The Best Fleet Maintenance Software of 2021

Our fleet maintenance software reviews are the result of over 40 hours of research on 100+ fleet maintenance software companies from across the web. These reviews and our fleet maintenance software guide help small businesses and startups find the best fleet maintenance software for their business.

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How We Chose the Best Fleet Maintenance Software

Fleet maintenance software is designed to help users cut costs associated with maintaining their vehicles by streamlining operations and taking preventative maintenance measures. However, the needs of buyers can vary significantly depending on their type of operation and business model.

Different buyers, including vehicle rental and maintenance companies, transporters, heavy machinery operators, and service businesses, require different software functionalities. It’s essential to research your company’s unique needs before hitting the market in search of fleet maintenance software.

To make your work easier, our team identified the best fleet maintenance software of 2020 by evaluating the key factors that matter most to a large percentage of buyers. We looked at many companies promising a host of features and benefits, but we focused our search on only those that fit our criteria, which include maintenance features, integrations, and reporting tools.

Maintenance Features

Maintenance is a key feature of fleet maintenance software. The ideal software should be specialized for your industry or easily customizable to fit your business’ operations. It should have all the necessary maintenance functionalities to keep your fleet in check.

In our quest, we looked for software that provides the user with everything needed for fleet maintenance, including features for maintenance scheduling, service history tracking, warranty tracking, predictive maintenance, parts inventory management, and tire management.

Integrations

Ideally, the software has pre-built integrations for accounting systems, GPS tracking apps, and other tools that are often used together with fleet maintenance software. With that in mind, we sought software that allows businesses to manage and streamline several tasks from a central location.

Reporting Tools

Detailed reports help the user better understand the performance of their fleet maintenance processes. We searched for software that can deliver a range of reports outlining maintenance and repair trends, usage of funds, and areas with potential for cost minimization.

The 15 Best Fleet Maintenance Software Programs of 2021

AUTOsist

AUTOsist
AUTOsist is a fleet tracking and maintenance software designed to cater to the needs of small to medium-sized fleet management companies. It offers a single centralized platform from which users can track and manage fuel and maintenance records.

Its key features include:

  • Cost, fuel, repair, and service history tracking
  • Parts inventory management
  • Tire management
  • Warranty tracking
  • Work order management
  • Maintenance scheduling
  • Inspection checklists

AUTOsist streamlines the whole fleet maintenance process. Users can track service and maintenance records. Managers can assign users to vehicles and other assets with permission control, and receipts can be attached for each service or purchase to monitor budgets and mileage.

The vendor offers a 14-day free trial so users can sample the product before buying. Pricing is made available upon request, and users receive support via email, phone, and live service.

Price Free Trial/Demo Features
Custom quote14-day free trial
Demo
>Web-based, iPhone/iPad, and Android deployment
>Third-party integrations
>Reporting tools
>More features at AUTOsist

Pros & Cons of AUTOsist Fleet Maintenance Software
Pros Cons
>Reliable reporting and analytics tools
>Cloud and mobile app deployment
>Automatic notifications/alerts
>Pricing isn’t listed online

Cetaris Fleet

Cetaris-fleet
Ceteris Fleet is designed to streamline costs, save time, and enhance operational efficiencies in the bus, shop, grocery, oil and gas, construction, and transportation sectors. It allows businesses to improve maintenance operations for vehicles through data capturing analysis.

Its salient features include:

  • Employee management
  • Fuel, tire, and inspection management
  • Mileage and GPS tracking
  • Routing
  • Incident reporting
  • Parts inventory management
  • Maintenance scheduling
  • Third-party integrations
  • Windows, web-based, iPhone/iPad, and Android deployment

The software offers powerful features, such as field reporting, data modeling, and data capture, enabling businesses to fully optimize their operations and increase their fleets’ lifespan while reducing overall maintenance costs. Ceteris Fleet is compliant with relevant government policies, vehicle safety standards, and environmental laws, ensuring users are also compliant.

The vendor offers a demo to help prospects understand the software’s workings and determine if it suits their operations. However, a free trial and pricing are not provided.

Price Free Trial/Demo Features
Custom quoteFree demo>Service history tracking
>Live support
>Warranty tracking
>More features at Ceteris Fleet

Pros & Cons of Cetaris Fleet Maintenance Software
Pros Cons
>Detailed reports and performance metrics
>Rich integration capabilities
>Predictive analytics
>No free trial
>Pricing isn’t listed

ClearPathGPS

ClearPathGPS
ClearPathGPS is a fleet management solution designed for small and midsize field service businesses, including plumbing, electrical, landscaping, pest control, HVAC, construction, service, and delivery professionals.

Its key features and functionalities include:

  • Live GPS tracking
  • Driver behavior monitoring
  • Automatic fleet maintenance tracking
  • Virtual timecards
  • Geofences

The software gives users 30-second updates on vehicle locations, with color-coded markers to easily differentiate numerous vehicle statuses. It generates over 60 reports, allowing users to see their full fleet history for up to one year.

ClearPathGPS is deployed via the web with an unlimited number of users. It also has native apps for Android, iPhone, and iPad devices. A free trial isn’t available, but the vendor offers a demo to illustrate the software’s workings. Pricing starts at $20 per vehicle per month. Support is available via email and phone.

Price Free Trial/Demo Features
Standard: $20/vehicle/month
Pro: $25/vehicle/month
Free demo>Service history tracking
>Maintenance scheduling
>Reports generation
>More features at ClearPathGPS

Pros & Cons of ClearPathGPS Fleet Maintenance Software
Pros Cons
>30-second GPS vehicle updates
>Alerts for important events
>Vehicle and driver behavior monitoring
>No parts inventory and tire management tools
>Lacks warranty tracking

eWorkOrders CMMS

eWorkOrders
EWorkOrders CMMS is a cloud-based maintenance management solution offering a suite of tools to help with preventative maintenance, inventory management, and asset tracking. It can be configured to serve businesses of any size and is accessible via web or mobile deployment.

Its salient features include:

  • Third-party integrations
  • Maintenance scheduling
  • Service history and warranty tracking
  • Technician management
  • Work order management
  • Key and lock management
  • Calibration management
  • Tire management

EWorkOrders CMMS features a detailed reporting module with key reporting tools to help users gain comprehensive insight into their fleet performance. It assists users in assembling data about their vehicles and transforming it into actionable reports.

The vendor doesn’t provide a free trial to allow prospects to sample the software and determine whether it fits their operation. However, a demo is available, and pricing is made available upon request. Customer support is available via email, phone, and live service.

Price Free Trial/Demo Features
Custom quoteFree demo>Parts inventory management
>Web-based, iPhone/iPad, and Android deployment
>Live support
>More features at eWorkOrders CMMS

Pros & Cons of eWorkOrders CMMS Fleet Maintenance Software
Pros Cons
>Feature-rich software
>Extensive reporting capabilities
>Mobile access
>No free trial

Fleetio

Fleetio
Fleetio’s suite of cloud- and mobile-based fleet management solutions gives users the power to manage fleets of all sizes. Users can rely on it to track fuel usage, parts, vehicle inspections, and vendors, as well as the real-time locations and driving habits of drivers.

Fleetio’s core features include:

  • Cost tracking
  • Maintenance scheduling
  • Repair and warranty tracking
  • Parts inventory management
  • Service history tracking
  • Vehicle information
  • Work order management

Fleetio can integrate with a host of other applications that are essential in fleet maintenance management, such as QuickBooks and Xero. It also offers fuel car automation and connects to multiple telematic solutions that handle automatic odometer updates, fuel location reporting, and DTC handling.

The vendor offers a 14-day free trial, after which interested customers can subscribe to a $5 or $7 per asset per month pricing package. Customer support is available via email and phone.

Price Free Trial/Demo Features
$5/asset/month
$7/asset/month
14-day free trial
Demo
>Report generation
>Tire management
>Web-based, iPhone/iPad, and Android deployment
>More features at Fleetio

Pros & Cons of Fleetio Fleet Maintenance Software
Pros Cons
>Streamlines fleet communication
>Mobile access through native iPhone and Android apps
>Third-party integration capabilities
>Lacks 24/7 customer support

FleetMEX

mex
FleetMEX is a computerized maintenance management system designed to help any company manage fleet or equipment upkeep. The tool has the ability to capture comprehensive vehicle information, manage daily maintenance workloads, handle automatic stores ordering, schedule vehicle inspections and maintenance, and generate detailed vehicle reports.

FleetMEX’s salient features include:

  • Fuel and cost tracking
  • Parts inventory management
  • Tire management
  • Warranty tracking
  • Work order management
  • Repair tracking

FleetMEX has an additional module that allows users to store and keep track of all their spare parts with a comprehensive catalog, including purchasing and requisitions. It also offers an asset auditing feature that lets users capture all the information they need and view audit histories. The software has access levels to ensure functions are only performed by permitted parties.

The vendor offers a 30-day free trial, which is quite generous, allowing customers ample time to determine whether the software is suitable for their operation. Pricing is available upon request.

Price Free Trial/Demo Features
Custom quote30-day free trial
Demo
>Service history tracking
>Maintenance scheduling
>Email and phone support
>More features at FleetMEX

Pros & Cons of FleetMEX Fleet Maintenance Software
Pros Cons
>Allows for comprehensive wear and team monitoring
>Ensures optimal service scheduling
>Lacks third-party integration capabilities

iMaint – DPSI

iMaint---DPSI
iMaint – DPSI is a computerized maintenance management software suitable for a variety of industries, ranging from small enterprises to large multisite organizations. The solution is fully scalable and customizable and can be used by companies in sectors such as food and beverage, manufacturing, government, fleet management, and health care.

Its main features include:

  • Inventory management
  • Technician management
  • Asset tracking
  • Work order management
  • Cost tracking and budgeting

The software can be deployed on-premises or as an online, cloud-hosted solution. It can also be accessed on Android and iPhone/iPad mobile devices. IMaint – DPSI enables users to ensure compliance with different regulations, including OSHA, EPA, and ISO.

The vendor offers a 30-day free trial, and you can contact the company for a custom quote.

Price Free Trial/Demo Features
Custom quote30-day free trial
Demo
>Reports
>Service history tracking
>Email and phone support
>More features at iMaint - DPSI

Pros & Cons of iMaint – DPSI Fleet Maintenance Software
Pros Cons
>Fully scalable and customizable
>Variety of pricing models
>Compliance management tools
>Doesn’t support third-party integrations
>Lacks parts and warranty tracking tools

Limble CMMS

Limble-CMMS
Limble CMMS is a cloud-based computerized maintenance management system that can be used by small to midsize businesses in various fields, including equipment and fleet maintenance. Its key features include:

  • Preventative maintenance
  • Work order management
  • Asset management
  • Mobile maintenance app
  • Multiple languages
  • Vendor management
  • Reports and dashboards

Limble CMMS allows users to assign and monitor every vehicle maintenance task as it occurs, making it possible to determine what work is being done and its cost. Users can also upload documents and pictures, keep date records, create new work orders, and perform other tasks using the software.

The vendor offers a 30-day free trial. Pricing is available on a per-user, per-month subscription basis, with four packages available. The lowest tier costs $40, while the top level package is pegged at $185.

The solution is deployed via the web and mobile apps, and customer support is provided via email and phone.

Price Free Trial/Demo Features
Starter: $40/user/month
Professional: $70/user/month
Business Plus: $105/user/month
Enterprise: $185/user/month
30-day free trial
Demo
>Maintenance scheduling
>Warranty and service history tracking
>Parts inventory management
>More features at Limble CMMS

Pros & Cons of Limble CMMS Fleet Maintenance Software
Pros Cons
>Better work request management
>Mobile apps
>No tire management capability
>Detailed preventative maintenance program
>Lacks integration features

MaintainX

MaintainX
MaintainX is a maintenance tool that helps users manage workflows, work orders, inspections, and assets and improve communication among teams. It can be used by organizations in different industries, including fleet maintenance, manufacturing, learning institutions, hospitality, religion, and retail.

MaintainX’s features include:

  • Cost tracking
  • Maintenance scheduling
  • Repair tracking
  • Work order management
  • Service history tracking
  • Third-party integrations

MaintainX allows users to track unlimited assets and create and monitor countless work orders. Its internal messaging tool helps streamline communication between teams and managers, speeding up workflow and reducing the chances of making errors. It also maintains a digital audit trail of communications for accountability.

The vendor offers a free trial and a free version with basic features. Pricing for the paid packages starts at $8.33 per user per month for the lowest tier and tops out at $115 per user per month for the top tier. Customer support is available via email, phone, and a 24/7 live rep.

Price Free Trial/Demo Features
Basic: Free
Essential: $8.33/user/month
Premium: $32.50/user/month
Enterprise: $115/user/month
Free trial
Free version
Demo
>Parts inventory management
>Reports
>Live customer support
>More features at MaintainX

Pros & Cons of MaintainX Fleet Maintenance Software
Pros Cons
>Simplifies fleet maintenance
>Detailed reports
>Customer support available 24/7
>No warranty tracking feature
>Lacks tire management functionality

Maintenance Care CMMS

maintenance-care
Maintenance Care CMMS is designed to help facilities and businesses of all sizes simplify their maintenance workflows. The solution is cloud-based, so it can be accessed from any internet-connected device. Native Android and iOS apps are also available for swift access on the go.

The software’s key features include:

  • Third-party integrations
  • Reporting tools
  • Preventative maintenance
  • Asset management
  • Work requests
  • Technician management
  • Billing and invoicing

The software is designed to let users easily submit maintenance requests, schedule dates for repairs, monitor equipment usage, and track all the fleet’s expenses. Drivers and technicians can make reports on-site, while managers can track their vehicles’ repair history and state to make critical decisions about upkeep and preventative maintenance programs.

The vendor offers prospective users a free plan with limited functionality, so they can try it out to see if the software suits their business operations. If it does, they can unlock all its features by subscribing to a $75 per-month package. Customer support is available via email and phone.

Price Free Trial/Demo Features
Free Edition: $0/month

Work Order Edition: $75/month

Enterprise Edition: Custom quote
Free demo>Service history tracking
>Free plan available
>Web-based, iPhone/iPad, and Android deployment
>More features at Maintenance Care CMMS

Pros & Cons of Maintenance Care CMMS Fleet Maintenance Software
Pros Cons
>Offers broad asset visibility
>Seamless maintenance request submission
>Highly versatile
>No warranty tracking
>Lacks tire and parts inventory management features

Maxpanda CMMS

Maxpanda
Maxpanda CMMS is a platform that specializes in delivering optimal efficiency on work order maintenance management for all business types in all sectors that deal with fleet maintenance. The software is highly customizable and flexible and capable of adapting to the needs of a small or large business.

Its core features include:

  • Service history tracking
  • Technician management
  • Preventative maintenance
  • Billing and invoicing
  • Key and lock management
  • Inventory management

The vendor offers a robust system that’s not complicated for nontechnical users and offers all the functionalities that users would expect in a world-class CMMS. The software provides multiple guest portals, allowing contractors and staff to easily link into the system without worrying about the number of guest accounts available. The vendor also offers reliable security for users’ sensitive data via Amazon Cloud.

Maxpanda CMMS comes with a three-day free trial, which is quite short compared to what other vendors on this list offer. Pricing starts at $59 per month and tops out at $429 per month.

Price Free Trial/Demo Features
Starter: $59/month
Enhanced: $129/month
Standard: $229/month
Professional: $329/month
Enterprise: $429/month
3-day free trial>Reports
>Third-party integrations
>Email, phone, and live customer support
>More features at Maxpanda CMMS

Pros & Cons of Maxpanda CMMS Fleet Maintenance Software
Pros Cons
>Highly customizable solution
>Variety of deployment options
>No warranty tracking
>Handy mobile apps
>No tools for maintenance scheduling

RTA Fleet Management

RTA-Fleet-Management
RTA Fleet Management is an all-in-one fleet management software created by developers with extensive experience in the fleet industry. The hybrid solution caters to fleet managers in various industries, helping them manage fleet maintenance operations efficiently.

Its features include:

  • Real-time data and reports
  • Fuel and cost tracking
  • Repair and warranty tracking
  • Service history tracking
  • Work order management
  • Driver behavior monitoring
  • Vehicle/equipment tracking
  • Barcode scanner support

RTA Fleet Management comes with robust inventory management features, allowing users to manage parts inventory by assigning numbers to each item and tracking its usage. The reporting tools allow users to record and generate detailed expense reports, including those for fuel and repairs, periodically or when needed.

The vendor doesn’t provide a free trial. Instead, there’s a demo to illustrate the software to potential clients. RTA can be installed on-premises or deployed via the cloud, and pricing ranges between $69 and $115 per month per user. Customer support is available via email and phone.

Price Free Trial/Demo Features
Light Duty: $69/user/month
Medium Duty: $92/user/month
Heavy Duty: $115/user/month
Free demo>Parts inventory management
>Tire management
>Maintenance scheduling
>More features at RTA Fleet Management

Pros & Cons of RTA Fleet Maintenance Software
Pros Cons
>Feature-rich
>Supports third-party integrations
>Has a driver information module
>No free trial
>Lacks live customer support

Stream

Stream
Stream is a cloud-based fleet maintenance and safety management software designed to help operators keep their fleets roadworthy and compliant with various regulations.

Stream’s core features include:

  • Maintenance scheduling
  • Repair and warranty tracking
  • Work order management
  • Safety management
  • Walkaround checks app
  • Defect reporting, tracking, and management
  • Driver management
  • Automatic inspections
  • Zebra rugged mobile devices

Stream gives users quick and easy access to vehicle details. Fleet managers can seamlessly create and assign inspection and booking schedules based on vehicle or equipment type, and then automatically populate them based on mileage or other data.

Stream’s vendor is one of the most generous on this list. The company offers a demo as well as a 90-day free trial to allow prospects ample time to check out the software and decide whether to buy it. Pricing is affordable starting at $6 per month. Support is available via email and phone.

Price Free Trial/Demo Features
Stream Check: $6/vehicle/month
Stream Go: $160/month for the first two vehicles
90-day free trial>Third-party integrations
>Service history management
>Reports
>More features at Stream

Pros & Cons of Stream Fleet Maintenance Software
Pros Cons
>Simplifies walk-around checks
>Robust and efficient triage process
>Centralized information storage
>No tire and parts inventory management features

UpKeep

UpKeep
UpKeep is a modern maintenance and asset management solution designed for small to midsize companies across various industry verticals. The tool’s key features include:

  • Work orders management
  • Work requests
  • PM scheduling
  • Inventory management
  • Mobile CMMS
  • Warranty and depreciation tracking
  • Time and cost tracking
  • Downtime and repair tracking
  • Service history tracking

The software is cloud-based and also has iOS and Android native apps. Fleet managers can easily create work orders on the go, receive alerts when tasks are completed, and get real-time notifications from the app when vehicles in the field experience problems. More than 50 different sensors can be integrated to enable real-time asset monitoring, and users can access detailed reports of sensor data to determine the health or status of their fleet.

The vendor offers a free trial, after which users can expect to pay between $35 and $100 per user per month to unlock all the software’s capabilities.

Price Free Trial/Demo Features
Starter: $35/user/month
Professional: $60/user/month
Business Plus: $100/user/month
Free trial
Demo
>Maintenance reports
>Supports integrations
>Tire management
>More features at UpKeep

Pros & Cons of UpKeep Fleet Maintenance Software
Pros Cons
>Feature-packed
>Has a depreciation tracking tool
>Live customer support
>Lacks on-premises deployment

Whip Around

Whip-Around
Whip Around is a cloud-based fleet management system that managers in the transport, logistics, and delivery industries can leverage for fleet inspections, team management, and DOT audits. The software also has dedicated applications for Android and iOS devices, which can be used even without an internet connection.

Whip Around’s fleet maintenance features include:

  • Fuel and cost tracking
  • Tire management
  • Parts inventory management
  • Work order management
  • Integrations capabilities
  • Reports and analytics tools
  • GPS tracking
  • Data import
  • Service history tracking

Fleet managers can create checklists for their vehicles, and let the drivers conduct inspections from anywhere, anytime, using mobile apps.

The vendor offers a free trial to allow potential clients to sample the software and see if it suits their needs. Pricing is not provided, so customers have to contact the vendor for a custom quote. Customer support is available via email and live service.

Price Free Trial/Demo Features
Custom quoteFree trial
Demo
>Warranty and repair tracking
>Web-based, Android, and iPhone/iPad deployment
>Maintenance scheduling
>More features at Whip Around

Pros & Cons of Whip Around Fleet Maintenance Software
Pros Cons
>Immediate alerts
>Comprehensive fault module
>Real-time fleet manager and driver connection
>No phone support

What Is Fleet Maintenance Software?

Fleet managers are the responsible parties when it comes to keeping the health of a fleet in check. Their duties include managing fuel usage, tracking fleet maintenance, ensuring government compliance, handling drivers, and acquiring vehicles. However, as a fleet grows larger, these tasks can be near impossible to accomplish for a fleet manager using manual processes. And that’s where the fleet maintenance software comes in.

Fleet maintenance software is a set of tools designed to help fleet managers automate and consolidate their tasks. These fleets can range from delivery vehicles to field service trucks, semitrucks, public transport vehicles, construction equipment, and even aircraft. The software helps fleet supervisors organize, manage, and coordinate all vehicles within the fleet using a central command system, with the goal of streamlining maintenance tasks, improving company efficiency, and ensuring compliance with industry regulations.

Fleet management software encompasses different functions, including:

  • Fuel and cost tracking
  • Vehicle inspections and diagnostics
  • Fleet driver management
  • Vehicle location tracking
  • Maintenance scheduling
  • Service history tracking
  • Warranty and repair tracking
  • Tire and parts inventory management
  • Work order management

The software also offers reporting and analytics tools that help managers understand where to make changes within the fleet to cut costs and improve efficiency.

Benefits of Fleet Maintenance Software

Fleet maintenance software offers tremendous benefits if properly selected and implemented. Here are the top ways it can help your business:

  • Keep a vehicle’s health in top condition: Fleet maintenance software allows you to manage your vehicles’ maintenance needs to ensure they stay running as long as possible.
  • Optimize fuel usage: The software can empower you with tools for monitoring and assessing fuel usage across your fleet. You can use this information to see where fuel is wasted through inefficient routes, excessive idling, and other factors.
  • Meet compliance regulations: You can easily track and manage compliance in relation to vehicle maintenance, loads, and safety.
  • Manage drivers and other operators:You can rely on the software to collect driver information and review it to optimize their work hours, vehicle assignment, and training.
  • Plan routes:With reports from the software, you can easily optimize route plans to ensure streamlined deliveries and better fuel usage.
  • Track fleets:The software can give you real-time insight into where your vehicles are and how they’re being used.
  • Perform vehicle inspections: Fleet maintenance software can streamline this process by reducing the time drivers take to inspect vehicles and conduct walk-arounds before hitting the road.
  • Streamline communication: Good software will allow immediate communication between drivers, back-office staff, and fleet managers, ensuring concerns are addressed immediately.

Must-Have Features of Fleet Maintenance Software

When shopping around for fleet maintenance software, it’s vital to understand the needs of your business to avoid buying a tool without the features you need, or one with excess features that you don’t need.

Fleet maintenance software should have modules for:

  • Vehicle maintenance: This is the most important feature in a FMS solution. The ideal software should offer fleet managers a broad range of tools for routine vehicle checkups, remote diagnostics, vehicle inspection DVIR, service history tracking, tire and parts inventory management, warranty tracking, and maintenance scheduling. It should also deliver automatic alerts for routine and preventative maintenance.
  • Vehicle tracking and routing management:Good fleet maintenance software should provide asset tracking abilities to give fleet managers real-time updates of vehicle locations, mileage, driving speed, and idling tendencies. This, in turn, helps with route planning and optimization.
  • Fuel tracking and management: The software should have fuel tracking tools that provide reports on usage and paint a picture of how best to reduce waste/costs.
  • Driver management: This feature allows fleet managers to keep track of driver behavior and discover ways of enhancing their productivity.

The Cost of Fleet Maintenance Software

Typically, you can expect to pay between $15 and $80 per month for fleet maintenance software. Various factors determine what you’re likely to pay, including the vendor, the size of your fleet, and the features you need. Some companies employ a pay-per-vehicle model while others charge per user. Other companies offer both options, and it’s up to you to choose the one that provides the most value for your money.

The best way to find a definitive cost for fleet maintenance software is to contact the vendor and request a custom quote. Most vendors prefer to tailor their services around a customer’s unique needs to avoid over or undercharging them.

Users can opt for cloud-hosted or on-premises software. Cloud-hosted solutions are paid for on a monthly basis and are generally more affordable than on-premises or installed solutions, which require a one-time, hefty purchase fee of around $3,000 per user.

It’s also important to note that if you need GPS tracking for your fleet, you may have to factor in some hardware costs in the range of $100 to $600 per unit.

All in all, fleet maintenance software streamlines fleet operations and provides significant ROI, so it’s a purchase worth making.