Our Top Picks

Award Force
Award Force
  • Proposal creation tools
  • Integrations
  • Application management
Award Force can be used by grant applicants as well as the managers of grant programs to stay organized and save time. The suite has several features to help with the management of submissions like the ability to add tags to each entry and then filter based on those tags. Users can also use Award Force to generate reports that help identify trends, such as the number of applications submitted each month. The software helps users stay organized by making it easy to identify duplicate submissions, ensuring that staff members have more time to review applications.

When the program season ends, Award Force allows users to archive past applications, ensuring that they remain accessible without cluttering up the user interface. Custom permissions also make it possible to control access to applications and supporting materials. Grant managers can use custom permissions to restrict access by role, protecting the privacy of each applicant.

Pros & Cons

Award Force has collaboration tools to make it easier for multiple staff members to work on grant applications. Another advantage is that it comes with tools to help users create successful proposals. The main drawback of Award Force is that it doesn’t offer the ability to track grant payments.

Pros

  • Collaboration tools to make it easier for teams to work on grant applications
  • Comes with proposal creation tools

Cons

  • Doesn't have payment-tracking capabilities

What Customers Are Saying

Customers love that Award Force makes it possible to create branded application materials without paying a designer. The software also receives positive reviews for its versatility. One satisfied user comments, “The options available within the system cater to awards large or small, simple or complicated.”

Summary

Award Force
Award Force
  • Starting Price
    • €1,090 annual fee for Starter
    • €2,390 annual fee for Plus
    • €3,990 annual fee for for Pro
  • Free Trial/Demo
    14-day free trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Application Management
    yes
  • Collaboration Tools
    yes
Features
  • Proposal creation tools
  • Integrations
  • Application management
Benevity
Benevity
  • Compliance management
  • Reports
  • Integrations
Benevity was designed to help corporations manage their charitable giving efforts. As a result, the software combines customer engagement, employee engagement, and community investment features in one place. Benevity has an automated workflow engine that can be customized to each corporation’s unique needs. The software also integrates with other applications, making it easier for corporations to link their charitable giving activities with the accounting and human resources departments. Built-in reporting tools help program managers identify which programs are the most valuable, giving them the information they need to make program updates or determine if a program should receive more or less funding.

Benevity also offers software to help nonprofit organizations identify funding opportunities and connect with potential supporters. When nonprofits register with Benevity, they have immediate access to more than 12 million individuals, corporations, and foundations with a strong track record of charitable giving. Users also have access to the Causes portal, which allows them to access donor reports and create program opportunities.

Pros & Cons

Benevity integrates with other software applications, making it easier for everyone involved in managing grants to access the information they need to do their jobs. Another advantage is that it connects users with other people and organizations involved in charitable giving. One disadvantage of Benevity is that it doesn’t have any tools to help users create grant proposals.

Pros

  • Customizable workflow for organizations large and small
  • Assistance networking with other members of the charitable giving community

Cons

  • Doesn't include tools for proposal creation

What Customers Are Saying

Customers appreciate that Benevity makes it easy for donors to contribute to their favorite causes. One user comments, “[Donors] like that it was simple for them just to pick a cause that they wanted to support, and Benevity does all the work for them.” Users also love that Benevity makes it easy for employees to get involved in charitable giving.

Summary

Benevity
Benevity
  • Starting Price
    • Contact for quote
  • Free Trial/Demo
    free demo
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Application Management
    yes
  • Collaboration Tools
    no
Features
  • Compliance management
  • Reports
  • Integrations
Blackbaud-Grantmaking
Blackbaud Grantmaking
  • Grant discovery tools
  • Proposal creation tools
  • Collaboration tools
Blackbaud Grantmaking has a variety of features to simplify organizational giving and make it easier to manage grant programs. The software is designed to enhance collaboration and help corporate foundations, nonprofit organizations, and other entities achieve their desired philanthropic outcomes. With Blackbaud Grantmaking, users also have access to a network of experts involved in charitable giving, creating more opportunities for partnerships and joint funding efforts.

The software has financial integrations to make it easier to track program funds, a workflow process that’s intuitive and easy to customize, and the ability to create common outcomes measurement language that helps all stakeholders understand what a program has achieved. Users can also access information from all stakeholders, including award recipients and program volunteers. Blackbaud Grantmaking aims to reduce the amount of time spent on administrative activities, helping program managers and their staff members to review applications and make funding decisions faster than ever before.

Pros & Cons

Blackbaud Grantmaking comes with discovery tools to help nonprofits identify potential funding opportunities. It also includes features to help grant recipients and funding organizations track payments through the grant life cycle; however, Blackbaud Grantmaking doesn’t offer a free trial.

Pros

  • Offers grant-discovery tools for nonprofits
  • Includes payment-tracking features

Cons

  • No free trial available

What Customers Are Saying

Customers appreciate that Blackbaud Grantmaking integrates with other software applications, making it easier for grant recipients and funding organizations to track grant payments and oversee personnel. Users have also commented on the “ease of switching back and forth on the dashboard to view different features as they pertain to our grants.”

Summary

Blackbaud-Grantmaking
Blackbaud Grantmaking
  • Starting Price
    • Contact for quote
  • Free Trial/Demo
    no free trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Application Management
    yes
  • Collaboration Tools
    yes
Features
  • Grant discovery tools
  • Proposal creation tools
  • Collaboration tools
Cayuse
Cayuse Grants Management
  • Award tracking
  • Reports
  • Integrations
Cayuse Grants Management is designed specifically for research administrators who rely on grant funding to keep their programs operating. The software has built-in tools to help administrators complete proposals quickly, access award information with a few clicks, and improve compliance. Users have access to a dashboard that provides quick access to activities related to awards, budgets, events, personnel, accounts, and subcontracts, making it easier to track every stage of the award process. These tools can also help staff members from other departments, such as accounting, understand the status of each grant quickly and determine what action to take.

To reduce review times, Cayuse Grants Management has smart forms and an intuitive workflow. Role-based dashboards give each staff member the access they need to do their jobs without compromising confidentiality or increasing the risk of unauthorized access to program information. Cayuse Grants Management also has alerts to ensure that program employees are aware of important compliance deadlines.

Pros & Cons

A major advantage of Cayuse Grants Management is that it has custom workflows to help users save time. The software also has a comprehensive user dashboard that provides one-click access to program and project data.

Pros

  • Custom workflows to save time
  • User dashboard for one-click access to grant data

Cons

  • No free trial

What Customers Are Saying

Customers love that Cayuse Grants management is flexible and easy to use. One satisfied user explains that Cayuse has been a “real game-changer for my department and my institution.” Other users have complimented Cayuse Grants Management for its high-level reporting capabilities, making it easy to determine the status of each program or project.

Summary

Cayuse
Cayuse Grants Management
  • Starting Price
    • Contact for quote
  • Free Trial/Demo
    free demo
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Application Management
    no
  • Collaboration Tools
    no
Features
  • Award tracking
  • Reports
  • Integrations
CyberGrants
CyberGrants
  • Payment tracking
  • Collaboration tools
  • Application management
CyberGrants has tools to help grant recipients as well as funding institutions, making it a versatile software for grant management. For corporate foundations and nonprofit organizations, CyberGrants offers a customizable system designed to speed up grant approvals. With this system, users can set custom rules to make it easier to determine if an application meets the program’s minimum requirements. Role-based access allows administrators to restrict access to certain features based on each user’s level in the organization, reducing risk, and protecting sensitive data. CyberGrants also has executive dashboards, giving corporate executives access to the most important information with a few keystrokes.

Corporate giving programs can also benefit from using CyberGrants to increase employee engagement. The software has several tools to help employees determine if their favorite causes are eligible for funding, role-based access to ensure employees can’t access confidential information and anytime access to employees who want to use their employment to benefit the community.

Pros & Cons

CyberGrants has several tools to help grant recipients stay in compliance with all funding requirements. Another advantage is that it comes with tools to help nonprofit organizations find new funding opportunities. The main drawback of using CyberGrants is that it doesn’t include any proposal-creation tools.

Pros

  • Includes tools to help comply with all grant requirements
  • Has tools to help nonprofits find new grant opportunities

Cons

  • Proposal-creation tools not available

What Customers Are Saying

Users love that CyberGrants helps them save time and increase efficiency. One reviewer explains, “It is so much easier to use than a paper version of an application, and I can never submit an incomplete application.” CyberGrants also receives positive reviews for its customizable interface and ease of use.

Summary

CyberGrants
CyberGrants
  • Starting Price
    • Contact for quote
  • Free Trial/Demo
    free demo
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Application Management
    yes
  • Collaboration Tools
    yes
Features
  • Payment tracking
  • Collaboration tools
  • Application management
ECivis
eCivis
  • Application management
  • Proposal creation tools
  • Compliance management
The eCivis software suite gives organizations the tools they need to manage every stage of the grant life cycle, whether they’re receiving grant funding or administering grants. Grant-making organizations can use eCivis to comply with reporting requirements and communicate directly with applicants and recipients while grant recipients can use the software to search for grant opportunities, assign tags, and improve their reporting capabilities.

Grant recipients also have access to a full suite of tools designed to make it easier to apply for grants and track grant-funded projects through to completion. Performance management and reporting tools enable users to set desired outcomes and track key metrics to determine if each project or program has been successful. The software also takes compliance requirements and uses them to set up actionable steps to take throughout the program life cycle. With the organization project dashboard, users can also assign projects to departments and get an overview of every project from one screen.

Pros & Cons

eCivis includes a variety of award-tracking tools to help funding organizations and grant recipients track grants through every stage of the life cycle. It also has robust reporting capabilities to help users organize and analyze large volumes of data.

Pros

  • Award-tracking tools to help funders and recipients track every grant
  • Robust reporting capabilities

Cons

  • Pricing isn’t listedOnline
  • No free trial

What Customers Are Saying

Customers appreciate that eCivis provides a high level of support. One user comments, “We received lots of training support and continued assistance as needed.” Other reviewers have commented that eCivis is worth the high price tag due to its ability to search for funding opportunities and track grants at all stages of the life cycle.

Summary

  • Starting Price
    • Contact for quote
  • Free Trial/Demo
    free demo
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Application Management
    yes
  • Collaboration Tools
    yes
Features
  • Application management
  • Proposal creation tools
  • Compliance management
Evalato 2021 Logo Classic
Evalato
  • Easy-to-use grant portal creator
  • Custom branding
  • 40+ languages and 160+ currencies supported
Evalato provides you with everything you need to manage grant programs. With this solution, you can easily build your own portal for grant submissions, embed it on your site, and add your logo as well as other branding elements.

This grant management software is used by many prominent organizations, including the United Nations, Reuters, Red Cross, and the University of Pennsylvania.

Pros & Cons

While Evalato offers all the features you might need for grant management, their prices are relatively high compared to many of your other options.

Pros

  • Feature-rich grant management software
  • Trusted by big brands

Cons

  • No free trial

What Customers Are Saying

Customers report that Evalato allows them to save a lot of time. “There’s so much to like here that I don’t know where to start, but above all Evalato helps automate everything,” wrote one user. “It’s really so much easier than doing things manually, if you’ve ever had to go through 200+ emails and download their attached applications, you know exactly what I am talking about.”

Summary

  • Starting Price
    • €900 per program + €3 per application
  • Free Trial/Demo
    free demo
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    24/7 email and chat support
  • Application Management
    yes
  • Collaboration Tools
    yes
Features
  • Easy-to-use grant portal creator
  • Custom branding
  • 40+ languages and 160+ currencies supported
Fluxx
Fluxx Grantmaker
  • Payment tracking
  • Award tracking
  • Collaboration tools
Fluxx Grantmaker is designed to help foundations manage a high volume of grant applications and make better decisions regarding awards. The software makes it possible to automate repetitive tasks, freeing up foundation staff for other activities, such as soliciting donations or maintaining relationships with donors. Automatic alerts also make it easier for staff members to remember deadlines and ensure that awards are approved on schedule.

Fluxx Grantmaker allows foundations to make detailed information available to grant recipients, including application status, report due dates, and the status of any pending payments, which helps save time on administrative activities. Using these tools can also help foundations develop better relationships with applicants and award recipients. Fluxx Grantmaker also has tools available to help executives understand how each program is performing, making it easier to prepare for meetings with board members or potential donors. The built-in workflows can be customized according to an organization’s needs, speeding up the review and approval process.

Pros & Cons

A major advantage of Fluxx Grantmaker is that the software has alerts to remind users of upcoming deadlines. It also has executive dashboards to display the most important information about each program, making it easier for executives to prepare for meetings with investors and board members. The main disadvantage is that telephone support isn’t available.

Pros

  • Alerts to remind users of impending deadlines
  • Executive dashboards available

Cons

  • No telephone support available

What Customers Are Saying

Customers love that Fluxx Grantmaker offers access to anOnline community, enabling users to share their knowledge. One reviewer comments, “The community is knowledgeable and generous.” Users also appreciate that Fluxx Grantmaker has a mobile application available, making it easy to access grant information from almost any device with an internet connection.

Summary

Fluxx
Fluxx Grantmaker
  • Starting Price
    • $15000.00/month
  • Free Trial/Demo
    free demo
  • Deployment
    Web-Based, Cloud, SaaS
    iPhone / iPad
    Android
  • Support Options
    Business Hours
    Online
  • Application Management
    yes
  • Collaboration Tools
    yes
Features
  • Payment tracking
  • Award tracking
  • Collaboration tools
Foundant-GLM
Foundant GLM
  • Proposal creation tools
  • Reports
  • Application management
Foundant Grant Lifecycle Manager (GLM) is a cloud-based solution designed to help organizations manage their funding activities. The software has tools available to help staff members create grant applications, organize applications, send automated reminders to award recipients, and determine how an organization’s funding activities affect key stakeholders. Foundant GLM also allows users to make grant applications availableOnline for reviewers, reducing the amount of time that it takes for reviewers to receive the documents and review them.

The software also has impact and measurement tools to help staff members determine if they have reached their goals for the award season or fiscal year, making it easier to demonstrate that corporate giving programs have a positive effect on community members. Once a grant has been awarded, the funding organization can use Foundant GLM to send the recipient a grant agreement and any other documents related to the grant, improving communication and compliance.

Pros & Cons

Foundant GLM has a variety of document-management tools to help grant recipients and funding organizations save time. Another advantage is that funders can make applications availableOnline, making it possible to set up a remote review process.

Pros

  • Online document management to save time
  • Ability to make grant applications availableOnline

Cons

  • Pricing isn’t listedOnline
  • No free trial

What Customers Are Saying

Customers appreciate that Foundant GLM helps them save time and increase productivity. One reviewer writes that the software is a “great tool to manage grant data and streamline the overall grant process.” Foundant GLM also receives positive reviews for its chat tool, which makes it possible for users to get immediate answers to their questions.

Summary

Foundant-GLM
Foundant GLM
  • Starting Price
    • $75per month for GrantHub
  • Free Trial/Demo
    free trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online (phone, email, chat)
  • Application Management
    yes
  • Collaboration Tools
    no
Features
  • Proposal creation tools
  • Reports
  • Application management
GrantHub
GrantHub
  • Application management
  • Payment tracking
  • Compliance management
GrantHub is a grant-management tool designed specifically for organizations seeking funding. It can be used by in-house staff members or freelance consultants, making it a flexible solution for nonprofit organizations. The software aims to help nonprofits win more grants by identifying relevant opportunities, managing relationships with funding organizations, tracking fundraising progress, and generating reports. GrantHub also has proposal-creation tools to help grant seekers complete their applications on time.

Task and deadline tracking helps users stay organized and reduces the risk of missing deadlines for submitting proposals or sending required reports to funders. The document repository also makes it easy for users to access financial reports and other documents, reducing the amount of time it takes to complete each grant application. Each organization can also create a list of funders, making it easier to build mutually beneficial relationships with corporate foundations and other organizations involved in charitable giving.

Pros & Cons

Because GrantHub is designed specifically for grant seekers, it comes with several tools to help nonprofits identify new funding opportunities. Another pro is that GrantHub gives grant seekers the ability to track payments from each funding source. One disadvantage of using GrantHub is that it doesn’t integrate with other programs.

Pros

  • Tools to help nonprofits identify new opportunities
  • Ability to track payments

Cons

  • No software integrations

What Customers Are Saying

Customers love that GrantHub is responsive to their needs. One user describes the company’s support representatives as “highly personable” and states, “It’s a pleasure to talk with them when we need something done.” Users also love that GrantHub makes it easy to track applications and organize them by status.

Summary

GrantHub
GrantHub
  • Starting Price
    • $75per month for GrantHub
  • Free Trial/Demo
    free trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Application Management
    yes
  • Collaboration Tools
    yes
Features
  • Application management
  • Payment tracking
  • Compliance management
Grants-Manager-Plus-infostrat
Grants Manager Plus
  • Grant discovery tools
  • Proposal creation tools
  • Application management
InfoStrat Grants Manager Plus is designed to help grant-making organizations keep track of applications and ensure that grant recipients comply with all funding requirements. The software exports data to Excel and Word, making it easy for staff members to prepare reports and correspondence related to each grant program. Customizable workflows give organizations the flexibility they need to manage grants according to their unique policies and procedures. Record-level permissions restrict access to confidential data based on each user’s role, helping organizations reduce the risk of security breaches.

Several tracking features make it easy for grantors to communicate with award recipients and monitor compliance with program requirements, and built-in email templates reduce the amount of time it takes to handle queries from applicants and award recipients. The software also gives users the ability to reassign cases, which is especially useful for ensuring that nothing falls through the cracks if an employee leaves the organization.

Pros & Cons

InfoStrat Grants Manager Plus is designed specifically for grant-making organizations, giving grantors access to the tools they need to manage applications and track awards. It can also export data to other programs. However, the company doesn’t offer a free trial, which may make it difficult to assess the software.

Pros

  • Designed specifically for grantors
  • Export options to help users save time

Cons

  • No free trial

What Customers Are Saying

Users appreciate that Grants Manager Plus gives grant-making organizations “the tools they need to identify and effectively qualify grant applicants so that they can discern the most deserving ones.” Grants Manager Plus also receives positive reviews for its ability to generate detailed reports and help users track grants through every stage of the life cycle.

Summary

Grants-Manager-Plus-infostrat
Grants Manager Plus
  • Starting Price
    • Contact for quote
  • Free Trial/Demo
    no free trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Application Management
    yes
  • Collaboration Tools
    yes
Features
  • Grant discovery tools
  • Proposal creation tools
  • Application management
OpenWater
OpenWater
  • Integrations
  • Reports
  • Award tracking
OpenWater aims to help organizations grow their grant programs to serve more nonprofits or individual award recipients. The cloud-based software has an application portal designed specifically for grant management, making it easy for applicants to identify funding opportunities and submit their proposals. OpenWater also has a drag-and-drop form builder to help organizations create custom forms without hiring additional employees or training current employees to code.

When an applicant submits a proposal, OpenWater sends an email automatically to confirm that the proposal has been received, which can help grant-making organizations develop better relationships with award recipients and community members. Reviewers can access applications from any device with an internet connection, allowing grantors to set up remote review processes or solicit feedback from reviewers all around the world. The admin portal also makes it easy to provide an overview of the grants process, communicate with applicants, and track key metrics.

Pros & Cons

A major advantage of OpenWater is that users can create custom forms without having to learn to code. The software also integrates with other applications, giving users access to additional features. Despite these advantages, OpenWater doesn’t have any features to ensure that grant recipients comply with all relevant funding requirements.

Pros

  • No coding necessary to create custom forms
  • Integrates with other software

Cons

  • No features to help with compliance management

What Customers Are Saying

Customers appreciate that OpenWater is willing to add new features based on user requests. One reviewer comments, “They have added features and functionalities that were not available so that they could suit our needs.” Users also love that OpenWater can be configured to suit different award types like scholarships and grants to nonprofits.

Summary

OpenWater
OpenWater
  • Starting Price
    • $8
    • 300/year
  • Free Trial/Demo
    free demo
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Application Management
    yes
  • Collaboration Tools
    yes
Features
  • Integrations
  • Reports
  • Award tracking
SmartSimple
SmartSimple
  • Application management
  • Grant discovery tools
  • Compliance management
SmartSimple offers tools to help grant-making organizations expand their reach, administer research grants, and get employees involved in charitable giving. The Amplify tool is designed specifically to help grantors streamline their grant-making processes and increase their impact on the communities they serve. Amplify gives grantors the flexibility they need to customize their workflows and set up custom goal trackers. It also allows grant-making organizations the ability to align their goals with standard frameworks, such as global guidelines for sustainable development.

SmartSimple’s grant-management tools run on a custom platform called Platform3, a cloud-based solution built with advanced technology. Customers who choose SmartSimple have the flexibility to use the software right out of the box, add a few custom features to SmartSimple’s standard tools or create a completely custom grant-management platform. Role-based permissions allow administrators to restrict access down to the field level, enhancing security and keeping confidential information private.

Pros & Cons

SmartSimple has several tools to help grantors make sure that recipients comply with funding requirements, such as the submission of quarterly reports. The company also offers live telephone support seven days per week. The main disadvantage is that all the customization options can be confusing for users without any information technology (IT) experience.

Pros

  • Tools to help grantors track compliance
  • Live phone support available 24/7

Cons

  • Customization options can be confusing without IT experience

What Customers Are Saying

Users love that SmartSimple helps them be more efficient. One reviewer writes, “Being able to complete what once were sequential tasks concurrently with the press of a button has made us more efficient and also reduced human error.” SmartSimple also receives positive reviews for making regular performance upgrades.

Summary

SmartSimple
SmartSimple
  • Starting Price
    • $4500.00/year
  • Free Trial/Demo
    free demo
  • Deployment
    Web-Based, Cloud, SaaS
    iPhone / iPad
    Android
  • Support Options
    24/7 (Live Rep)
    Business Hours
    Online
  • Application Management
    yes
  • Collaboration Tools
    yes
Features
  • Application management
  • Grant discovery tools
  • Compliance management
Submittable
Submittable
  • Collaboration tools
  • Award tracking
  • Payment tracking
Submittable is designed to help grant-making organizations streamline their application processes and collaborate with ease. The software has a customizable form builder to enable users to collect just the right amount of information from applicants. It also has tools to help automate workflows, saving users time and eliminating the stress of having to track down hard copies of applications and other grant-related documents.

Submittable also has several tools to make the review process easier, such as the ability for reviewers to collaborate remotely, which can speed up approvals and ensure that reviewers have enough time to give all applications their full consideration. Grant-making organizations can also use Submittable to build better relationships with stakeholders because the software comes with email templates and the ability to send bulk updates to applicants. Smart applications also reduce the amount of time it takes to complete an application because it can hide questions that are deemed irrelevant based on each applicant’s previous answers.

Another useful feature is multi-stage review, which allows you to build multiple custom stages in order to manage review workflow. It’s also worth noting that Submittable is the only provider that offers support to your applicants in addition to your organization.

Pros & Cons

A major advantage of Submittable is that it includes collaboration tools to help reviewers from all around the world collaborate with each other. The software also has email templates to help grant-making organizations save time. The only issue with this provider is that they don’t offer 24/7 live support.

Pros

  • Remote collaboration tools
  • Email templates to save time

Cons

  • Live support only available during business hours

What Customers Are Saying

Customers love that Submittable helps them do a better job communicating with applicants. One reviewer comments, “We were able to cut down our response times to submitters” using the software. Submittable also has a positive reputation for helping grant-making organizations set up simple application processes, increasing engagement and improving relationships with applicants.

Summary

Submittable
Submittable
  • Starting Price
    • $84/month for Basic (For teams of 1-3 people that don’t need enterprise features)
  • Free Trial/Demo
    14-day free trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    24/7 (Live Rep)
    Business Hours
    Online
  • Application Management
    yes
  • Collaboration Tools
    yes
Features
  • Collaboration tools
  • Award tracking
  • Payment tracking
Survey-Monkey
SurveyMonkey Apply
  • Compliance management
  • Application management
  • Grant discovery tools
SurveyMonkey Apply is an application-management system that can be used by grant-making organizations. The software allows users to create brandedOnline portals, making it easier to publicize grant opportunities and collect applications. TheseOnline portals can also be used to increase brand awareness for corporate foundations and other philanthropic organizations.

SurveyMonkey Apply can be integrated into existing processes, reducing the amount of time it takes to process applications and communicate with applicants. The software serves as a single hub for every activity related to administering grants, eliminating the need to work with multiple tools. SurveyMonkey Apply can also be customized to match each grantor’s workflows, making it easy to use, even for employees who don’t have any IT experience. To ensure users get the most out of the software, SurveyMonkey Apply offers free onboarding, unlimited technical support, and a knowledge library filled with resources on using the software to manage grant applications and track awards.

Pros & Cons

SurveyMonkey Apply has built-in tools for compliance management, helping grantors ensure that every recipient meets specific funding requirements. It also gives users the ability to track payments to recipients.

Pros

  • Built-in tools for compliance management
  • Ability to track payments to recipients

Cons

  • Pricing isn’t listedOnline
  • No free trial

What Customers Are Saying

Customers love that SurveyMonkey Apply improves efficiency. One reviewer writes, “We were able to streamline both our application process as well as the two-year grant cycle process, so it is all in one platform from application through review.” SurveyMonkey Apply also has a strong reputation for helping grantors ensure award recipients comply with all relevant reporting requirements.

Summary

Survey-Monkey
SurveyMonkey Apply
  • Starting Price
    • Contact for quote
  • Free Trial/Demo
    free demo
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Application Management
    yes
  • Collaboration Tools
    no
Features
  • Compliance management
  • Application management
  • Grant discovery tools
WizeHive
WizeHive Zengine
  • Proposal creation tools
  • Reports
  • Award tracking
Zengine is designed to help mission-based organizations manage grant, scholarship, and fellowship programs. The software has plenty of standard features, but it’s also flexible enough to allow users to create custom processes that match their missions and make it easy to improve existing processes. Zengine makes it possible to create custom applications and allow applicants to create their own profiles, increasing engagement and improving the relationships between grantors and grantees.

Within the application portal, Zengine allows users to create multiple question types like fill in the blank or multiple choice. It also allows organizations to solicit supporting documentation, all without any restrictions on file size or file type. Information gathered during the application stage can be accessed elsewhere in the software, reducing the amount of time it takes to follow up with applicants or communicate with award recipients. The review portal makes it easier for reviewers to access applications, download supporting documentation, and review each application alongside a custom scoring rubric.

Pros & Cons

Zengine has a robust review portal, making it easier to assign applications to individual reviewers and for reviewers to collaborate when necessary. It also has a customizable application portal that can help build strong relationships with stakeholders. Despite these advantages, Zengine doesn’t have built-in tools to help grantors track the status of each payment.

Pros

  • Robust review portal
  • Customizable application portal

Cons

  • Lacks payment-tracking features

What Customers Are Saying

Users love that Zengine offers a variety of features to increase efficiency. One satisfied user comments, “We are excited about the functionality and feature gains for our applicants, reviewers, and administrators.” Customers also appreciate that Zengine gives them the option of using the software right out of the box or customizing it to suit their unique programs and processes.

Summary

WizeHive
WizeHive Zengine
  • Starting Price
    • Contact for quote
  • Free Trial/Demo
    free demo
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Application Management
    yes
  • Collaboration Tools
    yes
Features
  • Proposal creation tools
  • Reports
  • Award tracking

How We Chose the Best Grant Management Software

Many companies offer grant management software to help nonprofit organizations and independent grant writers track their submissions and maximize their grant funds. With so many options on the market, it can be difficult to determine which tool is right for you. We evaluated these software packages based on important factors, such as discovery tools, tracking features, and reporting capabilities.

Discovery Tools

Before you can apply for funding, you must identify the grants available to your organization. If you search for grants manually, it can take weeks or even months to find programs that are a good fit for your nonprofit organization or family foundation. The best grant management software packages have built-in discovery tools to help you identify funding opportunities and determine if your organization meets the minimum requirements.

Tracking Features

Once you apply for a grant, it's important to track the status of your application. Tracking grants manually takes up a lot of time that could be spent better identifying new opportunities or using award funds to improve the programming offered by your organization. The best grant management software has tools to help you track your grant applications through every stage of the process―from initial application to the receipt of your first payment.

Reporting Capabilities

The process of applying for grants generates a large volume of data. Managed correctly, the data can help you make better decisions about your approach to grant applications. For example, suppose  you know that only 10% of your applications to family foundations are successful compared to 40% of your applications to nonprofit organizations. In that case, you may want to spend more time identifying grants offered by nonprofits and less time applying to foundation programs. We looked for grant management software that generates detailed reports and makes it easier to identify trends.

What Is Grant Management Software?

Grant management software is a type of software used to organize grant applications and make it easier to comply with funding requirements. Foundations and nonprofit organizations use grant management software to review applications, make grant awards, communicate with funding recipients, keep track of payments, and ensure that recipients comply with the requirements of each award. Grant seekers use this type of software to identify funding opportunities, complete applications, follow up on the status of each application, and communicate directly with funding organizations.

Grant management software can also be used to improve compliance with the requirements set by each funding institution. For example, many institutions require their grant recipients to submit reports at specific intervals. Grant management software ensures that funding recipients are aware of all relevant guidelines and have the tools they need to complete their required reports.

Finally, grant-making organizations and grant recipients use grant management software to generate reports that can help them identify trends and determine the best way to use their limited resources. For example, organizations can run reports to determine how many grant recipients are not in compliance with their funding requirements, or grant recipients can run reports to help them track upcoming compliance deadlines. As a result, users can make better sense of all the data stored in their databases.

Benefits of Grant Management Software

Grant management software allows grant seekers and funders to:

  • Save time: Searching for grant opportunities manually is time-consuming. By the time you find a good opportunity, it may be too close to the submission deadline to prepare a detailed application. Some of the processes involved in awarding grants also take up a lot of time, taking staff members away from other projects. Using grant management software can reduce the amount of time it takes to perform repetitive activities, allowing everyone involved in grant management an opportunity to focus on other tasks.
  • Get organized: With grant management software, there’s no need to search for important paperwork or fill your office with overflowing file folders. All the information you need is stored in a single database, making it easy to access applications, grant agreements, and other funding documents from almost any location. Many software packages also have built-in alerts to help you plan your schedule and meet every important deadline, ensuring that you meet all funding requirements promptly.
  • Generate more grant revenue: Because grant management software makes it easier to identify funding opportunities and apply for them, using these tools may increase the amount of revenue generated from grants each fiscal year.

Must-Have Features of Grant Management Software

Every software package offers a unique combination of features to help grant-making organizations and grant recipients manage each stage of the funding life cycle. However, some features are more important than others. When searching for grant management software, it’s important to look for the following options:

  • Discovery tools: They help grant seekers identify funding opportunities and access application materials. These tools can also be used by funding organizations to identify nonprofits in need of financial assistance, manage grant applications, and streamline the award process.
  • Tracking features: These make it possible to track grants through every stage of the life cycle, from the initial application to the final disbursement of funds. Grant seekers can use these features to track the status of each application and determine if any supporting documentation is missing or incomplete, and grant-making organizations can use tracking tools to check how many applications have been received, determine if award recipients have been notified, and follow up on compliance requirements.
  • Reporting capabilities: These are a necessity when applying for grants or providing funding to a nonprofit. With the right reporting tools, users can sort through a large volume of data and extract important insights about each grant program. For example, grant recipients can use reporting tools to determine what percentage of their applications are approved for funding, and grant-making organizations can use them to determine if any recipients aren’t in compliance with reporting requirements.

The Cost of Grant Management Software

The cost of grant management software depends on several factors, including the number of users in the organization, whether the software is cloud-based or must be installed on each device, and whether the buyer needs access to basic or advanced features. Many companies offer several versions of their software, so they require prospective customers to contact them for a price quote.

Among companies that publish their pricing, many vendors charge a monthly fee, and a few charge an annual fee. Monthly fees can range anywhere from $75 to $15,000. Low-cost software packages are often used by nonprofit organizations that need help managing their grant applications but also need to be mindful of their costs. The more expensive options typically are reserved for corporations that spend millions of dollars on charitable giving each year.

Vendors that charge an annual fee may charge anywhere from $1,250 to $8,300 per year to use their software. Paying an annual fee instead of a monthly one makes it a little easier for users to manage their budgets. The main drawback of paying a one-time annual fee is that it may be difficult for some organizations to come up with several thousands of dollars at one time instead of paying a smaller monthly fee.