The Best Maintenance Management Software of 2021

Our maintenance management software reviews are the result of over 40 hours of research on 170+ maintenance management software companies from across the web. These reviews and our maintenance management software guide help small businesses and startups find the best maintenance management software for their business.

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The Best Maintenance Management Software Companies of 2021

Best Maintenance Management Software Badge

How We Chose the Best Maintenance Management Software

Selecting the right maintenance management software could mean the difference between getting your maintenance under control and wasting time and money. To avoid that, it’s crucial to find software that best fits your operation.

The software you choose should be designed to meet your company’s maintenance needs — it should be reliable and keep a detailed record of your work orders. Numerous maintenance software products boast a range of features and benefits, and you can feel overwhelmed quickly when shopping for one.

We’ve compiled a list of the best maintenance management software packages of 2021 based on the three main criteria that most companies use when choosing this type of software, which are management features, integrations, and reporting tools

Management Features

We recommend software that includes features for service history tracking, preventive maintenance, technician management, inventory management, and work order management. The work order management feature, for example, creates work orders automatically according to a predetermined maintenance schedule and responds to requests for repairs entered by any authorized personnel. The work order management module is essential throughout the process, from issuing the order to planning, scheduling, and completing it.

Integrations

The best software has prebuilt integrations for accounting systems and other tools that are often used together with maintenance management software. The maintenance software should work in tandem with custom company processes. It should serve the company, not the other way around. The software should also integrate with physical products like sensors.

Reporting Tools

Detailed reports on the maintenance of individual machines and the performance of teams help users measure the success of their business. Reporting rests on adequate data collection and report generation abilities, which a comprehensive maintenance software should have. The reports should be easy to access, and the data easy to read.

The 15 Best Maintenance Management Software Programs of 2021

Asset Essentials

Asset-Essentials---dude-solutions
Asset Essentials is a web-based maintenance management system designed for small and midsize businesses. The software helps automate maintenance workflow and tracking maintenance schedules for fixed assets and in-house equipment. It comprises two integrated applications: one for managing work orders requests and a planned maintenance app for creating and assigning work orders.

Asset Essentials’ features include:

  • Predictive maintenance
  • Document management
  • Work order management

The work order management feature allows the system to generate work orders automatically according to a preset maintenance schedule, and it responds to any repair request if entered by authorized personnel. The software also offers a robust preventive maintenance feature that ensures the user prolongs their business assets’ lifespan and effectiveness. This feature minimizes the expense of emergency repairs and prevents asset deterioration.

A demo is available. Pricing can be obtained only by contacting the vendor.

PriceFree Trial/DemoFeatures
Custom quoteFree demo>Preventative maintenance
>Technician management
>Web-based, cloud, and SaaS deployment
>More features at Asset Essentials

Pros & Cons of Asset Essentials Maintenance Management Software
ProsCons
>Service history tracking capabilities>Price not listed
>Offers work order management tools

DPSI

iMaint---DPSI

DPSI is an industry-leading computerized maintenance management software application that helps companies, ranging from small businesses to large enterprises, manage their maintenance and asset needs from a centralized system. It offers two products: iMaint, an enterprise CMMS solution; and PMC, an affordable and basic CMMS system. Its products help businesses gather and store data critical asset data, optimize operational efficiency, and automate maintenance management and ordering tasks. iMaint, its enterprise solution, doesn’t come cheap but does boast all the features needed when analyzing the effectiveness of a CMMS.

iMaint includes modules like asset management and maintenance scheduling. It also provides the functionality needed to ensure regulatory compliance. You can create tasks by meter or time and track progress using an online calendar. It includes more than 200 reporting templates and customizable reports to help managers make informed decisions. iMaint also provides service history tracking so that nothing slips through the net.

PriceFree Trial/DemoFeatures
Custom quoteFree 30-day trial>Inventory management
>Third-party integrations
>Service history tracking
>More features at DPSI

Pros & Cons of DPSI Maintenance Management Software
ProsCons
>Offers reporting capabilities>Lacks preventive maintenance tools
>Asset tracking tools
>Technical management capabilities

Eagle Technology

Eagle-Technology
Eagle Technology is a web-based CMMS designed to help users manage their maintenance scheduling and reporting needs. The software is suitable for companies of any size and offers support in multiple languages. It allows users to schedule planned downtime and manage demand maintenance when faults occur.

Eagle Technology’s features include:

  • Multicycle scheduling capabilities
  • Multilocation management
  • Automates inventory tracking

Eagle Technology offers a technical management feature that allows the user to plan, implement, and maintain a stable maintenance schedule for their business. The software also offers a robust inventory management feature that uses real-time inventory tracking to keep tabs on every piece of company inventory.

The price for Eagle Technology is set at $33 per user, per month. Prospective users have a chance to determine if the software is fit for their company with the available demo. Eagle Technology users have access to customer support through a live representative available around the clock. Training is offered live online or through webinars.

PriceFree Trial/DemoFeatures
$33/user/monthFree demo>Service history tracking
>Scheduling
>Work order management
>More features at Eagle Technology

Pros & Cons of Eagle Technology Maintenance Management Software
ProsCons
>Inventory management tools>Lacks a free trial
>Third-party integrations capabilities
>Reporting capabilities

eMaint

eMaint
EMaint is an easy-to-use and flexible computerized maintenance software that allows users to control all facets of maintenance and facilities management. The software is configured for businesses of different sizes and is flexible enough to serve a variety of industries.

EMaint’s features include:

  • Calibration management
  • Job management
  • Contract management
  • Work order creation

EMaint offers a preventive maintenance feature that allows users to schedule and automate preventive maintenance tasks. Once the software is being used, work orders are pushed to technicians based on set triggers. It also generates reminders and preventive work orders automatically.

The pricing for eMaint is divided into three tiers: Team, Professional, and Enterprise. Customers on the lowest tier pay $33 per user, per month while customers who choose Enterprise pay $120 per user, per month. Prospective customers can sample the software using the free trial. EMaint users have access to customer support online during business hours. New users get training in person or live online.

PriceFree Trial/DemoFeatures
Team: $33/user/month (3-user package)
Professional: $85/user/month (3 or more users)
Enterprise: $120/user/month (5 or more users)
Free trial>Work order management
>Asset tracking
>Web-based, cloud, SaaS iPhone/iPad, and Android deployment
>More features at eMaint

Pros & Cons of eMaint Maintenance Management Software
ProsCons
>Inventory management tools>Duration of free trial not provided
>Technical management feature>Lacks round-the-clock customer support
>Seamless integration with third-party platforms

eWorkOrders

eWorkOrders
EWorkOrders is a cloud-based maintenance management software offering an integrated suite of tools to manage work orders and inventory. The software provides users with tools and an interface that allows them to organize service requests and other employee tasks from a single platform.

EWorkOrders’ features include:

  • Calibration management
  • Billing and invoicing
  • Key and lock management

The software offers a preventive maintenance feature that allows users to keep a bird’s-eye view on their equipment to ensure effective preventive care is scheduled in accordance with all standard operating procedures (SOPs). The feature ensures small tasks aren’t overlooked for a long period.

EWorkOrders offers prospective customers a demo that gives them a sneak peek into what the software has to offer. Customer support is offered around the clock through a live representative. EWorkOrders offers training through webinars and live online sessions.

PriceFree Trial/DemoFeatures
Custom quoteFree demo>Technical management
>Work order management
>Web-based, cloud, SaaS, iPhone/iPad, and Android deployment
>More features at eWorkOrders

Pros & Cons of eWorkOrders Maintenance Management Software
ProsCons
>Scheduling capabilities>Lacks a free trial
>Preventative maintenance tools

EZOfficeinventory

EZOfficeInventory
EZOfficeinventory is an asset maintenance solution built for businesses of different sizes. It allows users to track all their assets and equipment. The platform offers accurate asset logs and streamlines operations associated with company assets.

EZOfficeinventory’s features include:

  • Low stocks alert
  • History tracking
  • Maintenance alerts

EZOfficeinventory offers seamless integration with third-party applications to increase functionality and efficiency. The asset tracking feature allows the user to track their inventory in real-time.

The vendor offers four pricing plans: Essential, Advanced, Premium, and Enterprise. Businesses can expect to pay $35 per user, per month, for Essential, $45 for Advanced, and $50 for Premium. The final tier is the Enterprise plan, and the price is customized based on a business’ needs. Potential users have a chance to sample the software free for 15 days.

PriceFree Trial/DemoFeatures
Essential: $35/user/month
Advanced: $45/user/month
Premium: $50/user/month
Enterprise: Custom quote
Free 15-day trial>Preventative maintenance
>Reporting
>Third-party integrations
>More features at EZOfficeinventory

Pros & Cons of EZOfficeinventory Maintenance Management Software
ProsCons
>Work order management tools>Lacks around-the-clock customer support
>Has scheduling capabilities

Fiix

fiix
Fiix is a cloud-based maintenance management system that helps companies organize their maintenance departments, work toward preventive maintenance, and stay on top of maintenance backlogs. Fiix is an easy-to-use and intelligent enterprise asset maintenance program that allows users to turn data into actionable insights.

Fiix’s features include:

  • Parts and supplies management
  • Interactive calendar
  • Multisite management

Fiix offers users a comprehensive service history tracking feature to help them track their equipment maintenance history. Service history tracking increases maintenance visibility for effective management processes.

Prospective customers can get a feel for the software from the demo provided. The pricing for Fiix is divided into four tiers. The lowest tier is free but limited to only three users while the highest tier’s pricing is available only through a custom quote. Pricing for the other two tiers ranges from $40 and $60 per user, per month, which is billed annually.

PriceFree Trial/DemoFeatures
Free: Limited to 3 users
Basic: $40/user/month
Professional: $60/user/month
Enterprise: Custom quote
Free demo>Web-based, cloud, SaaS, iPhone/iPad, and Android deployment
>Third-party integrations
>Service history tracking
>More features at Fiix

Pros & Cons of Fiix Maintenance Management Software
ProsCons
>Work order management tools>Lacks around-the-clock customer support
>Technical management capabilities
>Inventory management

Fracttal

Fracttal
Fracttal is a cloud-based enterprise asset management platform that caters to businesses in various industries. It provides users with functionalities that enable them to manage, register, control, and track all organization assets from a single location.

Fracttal’s features include:

  • Predictive maintenance
  • Information analysis
  • Resource budget management

Fracttal offers users a robust maintenance scheduling feature that allows them to plan for maintenance, including when it’s done and who does it. This feature reduces the chances of having numerous unmanaged work orders, frequent asset breakdowns, and increased downtime.

Fracttal offers a solution for businesses of all sizes. It has four pricing tiers, with users paying between $9 and $49 per user, per month, depending on the tier selected. The software offers prospective users a demo and a free trial to help them decide if the available features suit their business operations. Customer training is done in person or live online.

PriceFree Trial/DemoFeatures
View Only: $9/user/month
Technicians: $19/user/month
Manager/Engineering/Warehouse: $29/user/month
System Administrator: $49/user/month
Free demo>Work order management
>Live customer rep
>Asset tracking
>More features at Fracttal

Pros & Cons of Fracttal Maintenance Management Software
ProsCons
>Diverse reporting capabilities>Duration of free trial period not indicated
>Seamless third-party integrations

Hippo

hippo
Hippo is a web-based maintenance management software designed to offer a graphical view of maintenance operations through an interactive dashboard. Its users can customize their account, import floor plans, and visually manage their equipment and assets.

Hippo’s features include:

  • Calibration management
  • Service history tracking
  • Facility management

Hippo offers an inventory management feature with one network to keep track of parts and supplies in real-time, with unmatched accuracy and traceability. The feature allows for better quantity tracking, shorter order times, and loss reduction.

Hippo has three pricing tiers: Starter, Plus, and Pro, with prices set at $39, $60, and $99 per user, per month, respectively. Prospective Hippo customers can sample the software during a 14-day free trial period so that they can decide if it meets their company’s needs. Customer support is available online.

PriceFree Trial/DemoFeatures
Hippo Starter: Starting at $39/user/month
Hippo Plus: Starting at $69/user/month
Hippo Pro: Starting at $99/user/month
Free 14-day trial>Inventory management
>Third-party integrations
>Live online and webinar training
>More features at Hippo

Pros & Cons of Hippo Maintenance Management Software
ProsCons
>Preventative maintenance capabilities>Lacks 24-hour customer support
>Work order management tools

InnoMaint

InnoMaint
InnoMaint is a cloud-based maintenance management software designed to help service technicians and businesses of all sizes monitor, measure, manage, and execute maintenance activities. It allows users to automate service requests, streamline incidents, and manage preventive maintenance across the organization.

InnoMaint’s features include:

  • Geolocation tracking
  • Scheduling
  • Ticket management

InnoMaint offers a robust preventive maintenance feature that allows users to care for and service their assets to maintain satisfactory operational conditions. This is made possible by systematic inspections and observations to detect and correct defaults before assets break down. It also offers a technical management feature that allows the servicing technicians to manage which assets are being maintained and by whom.

Prospective InnoMaint customers have a chance to sample the software with a 30-day free trial. The vendor offers quote-based pricing, and customer support is offered online during business hours.

PriceFree Trial/DemoFeatures
Custom quote Free 30-day trial>Asset tracking
>Technical management
>Web-based, cloud, SaaS, iPhone/iPad, and Android deployment
>More features at InnoMaint

Pros & Cons of InnoMaint Maintenance Management Software
ProsCons
>Maintenance scheduling tools>Lacks inventory management capabilities
>Work order management tools

Limble CMMS

Limble-CMMS
Limble CMMS is a cloud-based CMMS designed for small and midsize businesses (SMBs). Limble CMMS users can assign, track, and record every maintenance task in real-time, enabling them to monitor how much work has been done and the associated costs. Users are also able to take pictures, track meter readings, and trigger new work orders.

Limble CMMS’s salient features include:

  • Activity tracking
  • Audit trail
  • Technician management
  • Calibration management

Limble CMMS offers a work order management component that facilitates work order requests and action plans. The feature makes it easy for users to track maintenance work and create and update work orders. The software also generates work orders automatically.

Limble CMMS pricing is divided into four tiers, and customers can expect to pay between $40 to $185 per user, per month. Prospective customers have a chance to sample the software for free for 30 days before deciding if it meets their needs and which package would work best.

PriceFree Trial/DemoFeatures
Starter: $40/user/month
Professional: $70/user/month
Business Plus: $105/user/month
Enterprise: $185/user/month
Free 30-day trial>Service history tracking
>Work order management
>Web-based, cloud, SaaS, iPhone/iPad, and Android deployment
>More features at Limble CMMS

Pros & Cons of Limble CMMS Maintenance Management Software
ProsCons
>Seamless third-party integrations>Lacks around-the-clock customer support
>Reporting capabilities

MaintainX

MaintainX
MaintainX is a web-based management tool that aims to improve workflow completion and strengthen team communications. The software allows users to keep track of unlimited assets and create work orders. It also has an internal messaging system that helps reduce unnecessary emails and speed up workflows.

MaintainX’s features include:

  • Inspection management
  • Billing and invoicing
  • Technician management

MaintainX offers a service history tracking feature that allows users to track when the next service might be due. It also helps users keep track of when parts are being replaced, allowing them to determine if they’re being replaced too often and how much money is being spent on wear and tear.

Pricing for MaintainX is divided into four tiers, which vary depending on the included features. The first tier is a free, basic version that provides unlimited work orders and team messages. For the other three tiers, customers pay between $10 and $155 per user, per month, billed monthly or annually.

PriceFree Trial/DemoFeatures
Basic: $0
Essential: $10/user/month
Premium: $39/user/month
Enterprise: $115/user/month
Free trial>Preventive maintenance
>Service history tracking
>Live customer rep
>More features at MaintainX

Pros & Cons of MaintainX Maintenance Management Software
ProsCons
>Inventory management tools >Free trial period length isn't indicated
>Third-party integration capabilities

Maintenance Connection

Maintenance-Connection
Maintenance Connection is a cloud-based maintenance management software suitable for businesses of all sizes in various industries. The software allows the user to manage the life cycle of assets, track and manage their maintenance costs, and stay updated on possible equipment failures.

Maintenance Connection’s features include:

  • Calibration management
  • Billing and invoicing
  • Key and lock management

Maintenance Connection’s reporting feature that provides the data required for managing equipment maintenance efficiently. The feature allows users to collect data that they can later use to complete all aspects of the maintenance management process.

Maintenance Connection offers quote-based pricing, meaning interested customers have to contact the vendor for custom quotes. A free trial and demo are available to show clients what the software offers before buying into it.

PriceFree Trial/DemoFeatures
Custom quoteFree demo>Reporting
>Online customer support available during business hours
>Live online training
>More features at Maintenance Connection

Pros & Cons of Maintenance Connection Maintenance Management Software
ProsCons
>Service history tracking capabilities>Lacks 24/7 customer support
>Work order management tools
>Detailed reporting features

Tenna

BuildSourced
Tenna offers a maintenance management solution as part of their total equipment management platform that caters to the needs of the construction industry. The software promotes accurate monitoring and efficient control of construction assets by connecting people with their equipment and projects and reducing human errors in asset management, ultimately letting contractors know more, control more and make more around their mixed fleet.

Tenna’s features include:

  • Equipment tracking and management
  • Real-time updates
  • Consumable inventory and materials tracking and management
  • Maintenance (preventive maintenance, work orders, service and repair requests)
  • Integrations
  • Reservation tools
  • Utilization
  • Geofences and Sites
  • Live map functionality

Tenna’s reporting engine helps evaluate open work order and service needs, upcoming preventive maintenance and completion records. The software also offers a preventive maintenance feature that ensures equipment is maintained regularly to lessen the likelihood of failure. The preventive maintenance can be automated for reminders at either time-based or usage-based intervals, depending on the type of the equipment (category, year, make, model, etc.), utilization frequency and services needed.

Prospective customers can request a demo to understand the workings of the software and decide whether it suits their construction business operations. However, because the cost is not listed, customers must contact the vendor for pricing. Customer support is provided via e-mail, phone or chat from 7AM to 7PM ET. Self-help tools are provided for guidance in the online knowledge base within the product and in-depth role-based training is offered by the vendor during the onboarding cycle and upon request.

PriceFree Trial/DemoFeatures
Custom quoteFree demo>Inventory management
>Preventative maintenance
>Service history tracking
>More features at Tenna

Pros & Cons of Tenna Maintenance Management Software
ProsCons
>Seamless integration with third-party platforms>Lacks technician management tools
>Asset tracking capabilities
>Scheduling capabilities

UpKeep

UpKeep
UpKeep is designed to let technicians access, edit, and close work orders right from their phones without being tied to their desks. Users can submit work orders and keep track of them. It’s also possible to customize work order forms or create new ones using UpKeep’s templates.

UpKeep’s features include:

  • Daily backup data
  • Multiple languages
  • Barcode scanning capabilities

UpKeep offers seamless integration with other third-party solutions, making it possible for uses to consolidate numerous functions into one dashboard. The price for UpKeep ranges from $40 to $120 per user, per month, and is billed monthly or annually.

The vendor offers a demo and a free trial that prospective users can use to see if the software meets their needs. Customer support is available 24/7 through a live representative, and training is done in person or live online.

PriceFree Trial/DemoFeatures
Starter: $40/user/month
Professional: $75/user/month
Business Plus: $120/user/month
Free trial>Web-based, cloud, SaaS, iPhone/iPad, and Android deployment
>Third-party integrations
>Service history tracking
>More features at UpKeep

Pros & Cons of UpKeep Maintenance Management Software
ProsCons
>Work order management capabilities>Free trial duration isn't indicated
>Inventory management tools

What Is Maintenance Management Software?

Maintenance management software helps users with maintenance repairs, workflow, and costs. It allows businesses to be proactive in their maintenance approach by centralizing information and facilitating maintenance operations. Maintenance management software helps optimize the utilization and availability of physical assets, such as vehicles and machinery.

The software can be used to record important information about assets. It also offers users a chance to optimize work processes, work better, and obtain the information needed to improve maintenance activities within the organization.

Today’s world is fast-paced, and maintenance management software is the key for most businesses to remain competitive and stay ahead of the curve. A maintenance management system allows companies to cut costs, become more efficient, realize a higher return on investment on capital assets, and improve resource planning.

In addition, reliable maintenance management software allows for better regulatory compliance because it can help identify potential problems before they occur. It can help ensure capital assets pass inspection by public agencies and also provide the documentation needed to verify the equipment is maintained according to required standards.

Benefits of Maintenance Management Software

Maintenance management software helps organizations plan, track, and optimize everything related to maintenance on a digital platform. By adopting this tool in your business, you can:

  • Increase safety: Maintenance management software improves safety by helping organizations check and maintain equipment to meet preset safety standards and prevent future breakdowns and failures. Most maintenance management software offers a preventive maintenance feature that minimizes time wasted due to accidents and makes the equipment safer for the operator.
  • Enhance productivity: The software allows technicians to access real-time information, check inventory, and initiate work orders even when out of the office. This increases efficiency and productivity because work is done faster while saving resources.
  • Eliminate paperwork: Users relying on the solution can do away with unnecessary paperwork because it’s set up to capture information automatically. Maintenance personnel can view all information related to work orders directly from their computers or mobile devices.
  • Control costs: Maintenance management software helps users stop overspending on inventory, avoid costly scrap, and save energy by ensuring equipment is in top condition. The software also keeps track of maintenance costs so that you know exactly how the budget is being spent and where it’s being spent.

Must-have Features of Maintenance Management Software

Maintenance management software comes with a host of features that let users stay organized by keeping track of assets, spare parts, and machinery. The features vary among offerings depending on the vendor and target customer, but there are a few features that maintenance management software should possess. They include:

  • Preventive maintenance: With a preventive maintenance feature, the user has a bird’s eye view of all their facilities and locations to ensure preventive care is scheduled per SOPs. When assets aren’t tracked, there’s a risk of production errors, work injuries, and asset damage.
  • Inventory management: An updated inventory of maintenance materials and repair parts keeps the service department appraised. Maintenance management software tracks the physical location of parts, facilitating quick transfers between multiple business locations.
  • Work order management: Maintenance management software should offer work order management for maintenance and repairs. The system should generate work orders automatically according to a preset maintenance schedule and respond to repair requests entered by authorized personnel.
  • Reporting and analysis: The software should include detailed analytics and reporting tools to give users a simplified view of their maintenance operations. This lets them know where to make changes to improve efficiency and productivity.

The Cost of Maintenance Management Software

The cost mainly depends on the included features and vendor’s pricing model. Most vendors offer subscription-based pricing with varying packages so that users can choose the one that best suits their needs. Others offer custom pricing, meaning clients must contact them for a quote of the features they need in a maintenance management software. It’s important to know the features your company needs to avoid oversubscribing or undersubscribing to any package.

Typically, pricing for maintenance management software ranges from free to $2,000. Most vendors offer complimentary trials and demos to give users a sneak peek of what to expect when they subscribe to the paid model. Some service providers require monthly payments while others bill annually.

Investing in maintenance management software is an important decision that shouldn’t be made in haste. Take your time to understand your business’s maintenance needs. Then weigh which of the above software options offers you the best value.