Slack. These are some of the features included in SageHR:

  • Integrations
  • Reports
  • Document management
  • Electronic signature
  • Employee handbook
  • Orientation management

Pros & Cons

Pros

  • Can be accessed via mobile device

Cons

  • Doesn’t support electronic forms

Summary

  • Starting Price
    • $5.50/month
  • Free Trial/Demo
    14-Day Free Trial
  • Deployment
    Web-Based, iPhone / iPad, Android
  • Support Options
    Email, Phone
  • Document Management
    Yes
Features
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Email, phone
  • Includes reporting tools
Vibe-HCM Logo
Vibe HCM
  • Deployment: Web-based
  • Customer service: Email, phone, live support
  • Includes reporting tools

Vibe HCM is a web-based solution that makes it easy to onboard new recruits. This software allows for a paperless onboarding process while still meeting compliance regulations. Users can set up a personalized onboarding hub for each new hire, and new hires have access to self-service tools. Vibe HCM allows tasks to be assigned and offers task management tools. These are some of the capabilities included in this software:

  • Integrations
  • Reports
  • Document management
  • Electronic forms
  • Electronic signature
  • Employee handbook
  • Orientation management

Pros & Cons

Pros

  • Offers multiple customer support options

Cons

  • Pricing is not publicly listed

Summary

Vibe-HCM Logo
Vibe HCM
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based
  • Support Options
    Email, Phone, Live Support
  • Document Management
    Yes
Features
  • Deployment: Web-based
  • Customer service: Email, phone, live support
  • Includes reporting tools
Zenefits Logo
Zenefits
  • Deployment: Web-based, iPhone/iPad, Android, Mac, Windows
  • Customer service: Email, phone
  • Includes document management tools

Zenefits is an online, mobile-friendly solution that can allow hiring managers to make the onboarding process paperless. With this software, HIR managers can make an offer, onboard new hires, and manage their workforce. New employees can easily use the Zenefits website or mobile app to onboard themselves. Tax documents and other important forms are digitally created, and documents can be electronically signed. This solution supports automated workflows. These are some of the features included in Zenefits:

  • Integrations
  • Reports
  • Document management
  • Electronic forms
  • Electronic signature
  • Employee handbook
  • Orientation management

Pros & Cons

Pros

  • Multiple paid plan options are available

Cons

  • No live support offered

Summary

Zenefits Logo
Zenefits
  • Starting Price
    • Essentials: $8/month/employee
    • Growth: $14/month/employee
    • Zen: $21/month/employee
  • Free Trial/Demo
    14-Day Free Trial
  • Deployment
    Mac, Windows, Web-Based, iPhone / iPad, Android
  • Support Options
    Email, Phone
  • Document Management
    Yes
Features
  • Deployment: Web-based, iPhone/iPad, Android, Mac, Windows
  • Customer service: Email, phone
  • Includes document management tools

How We Chose the Best Onboarding Software

Hiring and onboarding new employees takes a lot of time and effort. In many cases, it can be overwhelming, and hiring managers can fall behind on important tasks or forget to remind new hires to complete tasks — which can delay a new hire’s start date. The good news is that onboarding software can make the employee onboarding process easier and faster. There are many onboarding software options available. We evaluated each company on this software list based on the most important features to help HR teams better choose the right software for their needs.

Onboarding Features

Onboarding software should have a mix of features that help streamline the process. This includes features such as document management, electronic forms, and orientation management tools. We evaluated software options that include these kinds of onboarding features.

Integrations

This software should include pre-built integrations for HR systems, accounting systems, and other important tools so they can easily be used along with onboarding software. We looked at software that offers pre-built integrations.

Reports

It’s also recommended that onboarding software include reporting tools. Detailed reports help the user assess and improve their onboarding process. We evaluated onboarding software options that include reporting capabilities.