The Best File Sharing Tools Software of 2021

Our file sharing tools software reviews are the result of over 40 hours of research on 60+ file sharing tools software companies from across the web. These reviews and our file sharing tools software guide help small businesses and startups find the best file sharing tools software for their business.

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The Best File Sharing Tools Software Companies of 2021

Best File Sharing Tools Software Badge

How We Chose the Best File Sharing Tools Software

If you’ve been relying on email attachments as your file sharing solution, there’s a better and safer way. Dedicated file sharing software takes the headache out of sending documents to team members, leaders, and clients. When it comes to choosing the right file sharing tools for your business, you’ve got plenty of options. We’ve narrowed down the best of the pack based on three features that all file sharing software must have.

File Sharing Features

The best software provides multiple ways to share files, including cloud uploading and password-protected links. Software collaboration platforms should allow you to store files in a location that’s easily accessible to everyone on the team. We prioritized software that included robust administration options, such as granular security rules and permission policies, so you’ll be in charge of who has access to your data at all times.


When you work with confidential data, there’s no such thing as too much security. The best file sharing software keeps documents protected with powerful AES 256-bit encryption during transfer and while in cloud storage. This prevents data thieves from stealing your most important files and may help protect against costly losses.


The ideal file sharing software should seamlessly integrate with the apps and tools you use throughout the day. We preferred software with many integration options, including tools for communication, project management, and collaboration. The best solutions come with a library of the most popular apps, allowing you to integrate your favorites with just a few clicks.

The 15 Best File Sharing Tools Software of 2021


Box’s suite of file sharing solutions is trusted by Intuit, Coca-Cola, and other leading organizations worldwide. The Box online content management system features secure collaboration on any device with end-to-end data protection that keeps data safe in the cloud.

Box comes with more than 1,500 pre-integrated apps, including popular tools such as Office 365 and Zoom. With Box Notes, users can work together on projects and see results and changes in real time.

Box Relay enables users to automate workflows using a drag-and-drop interface with no coding required. Relay provides automation options for assigning new tasks to team members, adding project metadata, and tracking milestones as they’re accomplished.

The software keeps confidential data safe with AES 256-bit encryption, two-factor authentication (2FA), and granular permissions roles for every user. The Box KeySafe tool protects files using intelligent threat detection and allows users to make their own custom encryption keys for an extra layer of security.

PriceFree Trial/DemoFeatures
Individual: Free
Personal Pro: $10/month
Business Plus: $25/user/month billed annually
Business: $15/user/month billed annually
Starter: $5/user/month billed annually
Enterprise: $35/user/month billed annually
14-Day Free Trial, Free Demo>Reporting
>Document management
>More features at Box

Pros & Cons of Box File Sharing Tools Software

Box offers a free plan for individual users, although there’s a 250 MB limit on file upload size and only 10 GB for storage. Business plan subscribers can get a 25% discount for billing annually. Most plans allow unlimited users except the Starter plan, which has a cap of 10. Prices for add-ons, such as Shield and Governance, are only available with a custom quote.

>Free plan
>Annual discount
>Unlimited users for most plans
>Limited storage/file size for free plan
>Add-on prices not provided

What Customers Are Saying

Customers feel that they can trust Box to keep their most valuable documents secure in the cloud. One says, “I have many cloud storage accounts but Box is where I keep my most important files that i don’t ever want to lose. Box has amazing security that keeps your important files safe.”

Dropbox Business

Dropbox Business is an all-in-one file sharing solution for all types of cloud-based content, including Google Docs, Trello boards, and PowerPoint presentations. The software is used by more than 500,000 teams from hundreds of brands worldwide.

Dropbox keeps all files and team workflows on a centralized dashboard for ease of access. The software uses intelligent learning to suggest what files, folders, or actions might be needed next, eliminating the need to manually search for every document.

Team administrators can organize users into groups and provide specific access permission levels for each. The Admin Console displays in-depth details for every user, including activity trails, progress, and work completion dates.

The software features lost device protection, which enables administrators to instantly unlink employee accounts to pause Dropbox syncing. The remote wipe tool can be used to erase all Dropbox data from any connected device.

Dropbox integrates with most popular third-party tools, including Salesforce, Zoom, and Adobe. Custom solutions are also supported.

PriceFree Trial/DemoFeatures
Individual Plans:
Basic: Free
Plus: $9.99/month
Professional: $16.58/month

For Business:
Standard: $12.50/user/month, starting at 3 users
Advanced: $20/user/month, starting at 3 users
Enterprise: Custom Quote
30-Day Free Trial, Free Demo>Access controls/permissions
>Drag-and-drop feature
>More features at Dropbox Business

Pros & Cons of Dropbox Business File Sharing Tools Software

Even the most basic Individual plan offers up to 3 TB of file storage space; users who need unlimited storage can get it with the Advanced plan. Live support is available for all plans, although phone support is only offered for Standard and Advanced. The company provides discounts for billing annually. The Individual plan lacks some security features, such as AES 256-bit encryption.

>Generous storage space
>Live support
>Discount available
>Phone support only for Standard and Advanced plans
>Individual plan lacks encryption

What Customers Are Saying

Dropbox customers appreciate that the software is a secure option for sharing files of any size. As one puts it, “Overall, Dropbox provides a great solution for me to securely share and collect sensitive files from my clients. It has a solid reputation as a trusted software in my industry.”


Droplr is a screenshot and screen recording tool that’s ideal for IT administrators, customer service centers, designers, and sales teams. Recorded screen data is automatically saved to the cloud for easy sharing with anyone on the team.

With Droplr, users can capture part or all of a screen, then use annotation tools to highlight specific areas or add their own text. The screen recorder captures video as a GIF or in HD and supports downloading files in MPEG-4, PNG, and WebM formats.

Droplr features analytic reporting tools that allow users to see how many times their screenshot or recording has been viewed. The Pro version of the software supports group collaboration, enabling multiple users to display their recorded content on a shared dashboard.

Droplr integrates with many apps that are commonly used for file sharing, such as Google Docs, Trello, and Sketch. The software is compatible with Windows and Mac computers, and it’s also available as an extension for the Chrome browser.

PriceFree Trial/DemoFeatures
Pro: $4/month or $48/year
Pro Plus: $5.50/month or $66/year
Team (up to 15 members): $5/user/month or $60/year
Enterprise: Starts at $5/user/month or $60/year
7-Day Free Trial>Document management
>More features at Droplr

Pros & Cons of Droplr File Sharing Tools Software

All plan levels come with unlimited screen recording time and private folders that allow users to password-protect files. The company offers a 50% discount for subscribers who choose annual billing. There’s a maximum file upload size of 10 GB for all plans. Only the Enterprise version comes with a URL shortener and analytic tools.

>Privacy tools
>Unlimited recording time
>Annual discount
>File upload cap
>URL shortener for Enterprise only

What Customers Are Saying

Customers agree that Droplr is a user-friendly, lightweight solution for sharing files with their teams. One remarks, “When it comes to working with my customers and sharing assets of different types with them there just isn’t anything easier or more convenient to use. I absolutely love Droplr and can’t recommend it enough.”


eFileCabinet Logo
eFileCabinet’s file sharing solution, Rubex, is a document management system that can be deployed on-premises or in the cloud. Users have access to their files from any internet browser or via the Rubex app, available for iPhone and Android.

Rubex intelligently organizes files and puts the most frequently used ones into easily accessible portfolios. Users can upload documents to the system by taking a photo with the camera on any mobile device.

From the analytics dashboard, administrators have access to a wealth of workflow process data. The dashboard breaks down items that are in progress, completed, and waiting on approval. Administrators can grant guest access to allow file uploads from outside parties.

Documents can be signed electronically through Rubex using the eSignature tool. Signatures are secured with One Time Passcodes (OTP) and Knowledge-Based Authentication (KBA).

Rubex protects sensitive files with role-based permissions for individual users, as well as 2FA, IP-based authentication, and encryption for sharing.

PriceFree Trial/DemoFeatures
Advantage: Starts at $55/month/user, billed annually
Business: Starts at $99/month/user, billed annually
Unlimited: Starts at $199/month/user, billed annually
Free Demo Only>Document management
>More features at eFileCabinet

Pros & Cons of eFileCabinet File Sharing Tools Software

With rates starting at $55 per month, eFileCabinet is one of the pricier file sharing solutions on the market, although an annual billing discount is available. The company offers many features as add-on packages, allowing users to buy only the ones they need. All future features are included free with the Unlimited plan. The basic Advantage plan doesn’t support integration with third-party apps.

>Annual billing discount
>Add-on packages
>Future features free with Unlimited
>Expensive compared to competitors
>No third-party integrations with Advantage

What Customers Are Saying

Customers feel that eFileCabinet provides accessible file management tools and is backed by responsive and friendly support. One notes, “I love the ability to file documents digitally by using the print feature. … Learning to use the product is pretty intuitive, and quite easy, and personalized support is available to all new customers.”


Developed by CodeLathe, FileCloud is the enterprise file sharing system of choice for Toyota, NASA, the Salvation Army, and many more organizations worldwide. FileCloud is available as an online, cloud-based solution and can also be self-hosted for on-premises integration with IT infrastructure.

FileCloud features advanced public and private sharing that can be protected with granular security policies and expiration-enabled passwords. There’s no limit on file transfer size. Users can preview any type of document, including DICOM medical images such as X-rays, directly within the FileCloud browser.

Administrator tools include user and device management, role-based access delegation, and an open API for integrating with third-party solutions. Administrators can view in-depth reports on employee collaboration and usage trends.

FileCloud can be used to create custom automated workflows via the drag-and-drop interface. The software automatically extracts embedded metadata from files, making it easier for users to organize and search through a large database.

PriceFree Trial/DemoFeatures
FileCloud Server Standard: $4.20/user/month, billed annually at $50/user/year (minimum 20 users)
FileCloud Server Enterprise: Custom Quote (minimum 50 users)
FileCloud Online Standard: $10/user/month, billed annually at $120/user/year (minimum 5 users)
FileCloud Online Enterprise: $15/user/month, billed annually at $180/user/year (minimum 5 users)
14-Day Free Trial, Free Demo>Real-time synchronization
>Drag-and-drop interface
>More features at FileCloud

Pros & Cons of FileCloud File Sharing Tools Software

CodeLathe provides premium support for both the Online and Server Enterprise plans, which includes deployment assistance and training for all users. The Server solution comes with unlimited storage for the Standard and Enterprise plans. All plans can be integrated with third-party apps, including developer APIs. The Standard plan doesn’t support full text search or DRM protection for files after distribution.

>Premium support
>Unlimited storage for Server plans
>Integrations for all plans
>Full text search for Enterprise only
>No DRM protection for Standard

What Customers Are Saying

Customers say that FileCloud is a reliable solution for sharing and managing files within their organization. One remarks, “FileCloud was very easy to setup and use from the start. I’ve had no issues or downtime in my file sharing since I started using FileCloud. … Overall I’m very happy with the service.”


OnBoard is a board management platform that’s designed to foster real-time collaboration in virtual leadership meetings, no matter where in the world attendees are. The platform is used by well-known organizations such as HBO, Purdue University, and the George W. Bush Presidential Library and Museum.

OnBoard features native Zoom integration for virtual meetings and allows attendees on other conferencing platforms to seamlessly connect with the software. OnBoard enables administrators to collect votes and eSignatures from users on any device.

The software comes with a built-in messenger for one-on-one and group conversations. Users have access to more than 470 annotation tools, including text highlighters and an on-screen drawing utility. Files stored in the Resource Center can be accessed by users based on their permission level.

OnBoard includes a minutes builder for tracking attendance, motions, and overall meeting progression. The dashboard breaks down attendee engagement levels with real-time reports and analytic projections.

PriceFree Trial/DemoFeatures
Custom Quote30-Day Free Trial, Free Demo>Document management
>Access controls/permissions
>More features at OnBoard

Pros & Cons of OnBoard File Sharing Tools Software

OnBoard provides a robust set of meeting tools not found in most other file sharing software. It’s backed by a variety of cutting-edge security methods, including remote device wipe, facial recognition, 2FA, and RSA 4096 encryption. Subscribers have access to unlimited 24/7 U.S.-based support. Pricing isn’t shown on the company’s website and is provided via custom quote only.

>Powerful security
>Unlimited 24/7 support
>Pricing unclear

What Customers Are Saying

OnBoard users claim the platform is one of the most feature-rich meeting and file sharing solutions they’ve tried. One says, “OnBoard provides us with an easy-to-use platform for our admins to organize meetings, create board packs, hold votes/approvals and obtain signatures when necessary. What would previous take days or hours, now takes minutes.”


Onehub’s cloud storage platform is the file sharing solution of choice for Starbucks, Whole Foods Market, and the AARP. The software features virtual data rooms for secure collaboration, enabling users to safely work on documents without the worry of data leaks or unauthorized access.

Onehub supports drag-and-drop file uploading and high-quality previews for more than 30 document types. Administrators can assign tasks to individuals and teams through the dashboard as well as assign or revoke permissions on the fly.

Administrators can use white-labeled branding and give each virtual data room its own custom URL. Every room supports unique, granular security policies depending on risk level. Data is protected with custom session timeouts, audit trails, 2FA, and object-level security.

Onehub comes pre-integrated with Google Drive and Microsoft Office Online. Any work created or changes made on those platforms is automatically saved to the Onehub database.

PriceFree Trial/DemoFeatures
Advanced: $20/user/month, billed annually starting at 5 users
Standard: $12.50/user/month, billed annually starting at 3 users
Data Room Edition: $300/month billed annually
Unlimited Edition: $500/month billed annually
14-Day Free Trial, Free Demo>Collaboration tools
>More features at Onehub

Pros & Cons of Onehub File Sharing Tools Software

Onehub’s budget-friendly Standard plan comes with 1 TB of storage space; all other plans offer unlimited space for files. All plan levels are backed by enterprise-grade security for the highest level of protection. For the Advanced plan, custom branding is only available as a $100 add-on package. Only the Unlimited and Data Room plans come with 24/7 phone support.

>Generous storage limits
>Enterprise-grade security
>Custom branding fee for Advanced
>No 24/7 phone support for Standard or Advanced plans

What Customers Are Saying

Customers say Onehub is user-friendly and packed with the file sharing features their business needs. As one puts it, “It’s extremely easy to use, is simple and efficient for most files, and makes collaboration easy. … There is very little learning curve — you deploy it, set up your files, and it will do the magic!”



ProofHub offers a powerful file sharing system built in an all-in-one project management and team collaboration platform. The award-winning software is loved by more than 85,000 teams and businesses from around the globe.

ProofHub integrates with apps like Google Drive, OneDrive, Dropbox, and Box to give you a central place for sharing your files and documents. ProofHub also has an in-built proofing tool that simplifies the review and approval process when working on creative projects.

They offer advanced collaboration features as well. You can collaborate with your team members in real-time using discussion topics. There’s a group chat feature for quick communications.

With ProofHub, you get a flexible task management system where you can add tasks in simple to-do lists or create custom workflows using Kanban boards. The software also offers time tracking features, custom reports, project timelines, and more.

PriceFree Trial/DemoFeatures
Essential: $45/month, billed annually
Ultimate Control: $89/month for unlimited users, billed annually
14-Day Free Trial
Free Demo
>Centralized file storage
>Organization tools
>File versioning
>More features at ProofHub
Pros & Cons of ProofHub File Sharing Tools Software
ProofHub comes loaded with all the features you need to plan your projects, keep work organized, and collaborate with your team members in one shared space. The fixed, no per-user pricing plans make it a highly cost-effective solution, but the Essential plan does not provide access to advanced features. 
>All-in-one tool
>Unlimited users
>Heavy discounts for nonprofits
>Priority support only available in Ultimate Control plan
What Customers Are Saying
Customers say that ProofHub is a wonderful solution to save time and bring everything under one secure place. “ProofHub acts as an adaptive base, where the whole corporation threads its internal and external communications and where they are able to reflect ourselves,” wrote one customer.


SAM9000 is an all-in-one collaboration app designed for small businesses. It features file sharing, project organization, and all the tools needed to stay productive while working remotely.

SAM9000’s project management style is called Kanban. With Kanban, users can see tasks that are scheduled, in progress, and in the testing phase. The platform launches any project on the board with the click of a button, reducing the time needed to switch between workflows.

SAM9000 uses Agile Productivity Management (APM) to maintain multiple projects in parallel. APM allows users to set up rules for task dependencies and workflow priorities for team members.

The software supports downloads and uploads for files of any size. Files are encrypted and can be shared with anyone through a secure link with a custom expiration date.

SAM9000 integrates with any IMAP email service, including AWS and Microsoft Exchange. File attachments from emails are automatically indexed and can be viewed from within any project.

PriceFree Trial/DemoFeatures
$29/month billed annually in advance
Extra block of 100 GB: $14/month billed annually in advance
Extra block of 10 users: $19/month billed annually in advance
30-Day Free Trial>Real-time synchronization
>Document management
>Collaboration tools
>More features at SAM9000 APM

Pros & Cons of SAM9000 APM File Sharing Tools Software

A basic SAM9000 subscription covers up to 10 users, making it one of the least expensive file sharing solutions for small teams. There’s no limit on file size, and a subscription includes all new features and upgrades for 12 months. The base plan only comes with 100 GB of storage, although more can be purchased as needed. The software doesn’t currently support integration for Gmail.

>Budget friendly
>No file size limit
>New features included for 12 months
>Only 100 GB of storage with base plan
>No Gmail integration

What Customers Are Saying

Customers say that SAM9000 simplifies project management for teams of any size. One remarks, “We often have 10 or more projects going on at the same time, for a very small team. Sam makes it possible to stay on top of things. Extra points for file sharing, and we can receive clients documentation directly in Sam too.”


Samepage is a cloud-based collaboration platform that offers file and screen sharing, project management tools, videoconferencing, and much more. It’s trusted by hundreds of organizations worldwide, including the YMCA and Windstar Cruises.

Samepage features cloud file integration, allowing users to store documents from Dropbox, OneDrive, and Google Drive all in one place. With the document history tool, administrators can track the changes made to files and see which users have made revisions.

The software supports sharing for individual documents or groups of files within folders. Administrators can set granular permissions rules for each user, ensuring that only authorized users can access and share sensitive data.

Samepage enables teams to communicate with each other from directly within a document page. Options include one-on-one messages, group discussion threads, and video chat.

Users can see agendas, projects, and work in progress on their own personalized Task Board. The software also features shared calendars, where teams can view upcoming meetings and events.

PriceFree Trial/DemoFeatures
Standard Plan: $7.50/user/month
Pro Plan: $9/user/month
30-Day Free Trial, Free Demo>Access controls/permissions
>Document management
>More features at Samepage

Pros & Cons of Samepage File Sharing Tools Software

Samepage provides a free plan for individual use and small teams, but it lacks admin tools and comes with just 2 GB of storage. Nonprofit organizations can get a monthly discount on the Samepage Pro plan. Admin features, such as user restrictions, are only offered with the Pro plan. Document history and locking tools are provided for Standard and Pro plans only.

>Free plan
>Discount available
>Only 2 GB storage for free plan
>Document history/locking for Standard and Pro only

What Customers Are Saying

Samepage customers say the software helps keep their teams organized, connected, and on task. As one remarks, “I love the ease of use and being able to manage all of my team’s communication all in one place. We create project plans, chat, share files, set up private communications with clients, and so much more.”


Developed by Citrix, ShareFile is a real-time collaboration solution that offers business-class file sharing capabilities. The software is compliant with HIPAA regulations and protects file transfers with powerful SSL/TLS encryption.

Users can share files up to 100 GB from any device. Documents can be transferred to the cloud automatically with the desktop file sync tool, eliminating the need to manually upload files one by one. The software also supports uploads from platforms such as Microsoft Outlook and Office 365.

The client file sharing portal enables team members to work together on documents and see the changes in real time. ShareFile features intelligent workflow processes for tasks such as signature collection, email forwarding, and document requests.

Users working with confidential files can collaborate in a ShareFile Virtual Data Room (VDR). In a VDR, administrators have the ability to grant view-only access and monitor sharing. The software tracks each user’s session within the VDR, enabling admins to follow activity trails every step of the way.

PriceFree Trial/DemoFeatures
Standard: $50/month for 5 employee users, $9.90/additional user
Advanced: $77/month for 5 employee users, $15.30/additional user
Premium: $122/month for 5 employee users, $24.30/additional user
Virtual Data Room: $338/month for 5 employee users
30-Day Free Trial>Integrations
>Real-time synchronization
>More features at ShareFile

Pros & Cons of ShareFile File Sharing Tools Software

All ShareFile Plans come with unlimited data storage and client users. Subscribers that pay by the year receive a 10% discount. Users requiring advanced security will need to purchase a Virtual Data Room subscription; VDRs aren’t included with any other plan. The electronic signature feature is available for Premium subscribers only.

>Unlimited storage and client users
>Annual discount
>VDRs cost extra
>Electronic signatures for Premium only

What Customers Are Saying

Customers feel they can trust ShareFile to keep sensitive documents and data safe. One says, “I like the fact that I can send important emails without using my actual email. For secure information that no one else can access, it is a great go-to.”


ShareVault’s VDR solutions are designed for businesses that need to keep their most confidential data safe. ShareVault boasts more than 100,000 customers across 48 countries, with some of the biggest including Deloitte, Oracle, and Stanford University.

ShareVault can sync files from a number of third-party platforms, such as Office 365 and SharePoint. The software supports Single Sign-On (SSO) integration, allowing users to access all their accounts and tools with just one set of credentials.

ShareVault users can upload files of any size with no limitation. The software supports interfile hyperlinking and infinite scrolling for faster document review.

Administrators have the option to add watermarks and viewing expiration dates to files. ShareVault also enables admins to block printing, saving, and screenshots, as well as set permission levels for individual users. A color-coded heat map shows user activity across the platform in real time.

PriceFree Trial/DemoFeatures
Custom Quote10-Day Free Trial, Free Demo>Document management
>Collaboration tools
>More features at ShareVault

Pros & Cons of ShareVault File Sharing Tools Software

ShareVault offers a wide variety of security features, making it an appealing solution for users who need to protect sensitive data. The company provides 24/7 live phone support, with email support available during business hours only. ShareVault subscribers can choose from two types of plans, but users must contact the company for pricing information and a detailed feature list.

>Strong security
>24/7 phone support
>Email support during business hours only
>Pricing unavailable

What Customers Are Saying

Customers agree that ShareVault is a reliable file sharing solution that pairs ease of use with must-have security tools. One subscriber says, “I have not once had a concern with this application. It is seamless, dummy-proof and provides clarity on instructions throughout the way. Given the nature of our business, ShareVault is a must have.”


Big-name brands such as Target, Intuit, and Fox choose Slack as their file sharing and collaboration platform. Slack assigns dedicated channels to each team member, group, project, and other important topics, giving users quick access to everything with just a few clicks.

Slack can import and share files from almost any source, including Google Drive, Dropbox, and WeTransfer. Users can communicate from within a document and keep every conversation thread organized in its own channel.

Slack comes with built-in videoconferencing and voice chat tools; the software also supports integrations with Zoom, Cisco Webex Meetings, and Microsoft Teams Calls.

Slack users have access to more than 2,200 free apps across a wide range of categories, including tools for productivity, customer support, development, and analytics. Free collections for shortcuts and workflows are also available.

Admins can protect important data with Slack Enterprise Key Management (EKM) and various encryption protocols, as well as audit trails and global retention policies.

PriceFree Trial/DemoFeatures
Standard: $6.67/user/month, billed annually
Plus: $12.50/user/month, billed annually
Enterprise Grid: Custom Quote
Free Version Available>Reporting
>Collaboration tools
>More features at Slack

Pros & Cons of Slack File Sharing Tools Software

Slack’s robust app directory is well organized, making it easy to find every user’s favorite integrations and tools. The company offers a library of informative guides and resources, as well as training courses for administrators and developers. Slack has a free version for small teams, but it doesn’t include group chat and is capped at 10 integrations. Support is only offered online.

>App directory
>Resource library
>Free version
>No group chat for free version
>No phone support

What Customers Are Saying

Customers are impressed with the seamless collaboration experience Slack offers their teams. As one says, “It is extremely easy to use, there are many bots and tools to customize your work space, and the actual communication tools are superior to the ones offered by Google and Microsoft.”


Developed in Switzerland, Tresorit is a content collaboration platform featuring end-to-end encryption and safe access to files from any device. Tresorit offers solutions for individual users and small teams as well as businesses with 50 employees or more.

Tresorit replaces file sharing via email attachments using integrations with Outlook, Gmail, and other major clients. Users can also share documents with secure, password-protected links; access to the data may be revoked at any time.

Tresorit’s cloud storage system syncs to any desktop or mobile device and uploads new files and edits in real time. The software includes a recovery function that can restore deleted files and roll back changes to a previous version.

The collaboration software serves as a virtual data room for secure sharing with teams, clients, and guests. Tresorit supports team activity tracking and data access audit trails; admins can allow or restrict user access based on customized granular security policies.

PriceFree Trial/DemoFeatures
Premium: $12.50/month, $10.42/month billed annually
Solo: $30/month, $24/month billed annually
Business Standard: $18/user/month, $14.50/user/month billed annually
Business Plus: $24/user/month, $19.17/user/month billed annually
Enterprise: $30/user/month, $24/user/month billed annually
14-Day Free Trial>Document management
>Access controls/permissions
>More features at Tresorit

Pros & Cons of Tresorit File Sharing Tools Software

Individual users can get a free version of Tresorit, but it’s only for file sharing and has a 5 GB transfer limit. The company’s Knowledge Base provides answers to most questions users may have, although live support isn’t available for more immediate issues. Tresorit offers a discounted version of the software for qualifying nonprofit organizations.

>Free version
>Good Knowledge Base
>Nonprofit discount
>File sharing only for free version
>No live support

What Customers Are Saying

Customers feel that Tresorit is a well-designed, secure solution for file sharing and team collaboration. One notes, “All my files are perfectly synced and shared across my collaborators with no effort. I used enterprise versions of all the competitors and I can guarantee that they are miles away from the reliability Tresorit provides.”


WeTransfer’s drag-and-drop file sharing system comes with 1 TB of storage and supports file transfers of up to 20 GB. The software is part of a creativity tool suite designed for building and sharing presentations.

From the WeTransfer dashboard, users can control access to files by setting custom passwords and expiration dates. The dashboard shows how many times files are downloaded via link or email transfer.

WeTransfer Pro subscribers receive their own portfolio page that supports up to five picture or video wallpapers. Users can link this page to their own business website or social media profile. The page comes with a custom URL that can be changed at any time.

WeTransfer works alongside suite tools Paper and WePresent. Paper enables users to create digital drawings and paintings that can be added to slide shows using WePresent.

PriceFree Trial/DemoFeatures
WeTransfer Account: Free forever
WeTransfer Pro: $12/month
Free Version Available>Document management
>More features at WeTransfer

Pros & Cons of WeTransfer File Sharing Tools Software

WeTransfer offers a basic plan that’s free forever, but it comes with no storage and file transfers are limited to 2 GB. WeTransfer Pro subscribers can receive a 17% discount for annual billing. The software is limited in features compared to some competitors and is designed for individuals, so it may not be an ideal solution for large teams. Support is by chat and email during business hours only.

>Free plan
>Annual discount
>No encryption or collaboration tools
>No live support

What Customers Are Saying

WeTransfer subscribers say the software is budget-friendly and easy to use and allows them to share even their largest files quickly. As one notes, “It’s so easy to send and receive large files internally and externally in a timely manner — additionally, the files don’t lose their quality.”


Wire’s file sharing tools are part of an all-in-one collaboration suite that includes videoconferencing, screen sharing, and secure data rooms for teams and guests. The company offers three solutions: Wire Pro, Wire Enterprise, and Wire Red.

Wire Pro is designed for team productivity and features full end-to-end encryption for shared files and communications. The dashboard keeps all active users, conversations, and tasks organized in one central location.

Wire Enterprise is suited for large organizations and can be deployed in the cloud or on-premises. It offers the same features as Pro, plus integrations and admin tools for enhanced security.

Wire Red is a cloud-based secure communications tool that can work alongside Pro and Enterprise. Red features user activity trackers, audit reporting, and a self-destruct function that automatically destroys sensitive documents after a set period of time.

PriceFree Trial/DemoFeatures
Wire Pro: $5.83/user/month billed annually
Wire Enterprise: $9.50/user/month billed annually
30-Day Free Trial>Collaboration tools
>More features at Wire

Pros & Cons of Wire File Sharing Tools Software

All files shared with Wire are secured by strict Swiss and European Union data protection laws. Both Enterprise and Pro subscribers can use the software on up to eight devices per user. The software’s code is fully open source and available to any user with a GPLv3 license. SSO and integrations are supported for Enterprise only. The Pro version can’t be deployed on-premises or via private cloud.

>Swiss-based data protection
>For up to eight devices/user
>Open-source code
>SSO, integrations for Enterprise only
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What Customers Are Saying

Customers appreciate knowing that their data, documents, and communications are secure with Wire. One says, “Easy to use — both for internal collaboration with co-workers, and interacting with external clients. … The high level of encryption allows me to discuss client projects (especially in which I have a CDA/NDA in place) with confidence!”

What Is File Sharing Tools Software?

At a basic level, file sharing software enables users to safely share documents with coworkers, clients, and teams. Typically, shared files are stored in the cloud, allowing users to access the data from any location and device.

Most file sharing tools feature powerful security to keep data from falling into the wrong hands. Sensitive documents can be encrypted while uploading and in storage. Users can also protect data with expiration dates, preventing files from being accessed after a set period of time.

File sharing tools are often bundled with team collaboration software suites. A suite may include features such as screen sharing, project management boards, and videoconferencing capabilities. Many programs allow team members to work together on shared documents and see the changes happen in real time.

Software designed for teams usually comes with an administrator dashboard where admins can manage access levels for individual users, groups, and guests. The best file sharing software includes an activity tracker for each user that shows which files they’ve accessed and any changes made. File permissions can be added, changed, or revoked at any time.

Benefits of File Sharing Tools Software

With file sharing tools, you can rest assured that your confidential data is always safe. The right file sharing software also helps you:

  • Reduce email attachment use: Email attachments usually have a file size limit, so they’re not ideal for sharing large documents. Email can also be unsecured, which may put your data at risk. File sharing software eliminates both problems at once.
  • Improve collaboration: Teams have many moving parts, but file sharing software keeps members on track. Collaboration tools simplify project flows by enabling teams to share and work with files together.
  • Boost security: Hacked systems and data breaches are an unfortunate possibility when you’re dealing with sensitive information. File sharing software protects documents with powerful encryption and lets you decide who gets access at every level.
  • Stay organized: File sharing software keeps your most frequently used documents all in one place. Automated workflows help ensure projects run smoothly from beginning to end, and you can host better meetings with shared notes, agendas, and screen sharing tools.

Must-Have Features of File Sharing Tools Software

Features may vary for different types of file sharing software, but in general, look for a solution that offers:

  • Generous file size limits: If you’re working with large files, make sure the software you choose has an upload size limit of 10 GB or greater.
  • Cloud storage:File sharing software should come with plenty of storage space for documents in the cloud. The best software offers at least 1 TB per user.
  • Integrations: Increase the functionality of your file sharing software by integrating with the apps and tools you use most. Good software comes with a library of integrations for communication, organization, and productivity.
  • Encryption and security: At a minimum, file sharing software should provide password protection and the ability to automatically delete documents after a set period of time. If your files need to stay confidential, choose software that protects data with AES 256-bit encryption and can alert you to suspicious activity.
  • Admin tools: Ideally, file sharing software should come with an administrator dashboard featuring user analytics and in-depth reports for file usage. The software should also enable admins to grant and revoke permissions on the fly.

The Cost of File Sharing Tools Software

File sharing software is typically billed per user, although some companies charge a flat rate for a set number of users. In general, the software tends to cost around $5 to $199 per month for each user. Team bundles may be offered for five or more users; subscribers can expect to pay about $50 to $122 per month for this type of plan.

On the lower end of the pricing range, the software might include limited collaboration tools or less-powerful security features. Cheaper plans also may not support third-party integrations. Subscribers who need administrative control over data and teams will be limited to a more expensive enterprise-style plan.

Some companies offer a free version of their file sharing software, although it’s generally intended for individual use and may not be suitable for large teams. Free plans often limit the file upload size and don’t come with much, if any, cloud storage space.