The Best Fixed Asset Management Software of 2021

Our fixed asset management software reviews are the result of over 40 hours of research on 80+ fixed asset management software companies from across the web. These reviews and our fixed asset management software guide help small businesses and start-ups find the best fixed asset management software for their business.

Disclosure: Your support helps keep the site running! We earn a referral fee for some of the services we recommend on this page. Learn more
Last Updated

The Best Fixed Asset Management Software Companies of 2021

Best Fixed Asset Management Software Badge

How We Chose the Best Fixed Asset Management Software

A wide variety of fixed asset management software is available to meet different needs. We took a look at the various features and services offered by each software offering to create our list, narrowing it down by focusing on the most important features.

Inventory Tracking

Monitoring the movement of assets is vital for proper accounting and valuation. Fixed asset management software lets you tag equipment and other capital assets using barcode and RFID technology so you can maintain accurate records. Inventory tracking features also facilitate compliance reporting, reconciliation, and annual valuations and updates.

Audit Trail

Fixed asset management software produces audit trail documentation, which allows you to track assets through their entire life cycle. Audit trails can protect your organization from liability, demonstrate compliance, and provide the data needed to secure bank loans, validate financial statements, or arrange for the transfer of assets. They’re also crucial when you’re undergoing an internal or tax audit, and they provide important depreciation information. Audit trail functionality should track asset value, condition, and location, as well as any information regarding repairs, purchases, sales, or other transfers of a fixed asset.

Depreciation Management

Fixed asset management software automates the process of calculating the depreciated value of your assets. This task, which is time-consuming and inefficient when done manually, can put your business at risk if human error creeps in. With fixed asset management software that updates automatically as tax laws change, you receive the accurate calculations you need for tax purposes. Top fixed asset management solutions allow calculation of depreciation using different asset bases, and they project each asset’s depreciation over its life cycle. In addition, the best software offers depreciation report templates as well as tax depreciation schedules that provide category information and are easy to understand and work with.

The 15 Best Fixed Asset Management Software of 2021

Asset Panda

Asset-Panda
Asset Panda is a customizable fixed asset management software with features that include role-based user configuration, data grouping using parent/child relationships, and the use of multiple field types. The software can maintain documents, photos, videos, and voice reports regarding assets. Customization features let users include everything from compliance management, service management, and fixed asset disposal to reservation management, check-in/checkout, and fixed asset location assignment as part of their workflow.

Asset Panda’s asset management software brings together asset history, user manuals, warranties, and photos, providing role-based access to anyone who needs it, from executives to technicians in the field. Customized fields, actions, and workflows allow users to update assets easily, and automated custom notifications keep all parties informed as needed. Full audit trails allow consolidation of asset history, as well as accountability and forecasting on an asset-by-asset basis.

Asset Panda also includes a mobile app that enables asset audits via barcode scanning, with the ability to update asset data from the field. The mobile app uses Red Laser barcode scanning capabilities, so companies don’t have to purchase laser scanning equipment.

PriceFree Trial/DemoFeatures
Custom QuoteFree Demo Only>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: Phone during business hours, online
>Includes disposal management, inventory tracking, and maintenance reminders
>More features at Asset Panda

Pros & Cons of Asset Panda Fixed Asset Management Software
ProsCons
>Ease of use, with all data in one place
>Mobile app
>Flexibility of customizable features and workflow
>Customization can be overly complicated
>Problems with GPS tracking

AssetCloud

AssetCloud
AssetCloud, which is developed by Wasp, is designed specifically for use by small to large organizations in the education and government sectors. It tracks equipment to keep the organization’s costs down, allowing users to verify asset locations and make sure all equipment is in use. It also combines financial, inventory, and contractual asset tracking to standardize procedures and help executives make strategic purchase decisions. Automated check-in-/checkout procedures and tool tracking features make the app useful as well for businesses in the manufacturing, construction, and energy industries. AssetCloud also offers scanning functionality on iOS and Android mobile devices.

AssetCloud facilitates asset audits to eliminate inconsistencies and keep records accurate, and it allows inventory of duplicate assets without having to track individual items. It pushes notifications regarding assets to those who need to know, and it also provides a centralized database for access to contracts, software licenses, service agreements, and other important asset-related documents. The software also calculates depreciation according to five methods for the convenience of your accounting team, and it provides reporting templates to make sure decision makers have access to reliable data.

PriceFree Trial/DemoFeatures
Complete: Starts at $995
OP Complete: Starts at $6,995
OP Basic: Starts at $1,795
30-Day Free Trial, Free Demo>Deployment: Windows, web-based, cloud, SaaS, iPhone/iPad, Android
>Support: Phone during business hours, online
>Includes: Document management, warranty tracking, and mobile access
>More features at AssetCloud

Pros & Cons of AssetCloud Fixed Asset Management Software
ProsCons
>User-friendly
>Cloud-based and accessible anywhere
>Responsive customer service
>Difficulty printing labels
>Can run very slowly

CHEQROOM

CHEQROOM
CHEQROOM makes it possible to manage equipment and other fixed assets from a mobile device, with a scanner and QR code generator that minimize human error and create accountability. It eliminates the need for spreadsheets, provides users with access to asset history, and facilitates maintenance and repair schedules. The software’s check-in/checkout features include push notifications for due dates, and it integrates smoothly with all calendar apps to manage bookings. Cloud storage for all inventory and asset data allows remote access and real-time updating, and audit trail and report capabilities are available.

CHEQROOM’s mobile app allows users to track every asset and piece of equipment, with full knowledge of what’s available, who’s using which equipment, and when it’s due back, minimizing equipment losses and tracking all maintenance and repairs required. It simplifies the scheduling and checkout process, and because overdue follow-ups are automated, it saves employees’ time. Report generation keeps higher-ups appraised regarding equipment depreciation and usage, with easy access to all information about equipment via a centralized database.

PriceFree Trial/DemoFeatures
Essentials: $100/month
Standard: $200/month
Plus: $300/month
Premium: Custom Quote
15-Day Free Trial>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: Phone during business hours, online
>Includes: Disposal management, audit trails, and document management
>More features at CHEQROOM

Pros & Cons of CHEQROOM Fixed Asset Management Software
ProsCons
>QR code integration
>Inventory management lists and features
>Cloud-based access from anywhere
>Lack of calendar view in mobile app
>Lack of email customization options

EZOfficeInventory

EZOfficeInventory
EZOfficeInventory tracks inventory through the entire life cycle of a given asset, from procurement to retirement. It offers barcode and QR code scanning, GPS functionality, and RFID integration to keep records accurate and reduce processing time, and it enables the creation of maintenance tickets and purchase orders. The highly customizable software facilitates organization by location or vendor. It also offers audit trails, depreciation management functionality, and actionable reports to help managers make smart decisions.

EZOfficeInventory allows tracking of consumables, with low stock alerts and the ability to transfer items between locations easily. Toggling between metrics enables a bird’s-eye view of assets, purchase orders, and locations. Its mobile app allows mass actions from any location, and its multiple calendars allow easy tracking of assets and item events. The software’s reservations module enables flexible “fuzzy list” bookings, and its label designer creates labels in a wide variety of formats and sizes. Custom fields and alerts are easy to establish, and assets can be classified into custom groups for clarity. Granular access control is available via roles, permissions, approvals, and passwords.

PriceFree Trial/DemoFeatures
Starts at $35/month15-Day Free Trial>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: Phone during business hours, online
>Includes: Inventory tracking, depreciation management, and document management
>More features at EZOfficeInventory

Pros & Cons of EZOfficeInventory Fixed Asset Management Software
ProsCons
>Provides real-time depreciation values
>Easy asset reservation
>Simple to customize
>User permission customization is awkward
>Can't delete users

What Customers Are Saying

FAMIS 360

famis
FAMIS 360 is part of Accruent’s 360Facility suite of apps designed for use by the real estate industry. FAMIS 360 handles the fixed asset management functions of the platform, with a focus on maintenance planning and cost optimization. It provides the data needed for managers to make smart decisions regarding assets, and it facilitates compliance with federal and state requirements. FAMIS 360’s Key Control feature tracks key management, and the software also provides utilities and energy consumption tracking as well as space planning capabilities.

FAMIS 360 centralizes all data, including work orders, schedules, inventory and budgets, providing role-based access to streamline workflows. It helps keep costs under control by eliminating unnecessary maintenance spending and simplifying billing procedures. The software also boosts overall productivity by automating work orders, maintenance, and other facilities management procedures, and it integrates with other Accruent and third-party software to improve planning and human resources tasks.

PriceFree Trial/DemoFeatures
Custom QuoteFree Demo Only>Deployment: Web-based, cloud, SaaS
>Support: Phone during business hours, online
>Includes: Asset life cycle management
>More features at Accruent

Pros & Cons of FAMIS 360 Fixed Asset Management Software
ProsCons
>Provides granular organization of data
>Excellent searchability
>Easy report creation
>Lacks check-in/checkout time functions
>Lacks ability to associate price/rate with tasks

GoCodes

GoCodes
GoCodes provides an easy-to-use fixed asset management system that relies primarily on mobile devices, although it also works with computers and tablets. It delivers label scanning capability for instant check-in/checkout functions, with automated overdue reminders and customized QR code labels that are designed to last. Each QR code is unique and secure to prove ownership and eliminate the problems of duplicates.

GoCodes provides tracking of consumables with easy restocking and low-quantity alerts. It also delivers audit history, and it automates all field service requests, with tracking and scheduling capabilities for maintenance. Automated GPS notes locations every time a QR code is scanned. GoCodes is easy to customize, with the ability to add custom fields or menu options. Built-in reporting capabilities also enable the quick creation of customized reports. GoCodes is especially designed to help with tracking tools, medical equipment, office IT assets, and assets used in schools and universities.

PriceFree Trial/DemoFeatures
Standard: $300/year
Premium: $810/year
Premium Elite: $1,500/year
Professional: $2,160/year
Enterprise: Custom Quote
15-Day Free Trial>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: Phone during business hours, online
>Includes: Document management, audit trails, and maintenance reminders
>More features at GoCodes

Pros & Cons of GoCodes Fixed Asset Management Software
ProsCons
>Provides granular organization of data
>Excellent searchability
>Easy report creation
>Lacks check-in/checkout time functions
>Lacks ability to associate price/rate with tasks

Infor EAM

Infor-EAM
Infor EAM is fixed asset management software that helps companies schedule maintenance, meet compliance requirements, and decrease energy use. The software tracks asset life cycles for preventive maintenance purposes and replacement decisions, and it manages inventory to help employees locate what they need and to keep inventory in stock. The app’s strategic planning features help with allocation of resources, and its ability to track energy consumption includes monitoring of carbon and pollutant emissions as well as energy expenditures.

Infor EAM is available in specific editions targeted at the healthcare, energy, and manufacturing industries, as well as at the public sector. These specialized versions help companies manage assets, materials, procurement, projects, safety, budgets, and inspections. Integrated analytics prioritize maintenance and purchasing tasks. Infor EAM MP2 is the mobile version of the software, designed for smaller businesses with limited IT staff and a need to deliver inventory and maintenance functions in the field.

PriceFree Trial/DemoFeatures
Custom Quote30-Day Free Trial>Deployment: Windows, web-based, cloud, SaaS
>Support: Online
>Includes: Depreciation management, audit trails, and maintenance reminders
>More features at Infor EAM

Pros & Cons of Infor EAM Fixed Asset Management Software
ProsCons
>Ease of use
>Strong report creation options
>Excellent inventory management features
>High price point
>Awkward UI and dashboard

Limble CMMS

Limble-CMMS
Limble CMMS is a computerized maintenance management system that handles many fixed asset management tasks, as well as managing work orders and preventive maintenance. The software tracks maintenance tasks, cost of maintenance, and meter readings, with the ability to attach photos and documents to asset files. A mobile app lets iOS and Android users access data and handle workflow from the field.

Limble’s asset management module can track up to 100,000 assets with full searchability. It provides maintenance logs, real-time reporting options, QR code functionality, and IoT sensor connectivity, as well as the ability to view and create customized KPIs. Centralized asset cards provide all the information about a given asset, including work orders, maintenance logs, reports, and basic asset information. The software is easy to use without much training. Limble CMMS also provides spare parts inventory and vendor management functions, with multilingual capabilities.

PriceFree Trial/DemoFeatures
Starts at $35/user/month30-Day Free Trial>Deployment: Windows install, web-based, cloud, SaaS
>Support: Online
>Includes: Depreciation management, audit trails, and maintenance reminders
>More features at Limble CMMS

Pros & Cons of Limble CMMS Fixed Asset Management Software
ProsCons
>Ease of use
>Provides accountability for employee performance
>Easy tracking of asset history
>Needs greater customized reporting capabilities
>Not all time zones are configurable

Nektar Data

Nektar-Data
Nektar Data uses GIS mapping and mobile data collection to track, assess, and report on any type of assets, monitoring assets in the field in real time. The software offers tools to handle document management, work orders, user permissions, cloud storage, and off-line access. Users can track the entire life cycle of assets from procurement to disposal via mobile or web apps, keeping a complete chain of custody for transparency. The Nektar API enables integration with third-party apps, and user permissions allow control of access to data.

Nektar offers an off-line mode so employees in the field can still have access to data collection functions even without Wi-Fi or a cell signal. Asset evaluation becomes easy with full asset history for both fixed and liquid inventory. Nektar tracks warranties, inspections, and maintenance, and it also sets automatic reorders for inventory. Tracking actual usage allows managers to make competitive bids, improve cost analysis, and make decisions regarding underperforming assets.

PriceFree Trial/DemoFeatures
Custom QuoteFree Demo Only>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 live rep, phone during business hours, online
>Includes: Mobile access
>More features at Nektar Data

Pros & Cons of Nektar Data Fixed Asset Management Software
ProsCons
>Easy, reliable mobile access to data
>Report customization
>Excellent customer service
>Inability to upload PDFs from the field
>Difficult to set up

NetSuite

NetSuite
NetSuite is a suite of enterprise resource planning software that includes fixed asset management solutions. It delivers the data and real-time visibility needed to automate operations, decrease costs, and handle inventory and supply chain issues, as well as running other back-office operations.

NetSuite’s inventory and asset management tools automate stock levels, reordering, and the balance of supply and demand across enterprise-level organizations. The software allows inventory viewing and management across multiple locations, with the ability to categorize inventory based on value, volume of transactions, locations, and other factors, all of which can be automated. It also enables tracking of individual assets across their life cycles, with the ability to track by lot, location, or serial number.

PriceFree Trial/DemoFeatures
Custom QuoteFree Demo Only>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 live rep, phone during business hours, online
>Includes: Mobile access
>More features at Nektar Data

Pros & Cons of NetSuite Fixed Asset Management Software
ProsCons
>Customizable API
>Cloud-based for easy access anywhere
>Integrates with third-party apps
>Requires steep learning curve
>Customer support is hard to reach

Sage FAS

Sage
Sage FAS, previous known as Sage Fixed Assets, offers tools to track assets throughout their life cycle, from acquisition to disposal. It lets managers calculate depreciation and track physical location of assets. Barcode scanners and labelers automate data entry, with remote access available through Sage’s secure cloud. In addition, the software offers more than 300,000 GAAP and taxation reporting tools plus over 50 customizable templates for reports. It facilitates usage and project planning by providing a snapshot of each asset’s availability, requirements, and booking.

Sage Fixed Assets provides four modules to handle all aspects of fixed asset management, providing complete transparency and control. The Planning module facilitates project management at the enterprise level, while the Depreciation module provides more than 50 depreciation methods to keep financials accurate, with built-in tax forms and worksheets to simplify compliance. The Tracking module is designed to eliminate lost or stolen assets so as to reduce insurance and tax costs, and the Reporting module generates customized reports. The software also helps managers identify fraud and avoid overpayment of insurance premiums or taxes.

PriceFree Trial/DemoFeatures
Custom QuoteFree Trial>Deployment: Windows
>Support: Phone during business hours, online
>Includes: Audit trails, depreciation management, and maintenance reminders
>More features at Sage FAS

Pros & Cons of Sage FAS Fixed Asset Management Software
ProsCons
>Customizable reports
>Easy export to Excel
>Comprehensive depreciation and tax tools
>Inadequate search function
>New training is necessary with each update

Smart Assets

SmartAssets
Smart Assets is the fixed asset management software produced by Levantare. It provides barcode and RFID capabilities to tag and track fixed assets and equipment, and it maintains a complete database of your inventory and assets. Smart Assets calculates depreciation in multiple ways to achieve tax and international GAAP compliance, and it’s also able to forecast depreciation over the life cycle of an asset.

Smart Assets features different modules for tracking assets and calculating depreciation. It allows users to track sub-assets, revalue assets, and track maintenance costs of specific assets. More than 60 depreciation schedules are available, including for GAAP and income tax. Role-based permissions add to the security features of the software. Smart Assets is available in multiple versions, including single-user, client/server, and browser-based versions.

PriceFree Trial/DemoFeatures
Starts at $500/user one-time feeFree Demo Only>Deployment: Windows
>Support: Business hours, online
>Includes: Document management, audit trails, and asset life cycle management
>More features at Smart Assets

Pros & Cons of Smart Assets Fixed Asset Management Software
ProsCons
>Helps maintain compliance
>Good customer service
>Comprehensive depreciation and tax tools
>Only runs on Windows-based devices
>No enterprise-level version

UpKeep

UpKeep
UpKeep is a computerized maintenance management system (CMMS) that facilitates asset management, including inventory management, invoice and work order creation, asset data import, and barcode scanning. The software lets users attach documents, photos, and part information to tasks and asset data, with the ability to import data from existing records. Barcode functionality allows tagging of assets and parts for inventory and asset tracking, as well as preventive maintenance scheduling. In addition, UpKeep integrates sensors for real-time asset monitoring of temperature, humidity, and more. It also facilitates employee collaboration via push notifications and real-time chat.

UpKeep automates preventive maintenance tasks, assigning work orders automatically to facilitate repair and maintenance and increase equipment and asset uptime. It tracks downtime and creates reports documenting work order history, and it allows technicians in the field to upload readings about assets to track asset life cycle and repair costs.

PriceFree Trial/DemoFeatures
Starts at $35/user/monthFree Demo Only>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 live rep, phone during business hours, online
>Includes: Maintenance reminders, mobile access, and asset trails
>More features at UpKeep

Pros & Cons of UpKeep Fixed Asset Management Software
ProsCons
>Ease of use and intuitive interface
>Immediate push notifications
>Excellent communications functions
>Higher price than some competitors
>Computer version has a learning curve

Webscreations FAMS


Webscreations FAMS allows the tracking of fixed assets, offering features that include check-in and checkout procedures, depreciation calculation, monitoring of repairs and repair costs, and the real-time status of each asset and piece of equipment. It helps organizations value fixed assets and track their entire history and life cycle.

The software captures asset data that includes location, costs, warranty information, user permissions, purchase date, value, and tag or barcode number, and it allows importing of data from Excel and other programs. Users can attach documents to asset data, and they can make changes easily to keep records up to date. Barcode label functionality allows quick scanning of inventory and ordering, with no limits on the number of assets the software can handle. Webscreations FAMS also enables role-based permissions and security to protect access.

PriceFree Trial/DemoFeatures
Starts at $10/user/monthFree Demo Only>Deployment: Web-based, cloud, SaaS, Android
>Support: Phone during business hours, online
>Includes: Warranty tracking, depreciation management, and mobile access
>More features at Webscreations FAMS

Pros & Cons of Webscreations FAMS Fixed Asset Management Software
ProsCons
>Customized reports
>Mobile access via Android devices
>User-friendly interface
>No access via iOS mobile devices
>Requires slight learning curve

Xero

Xero is small business accounting software with fixed asset management tools that include inventory tracking and management. It also offers tracking of cash flow and expenses, payment processing, financial reporting, and bank reconciliation. Xero integrates with a variety of third-party small business apps to streamline workflows, and it feeds data into ledgers to save employees time. Xero allows an unlimited number of users, which saves on expense as well.

Xero facilitates tracking of machinery, IT hardware, vehicles, office equipment, and other significant fixed assets. It provides all the accounting information needed to manage depreciation and disposal of assets. The software also offers reports to provide access to fixed asset values at any time, as well as the information needed for tax preparation.

PriceFree Trial/DemoFeatures
Starts at $27.50/month30-Day Free Trial>Deployment: Web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 live rep, online
>Includes: Audit trails, inventory tracking, and mobile access
>More features at Xero

Pros & Cons of Xero Fixed Asset Management Software
ProsCons
>Ease of use
>Lower price than its competitors
>Cloud-based for easy access in the field
>Reporting functions are a little clumsy
>Inventory management functions are time consuming

What Is Fixed Asset Management Software?

Fixed asset management software is available as either a specialized app or program or as part of computerized maintenance management software (CMMS). Fixed asset management programs allow tagging and tracking of everything from major equipment to consumables to help managers access asset history, including maintenance records, availability, and value. Many programs pair with mobile apps to provide QR code or barcode tagging that allows technicians in the field to automate data entry, including uploading of photos, site maps, warranties, and other documents, as well as providing the ability to access the full inventory or equipment database from the field.

Fixed asset management software often also calculates depreciation for taxation and GAAP purposes. It enables report creation to help managers and executives make smart decisions about when to remove or retire assets. Its tracking capabilities also make it easy to identify losses, stolen assets, or fraud. Scheduling tools facilitate check-in and checkout of tools and equipment, and some asset management software also generates work orders for preventive maintenance. The more powerful fixed asset management programs are highly customizable, allowing users to personalize database fields and reports to meet their unique needs.

Benefits of Fixed Asset Management Software

Companies that incorporate fixed asset management software into their workflow save employee time when it comes to inventory management, maintenance planning, project management, and accounting. Among the key benefits of fixed asset management software are:

  • More productive workflow:The time required for manual data entry during inventory management is drastically reduced with the use of this software. Technicians in the field also waste little time when they have mobile access to all the data they need regarding equipment and other assets.
  • Greater uptime for equipment and other fixed assets: Maintenance tracking and scheduling helps avoid disruptions caused by equipment failure. When employees on the production line or in the field are able to count on having functional equipment, morale gets a boost and more work gets done.
  • Maximized use of assets: Fixed asset management software allows smooth check-in and checkout of assets and tools, with the ability to know where every asset is at any given time. This in turn makes maximum use of the assets you already have. In addition, being able to track an asset through its life cycle assures the ability to get the most out of it before replacement is necessary.
  • Smart decision-making: Fixed asset management software typically delivers reports to decision makers, providing all the data on given equipment, including costs, value, and maintenance history. With this data in hand, managers can make wise procurement and disposal decisions.
  • Minimization of human error: Every time an employee makes a manual data entry, there’s the possibility of error, through transposing numbers, using the wrong field, or introducing incorrect information. The use of barcodes/QR codes and the ability to import existing data minimizes these risks.
  • Identification of “ghost” assets:If inventory and equipment are poorly tracked, items that have been lost, stolen, or removed from operation can remain on a company’s books, affecting its tax situation negatively. Use of fixed asset management software minimizes and purges these errors to keep records in good order.

Must-Have Features for Fixed Asset Management Software

Fixed asset management software offers a variety of features, with more powerful programs providing what enterprise-level organizations need to track inventory and assets. Some fixed asset management software is part of a suite that includes other CMMS capabilities or accounting functions. Among the typical essential features are:

  • Inventory management tools:These tools allow the tagging and tracking of inventory, equipment, and consumables, with notifications to alert managers when stock runs low.
  • Audit trails: The ability to create audit trails means software can provide the chronological records needed to understand the entire history of an asset, which is valuable for taxation and replacement decisions.
  • Asset life cycle management: By understanding the entire life cycle of a major asset, decision makers can optimize that asset’s use and profitability over time.
  • Depreciation management: Calculating the depreciation of an important fixed asset allows appropriate treatment of that asset at tax time. It also helps managers make the right repair and replacement decisions.
  • Maintenance reminders: Maintenance scheduling features make it easy to prioritize maintenance, create preventive maintenance schedules, and extend the life span of a given asset.
  • Document and warranty management:Attaching warranties and other documents to fixed asset databases helps everyone in the decision-making chain have access to the information they need to keep assets functioning and make replacement decisions.
  • Mobile access: Many fixed asset management platforms provide mobile apps that allow technicians in the field to access inventory and equipment databases. In addition, the ability to use QR codes or barcode technology enables precise tagging and tracking of equipment.

The Cost of Fixed Asset Management Software

Fixed asset management software is available for purchase either as a stand-alone program or, in most cases, as software-as-a-service (SaaS). The few options that offer outright purchase tend to come in several levels, with more basic software starting at around $1,000 and high-level, fully featured programs reaching as high as $7,000.

Those platforms offering SaaS services also vary greatly in price, depending largely on the features offered. Basic fixed asset management software tends to start at about $35 per user per month, although some more stripped-down programs can beat this price significantly. Some of these less expensive programs may be lacking in features, such as depreciation management, asset life cycle tracking, or maintenance tracking. Other software, however, notably that which is part of a CMMS, may provide all the standard features for the low price.

At the mid-level, organizations can expect to pay about $300 to $500 per month. At this price point, there may be limitations as to how many employees can use the software or to how many assets can be tracked. This mid-level software may lack one or two key features, such as inventory tracking or mobile access, but it may provide what small to medium-sized businesses need.

At the enterprise level, fixed asset management software runs anywhere from about $800 a month to $2,000 or more per month. Software at this level is typically scalable to handle tens or hundreds of thousands of assets. It’s also likely to provide many options for customization, lots of templates for handling depreciation, and robust reporting capabilities.

Most fixed asset management software providers offer a 30-day free trial to let potential users see whether the software suits their needs. In other cases, free demos are available to help customers become familiar with what the software offers.