Our Top Picks

Avaza
Avaza
  • Web-based, cloud, SaaS, IOS and Android deployment options
  • 24/7 live and online support
  • Live online training available
Avaza offers users a variety of deployment options and is compatible with Android and Apple iOS devices, meaning users can take the program with them everywhere they go. Features include project management, resource scheduling, expense tracking and invoicing, as well as online timesheets. With Avaza, companies can create custom invoices and accept online payments via services such as PayPal, Stripe and Payoneer, as well as from all major credit cards.

In addition to training documentation, which is included with the program, users can access live, online training programs after purchasing the product and live support is available around the clock. The program is offered at varying price points to accommodate the varying needs and budgets of a variety of companies and industries.

Pros & Cons

Avaza makes it easy for users to connect with other apps and software, including Quickbooks, Slack and Evernote. Expense reporting is streamlined with features such as recurring expenses, one-click time tracking and flexible project budgeting. While the program does offer transparent pricing plans, free trials aren’t available.

Pros

  • Integrates with a variety of other apps
  • Track time from any screen with a single click

Cons

  • No free trial available

What Customers Are Saying

Customers enjoy the robust selection of features included with the software, as well as the program’s flexible accessibility options. One user said, “The more I use Avaza, the more I like it and the more I can see us using additional features. It’s been positive and we’re glad to have chosen Avaza over the many other options out there.”

Summary

  • Starting Price
    • Free: $0
    • Startup: $9.95 per month
    • Basic: $19.95 per month
    • Business: $39.95 per month
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    Yes
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Web-based, cloud, SaaS, IOS and Android deployment options
  • 24/7 live and online support
  • Live online training available
Beanworks
Beanworks
  • Web-based, cloud, SaaS, IOS and Android deployment options
  • Online support available during business hours
  • In-person and live online training available
Beanworks is specifically designed to streamline the accounts payable process. This program offers users complete customization, allowing them to create rules that are in line with the needs of their organization. The program can be integrated with a variety of accounting programs, including Oracle NetSuite, Quickbooks, Sage Intacct and Microsoft Dynamics. Owners and controllers can set varying access levels, allowing every member of the company’s accounting team, as well as employees, to access the features they need most.

While the cost of Beanworks isn’t readily available online, potential customers have the option of scheduling a free demo with one of the company’s salespeople.

Pros & Cons

Beanworks makes it easy to import data from other applications and automate this process by integrating with other commonly used accounting programs. With cloud and mobile accessibility, users can easily monitor expenses and vendor spend from anywhere. Unfortunately, Beanworks doesn’t publish its prices online, and a free trial isn’t available.

Pros

  • Easily import data from other accounting software
  • Mobile and cloud accessibility

Cons

  • No free trial available
  • Pricing isn't transparent

What Customers Are Saying

Beanworks users are pleased with the time they save using this program. One user speaks highly of the automation processes it features, saying, “Approval being automated is nice, not having tons of papers handed out for approval.”

Summary

Beanworks
Beanworks
  • Starting Price
    • Contact for quote
  • Workflow Management
    No
  • Manual Receipt Uploading
    No
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Web-based, cloud, SaaS, IOS and Android deployment options
  • Online support available during business hours
  • In-person and live online training available
Bento-for-Business
Bento for Business
  • Web-based, cloud, SaaS, IOS and Android deployment options
  • Troubleshooting documentation included
  • Online training available during business hours
Designed specifically for small businesses, Bento for Business combines workflow scheduling with payment capabilities. The program allows company leaders to monitor spending from anywhere with web-based software and cloud storage, as well as iOS and Android mobile applications. The program can be set to automatically upload corporate credit card information and pay invoices. Spending limits can be customized and users can access a variety of reports to help monitor and analyze company spending.

Bento for Business is available at a cost of just $29 per month and doesn’t have any additional per-user fees. Potential customers can request a demo from the company or register for a free trial.

Pros & Cons

Bento for Business is reasonably priced, which is appealing to small business owners. Online support is available during business hours; however, neither online nor in-person training is available.

Pros

  • Reasonably priced when compared with similar products
  • Online support available

Cons

  • Training only offered via documentation

What Customers Are Saying

Bento for Business users consistently praise the program for its ease of use and mobile capabilities, as well as the software’s ability to control spending and prevent misuse. One user said, “Bento cards have simplified our business spending immensely. We can now offer company credit cards to our employees as one of their benefits. All cards are immediately controllable and suspendable if lost or stolen or upon termination.”

Summary

Bento-for-Business
Bento for Business
  • Starting Price
    • $29/month
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    Yes
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Web-based, cloud, SaaS, IOS and Android deployment options
  • Troubleshooting documentation included
  • Online training available during business hours
Core Legal Lockup Blk
BQE Core
  • Web-based, cloud, SaaS
  • 24/7 live support
  • Online training available
BQE Core makes it easy to track your expenses and receipts, and it allows you to link expenses to projects for accounting and billing purposes as well. And with BQE Core's mobile app, your team can record travel expenses in real-time.

In addition to their time and expense tracking feature, BQE Core offers features for many other areas of business management, including project management, billing, and human resources. This is also a quite cost-effective solution, as BQE Core will customize your pricing so that you're only paying for the features you actually use.

Pros & Cons

BQE Core offers all the features you'll need for expense reporting, and it can help you with many other areas of your business as well. But ideally, their free trial would last longer than 15 days.

Pros

  • Feature-rich expense report software
  • Flexible pricing

Cons

  • Free trial only lasts 15 days

What Customers Are Saying

Customers report that BQE Core makes it easier for them to manage their businesses. "Core has made our time & expense and billing processes a breeze," wrote one user. "The best feature for me is the ability to export to a CSV report and manipulate the data as I wish."

Summary

Core Legal Lockup Blk
BQE Core
  • Starting Price
    • Contact for quote
  • Workflow Management
    No
  • Manual Receipt Uploading
    No
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Web-based, cloud, SaaS
  • 24/7 live support
  • Online training available
CakeHR
CakeHR
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • Online support available during business hours
  • In-person and live online training available
CakeHR is designed for use by those in human resources. The program is meant to automate the processes of employee onboarding, time tracking, scheduling and expense reporting. It allows owners and managers to create separate logins for employees, enabling them to use the program for logging hours worked and submitting expense reports. Additionally, managers can access instant and interactive reports that detail everything from employee spending to turnover.

CakeHR is available at a monthly cost of $5.50 per user, and additional features can be added at an increased rate. Interested users can request a free demo or register for a free, 14-day trial.

Pros & Cons

CakeHR helps small business owners, HR departments and consultants streamline their expense reporting, time tracking and leave management. Expenses can be submitted and viewed from the company’s iOS and Android mobile apps. While the company provides online support for users, it’s only available during business hours.

Pros

  • Includes scheduling and time-tracking functions in addition to expense tracking
  • Mobile apps allow users to view expense reports on the go

Cons

  • Limited support

What Customers Are Saying

CakeHR customers are happy with the way the program is priced to accommodate the needs of businesses of differing sizes. One user reviewed the program, saying, “I really liked the choice of price points, depending on the needs of your business. The user interface is also intuitive, and the calendar integrates well with Outlook.”

Summary

  • Starting Price
    • $5.50 per user/month
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    Yes
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • Online support available during business hours
  • In-person and live online training available
Certify
Certify
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • In-person and live online training available
Certify is a program that’s entirely focused on expense reporting. It’s designed to automate tasks, such as data input, expense approval and reimbursements. This software allows users to submit expense reports, book travel and manage invoices seamlessly. It integrates with a range of other accounting and sales management programs, including Paycor, Microsoft Dynamics CRM, Salesforce and Oracle Netsuite.

While the cost of Certify isn’t disclosed on the company’s website, it’s worth noting that cost is based on the number of employees/users and is charged monthly or annually. Customers can book a free demo or trial to learn more about the program.

Pros & Cons

Certify offers basic accounts payable functions, which makes it ideal for companies looking for expense report software without the bells and whistles. Its features are tailored to the needs of management and employees, allowing all accounts payable functions to take place within the program. While plans are detailed on the company’s website, pricing isn’t readily available.

Pros

  • Employees can submit expenses via app or web
  • Tracks expenses and travel

Cons

  • Pricing isn't transparent

What Customers Are Saying

Users of Certify love the program’s ease of use. One long-time user said, “Certify is a very effective expense management tool. It’s incredibly easy to use and allows me to get my expenses reimbursed very quickly.”

Summary

  • Starting Price
    • Contact for quote
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    Yes
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • In-person and live online training available
DATABASICS
DATABASICS
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • In-person and live online training available
DATABASICS is an expense reporting software that integrates with accounting programs, such as NetSuite, Microsoft Dynamics and Sage Intacct, to help accounting professionals manage expenses from a single interface. Users can track company time and expenses, as well as access analytics and reporting features that help businesses recognize how the company’s money is being spent and how costs can be reduced.

While the cost of this program isn’t published online, customers who are interested in this software can get in touch with the company to book a free demo.

Pros & Cons

DATABASICS combines time and expense tracking to allow accounts payable staff to monitor all expenses in the same place. The program can be accessed online via a web or mobile app, allowing users to access reports from anywhere. While the program can be customized to include extra features, such as leave management and P-card management, they’re only available at an increased cost.

Pros

  • Tracks time and expenses
  • Mobile and web-based applications let users check-in from anywhere

Cons

  • Some features are only available at an increased cost

What Customers Are Saying

Those who use DATABASICS are pleased with the software’s ever-evolving interface and the company’s dedication to continually making improvements to its functionality. One user said, “The product is easy to use and administer and the functionality has come a long way since we started using DATABASICS. They are constantly improving their software and their procedure documentation. They are always willing to help us deal with situations or new configuration requests, coming up with solutions or adding them as a future enhancement. I love working with their employees, they are always willing to list and meet with me to discuss items.”

Summary

DATABASICS
DATABASICS
  • Starting Price
    • Contact for quote
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    Yes
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • In-person and live online training available
Deem
Deem
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • In-person and live online training available
Deem is an expense report program designed to help companies ensure that their employees can use expense accounts and book travel as needed, without having to jump through hoops. Business owners and decision makers can set rules and spending limits in the program, and employees can freely log in to file expense reports, book flights and manage reimbursements. Additionally, procurement professionals can use this program to track vendor invoices and expenses.

While the price of Deem isn’t disclosed on the company’s website, potential users can get in touch with the company’s sales team to book a free demo.

Pros & Cons

While Deem is an excellent option for companies that employ avid business travelers, those who don’t travel often may find that this program isn’t well-suited to their needs. Support for Deem is available around the clock and training can be booked online or in-person.

Pros

  • Support is reliable and available 24/7
  • Employers can customize spending rules and limits

Cons

  • May not be useful for those who don't travel often

What Customers Are Saying

Frequent business travelers love how this program allows users to book travel from within its mobile or web-based application. One happy user gave the product a positive review, stating, “This is a very all inclusive program that making traveling for business easy! As a user I find this tool to be very intuitive and user friendly. With the ability to do everything from flights, lodging and rentals this all in one program is very easy and efficient.”

Summary

  • Starting Price
    • Contact for quote
  • Workflow Management
    No
  • Manual Receipt Uploading
    No
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • In-person and live online training available
Divvy
Divvy
  • Mac and Windows installed software, web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • In-person and live online training available
Divvy is a corporate credit card and expense reporting software rolled into one. Business owners can assign spending limits to employee cards that are tracked directly in the software. With web-based, cloud-based and mobile interfaces, employers and employees can easily access spending information from anywhere, while Mac and Windows installed software programs allow businesses to ensure data is stored securely on-site.

Divvy’s software program is free for businesses that obtain credit through the company. Interested customers can contact the company for a free demo and more information.

Pros & Cons

Divvy is exclusively available to those enrolled in the company’s corporate credit card program. Its software allows businesses to track spending automatically and view a variety of reports and analytics. While its capabilities are convenient, businesses that have obtained credit elsewhere won’t be able to make use of this software.

Pros

  • Free of charge for credit holders
  • Automatically tracks and reports employee spending

Cons

  • Not available to businesses that don't have Divvy corporate credit cards

What Customers Are Saying

Customers are pleased with Divvy’s mobile app and its user interface. One customer said, “Divvy has a great budgeting tool that allows you to easily segment departments so that they are in control of their own spend. Their app is easy to use to keep track of receipts and ensure your team is in compliance.”

Summary

  • Starting Price
    • Free
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    Yes
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Mac and Windows installed software, web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • In-person and live online training available
ExpensePoint
ExpensePoint
  • Windows installed software, web-based, cloud, SaaS, iOS and Android deployment options
  • Online support available during business hours
  • Live online training available
ExpensePoint is one of the few software programs that’s sole function is to manage expenses. It features a variety of convenient features for those in accounts payable, including security and compliance monitoring, spending analysis and data integration. Business owners and their accounting teams can reimburse employees via Automatic Clearing House (ACH) payment from within the program.

This software is available at a monthly fee of $7.50 per user, which is reasonable when compared with many of its alternatives. While a free trial isn’t available, potential clients can contact the company to schedule a free demo of ExpensePoint’s features.

Pros & Cons

ExpensePoint allows businesses to customize security and compliance rules and flag transactions that don’t fall within these parameters. It also lets users complete transactions in multiple currencies. Unfortunately, a free trial of this program isn’t available.

Pros

  • Can be used with multiple currencies
  • Security and compliance monitoring

Cons

  • No free trial available

What Customers Are Saying

ExpensePoint integrates well with other accounting programs, and many customers find this to be one of its best features. One customer reviewed the product, saying, “ExpensePoint itself has worked very well with our Financial Software and am so happy to not be manually entering this information in on a monthly basis.”

Summary

ExpensePoint
ExpensePoint
  • Starting Price
    • $7.50/month/user
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    Yes
  • Reporting/Analytics
    No
  • Mobile App
    Yes
Features
  • Windows installed software, web-based, cloud, SaaS, iOS and Android deployment options
  • Online support available during business hours
  • Live online training available
FactoHR
FactoHR
  • Mac and Windows installed software, web-based, cloud, SaaS, iOS and Android deployment options
  • Online support available during business hours
  • In-person and live online training available
With an emphasis on payroll, FactoHR helps companies track expenses and manage all functions pertaining to employee pay, including expense management, travel booking and employee onboarding. The program includes a simple mobile app that allows business owners to check-in and monitor expenses and payroll, as well as access reports and analytics pertaining to company financials.

This program is available at a very reasonable price of $7.50 per month for each user, and the company offers a free trial for those who want to explore its features before committing to a subscription.

Pros & Cons

FactoHR is heavily focused on payroll management and allows accounts payable representatives and business owners to track and approve time, as well as expenses. While online support is available, it can only be accessed during typical business hours.

Pros

  • Tracks time and expenses

Cons

  • Support only available during business hours

What Customers Are Saying

HR professionals and business owners are generally pleased with the way FactoHR operates. One user provided a review of this software, stating their satisfaction with the program’s “easy to handle payroll process.”

Summary

  • Starting Price
    • Undisclosed
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    No
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Mac and Windows installed software, web-based, cloud, SaaS, iOS and Android deployment options
  • Online support available during business hours
  • In-person and live online training available
Fetch-Expense-Reporting
Fetch Expense Reporting
  • SaaS, iOS and Android deployment options
  • Support available during business hours
  • Live online training available
Fetch Expense Reporting handles the process of inputting financial data into accounting software on behalf of employees and employers. With this program, users can submit scanned or photographed receipts and invoices to the company via mobile app or mail and its team will extract key data, such as prices and dates, into an itemized list. Once complete, this list is returned to the user to organize in whichever way they prefer.

At a cost of $9.95 per month for each user, this program may be a worthwhile investment for those with stacks of receipts to input each month. Those who are interested can contact the company for a free trial.

Pros & Cons

Fetch Expense Reporting helps businesses to save time by handling the tedious task of data entry. Users can submit receipts via mobile app or prepaid mail. While Fetch offers a convenient method for creating expense reports, it doesn’t automate any of the processes beyond creating the report itself.

Pros

  • Convenient mobile application can be accessed anywhere
  • Users can request a prepaid envelope to submit receipts

Cons

  • Limited automated functionality
  • More expensive than competitors

What Customers Are Saying

Customers love that Fetch Expense Reporting keeps them organized and automatically generates reports. One user says, “I like that it’s really easy to use and it automatically emails receipts straight to my computer. You simply take a picture of the receipt and choose the category that it fits under. You can also add a short description for your records. The app automatically finds the total and lets you make sure it is correct.”

Summary

Fetch-Expense-Reporting
Fetch Expense Reporting
  • Starting Price
    • $9.95 per user/month
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    Yes
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • SaaS, iOS and Android deployment options
  • Support available during business hours
  • Live online training available
Fyle
Fyle
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • Live online training available
Fyle automates just about everything related to expense reporting. Financial teams and business owners can create custom rules and regulations within the app, ensuring that audits can be passed without issue when they do arise. Spending limits can be assigned for each employee, and financial productivity is improved with features such as approval workflow automation and corporate card reconciliation.

This software is available at a starting price of $4.99 per month for each user. Businesses are only charged for active users. A free demo can be booked with the company.

Pros & Cons

Fyle keeps all financial information in a single place, providing business owners with a streamlined accounting process. The program comes with 24/7 live support, and new users can register for online training. While the cost of the program is reasonable, no free trial is available.

Pros

  • Streamlines all financial processes
  • Support is available around-the-clock

Cons

  • No free trial available

What Customers Are Saying

Customers love how intuitive and user-friendly Fyle is. One user provided a five-star review of the software, stating, “The UI is super intuitive and has all of the functionality that is needed in helping sort out expenses within our organization. In addition, any support requests I’ve submitted have been met with a sense of urgency and tackled in an extremely timely manner. Very impressed with this team!”

Summary

  • Starting Price
    • $4.99 per user/month
    • Only 'Active Users' (Created at least 1 expense report) are billed.
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    Yes
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • Live online training available
Pleo
Pleo
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • Live online training available
Pleo is a smart credit card that’s available to businesses of all sizes. This card comes with automated expense reports that help business owners track and limit employee spending. Receipts for purchases are instantly uploaded to the app, and financial decision makers can quickly view all company spending in real time.

New Pleo customers can access its services on a free-trial basis, or contact the company for a free demo. Card and app fees start at just $5 per month for each user.

Pros & Cons

With Pleo, all receipts are automatically uploaded, and reporting can be accessed in real-time. Card fees are reasonable when compared with other similar services. Unfortunately, this software doesn’t have additional functions, such as compliance and security monitoring, or support multicurrency transactions.

Pros

  • Receipts are automatically uploaded
  • Reports are always available in real time

Cons

  • Doesn't offer compliance monitoring
  • Doesn't support multicurrency transactions

What Customers Are Saying

Customers love the convenience of having an app that automatically tracks their credit card spending. One reviewer said, “Being able to keep a track of my spending on the go is brilliant, as well as having my spending limit adjusted for specific events and times of the year is a really useful feature.”

Summary

  • Starting Price
    • $5 per user/month
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    Yes
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • Live online training available
Receipt-Bank
Receipt Bank
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • Webinar training available
ReceiptBank is an organizational tool that’s designed to help accountants and business owners track receipts, invoices and expense reports in a single place. The program can be easily integrated with other software to extract important data and sort it by supplier. Accounting staff can set unique rules to split and sort paperwork by description, percentage or nominal code.

ReceiptBank is available at a monthly cost of $15. Users can register for a free trial or contact the company to arrange a demo.

Pros & Cons

ReceiptBank keeps accountants and business owners on track by sorting paperwork according to custom parameters. The program also allows managers to send paperwork requests to clients or employees using in-app chat. While webinars are offered to train new users, there is no option for in-person or live online training.

Pros

  • Sorts paperwork according to custom rules
  • In-app chat for communication with clients and employees

Cons

  • No live online or in-person training

What Customers Are Saying

ReceiptBank users like how this software allows them to stay organized and keep track of important financial papers. One customer said, “The ability to upload your bills, receipts, invoices and bank statements from your phone makes it easy to work even out of office. This can be integrated into your accounting software that you use seamlessly without any hassles.”

Summary

Receipt-Bank
Receipt Bank
  • Starting Price
    • $15/month
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    Yes
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • Webinar training available
Replicon-TimeCost
Replicon
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • In-person and live online training available
Replicon is a software made to assist business owners and accounting staff with the task of tracking employee time and expenses. Its features include client billing, project cost allocation, time-off policy enforcement and time tracking. The program can be configured to meet the needs of almost any business and offers custom time sheets and real-time reporting.

Replicon is available at a monthly cost of $5 per user. New users can register for a free trial of the program or arrange to view a free demo with one of the company’s representatives.

Pros & Cons

Replicon allows businesses to customize features to suit their needs. It includes real-time reporting that offers insight into financial and staffing matters. While the program does include a long list of features, it doesn’t appear to offer compliance or security checks for expense reports.

Pros

  • Customizable features and time sheets
  • Reports available in real time

Cons

  • No compliance or security monitoring

What Customers Are Saying

Customers are pleased with Replicon’s ease of use and support. One reviewer said, “The best thing about Replicon is that is so easy to understand and work on it. This application provides a help link for its features and functionalities which is also very helpful.”

Summary

Replicon-TimeCost
Replicon
  • Starting Price
    • $5 per user/month
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    Yes
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • In-person and live online training available
Rydoo
Rydoo
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • In-person and live online training available
Rydoo is a simple expense reporting app that lets employers and employees track and monitor spending. The program is designed with frequent business travelers in mind and allows employees to use the app to book trips, manage expenses and log receipts. Managers and business owners can view expenses instantly and process approvals and reimbursements while ensuring all spending is compliant with company policies.

Rydoo is available at a cost of $5 per month, per user. Businesses that choose annual instead of monthly billing can receive a discounted rate. The company offers a free trial that includes all of the program’s features, as well as a free demo.

Pros & Cons

Rydoo is designed to accommodate employees, employers and finance teams. It includes real-time reports and lets business owners and managers set rules within the system to ensure that all spending is in line with company policies. The software can be integrated with other finance programs, including SAP and Oracle. Rydoo is designed to be primarily used on mobile devices, and some functionality may be lost in the web-based application.

Pros

  • Customizable rules and compliance monitoring
  • Integrates with a variety of other software

Cons

  • Doesn't offer the same functionality on web-based app

What Customers Are Saying

Rydoo users love how easy this program makes expense reporting and speak highly of the customer support provided by the company. One user provided a five-star review and said, “Even in my trial period, I needed some help in setting up my different expense reports and the customer service is GREAT! I was a POTENTIAL customer, and the customer service treated me as if I was already a customer. Once I was helped with my setup, I haven’t looked back.”

Summary

  • Starting Price
    • $5 per user/month
    • Discount for Annual Billing
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    Yes
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • 24/7 live support available
  • In-person and live online training available
Sage-Intacct
Sage Intacct
  • Web-based, cloud and SaaS deployment options
  • 24/7 live support available
  • Live online training available
Sage Intacct is a comprehensive, cloud-based financial management platform. It offers a flexible solution that lets users customize rules and workflows, configure reports and integrate with other accounting software programs, including SAP and Quickbooks.

At a cost of $425 per month, per user, Sage Intacct is priced considerably higher than many of its competitors. To find out what’s included in the cost, potential users can contact the company to request a free demo.

Pros & Cons

Sage Intacct comes with flexible features and allows users to customize everything from reports to workflows. It can be integrated with other financial and customer management software. While many of its features are competitive, it doesn’t come with a mobile application.

Pros

  • Customizable reporting and workflows
  • Integrates with other programs

Cons

  • No mobile app

What Customers Are Saying

One long-term user of Sage Intacct spoke highly of the program’s simple interface. She said, “I enjoy this software very much. I [became] extremely comfortable with it within days so I would say it is extremely user friendly. It was very convenient in the sense that most everything I needed was all in one place.”

Summary

Sage-Intacct
Sage Intacct
  • Starting Price
    • $425 per user/month
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    Yes
  • Reporting/Analytics
    Yes
  • Mobile App
    No
Features
  • Web-based, cloud and SaaS deployment options
  • 24/7 live support available
  • Live online training available
SutiExpense
SutiExpense
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • Online support available during business hours
  • Live online training available
SutiExpense is an AI-powered application that helps employees and financial teams automate the accounting process, regardless of industry or business size. The program’s features include voice-based reporting, credit card reconciliation and customizable business rules. Additionally, SutiExpense detects fraud and flags transactions that it deems suspicious.

This program is available at a monthly cost of $6 per user; however, companies that wish to use it for occasional reports can pay a nominal fee for each report generated. SutiExpense offers a free trial, as well as a demo for potential customers.

Pros & Cons

Built-in fraud detection is one of the most unique features of SutiExpense. The program also includes a chatbot that provides limited support around the clock. Unfortunately, live support is not provided outside of regular business hours.

Pros

  • AI detects and flags suspected fraud

Cons

  • Limited support

What Customers Are Saying

Users are generally pleased with SutiExpense’s integration capabilities and ease of implementation. One nonprofit manager reviewed the software, saying, “The ease of Implementation both from a user perspective and also the technical integration into Great Plains. Working with SutiExpense, we were able to get the product up and running in no time.”

Summary

SutiExpense
SutiExpense
  • Starting Price
    • $6 per user/month
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    Yes
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • Online support available during business hours
  • Live online training available
Tallie
Tallie
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • Online support available during business hours
  • Live online training available
Tallie is designed to automate the process of uploading receipts and invoices to expense reports. Created for frequent travelers, corporate cardholders and small to mid-sized business owners, this program allows users to quickly enter receipt data and submit claims directly from a smartphone app, which is compatible with Android or iOS devices.

Tallie’s cost depends on the level of service and features required by a business and ranges from $50 to $200 per month. Those who’d like to see the program in action before purchasing can request a free demo, or register for a 14-day free trial.

Pros & Cons

Tallie lets users upload receipts to expense reports via a simple mobile app. It can be integrated with a variety of other software, including Sage Intacct and Quickbooks. Online support is only available during business hours, which can be inconvenient for those who travel overseas and use the app while in different time zones.

Pros

  • Uploads receipt data directly to expense reports
  • Integrates with Quickbooks and Sage Intacct

Cons

  • Support only available during business hours

What Customers Are Saying

Business owners love that Tallie allows them to seamlessly manage expenses and other financials. One user said, “This is a great product to manage expenses of your employees. It also communicates with other accounting systems like Intacct.”

Summary

  • Starting Price
    • Basic Accounting: $50/month
    • Cash Control: $95/month
    • Cloud ERP: $200/month
  • Workflow Management
    Yes
  • Manual Receipt Uploading
    Yes
  • Reporting/Analytics
    Yes
  • Mobile App
    Yes
Features
  • Web-based, cloud, SaaS, iOS and Android deployment options
  • Online support available during business hours
  • Live online training available

How We Chose the Best Expense Report Software

Every business has its own needs and a unique process for tracking and filing expenses. We carefully considered these differences and took into account some of the most common wish list items that businesses have when selecting expense report software for their accounting team.

Features & Integrations

When considering the features and integrations of each software program, we looked at the features that businesses in a variety of industries most commonly require. This includes how well each software integrates with other programs, including email and accounting software, as well as how well each program can take care of tasks such as workflow automation, fraud detection, employee reimbursement, and receipt uploading.

Reporting & Analytics

Reporting features are one of the most important functions of expense report software and that's why we specifically focused on them when creating this list. Expense report software should easily help its users analyze and understand expense reports, so they can quickly determine where their money goes and the best ways to cut costs.

Mobile Access

Business owners need to be able to access and manage reports while they're on the go, so we looked for expense report software programs that had the best mobile accessibility.

What Is Expense Report Software?

Tracking financials is a vital function of any business. With expense report software, you’re able to automate the process of managing and tracking expenses. While the software itself typically requires some level of financial investment, the time most businesses can save by automating expense reporting more than makes up for the cost.

While all programs differ slightly, most will allow you to customize features, including approval workflows, spending limits and rules, to meet the needs of your specific organization. Additionally, expense report software helps owners easily track and analyze spending to see where money is going and how to cut expenses.

Benefits of Expense Report Software

These programs typically can be customized to allow employees to log in and submit expense reports online, while managers, accountants and business owners can use that same program to reimburse and track these expenses. While streamlining expenses is a great benefit of this type of software program, it’s not the only reason to consider using it in your organization. Here are some other major benefits to using expense report software in your company:

  • Increase productivity: With functions that allow you to quickly import and organize data from other programs and reports, you can cut down on the time it takes you and your employees to enter and process expense report data.
  • Analyze spending: Most expense report programs provide you with the ability to easily see where you’re spending your cash and recognize the biggest spending areas and the highest spending employees. As such, you can determine where spending needs to be reduced or adjusted.
  • Ensure spending is compliant: Expense reporting software can reduce financial risks by automating compliance checks to ensure you’re working within policies established by your own business, as well as state and federal regulations.

Must-Have Features for Expense Report Software

Each expense report software offering comes with a unique set of features. While some features may be highly desirable for certain businesses or industries, others will be slightly less important. Below are some of the top features that businesses generally look for in expense reporting software.

  • Mobile applications: Expense reporting software with mobile capabilities makes it easy for you and your employees to submit and monitor expenses while on the go. This is an important feature for small business owners, particularly those who travel frequently or whose employees are required to travel for business.
  • Compliance checks: If your industry is subject to federal or state regulations, or if your company has its own set of spending requirements, expense report software should allow you to customize your own set of rules and flag expenses that don’t meet your standards.
  • Analytics and reporting: It’s important to be able to see what areas of your business are costing the most. Make sure the expense report software you choose includes comprehensive reporting capabilities, including spending categories and expenses by employee.

The Cost of Expense Report Software

Expense report software is available at a broad range of price points. While some programs may be available free of charge, others require a monthly fee or monthly per-user fee. This fee ranges drastically from program to program and is typically based on the features the software includes, as well as extras such as live training and support.

Although higher-priced programs are more likely to include a broader range of features, many small businesses can get by on free or lower-cost expense report software. When selecting the right program for you, it’s important to thoroughly consider the features you need for your specific business and find a program that’s going to provide you with the most benefits.