Our Top Picks

Robin Logo
Robin
  • Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
  • Customer service: 24/7 (live rep), phone during business hours, online
  • Digital signage

Robin's booking software enables users to search for meeting spaces based on capacity, location, amenities, and other important criteria. The software provides a real-time overview of current and upcoming events, allowing conference coordinators to easily view attendance, RSVPs, and cancellation rates. Robin supports granular rules for room booking, such as setting maximum event duration and allowing a new meeting to start as soon as a room becomes available. Robin's office map can be displayed on an interactive kiosk, allowing meeting attendees to easily find the right room, see start times, and find events already in progress.

Pros & Cons

Pros

  • 24/7 support
  • Unlimited users for all plans
  • Dedicated customer success manager for Premier

Cons

  • No advanced seating for Basic
  • Desk reservations for Pro and up only

Summary

  • Starting Price
    • Basic: $1,500/year
    • Pro: $3,500/year
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based, Cloud, SaaS
    iPhone / iPad
    Android
  • Support Options
    24/7 (Live Rep)
    Business Hours
    Online
  • Third Party Booking
    No
Features
  • Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
  • Customer service: 24/7 (live rep), phone during business hours, online
  • Digital signage
Roomzilla Logo
Roomzilla
  • Deployment: Web-based, cloud, SaaS
  • Customer service: Phone during business hours, online
  • Integrations

Roomzilla's smart workplace management system includes interactive office hot desk maps, so users can see which rooms are in use or available at a glance. Users can filter rooms by type and capacity, book private meetings, and reserve rooms directly via Office 365 or Google Calendar integration. The software includes a contact-free check-in functionality, allowing attendees to check in through email or QR code. Roomzilla's analytic monitoring tools provide reports of vital meeting metrics, such as room usage, reservation data, and average event duration. With the included API, users can add Roomzilla features to their own applications and products for a custom smart office experience.

Pros & Cons

Pros

  • Yearly billing discount
  • API included
  • Guided onboarding and training

Cons

  • Custom fields for Business only
  • No third-party booking

Summary

Roomzilla Logo
Roomzilla
  • Starting Price
    • 1-19 Rooms: $20/month/room
  • Free Trial/Demo
    14-Day Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Third Party Booking
    No
Features
  • Deployment: Web-based, cloud, SaaS
  • Customer service: Phone during business hours, online
  • Integrations
Skedda Logo
Skedda
  • Deployment: Web-based, cloud, SaaS
  • Customer service: 24/7 (live rep), online
  • Reports

With Skedda, meeting coordinators can create booking conditions by event type, date, and amenities required. The software features visual maps of available rooms, which can be further grouped by department or floor. Skedda supports advanced booking rules, such as strict blocking behavior and the ability to create full- or half-day bookings. The self-service portal allows attendees to create and cancel bookings according to the rules coordinators specify. Meetings can be set as open to the public or privacy-restricted to invitation only. The software integrates with some of the most popular team calendars and platforms, including Trello and Slack.

Pros & Cons

Pros

  • More than 1,000 integrations available
  • Annual billing discount
  • Unlimited users and bookings for free plan

Cons

  • Extra charge for integrations
  • Chat support only for free plan

Summary

  • Starting Price
    • Pro Pack: $39/month
    • Integrations: $19/month
    • Payments: $19/month
  • Free Trial/Demo
    Free Version Available
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    24/7 (Live Rep)
    Online
  • Third Party Booking
    Yes
Features
  • Deployment: Web-based, cloud, SaaS
  • Customer service: 24/7 (live rep), online
  • Reports
Teem Logo
Teem
  • Deployment: Web-based, cloud, SaaS
  • Customer service: Phone during business hours, online
  • Internal meetings

Developed by iOffice, Teem is an all-in-one solution for booking conference rooms, huddle spaces, and hot desks. The Teem Room Display digital signage app lets users view meeting locations and daily schedules from anywhere in the building. Users can also find and reserve spaces from their phone or mobile device via Outlook, Office 365, or Google Apps integration. Teem's intelligent dashboard displays valuable booking metrics and makes suggestions for how to better improve room utilization. With Ghost and Zombie event removal tools, admins can automatically delete empty meetings or recurring events with no attendees from the schedule.

Pros & Cons

Pros

  • Unlimited email support for all plans
  • Calendar integrations

Cons

  • Workplace maps for Enterprise only
  • No payment processing

Summary

  • Starting Price
    • Basic: $150/year/room
    • Professional: $250/year/room
  • Free Trial/Demo
    Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Third Party Booking
    No
Features
  • Deployment: Web-based, cloud, SaaS
  • Customer service: Phone during business hours, online
  • Internal meetings
YArooms Logo
YArooms
  • Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
  • Customer service: Phone during business hours, online
  • Integrations

The YAROOMS meeting room booking system enables users to reserve spaces from their desktop, from a mobile device, or in person at the room door. YAROOMS is designed to prevent double bookings and notify admins of potential scheduling conflicts. All events are displayed in one central dashboard for simplified booking and management; guests see only the rooms and events they're approved to access. Users can request a variety of services, including technical assistance, catering, and equipment delivery, from directly within the app. YAROOMS comes with out-of-the-box integrations for Outlook, iCal, and many more commonly used apps.

Pros & Cons

Pros

  • Includes YAROOMS Digital Room Signage app
  • Backed by SSO security

Cons

  • Pricing unclear
  • No live support

Summary

  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based, Cloud, SaaS
    iPhone / iPad
    Android
  • Support Options
    Business Hours
    Online
  • Third Party Booking
    No
Features
  • Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
  • Customer service: Phone during business hours, online
  • Integrations

How We Chose the Best Meeting Room Booking Systems

Managing a fully packed schedule of meetings can be a time-consuming challenge, especially when it comes to finding the perfect space for your events. Meeting room booking software makes it easy to see availability, capacity, and amenities at a glance. While the ideal solution for your needs may vary, we've chosen the best options based on key features any booking software should have.

Booking Features

Our top selections include a wide range of advanced booking features, such as digital signage, internal meetings, and the ability to set events as either public or private based on permissions. The most powerful software can be used to display a digital floor plan of meeting rooms and allows users to view schedules, open seats, and other important information.

Integrations

Ideally, booking software should include out-of-the-box integrations with the most commonly used programs, such as calendar apps and third-party payment processors.

Reports

The best room booking software comes with detailed reporting features for meeting data points, including duration, attendance, and participant engagement levels. We preferred software that allowed exporting of reports to Excel or another data management solution.