The Best Facility Management Software of 2021

Our facility management software reviews are the result of over 40 hours of research on 60+ facility management software companies from across the web. These reviews and our facility management software guide help small businesses and startups find the best facility management software for their business.

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How We Chose the Best Facility Management Software

Facility management software is an essential tool for facility managers that helps simplify their work. On the market today, you’ll find scores of such tools with different features and functionalities, which can make it tough to choose the right one for your business. We’ve made the selection process simpler by compiling a list of the 15 best facility management software of 2021. Our selection criteria included the most important considerations for facility managers.

Management Tools

The software should include features for managing all aspects of a facility, including maintenance, equipment, and incidents. We considered software that has asset management capability. This feature helps track operating costs and increase productivity in your business. The move management function assists managers of large companies in research and planning when dealing with heavy machinery and many employees. The visitor management function helps to streamline processes in the lobby and issuing of visitor ID badges. We also looked at facility management software with inventory management capabilities. This feature helps in managing parts and supplies inventories.

Integrations

We recommend software that comes with prebuilt integrations for building management systems (BMS), computer-aided drawing (CAD) software, and other tools often used with facility management software. We also considered software that can work with other organizational systems, including building information modeling (BIM) and BMS, to improve efficiency and support business decision-making processes.

Reporting Features

Detailed reports make it easier for the user to measure the performance of their facility. Our research also looked at facility management software that gathers vast amounts of data and generates accurate reports based on the information. The solution should help you answer key questions like the maintenance work to be done and the cost, time frame, and labor required. Such reports help you to budget, forecast, and make data-driven decisions.

The 14 Best Facility Management Software Packages of 2021

Accruent CMMS

Accruent-CMMS
Accruent is cloud-based facility management software widely used in different types of industries, including real estate, healthcare, business, and manufacturing and in the management of operations and activities in buildings and other premises. This solution assists users in taking control of the work order life cycle, carrying out inspections, and integrating maintenance processes and automating preventative maintenance.

With Accruent, users can monitor specific inventory metrics helpful in managing goods and purchase orders. The software comes with site selection and market planning capabilities. It also helps in planning and scheduling online work order life cycle systems.

Accruent’s main features include:

  • Reports
  • Schools
  • Maintenance management
  • Incident management
  • Equipment management
  • Facility scheduling

Accruent’s pricing isn’t listed online, so you need to contact the vendor directly to determine the best package for your business needs. The solution comes with a 14-day free trial to allow prospects to assess its suitability for their needs. Support is available online and during business hours.

PriceFree Trial/DemoFeatures
Custom quoteFree 14-day trial>Third-party integrations
>On-premise, web-based, cloud, software-as-a-service (SaaS), iPad/iPhone, and Android deployment
>Commercial properties
>More features at Accruent CMMS

Pros & Cons of Accruent CMMS Facility Management Software
Accruent ensures the system is running smoothly all the time. In addition, the vendor offers frequent updates and communicates with users about impending changes. The platform allows you to view all in-progress, pending, and overdue tasks from a single platform. The GPS tracking feature helps you to know who’s on-site. The system also allows users to classify work orders. However, the software lacks residential property management capabilities.

ProsCons
>Frequent updates
>GPS tracking
>Lacks residential property management capabilities

What Customers Are Saying
Customers are impressed with Accruent’s reporting, asset management, and preventive maintenance functionalities. One user remarks, “Has wonderful reporting and asset management abilities if properly set up (hard to alter settings from initial setup) Great for preventative maintenance auto-generation (in form of corrective maintenance).”

Archibus

ARCHIBUS
Archibus is an integrated platform that allows organizations to manage all aspects of their infrastructure and facilities. The software can be deployed on-premises and via the cloud. This system helps increase efficiency via effective reporting and the use of metrics and dashboards.

Its mobile frameworks allow users to access the platform even when not in the office while its application programming interfaces (APIs) offer a standardized approach for sharing data between Archibus and its external systems. The platform lets users manage different aspects, including real estate, space, assets, operations and maintenance, energy, and capital projects.

The core features of Archibus include:

  • Fixed asset management
  • Inspection management
  • Preventive maintenance
  • Residential properties
  • For schools
  • Incident management
  • Maintenance management
  • Equipment management
  • On-premise, web-based, cloud, SaaS, iPad/iPhone, and Android deployment

The software’s pricing isn’t available to the public, meaning you need to contact the vendor for further details on the product. New users access a free demo to help them learn to navigate the platform with ease. Archibus customer support is available during business hours and through its live representatives.

PriceFree Trial/DemoFeatures
Custom quoteFree demo>Facility scheduling
>Commercial properties
>Reports
>More features at Archibus

Pros & Cons of Archibus Facility Management Software
Archibus allows you to have a holistic and comprehensive view of your organization’s assets, including buildings, properties, equipment, land, structures, and furniture. Its mobile apps allow users to access the platform from anywhere and at any time. You can also perform basic tasks like completing field surveys and asset acceptance with ease. The solution comes with a web-based console to help users make data-driven decisions. Unfortunately, it’s lacking in third-party integrations.

ProsCons
>Holistic facility management
>Mobile app
>Web-based console
>No third-party integrations
>No free trial

What Customers Are Saying
Customers praise Archibus for its multiple functionalities. One client comments, “I like that it gives you the ability to utilize it for multiple purposes whether it be space planning and move management, asset tracking, or managing real estate and even processing payments.”

eMaint CMMS

eMaint
eMaint is a cloud-based facility management solution that helps users to capture, share, monitor, analyze, and store asset performance data remotely. With this information, teams can make data-based decisions to extend asset life. Its mobile app allows users to access the platform via their tablets, laptops, smartphones, and PCs.

The software integrates seamlessly with other Fluke tools, services, and software to enhance asset reliability. This computerized maintenance management system (CMMS) enables users to track work orders, inventory and spare parts, optimize workflows, and automate predictive and preventive maintenance to guarantee regulatory compliance.

EMaint’s salient features include:

  • Commercial properties
  • Facility scheduling
  • Third-party integrations
  • Reports
  • Incident management
  • Schools
  • Equipment management

eMaint pricing starts at $33 per user, per month and includes a free demo to make it easier for new users to navigate the platform. Support is available online, during business hours, and via 24/7 live reps.

PriceFree Trial/DemoFeatures
Team: $33/month/3-user package
Professional: $85/month/3 or more users
Enterprise: $120/month/5 or more users
Free trial>Residential properties
>Web-based, cloud, SaaS, iPad/iPhone, and Android deployment
>Maintenance management
>More features at eMaint

Pros & Cons of eMaint CMMS Facility Management Software
eMaint’s interface is intuitive and easy to navigate and comes with comprehensive features, including an interactive map tool. The platform allows users to generate reports based on data inputted for various assets. Also, you can configure the software to meet your organization’s different needs. Unfortunately, it lacks dispatch management and on-premises deployment.

ProsCons
>Intuitive and easy to navigate
>Comprehensive features
>Configurable
>No on-premises deployment
>Lacks dispatch management

What Customers Are Saying
Customers are happy with this product for its ease of use. One user explains, “We moved to eMaint when our last CMMS corrupted data, and the vendor wouldn’t help get it fixed without thousands of dollars of support time. We transitioned to eMaint within just a couple of weeks from first contact to implementation.”

FXM

fxm
FMX is a facility management solution that helps businesses and organizations increase asset productivity, streamline processes, and convert actionable insights into tangible results. The solution reduces work order resolution time, manages preventive maintenance tasks, and enables you to manage all your assets and equipment via one system.

FXM is accessible from any web browser. Implementing this software can help you achieve operational excellence and enhance your bottom line.

The chief features of FXM are:

  • Asset tracking
  • Fixed asset management
  • Inventory control
  • Preventive maintenance
  • Third-party integrations
  • Reports
  • Commercial properties
  • Facility scheduling
  • Equipment management
  • On-premise, web-based, cloud, SaaS, iPad/iPhone, and Android deployment

FXM pricing is quote-based, so you have to contact the vendor with your specific needs to get a custom quote. The software comes with a free demo and 14-day trial. Support is available during business hours, online, and through 24/7 live reps.

PriceFree Trial/DemoFeatures
Custom quoteFree 14-day trial>Incident management
>Residential properties
>Schools
>More features at FXM

Pros & Cons of FMX Facility Management Software
FXM can be configured to meet specific needs in your organization. The platform simplifies the work of facility managers by increasing productivity, decreasing downtime, and cutting costs. Its robust reporting and analytics modules help in making data-driven decisions about your facilities. However, it lacks predictive analysis, on-premises deployment, and visitor management.
ProsCons
>Robust reporting and analytics
>Easy to configure
>Increases productivity
>Lacks on-premises deployment
>No visitor management
>No predictive analysis

What Customers Are Saying
Customers share positive comments about how the software has helped them with inventory management. One client says, “We have also started to use FXM to inventory incoming and outgoing items in our warehouse. It’s nice to be able to tell a client how much inventory they have in stock to the individual piece before they come in for production.”

Hippo CMMS

hippo
Hippo CMMS is a facility management solution that helps users generate, prioritize, track, and close out work orders. It also assists in managing suppliers and third-party vendors. Users can set and control inventory levels via the platform. Additionally, Hippo helps simplify the process of creating preventive maintenance schedules.

Via the software, you can allocate resources and labor effortlessly in addition to scheduling inspections. Users can generate reports via customizable key performance indicators (KPIs). The software simplifies facility management through its friendly support team and graphical interface. The flexible platform and vital features that come with this software make it ideal for different industries, including education, hospitality, and manufacturing.

The core features of Hippo CMMS include:

  • Mobile access
  • Preventive maintenance
  • Service history tracking
  • Technician management
  • Incident management
  • Third-party integrations
  • Residential management
  • Commercial management
  • Reports
  • Web-based, cloud, SaaS, iPad/iPhone, and Android deployment
  • Schools

Hippo CMMS pricing begins at $39 per month, per user, and includes a 14-day free trial. If you want further details on the ideal package for your needs, you should contact the service provider directly. Support is available online and during business hours.

PriceFree Trial/DemoFeatures
Hippo Starter: $39/user/month
Hippo Plus: $69/user/month
Hippo Pro: $99/user/month
Free 14-day trial>Equipment management
>Facility scheduling
>Maintenance management
>More features at Hippo CMMS

Pros & Cons of Hippo CMMS Facility Management Software
The software’s work order management feature helps users tackle multiple work orders simultaneously. The system determines the urgency of each request and prioritizes it for technicians. The maintenance planning tool helps locate any problems that may affect your facility or equipment before they impact your operations. The platform also comes with compliance management tools to enhance safety and compliance for your employees. On the downside, the software lacks on-premises deployment, room scheduling, and key and lock management.
ProsCons
>Compliance management tools
>Work order management
>Maintenance planning tool
>No on-premises deployment
>Lacks key and lock management
>No room scheduling

What Customers Are Saying
Customers praise the software for its ease of use, organization, and generation of reports. On user notes, “The software is user-friendly. In a few clicks, you can find what you are looking for. Good at extracting reports. Hippo is organized and stores things properly.”

IBM TRIRIGA

IBM
IBM TRIRIGA facility management software helps to simplify financial, operational, and environmental performance. It comes with a lease manager function that offers users information on prevailing and past asset values, forthcoming lease updates, and amortization summaries. In addition, it offers financial information about real estate contracts to enable users to access a summary of lease expenses related to a specific portfolio.

The software allows management of internal and external project schedules and tasks by offering a list of ongoing projects, schedules, budgets, and forecasts. You can also use the platform to manage space and workplace configurations.

IBM TRIRIGA’s main features include:

  • Billing and invoicing
  • Commercial property management
  • Lease management
  • Reports
  • Commercial properties
  • Residential properties
  • Facility scheduling
  • Schools
  • Maintenance management
  • 24/7 live support

IBM TRIRIGA’s pricing is quote-based, meaning you need to contact the vendor and explain your specific needs to get a custom quote. The service provider doesn’t state whether a free demo or free trial is available for the software.

PriceFree Trial/DemoFeatures
Custom quoteFree demo>Web-based, cloud, and SaaS deployment
>Third-party integrations
>Equipment management
>More features at IBMTRIRIGA

Pros & Cons of IBM TRIRIGA Facility Management Software
The software allows you to break your tasks into separate items and objects, helping you track them to an extremely granular level. It offers an excellent format for recording data that makes relating the information simple. IBM TRIRIGA helps users monitor equipment and assets efficiently by generating reports and exporting them to other analytic tools, including Excel. However, it lacks incident management and mobile access.
ProsCons
>Robust reporting
>Third-party integration
>Granular-level management
>No incident management
>Lacks mobile access
>No free trial

What Customers Are Saying
Customers are happy about IBM TRIRIGA’s functionalities, including space management and reporting. One client says, “We use TRIRIGA for space management throughout the company. It keeps track of data about different spaces that teams within the company hold. I manage space information and look up square footage, count seats, and pull reports with TRIRIGA. I also create projects using the tool and manage spaces, seats, and floor maps using TRIRIGA.”

ILab Core Facility Management

iLab---agilent
ILab Core Facility Management is a solution ideal for labs and service centers. It allows researchers, core personnel, and institutional administrators to save resources, improve core user experiences, enhance core financial management, and increase resource utilization. The platform offers various modules and specialized integrations to aid in the proper management of shared resource facilities.

The system helps automate and streamline workflows, allowing users to manage requests, customers, and inventory. It also helps in monitoring billing and scheduling resources. The request management function allows users to build quotes and manage requests effortlessly.

The salient features of iLab Core Facility Management include:

  • Facility scheduling
  • Inventory control
  • Equipment management
  • Request management
  • Business intelligence
  • Customer management
  • Email, phone, and live support

ILab Core Facility Management has a quote-based pricing structure and comes with a free demo to make it easy for new users to get familiar with the software. Support is available via phone, email, and live reps.

PriceFree Trial/DemoFeatures
Custom quote Free demo>Facility scheduling
>On-premise, web-based, cloud, SaaS, iPad/iPhone, and Android deployment
>Equipment management
>More features at iLab Core Facility Management

Pros & Cons of iLab Core Facility Management Software
The software’s intuitive resource scheduling features support timely and accurate resource allocation. The platform allows you to check how your assets are being used in real-time. Its business intelligence (BI) capability helps you maximize your budget via dynamic reports that are crucial in managing a business. The downside of the software is the lack of commercial properties, room scheduling, and third-party integrations.
ProsCons
>Dynamic reporting
>Powerful analytics
>Accurate resource allocation
>No third-party integration
>No commercial properties
>Lacks reporting tools

What Customers Are Saying
Customers are impressed with the software due to its ability to manage accounts. One user says, “I like how you can organize different accounts and assign users to the accounts they are approved to use. It shows when accounts have been approved or are pending payment.”

iOFFICE

iOFFICE
IOFFICE is a facility management solution that assists businesses and organizations in enhancing employee experience in the modern digital workplace. The main aim of the software is to empower employees and increase productivity. The software integrates seamlessly with a host of workplace applications, including Hummingbird.

With the solution, companies can manage business workflows and operations easily. It offers 10 different modules, with management modules for service, move, space, assets, requests, mail, and visitors. Users can book space and manage room reservations, invite guests, and coordinate services.

The salient features of iOFFICE include:

  • Visitor management
  • Room reservation
  • Conference room scheduling
  • Service request
  • Wayfinding
  • Web-based, cloud, SaaS, iPad/iPhone, and Android deployment
  • Reports
  • Third-party integration
  • Maintenance management

The vendor offers a five-day free trial and free demo. You can get further details on the best package for your business by contacting the service provider. Support is available online through 24/7 live reps, and regularly during business hours.

PriceFree Trial/DemoFeatures
Custom quoteFree 5-day trial>For schools
>Equipment management
>Commercial properties
>More features at iOFFICE

Pros & Cons of iOFFICE Facility Management Software
IOFFICE features frequent updates that help improve the product. It comes in several modules, allowing users to choose based on their needs. With this software, you can manage essential functions, such as asset management, visitor check-in, and space management, in one platform. It’s also easy to use and navigate. However, the software lacks facility scheduling, on-premises deployment, and incident management.
ProsCons
>Integrated management
>Easy to use and navigate
>Frequent updates
>No facility scheduling
>Lacks incident management
>No on-premises deployment

What Customers Are Saying
Customers are happy with the software’s ability to manage several tasks from a single platform. One client remarks, “We like the fact that we can tie in all our main functions like asset management, package tracking system, visitor check in system, and our space manager system all under one umbrella.”

MRI Workspeed Property Operations

mri
MRI Workspeed is a cloud-based solution for managing preventative maintenance, real estate operations, insurance, and tracking service requests. The platform integrates several applications to create a comprehensive end-to-end solution for facilities and property managers. It allows tenants, managers, and engineers to check requests.

The preventative maintenance feature helps in tracking assets and managing service contracts via automated alerts and scheduling work and assignments to engineers. The business analytics function provides a dashboard and reports that help users identify areas needing improvement. The software comes with mobile support for different types of devices, including Android, Blackberry, and iOS.

The core features of MRI Workspeed Property Operations are:

  • Residential properties
  • Commercial properties
  • Equipment management
  • Maintenance management
  • Incident management

The software’s pricing is quote-based, and the vendor offers a free demo to illustrate the software’s workings to buyers and new users. If you require further details on the best package for your business, you have to contact the vendor directly. Support is available online, during business hours, and through 24/7 live reps.

PriceFree Trial/DemoFeatures
Custom quoteFree demo>Reporting
>Facility scheduling
>Web-based, cloud, and SaaS deployment
>More features at MRI Workspeed Property Operations

Pros & Cons of MRI Workspeed Property Operations Facility Management Software
MRI Workspeed makes accessing and running reports easy as well as setting up resident files. The software makes managing facilities and businesses seamless and straightforward. Its mobile app allows users to enter work tickets from anywhere. However, it lacks a schools feature and third-party integrations.
ProsCons
>Mobile app
>Easy to use
>Reporting
>No third-party integrations
>Lacks a schools feature
>No free trial

What Customers Are Saying
Customers like MRI Workspeed because of its simplicity and ease of use. One client comments, “The design and layout is very simple yet easy to work with if you are just using it for basic maintenance. This is used only for building issues and assigning tasks to various floors depending on the work needs.”

NETfacilities

NETfacilities
NETfacilities is a comprehensive and easy-to-use CMMS for facilities management. It comes with a host of features and an intuitive interface that helps to control costs, manage assets and work orders, and enhance productivity. You can access the platform from anywhere, whether in the office or the field.

The platform integrates different modules to create a unified system ideal for inventory control and asset management. Its maintenance tool automates process functions, eliminating excessive administrative tasks linked to the process. Besides monitoring performance and tracking costs, NETfacilities helps enhance collaboration between a company’s various departments.

NETfacilities’ key features include:

  • Predictive maintenance
  • Preventive maintenance
  • Service history tracking
  • Work order management
  • Reporting
  • Web-based, cloud, and SaaS deployment
  • Commercial properties
  • Residential properties
  • Facility scheduling
  • Equipment management

NETfacilities comes with a free demo to provide new users with information on using the software. Support is available online and during business hours.

PriceFree Trial/DemoFeatures
Custom quote Free demo>Maintenance management for schools
>Equipment management
>More features at NETfacilities

Pros & Cons of NETfacilities Facility Management Software
NETfacilities provides frequent updates based on customer feedback. The interface is intuitive and easy to use, which makes searching for information on the platform hassle-free. Also, the software helps you manage your work orders and services from a single platform. It enhances record-keeping in businesses by keeping track of all transactions and supplies. However, it lacks on-premises deployment, incident management, and space and visitor management.
ProsCons
>Frequent updates
>Intuitive interface
>Robust recording
>No incident management
>Lacks on-premises deployment

What Customers Are Saying
Customers appreciate NETfacilities for its capabilities, including time tracking. One user states, “We are able to track our time spent on buildings now and has given us a better feel for looking at maintenance better. It’s also great for tracking time on jobs.”

Oracle Primavera Unifier

Oracle
Primavera Unifier is extremely configurable and helps users automate business processes, including workflows and custom forms. It assists in simplifying complex business processes and offers users total control and data ownership. The solution can be deployed on-premises or via the cloud.

The software helps businesses control the entire life cycle of a project via asset management. It enables users to view reports and data in real-time and make data-driven decisions. With this solution, users can create project cost rollups, calculate cash flow, forecast business decisions, and manage multiple contract types.

Primavera Unifier’s main features include:

  • Cash flow management
  • Space management
  • Reporting
  • Facility scheduling
  • Maintenance management
  • Equipment management
  • For schools

Primavera Unifier’s pricing is quote-based, which means you have to contact the vendor with your specific needs to get a custom quote. The software also comes with a free demo to help new users learn to navigate the platform. Support is available online and during business hours.

PriceFree Trial/DemoFeatures
Custom quote Free demo>Windows, web-based, cloud, and SaaS deployment
>Commercial properties
>Incident management
>More features at Oracle Primavera Unifier

Pros & Cons of Primavera Unifier Facility Management Software
Primavera Unifier is well-organized and easy to navigate. It helps simplify core facilities management tasks, such as corrective maintenance, service requests, space management, and facility condition management. The software helps businesses automate, manage and track spending, forecasts, budgets, and commitments. The main drawbacks are the lack of work order management, third-party integration, and residential properties.
ProsCons
>Easy to navigate
>Comprehensive facilities management
>Well-organized
>Lacks residential properties
>No third-party integrations
>Lacks work order management

What Customers Are Saying
Customers commend the software for its functionalities, including upgrades and customization. One client recounts, “The product is highly configurable, thus helping us cater it to our needs. We have highly customized workflows and business processes, and the tool helps us continually improve it. With the [recent] upgrade, we are seeing continual improvements and monthly releases, which is definitely a plus.”

QuickFMS

QuickFMS
QuickFMS is a cloud-based facility management solution that helps businesses and organizations maximize efficiency and performance. It’s ideal for companies with more than 1,000 employees and helps streamline operations and increase productivity. The solution is a scalable, robust, and reliable facility management platform. It helps manage all business processes, including structuring, organizing, and operations, without using several systems.

With this solution, you can choose modules that cater to your specific needs. The software is backed by dedicated support agents who track implementation and offer help when needed.

The salient features of QuickFMS include:

  • Equipment management
  • Fixed asset management
  • Equipment management

If you need more details about the best solution for your unique needs, you can contact the service provider. Support is available online, during business hours, and through 24/7 live reps.

PriceFree Trial/DemoFeatures
Custom quoteFree demo>Maintenance management
>Web-based, cloud, SaaS, iPad/iPhone, and Android deployment
>Reporting
>More features at QuickFMS

Pros & Cons of QuickFMS Facility Management Software
QuickFMS is a simple and intuitive facility management software. It provides a modular approach to help manage your facility and maximize your returns. The platform is extremely robust and scalable. It also helps enhance employee performance and productivity. However, it lacks facility scheduling and a for schools feature.
ProsCons
>Simple and intuitive
>Robust and scalable
>Improves employee productivity
>No for schools feature
>Lacks facility scheduling
>No free trial

What Customers Are Saying
Customers like the product for its ability to help them manage employees and its responsive support team. One user remarks, “Well, this has helped digitize all the admin needs of my organization, and now we are able to address all the employee needs effectively with reduced [turnaround time]. Support team is good and has helped to achieve the goals of the team.”

ServiceChannel

ServiceChannel
ServiceChannel provides facility managers with a unified platform for sourcing, procuring, managing, and paying for contractors’ repair and maintenance services. The platform offers data-driven analytics to increase return on investment (ROI) without investing in new infrastructure.

The software supports mobile and web-based deployment. It helps manage the entire process of facilities management, including sourcing for contractors, suppliers, entering service requests, tracking work orders, and processing payments. With this solution, managing facilities and assets becomes effortless.

The key features of ServiceChannel include:

  • Work order management
  • Contractor management
  • Commercial management
  • Reporting
  • Third-party integration
  • Maintenance management
  • Web-based, cloud, SaaS, iPad/iPhone, and Android deployment

ServiceChannel offers quote-based pricing and includes a free demo to help beginners understand the software and have an easy time navigating the platform. If you need a custom quote, contact the vendor for details. Support is available online, via 24/7 live reps, and during business hours.

PriceFree Trial/DemoFeatures
Custom quote Free demo>Equipment management
>Incident management
>Facility scheduling
>More features at ServiceChannel

Pros & Cons of ServiceChannel Facility Management Software
ServiceChannel enables you to track service requests at any time. The platform supports emergency requests to allow prompt action. The program comes with robust analytics and reporting capabilities, and you can view the data on graphs or spreadsheets. The system allows you to manipulate the data as you wish. The interface is intuitive and easy to use. However, the software lacks schools and residential property management capabilities.
ProsCons
>Service request tracking
>Emergency requests
>Intuitive and easy to use
>Lacks residential property management capability
>No school management feature
>No free trial

What Customers Are Saying
Customers are happy with the software due to its ability to simplify the management of repairs and maintenance. One user reports that the, “SC platform has enabled us to move our repairs and maintenance services from a very reactive to a proactive process. Allowing the team time to truly handle the critical items and continue to drive for process and proactive improvements.”

UpKeep

UpKeep
UpKeep is an intuitive and customizable CMMS that helps improve workflow processes. It allows users to create work orders anywhere and get alerts once tasks are updated, resulting in more efficient management. UpKeep provides key maintenance functionality, including inventory, assets, work order, and preventive maintenance. The software allows users to create images of a broken piece of equipment, generate a work order, and plan for its repair, all from a mobile device. The solution is ideal for facility, restaurant, property, and manufacturing managers as it helps them enhance communication by giving real-time status updates.

UpKeep’s salient features include:

  • Asset management
  • Reporting
  • Residential properties
  • Commercial properties
  • Facility scheduling
  • Incident management
  • Maintenance management
  • Equipment management

UpKeep’s pricing starts at $40 per user, per month, and includes a free trial to get beginners off to a good start. You can get further information on what’s best for your business by contacting the service provider directly. Support is available online, via 24/7 live reps, and during business hours.

PriceFree Trial/DemoFeatures
Starter: $40/user/month
Professional: $75/user/month
Business Plus: $120/user/month
Free trial>Facility scheduling
>For school
>Third-party integrations
>More features at UpKeep

Pros & Cons of UpKeep Facility Management Software
UpKeep’s custom public-facing portal allows employees and customers to create requests without creating accounts. The platform offers real-time monitoring via integration with Monnit. Users can also get real-time notifications to know what’s happening in their facilities. The software is easy to update and use. However, it lacks predictive maintenance, resource scheduling, and inspection management.

What Customers Are Saying
Customers are impressed with this software because of its facility management capabilities in addition to it being cloud-based. One user notes, “We utilize UpKeep across a good portion of our business. From safety to asset management and maintenance tracking to facility inspection and compliance. Great tool to streamline needs and instant access being a cloud-based software.”

What Is Facility Management Software?

Facility management software is a solution that helps businesses and organizations optimize the material and human resources needed for facility management. This software is commonly used by maintenance teams across different industries, including real estate, construction, manufacturing, and retail.

Businesses use the software to manage the maintenance of properties, buildings, warehouses, infrastructure, and plants. The software enhances the safety and well-being of employees and tenants in the facility and monitors productivity and maintenance tasks.

Facility management software employs technical documentation generated with building design and BIM and CAD software to create seamless integrations. The software also integrates or offers enterprise asset management (EAM) and CMMS components to manage fixed assets and facilities.

Computer-aided facilities management (CAFM) software merges asset tracking and inventory management, work order, and resource deployment into one platform designed to meet different users’ needs.

The software helps reduce maintenance costs and downtime due to equipment malfunctions and assists managers in responding proactively to problems in the facility. It also helps streamline work order processes, automate routine requests, and gain insights about asset allocation.

Benefits of Facility Management Software

Facilities management software provides a host of benefits to users, including:

  • Real-time space management metrics:Transparency is a desirable characteristic in any workplace. It enhances communication in the setup and boosts employee satisfaction because they feel part of the decision-making process. Facility management software helps to nurture transparency and create an environment of respect and mutual trust.
  • Asset management: The software helps extend the lifespan of assets and minimize the cost of ownership. It helps reduce reactive maintenance costs via preventative maintenance and scheduling. A robust asset upkeep schedule guarantees assets perform optimally, maintaining smooth operations and employee safety.
  • Better space utilization: Personnel and real estate are among the highest expenses of running a business. Therefore, it’s important to have insight into how employees are using space in your business. Facility management software offers real-time measurements and helps maximize space, including leasing unused spaces.
  • Strategic resource planning: The software helps streamline links between service technicians and office administrators, minimizing miscommunication and increasing efficiency across departments.
  • Reduced energy costs:Facility management software can help monitor energy use and identify areas to cut waste. The reports generated by the software offer a comprehensive view of resource allocation, energy inefficiencies, and energy consumption.

Must-have Features of Facility Management Software

The facilities management software landscape is broad, and managers have a wide range of tools to choose from depending on their specific needs. When comparing software products, consider those that include the following must-have features:

  • Asset management: This ensures monitoring and optimizing the physical assets of your business, including tools, equipment, and machinery. This data helps identify the exact location of assets at specific times.
  • Maintenance management: With this feature, you can create work orders and service issues for any required preventative, corrective, condition, and risk-based maintenance.
  • Materials management: The software allows you to source materials from approved vendors to guarantee quality and fair prices. This is vital when purchasing any parts and supplies needed for repair work.
  • Preventative maintenance:This feature is useful in creating schedules, setting maintenance routines, tracking procedures, and balancing workloads. It also helps in validating the maintenance activities that have occurred.
  • Inventory and procurement: This ensures proper upkeep of tools, parts, and materials of specific inventory in different locations. It also allows for automatic purchasing/order placement. You’ll need to integrate some facilities management software with enterprise resource planning (ERP) platforms or other systems for proper inventory tracking.
  • Mobile capabilities: Cloud-based solutions can be accessed from any device and provide real-time data exchange between users. This allows on-the-ground maintenance staff and office personnel to prioritize tasks and stay in constant communication. The software should be available on Android and iOS mobile devices.

The Cost of Facility Management Software

Typically, the cost of facility management software depends on the number of users, the size of your organization and the features available. It also depends on whether it’s an on-premises or cloud-based solution. In ordinary circumstances, cloud-based software is more cost-effective. You can expect to pay an average of $45 to $195 per month for each user.

Many of these software products include a free trial period to allow potential buyers a chance to decide whether it meets their unique requirements. Some facility management software pricing is based on your facility’s square footage and the number of concurrent users.

When purchasing facility management software, you should also be aware of any additional expenses, such as upfront costs, initial implementation fees, and training costs, on top of the monthly or yearly subscription fees. You should also consider the cost of ongoing services, such as support, as is the case with most on-premises plans.

With on-premises software, vendors typically require an upfront payment, in addition to yearly or otherwise-stated fees for support services and updates. The initial cost of installing an on-premises facility management solution averages $20,000.

For yearly subscriptions, you can expect to pay between $2,500 and $5,000, largely depending on the number of users.

Facility management software is a worthwhile investment if you choose the right one for your unique needs. Comparing our above options can help you make an informed decision.