Our Top Picks

Calamari Logo
Calamari
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Email, phone, live support
  • Includes approval process control

Calamari is a web-based leave management system. This offline time-off manager allows organizations to automate PTO calculations and makes it easier to manage holidays. Features include absence calendars, automated entitlement, a variety of absence types, approval flows, and privilege controls. Calamari also supports remote work. This system integrates with other apps like Slack, Microsoft Teams, Asana, and Jira. It costs $40 per month for a team of 35, and the price goes up for larger teams. A free trial is available. Here’s what’s included: 

  • Integrations
  • Reports
  • Mobile app 
  • Leave policy management 
  • FMLA tracking 
  • Self-service portal 
  • Calendar management 
  • Approval process control 

Pros & Cons

Pros

  • Offers a free trial
  • Offers a mobile app

Cons

  • No installed deployment options

Summary

Calamari Logo
Calamari
  • Starting Price
    • $40/month/team of 35
  • Free Trial/Demo
    Free Trial
  • Deployment
    Web-Based, iPhone / iPad, Android
  • Support Options
    Email, Phone
  • FMLA Tracking
    yes
Features
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Email, phone, live support
  • Includes approval process control
Deputy Logo
Deputy
  • Deployment: Web-based, Android
  • Customer service: Email, phone, live support
  • Includes self-service portal

Deputy makes it easier to manage, track, and approve time-off requests. With the included error-free scheduling tools, organizations won’t be without staff when they need them most. Deputy also includes tools to quickly request a replacement if an employee doesn’t show up for work or calls in. Deputy integrates with payroll programs such as QuickBooks, Gusto, ADP, and Xero. Pricing ranges from $2.50-$4.50 per user per month, and a 31-day trial is offered. Here’s what’s included in Deputy: 

  • Integrations
  • Reports
  • Mobile app 
  • Self-service portal 
  • Calendar management 
  • Approval process control 

Pros & Cons

Pros

  • Offers a 31-day free trial
  • Includes a self-service portal
  • Offers a mobile app

Cons

  • No FMLA tracking
  • No leave policy management

Summary

  • Starting Price
    • Scheduling: $2.50/month/user
    • Time & Attendance: $2.50/month/user
    • Premium: $4.50/month/user
    • Enterprise: Custom Quote
  • Free Trial/Demo
    31-Day Free Trial
  • Deployment
    Web-Based, iPhone / iPad, Android
  • Support Options
    Email, Phone, Live Support
  • FMLA Tracking
    no
Features
  • Deployment: Web-based, Android
  • Customer service: Email, phone, live support
  • Includes self-service portal
Freshteam Logo
Freshteam
  • Deployment: Web-based
  • Customer service: Email
  • Includes FMLA tracking

Freshteam is an employee leave and absence management solution. Employers can track and manage time off with this tool. Users can create multiple leave policies and approval workflows and keep track of the whole team with a team calendar. Freshteam is a web-based solution but also offers a mobile app. Pricing ranges from $7-$250 per user per month, and a free trial is available. These capabilities are included in Freshteam: 

  • Integrations
  • Reports
  • Mobile app 
  • Leave policy management
  • Self-service portal 
  • Calendar management 
  • Approval process control 

Pros & Cons

Pros

  • Offers a free trial
  • Has a free plan

Cons

  • Free plan is limited
  • No FMLA tracking

Summary

Freshteam Logo
Freshteam
  • Starting Price
    • Free Version Available
    • Blossom: $75/month/user
    • Garden: $150/month/user
    • Estate: $250/month/user
  • Free Trial/Demo
    Free Trial
  • Deployment
    Web-Based, Android
  • Support Options
    Email, Phone, Live Support
  • FMLA Tracking
    no
Features
  • Deployment: Web-based
  • Customer service: Email
  • Includes FMLA tracking
CakeHR Logo
Sage HR
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Email, phone
  • Includes reporting tools

Sage HR is a leave management system that can be accessed via the web or a mobile app. Some of its top features include a shared company calendar to stay organized, employee self-service tools, custom approval flows, detailed reporting tools, and the ability to create custom policy rules.  Managers can easily approve time-off requests from email, the Sage HR web or mobile app, or Slack. This solution costs $5.50 per user per month, and a 14-day free trial is available. Sage HR includes the following capabilities: 

  • Integrations
  • Reports
  • Mobile app 
  • Leave policy management 
  • FMLA tracking 
  • Self-service portal 
  • Calendar management 
  • Approval process control

Pros & Cons

Pros

  • Offers a 14-day free trial
  • Includes a self-service portal

Cons

  • No installed deployment options

Summary

  • Starting Price
    • $5.5/month/user
  • Free Trial/Demo
    14-Day Free Trial
  • Deployment
    Web-Based, iPhone / iPad, Android
  • Support Options
    Email, Phone
  • FMLA Tracking
    yes
Features
  • Deployment: Web-based, iPhone/iPad, Android
  • Customer service: Email, phone
  • Includes reporting tools
Vacation Tracker
Vacation Tracker
  • Deployment: Web-based
  • Customer service: Email
  • Includes FMLA tracking

Vacation Tracker is another leave management system option. With this solution, organizations can easily create their own leave types, set the team’s holidays, and export detailed reports. Vacation Tracker integrates with Slack, so managers can handle time-off requests and receive vacation reminders within the program. This solution costs $1 per user per month, with a minimum monthly cost of $25. A 14-day free trial is available. Here’s what’s included in Vacation Tracker: 

  • Time Off Requests
  • Rollover Policy
  • Multiple Locations
  • Calendar Integrations
  • Multiple Department Management
  • Customized Leave Types
  • Built-in Reporting
  • Customized Employee Profile
  • Slack Bot & Microsoft Teams Bot and Tabs

Pros & Cons

Pros

  • Offers a 14-day free trial
  • Very affordable

Cons

  • No self-service portal
  • No mobile app

Summary

Vacation Tracker
Vacation Tracker
  • Starting Price
    • $1/month/user
  • Free Trial/Demo
    14-Day Free Trial
  • Deployment
    Web-Based
  • Support Options
    Email
  • FMLA Tracking
    yes
Features
  • Deployment: Web-based
  • Customer service: Email
  • Includes FMLA tracking

How We Chose the Best Leave Management System

No matter how big or small a company is, it can be challenging to manage leave requests and keep track of vacation times for all employees. It can get confusing and result in mistakes. That’s why it’s a smart idea for organizations to utilize leave management systems so they accurately keep track of requests and vacation days. Luckily, there are many leave management systems available. We evaluated each company on this list based on the most important features to help managers choose the right software for their needs.

Leave Management Features

Leave management systems should have a mix of features that help managers better schedule and track leave requests. This includes FMLA tracking, calendar management, and approval process controls. We evaluated software options that include these kinds of leave management features.

Integrations 

Leave management systems should include pre-built integrations for HR systems, payroll systems, and other tools so they can easily be used along with leave management systems. We looked at solutions that offer pre-built integrations.

Reports

It’s also recommended that leave management systems include reporting tools. Detailed reports help the user assess and improve their leave management process. We included solutions that offer reporting capabilities.