The Best Event Management Software of 2020

Our event management software reviews are the result of over 40 hours of research on 60+ event management software companies from across the web. These reviews and our event management software guide help small businesses and startups find the best event management software for their business.

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How We Chose the Best Event Management Software

Event management software is an essential tool for event organizers planning conferences, meetings, conventions, trade shows, and other related events. There are many companies out there offering a range of software with varying features and capabilities, but not all of them deliver what they promise.

In this review, we’ve gathered the best event management software currently on the market by taking into account factors that matter most to event organizers and managers, including:

Collaboration Tools

Event management involves collaborating with many different groups of people. We looked for software that can make this easier with dedicated features for client, attendee, exhibitor, and vendor management.

When planning for any event, you must work together with external collaborators, such as caterers, guest speakers, photographers, and on-site staff, to ensure your event’s success.

Good event management software can help you stay organized and well informed via its collaboration tools. You can easily assign tasks, track emails and messages, develop automatic reminders, and add crucial contact information.

Marketing Features

Marketing is what gets your target attendees to register for your event, and it’s made easier by event management software. We sought software with features for boosting attendance, such as email marketing, website branding, and social media marketing.

Reporting

Data is a critical aspect of event planning. Detailed reports on attendance and revenue can help users measure how successful their events are and identify areas for improvement.

Event management software should offer detailed reporting and analytics. It should include live polling, live question and answer sessions, speaker ratings and other metrics to help you understand your attendees and improve your events.

The 20 Best Event Management Software Programs of 2020

CompanyPriceDemo/Free TrialMore
Arlo Training and Events SoftwareSimple: $79/license/monthFree trialVisit Arlo Training and Events
AventriProfessional: $140/license/monthDemoVisit Aventri
BevyEnterprise: $185/license/monthDemoVisit Bevy
BizzaboCustom quoteDemoVisit Bizzabo
BoomsetCustom quoteDemoVisit Boomset
CventCustom quoteDemoVisit Cvent
Eventbritefrom 2% + $0.79/monthDemoVisit Eventbrite
EventmobiCustom quoteFree trialVisit Eventmobi
Eventzilla$1 per attendeeDemoVisit Eventzilla
Glue UpCustom quoteDemoVisit Glue Up
GoToWebinarLite: $49/month
Standard: $99/month
Pro: $199/month
Enterprise: $399/month
Free trialVisit GoToWebinar
idloom-eventsFreemium: $0/month
Light: $115/month
Premium: $525/month
Corporate: $1,150/month
Free trialVisit idloom-events
KonfeoFrom $0.50/one-time/userFree trialVisit Konfeo
OdooFrom $20/monthFree trialVisit Odoo
RainFocusNot ProvidedDemoVisit RainFocus
RegFoxFrom $ 0.99/one-timeDemoVisit RegFox
TicketTailorFrom $ 0.65/monthFree trialVisit TicketTailor
TripleseatCustom quoteDemoVisit Tripleseat
WhovaCustom quoteDemoVisit Whova
Zoho BackstageFrom $99/monthFree TrialVisit Zoho Backstage

Arlo Training and Event Software

arlo
Arlo is an event management software ideal for event managers who want to save time besides hitting their sales targets. It’s an all-in-one training management solution that you can use to sell, promote and offer instructor-guided online and blended learning.

Any information regarding an event or a course that’s altered or entered on Arlo’s platform appears on the user’s website via Arlo’s website integration.

This software brings together your public training schedule, ongoing training contracts and private in-house courses into one platform to easily manage these activities. The software’s main features include:

  • Website integration
  • Automation of manual processes
  • Customer relationship management (CRM)
  • Online registration and customizable registration forms
  • User visibility and reporting

You can opt for a monthly or yearly subscription with Arlo. The pricing starts at $99.00 per month per user. You can access a free trial to determine if the software meets your needs.

PriceDemo/Free trialFeatures
Simple: $79/license/month
Professional: $140/license/month
Enterprise: $185/license/month
Free Trial>Event scheduling
>Integrations with WordPress, PayPal and Microsoft Outlook
>Attendee management
>More features at Arlo Training and Events

Pros & Cons of Arlo Event Management Software
Arlo is a user-friendly event management solution. It allows you to set offerings, schedules and course templates easily. You can also customize and integrate them with your site. With this platform, you can manage registrations, course details and other communications in a single platform. On the downside, the software lacks basic functions, such as sending notifications to the administrator.

ProsCons
>Easy to customize and integrate with your site>Lacks notifications function
>Single platform for event management>Time consuming to set up
>User-friendly

What Customers Are Saying
Arlo customers have kind words to share about this event management platform. One says, “It is software as a service and we haven’t experienced any downtime or hacking of our data. It was able to be integrated relatively easily with our public website.”

Aventri

Aventri
The Aventri platform offers innovative technology-based solutions to simplify event management through customer engagement, real-time data, cloud-based analytics and measurable ROI. It’s perfect for consumer brands, enterprise customers, not-for-profit organizations, higher learning institutions and advocacy groups.

The platform supports registration forms for groups and individual participants. The event organizers can send emails to groups and individuals via the email integration tool.

Aventri provides event organizers with the right tools and resources to plan, promote and create live experiences. The software focuses on event sourcing, registration, hospitality, logistics, data analytics, marketing and mobile operations. Aventri’s main features include:

  • Real-time data and analytics
  • Data-based, end-to-end event management
  • Measurable ROI
PriceDemo/Free trialFeatures
Custom quoteDemo>Web-based, cloud, SaaS, iPhone/iPad and Android deployment
>Ticketing
>24/7 customer support
>More features at Aventri

Pros & Cons of Aventri Event Management Software
Aventri is customizable and fairly affordable. This software allows you to make event management hassle-free and put together session information and organize it in one dashboard. Aventri can handle the most complex events, so its setup and configuration are complicated, and your teams may need dedicated support to fully comprehend its functionality. The reporting tools are also complex.

Pros Cons
>Ideal for complex events>Complex reporting, setup and configuration
>Easy to customize
>Affordable

What Customers Are Saying
Customers are happy with Aventri’s ability to help them solve event management problems. One notes, “Aventri’s reporting capabilities is one of the best tools that we use to keep all of our data up to date, and therefore, create better events.”

Bevy

Bevy
Bevy is an in-person and virtual event management software that incorporates different tools to plan, promote and manage events. You can use this software to host and manage various kinds of community events.

Bevy is ideal for enterprises, education teams and consumers looking to grow and scale a worldwide customer-to-customer (C2C) community.

Marketers use this solution to empower local brand advocates and help them build and scale local communities globally. Bevy acts as a centralized hub that brings together community members and groups. Its main features are:

  • Webcasting and deep permissions capability
  • Security and engagement
  • CRM and social links
  • Easy customization
  • Delegation and integration

Bevy provides various subscription packages to customers, and you can get a custom quote by contacting the service provider or visiting their website. A free demo is available for all versions of the software.

PriceDemo/Free trialFeatures
Custom QuoteDemo>Event scheduling
>Web-based, cloud, SaaS, iPhone/iPad, Android, Mac and Windows deployment
>Attendance and revenue reports
>More features at Bevy

Pros & Cons of Bevy Event Management Software
Bevy is functional on both desktop and mobile. It helps save time when organizing events, mainly virtually. It shows excellent results in analytics, permissions and easier event management. In less than five minutes, you can set up an event and scale it globally to your community. Bevy has some limitations, though; for instance, it doesn’t integrate with LinkedIn events.

ProsCons
>Ideal for creating community events>Doesn’t integrate with LinkedIn events
>Functional on desktop and mobile
>Powerful analytics and permissions

What Customers Are Saying
Most Bevy customers applaud the software for its ease in setting up community events. Here’s what one said, “Bevy gives the power to focus on the community and not on the technical aspects. Bevy dashboard has a great user experience and gives the tools that need to scale from one to ten events if necessary.”

Bizzabo

Bizzabo
Bizzabo is an all-in-one event management software that helps organizers set up successful events by building wonderful websites, selling tickets, growing communities and maximizing attendees’ experiences.

This platform allows the successful creation and implementation of virtual, in-person and hybrid events. With Bizzabo, event teams can manage, measure and scale events according to specific business outcomes.

The main features of this platform include:

  • Event website builder
  • Ticketing and registration
  • Contacts management
  • Polls and surveys
  • Networking tools
  • Event analytics and app
  • Email communication
  • On-site check-in

Bizzabo offers several pricing plans, including Planner, Pro, Premium and Elite. You can also get a custom quote for your project by contacting the company. A demo is available for this software.

PriceDemo/Free trialFeatures
Custom QuoteDemo>Integrations with Boomset, Salesforce and Mailchimp
>Ticketing
>Live rep available 24/7
>More features at Bizzabo

Pros & Cons of Bizzabo Event Management Software
Bizzabo offers comprehensive functionality that includes setting up the event, creating tickets, managing payments, tracking links, promo codes and collecting registrations. The software’s dashboard allows users to monitor the prevailing status and KPIs against an event’s goals. Also, the platform features ready-to-use website templates.

ProsCons
>Comprehensive functionality>Pricing isn’t listed online
>Monitoring KPIs and status against goals
>Website templates

What Customers Are Saying
Bizzabo has earned scores of positive customer reviews. One user says, “Overall, I have had a great experience using Bizzabo and working with their team to build our custom app. Their support team is also great.”

Boomset

Boomset
Boomset is an event management software that combines technology with excellent customer service to come up with sustainable and valuable events.

The software solves the many challenges that event organizers face via a customizable event automation platform of services and apps. Boomset’s virtual and mobile platform offers much-needed event functionalities, and it also helps users create optimized event experiences.

The software is suitable for marketers, event organizers, HR professionals, IT departments, marketing agencies and others looking for a virtual, end-to-end live event solution. The main features of this event management software include:

  • Virtual exhibitor area
  • Live-streaming
  • Prerecorded multi-sessions
  • One-to-one video calls
  • Attended engagement
  • GDPR-compliant software and mobile apps
  • Face recognition and self-check-in
  • Badge and wristband printing

Boomset offers four paid pricing plans starting at $200 per year, and the highest-level plan is custom-quote based.

PriceDemo/Free trialFeatures
Custom QuoteDemo>Event scheduling
>Email marketing
>Social media marketing
>More features at Boomset

Pros & Cons of Boomset Event Management Software
Boomset allows you to track attendance as well as to conduct session management. The software also includes RFID management and self-service check-in kiosks and supports email and text notifications. One of the main limitations of Boomset is the lack of a free trial. It also lacks volunteer and social media management.

ProsCons
>Attendance tracking>No volunteer and social media management
>RFID management and self-service check-in kiosks>Lacks free trial
>Email and text notification

What Customers Are Saying
According to one of Boomset’s clients, “Using Boomset has brought our badge printing process into the 21st century. It has not only streamlined registration (and reduced lines!) for our members, but has made it possible for staff in the office to help manage events that are hundreds of miles away, enabling our on-site staff to focus more on the event itself.”

Cvent

Cvent
Cvent is among the most comprehensive event management software offerings on the market. It comes with specific features for users according to industry, role and third-party organizers.

Cvent also helps you to identify the most suitable venue for your event based on your budget. It assists you in tracking expenses, calculating ROI and enhancing your team’s efficiency.

The software comes with targeted email marketing tools, including a centralized guest database that you can sort based on different metrics. Cvent makes on-site check-ins and the printing of badges hassle-free via consolidated data derived from online registrations. The software’s key features include:

  • Budget management
  • Mobile payments
  • Multichannel marketing campaigns
  • Multitrack and self-registration
  • Site designer functionality
  • Advanced fraud monitoring

Cvent offers a custom quote to its clients, and they also provide a demo for the software to enable prospects to gauge if the solution meets their requirements.

PriceDemo/Free trialFeatures
Custom QuoteDemo>Social media marketing
>Vendor management
>Links to Boomset, Chrome River EXPENSE, Salesforce and Cisco Webex
>More features at Cvent

Pros & Cons of Cvent Event Management Software
Cvent features integrated credit card processing, which makes management of an event’s finances much easier. The software also comes with a range of tools event planners require, including event registration and tracking. Cvent also offers CMR integration options, enabling planners to have an all-around view of their clients.

ProsCons
>Comprehensive tools>Lacks accounting management
>CMR integration>Pricing isn’t listed online
>Integrated credit card processing

What Customers Are Saying
Generally, customers are pleased with what Cvent offers. One comments, “We had a lot of specific needs. Cvent was very accommodating and was able to customize the registration form exactly how we wanted it.

Eventbrite

Eventbrite
Eventbrite provides tools that automate and streamline routine processes, such as reporting, badge printing and registration from pre-event, event and post-event stages. Eventbrite’s integrated Facebook promotion and social media marketing make marketing an event effortless.

Eventbrite also comes with powerful marketing tools and discovery channels that result in high conversion rates. This solution enables users to focus on event-goers and sell more tickets. The key features of Eventbrite include:

  • Crowdfunding/fundraising
  • Reserved seating
  • Audience polling and online payments
  • Badge printing and registration
  • Bar code scanning
  • Comprehensive event dashboard
  • Automated reminder emails

Eventbrite offers three pricing plans: Essentials, Professional and Premium. The first two plan’s tickets are valued at $0.79 + 2% and $1.59 + 3.5%, respectively, while the Premium plan is offered with quote-based pricing.

PriceDemo/Free trialFeatures
Essentials: 2% + $0.79/ paid ticket
Professional: 3.5% + $1.59/ paid ticket
Premium: Custom pricing
Demo>Attendee management
>Integrations with Envo, Boomse, SharpSpring, Cognito Forms and PieSync
>Social media marketing
>More features at Eventbrite

Pros & Cons of Event Management Software
One of the exciting benefits of Eventbrite is that you can use this service without paying a dime for your free events. The platform also offers integration with third-party payment service providers, such as PayPal. On the downside, the software lacks a dedicated option for ticketing on the dashboard. The tool also needs more customization options.

ProsCons
>Integration with third-party solutions>Needs extra customization
>Automated reminder email>No ticketing option on the dashboard
>No payments for free events

What Customers Are Saying
Across the board speak, clients highly about Eventbrite. One says, “Our goal is to encourage our Facebook audiences to attend more virtual events and provide them with the exact information and details they need, all housed in one concise place and Eventbrite has been the perfect tool for us.”

Eventmobi

EventMobi
Eventmobi is an event management software that includes a fully customizable mobile app. It also comes with built-in audience response, registration, gamification, reporting and networking tools. These features offer maximum engagement with attendees.

Eventmobi allows event managers to plan and manage the activity as they communicate with the attendees via a single platform. Attendees can access information about the venue, speaker, RSVP, engage with fellow attendees and participate in games and polls.

Eventmobi’s key features are:

  • Single communication platform
  • Built-in audience response
  • Registration
  • Fully customizable mobile app
  • Reporting and gamification tools

Eventmobi offers a free trial, and pricing starts at a $999 one-time payment.

PriceDemo/Free trialFeatures
Custom quoteDemo>Exhibitor management
>Ticketing
>Connects with Accelevents, Eventzilla, Kweek Week and Ticketbud
>More features at Eventmobi

Pros & Cons of Eventbrite Event Management Software
Eventmobi is suitable for any business, including small and large enterprises. Users can benefit fully from the software thanks to extensive support from the service provider, available via phone, live chat, email, webinar, blog, training videos and press events. The software also allows easy access to objective feedback and engagement.

ProsCons
>Reliable training and support>Pricing isn’t listed online
>Excellent engagement and feedback
>Automatic reminders

What Customers Are Saying
Customers recommend Eventmobi for a variety of reasons. One notes, “EventMobi offers solutions for communicating conference information. They have many features that have made our conference run more smoothly and have reduced administrative time.”

Eventzilla

Eventzilla
Eventzilla is an event management solution that’s popular for registration and ticketing processes. It includes integration with secure payment channels, including PayPal, Braintree, Stripe and Authorize.net. With this platform, attendees can download tickets online, minimizing the workload for your event team.

The platform enables users to conduct post-event surveys and gather information from attendees that can be used to improve future events. It also allows users to come up with branded websites for events, promote and manage all processes from a centralized dashboard, besides engaging attendees.

Eventzilla provides integration with over 1,000 apps, which offers planners a streamlined event management experience. Eventzilla’s main features include:

  • Location map display
  • Discount codes
  • On-site ticket sales
  • Waiting list
  • Seamless and secure checkout
  • Multitrack event schedule builder
  • Data analytics

Eventzilla provides three pricing plans: Basic, Pro and Prepaid. It also offers a free demo and the cost is $1 per attendee per event. The Prepaid plan comes with a 14-day free trial period.

PriceDemo/Free trialFeatures
Basic: $1.50/registration

Pro: 1.9% + $1.50/registration

Pro+: 2.9% + $1.50/registration
Demo>Web-based, cloud, SaaS , iPhone/iPad, Android
>Live customer rep available around the clock
>Client and attendee management
>More features at Eventzilla

Pros & Cons of Eventzilla Event Management Software
Eventzilla provides hassle-free registration and checkout processes. It supports multiple payment options, including credit/debit cards, bank transfers, cash and invoices. However, the payment interface needs to be enhanced, as well as the text editor.

ProsCons
>Effortless registration and checkout>Payment interface and text editor requires improvement
>Personalized email marketing campaigns

What Customers Are Saying
Eventzilla comes with many tools that make event planning and management effortless. One client said, “I am a dog trainer that hosts yearly workshops where I want people to be able to register and pay online. Eventzilla was easy to set up and get started, and my clients found it easy to use as well.”

Glue Up

glue-up
Glue Up is an all-in-one event management software that’s integrated with project management, CRM, membership management, email marketing, finance tools, surveys, and two mobile apps.

The software aims to eliminate engagement challenges, streamlining operations and modernizing event management processes. It brings together the best tools for event management into one cloud-based platform, which assists event organizers in efficiently executing their duties. The platform is suitable for multinational companies, NGOs, associations, chambers of commerce and startups.

The software includes a membership renewal workflow service that alerts users about outstanding payments by sending automatic reminders via push notifications or email. Glue Up’s main features are:

  • Two mobile apps (one for the organizer and the other for members)
  • Payment module
  • Email, help desk, phone and webinar support
  • Automatic reminders

Glue Up offers a demo for its software, and you can contact the company directly for a custom quote that meets your specific needs.

PriceDemo/Free trialFeatures
Custom QuoteDemo>Connects with WordPress, Google Analytics and Zoom Meetings & Chat
>Ticketing
>Client management
>More features at Glue Up

Pros & Cons of Glue Up Event Management Software
This software offers a host of features under one roof that enables users to run their businesses efficiently and effectively. The user can access vast amounts of data in a single dashboard. Mobile apps allow remote access and use on the go. However, the campaign module needs improvement to enhance targeting and retargeting functions for well-rounded marketing efforts.

ProsCons
>Feature-rich>Pricing isn’t listed online
>Responsive support
>Single dashboard

What Customers Are Saying
Clients consider Glue Up to be an excellent event management tool. One notes, “My favorite place is when you open a platform you can operate everything. Including the information management of members, the management of events and the management of the information sent to members.”

GoToWebinar

GoToWebinar
GoToWebinar is a popular event management solution ideal for organizing and managing webinars. It’s used by marketers and organizations that rely on webinars for marketing, corporate communications or training.

The software utilizes straightforward technology to make webinars exciting. Its integrations, features and analytics enhance engagement with your target audience, as well as creating personal connections that can scale your business. The software can also help you to maintain and rebuild your online reputation.

This tool enables users to reach a wider audience with ease, since attendees can log into the platform from any location. GoToWebinar’s main features are:

  • Personalized connections
  • Analytics
  • Integrations
  • Increased engagement with prospects

The pricing for GoToWebinar starts at $49 per month for each user. The service provider doesn’t offer a free version of the software, but they do offer a free trial.

PriceDemo/Free trialFeatures
Lite: $49/month
Standard: $99/month
Pro: $199/month
Enterprise: $399/month
Free Trial>Web-based, cloud, SaaS, iPhone/iPad , Android, Mac and Windows deployment
>Connects with AWeber, Marketo, Leadpage and Webmecanik
>Attendee and vendor management
>More features at GoToWebinar

Pros & Cons of GoToWebinar Event Management Software
GoToWebinar offers a user-friendly interface that makes setting up webinars simple. It also aids in brand customization, and editing and publishing webinars on this platform is hassle-free. Content creators aiming to reach their target audience record impressive results. However, attendees can’t access the chat option as it’s only available to organizers and panelists.

ProsCons
>User-friendly interface>Chat unavailable to attendees
>Hassle-free editing and publishing of webinars
>Ideal for content creators

What Customers Are Saying
Clients enjoy using GoToWebinar because of its incredible performance in simplifying webinars. One user states, “I attend/host both professional and personal webinars (e.g. business conferences and family reunions) using this software and I have yet to be disappointed by poor performance.”

idloom-events

idloom-events
Idloom-events provides a suite of solutions essential in the seamless organization of events, from the creation of dedicated websites to guest registration management, automatic invoicing, payment processing, check-in, monitoring and badge creation.

The cloud-based platform allows users to create custom websites using predefined templates for events and a host of content editing tools. Users can also create their own templates and use them for multiple events. Additionally, the software provides planners and organizers with a real-time view of event participants and their payment details.

Idloom-events’ other core features include:

  • Detailed registration platform that automates most processes to help users effortlessly organize and manage events
    • Search engine marketing to ensure increased online visibility
    • Digital strategy consultancy to assist clients in navigating digital disruptions
    • Email marketing and newsletters

Idloom-events pricing starts at $115, and a free version and free trial are available as well. The free version comes with limited features, but it’s a good place to start for most users.

PriceDemo/Free trialFeatures
Freemium: $0/month
Light: $115/month
Premium: $525/month
Corporate: $1,150/month
Free Trial>Event scheduling
>Social media marketing
>Attendee and client management
>More features at idloom-events

Pros and Cons of idloom-events Event Management Software
idloom’s user interface is user-friendly, even when dealing with complex registration forms. New features are added regularly and smoothly implemented. The platform also permits easy access and retrieval of attendees’ data. However, the activity log lacks a placeholder for events.

ProsCons
>User-friendly interface>No placeholder for the event in the activity log
>Seamless integrations
>Simplified website creation

What Customers Are Saying
Here’s what a client had to say about idloom-events, “Before using Idloom Events, we managed event subscription and payment manually. I tried some web applications, but they lacked either user friendly interface for the audience wanting to subscribe, or for the back office. Idloom Events has it all. Add to this an excellent help desk, and hands-on mentality make I am really happy about this tool!”

Konfeo

Konfeo
Konfeo is an event registration platform that is specially designed for SMBs. It comes with personalized registration forms, event statistics, mailings and groupings of attendees. Konfeo captures vital information about the attendees, such as outstanding payments and registration status.

Event managers can export the list of participants in an Excel format, and sort the list based on age, gender and other demographic information. Organizers can also develop customized event registration forms with configurable text fields, drop-down menus and related question types.

This cloud-based event management software is suitable for workshops, professional training courses and conferences. Konfoe’s main features include:

  • Group registration
  • Online payment management
  • Schedule creation
  • Email integration tool

The pricing depends on the number of attendees and starts at $0.5 per user as a one-time payment. A free trial for this solution is also available.

PriceDemo/Free trialFeatures
Free Event: Free
Free-Plus Event: $0.05/registration
Paid Event: $0.05 + 2.5%/attendee
Free trial>Links to PayPal, Przelewy24, Dotpay and Tpay
>Support available during business hours
>Reporting tools
>More features at Konfeo

Pros & Cons of Konfoe Event Management Software
Konfoe is an ideal event management software for both beginners and advanced users. The software makes event planning and management straightforward. Also, the service provider adds new functionalities often to make the service better. On the downside, it lacks an option for adding new events.

ProsCons
>Suitable for beginners and advanced users>Lack options for sending reminders
>Regular additional features
>Simple and easy to use

What Customers Are Saying
Clients praise Konfoe for many reasons, including its simplicity and ease of use. One customer says, “The facility that guarantees you from start to finish, allows you to organize an event and make many customers happy, Konfeo takes care of most of the work while you have a contact with the participants.”

Odoo

Odoo
Odoo is an event management software that can handle events of any size. It addresses all aspects of an event, including planning, organizing, ticketing, marketing and promotion. Odoo makes it easy to manage new and existing sponsors.

You can add sponsors to events and publish them depending on their level of sponsorship. This platform allows users to promote the event across different channels. Also, you can segment your audience into various groups to promote the event to the right audience.

Odoo enables users to set up automated marketing campaigns with personalized content. Odoo’s key features include:

  • Automated registration
  • Ticketing selling
  • Organizing calendars and managing speakers
  • Payment processing
  • Social media and email marketing
  • Integrations with various SEO tools and analytics

Odoo’s pricing starts at $20 per month, and a free trial for the product is available.

PriceDemo/Free trialFeatures
From $12/monthFree Trial>Integrates with WooCommerce, Magento and Office 365
>Event scheduling
>Client management
>More features at Odoo

Pros & Cons of Odoo Event Management Software
Odoo has advanced and comprehensive features that make event management fast and simple. It’s a complete platform with an easy-to-understand and use platform. The software has features that let you control your expenses, guests, date, theme and other related aspects. But it lacks tools for contacting different guests. Also, if you want to change back end colors, you may need a third-party module or special customization.

ProsCons
>Comprehensive features>Challenging to customize
>Easy to use
>Allows you to control key aspects of event management

What Customers Are Saying
Users say Odoo has powerful and complete features that make event management simple and enjoyable. According to one client, “Odoo comes with tons of features that are fully customizable but best of all it is internet ready and not dependent on client configuration.”

RainFocus

RainFocus
Rain focus is an advanced event marketing solution designed to capture, analyze and tap huge amounts of data to better plan events and conferences. It’s an ideal SaaS platform that simplifies event registration, content management and exhibitor activation via a single dashboard.

Rainfocus helps to increase engagement, save time and maximize the value of each event. The software is suitable for businesses that use events for marketing their enterprise.

The software helps to solve the challenges event organizers face at different stages of the activity’s lifecycle. Rainfocus helps to minimize errors, save time, eliminate extra work and ensure the event is insight-driven. The main features of this software include:

  • Exhibitor activation
  • Automation management
  • Personalized experiences
  • Seamless integration with marketing campaigns
  • Dynamic registration
  • On-site badging

If you want to get a custom quote from the service provider, you can contact them directly. Rainfocus pricing is tailored to each user’s specific needs. The vendor also offers a demo for the product.

PriceDemo/Free trialFeatures
Custom QuoteDemo>Support available online during business hours
>Event scheduling
>Client and attendee management
>More features at RainFocus

Pros & Cons of Rainfocus Event Management Software
Rainfocus enables event organizers to plan and set up different events in their marketing lifecycle. The platform offers consistent reporting and permits deep customization.

ProsCons
>Constituent reporting>Pricing isn’t listed online
>Easy to set up
>Frequent updates and additions

What Customers Are Saying
Rainfocus clients have left plenty of positive notes about the brand. One of them said, “They continue to innovate and keep up with trends in the event technology industry. I know their developers very well. They know the event industry like no one else in the business.”

RegFox

regfox
RegFox is an ideal and versatile event management software designed for racing sports events. This solution helps organizations attain total branding control by monitoring and managing the registration, marketing and sale processes.

This software comes with tools that help to simplify the event management process. RegFox is ideal for all businesses, including startups and multibillion dollar companies. This platform is simple but powerful and includes features for live and virtual events.

The key features of RegFox include:

  • Automated reports
  • Conditional logic
  • Instant funding
  • Data sovereignty
  • Badge printing

RegFox pricing starts at a $0.99 one-time payment. The vendor also offers a free version and free trial of the software.

PriceDemo/Free trialFeatures
From $0.99/attendeeDemo>Connects with Mailchimp, Salesforce and Pipedrive
>Social media marketing
>Exhibitor and client management
>More features at RegFox

Pros & Cons of RegFox Event Management Software
RegFox has a robust interface that lets you pull data from a campaign and assess your progress. The platform also allows you to customize queries, export and view data in real time and share or send it directly to your team members. However, the Zapier integration requires an upgrade.

ProsCons
>Robust interface>Zapier integrations requires a boost
>Real-time analytics
>Customizable questions

What Customers Are Saying
Racing sports event organizers heap lots of praise on this platform. One of them remarks, “What I like most about the platform though is the analytics. All analytics I need is in one clean page with an option to download the data for my own use.”

TicketTailor

Ticket-Tailor
TicketTailor mainly focuses on the ticketing aspect of event management. Unlike most ticketing apps, TicketTailor doesn’t charge a per ticket fee but instead offers a fixed plan pricing structure.

This software supports multiple ticket allocations and events. Also, it features discount codes, customer order management and vouchers for deals. TicketTailor is suitable for all kinds of events, including festivals, parties and high-school reunions.

The software’s comprehensive list of event management features at an affordable price makes it ideal for small and medium-size businesses. The main features of TicketTailor are:

  • Exhibitor management
  • Event scheduling
  • Vendor management
  • Email marketing
  • Social media marketing
  • Ticketing

With TicketTailor, you can expect to pay from $0.65 per month. You can also opt for the free version, and a free trial is offered.

PriceDemo/Free trialFeatures
Pay-As-You-Go: $0.65/month Monthly Plan: $99/250 ticketsFree trial>Web-based, cloud, SaaS , iPhone/iPad, Android
>Links with Mailchimp, WordPress and Facebook
>More features at TicketTailor

Pros & Cons of TicketTailor Event Management Software
The TicketTailor platform offers users a well-rounded event management solution, from ticket purchasing to follow-up emails and attendee reminders to encourage participation. The platform is easy to set up and use and is ideal for startups. Unfortunately, it’s difficult to customize tickets.

ProsCons
>Unique user experience>Difficult to customize tickets
>Easy to setup and use
>Best for startups

What Customers Are Saying
Most TicketTailor users like the product. One comments, “Overall we’ve used TicketTailor for almost 10 events over the past 2 years and love it. It’s the cheapest full-featured ticketing system you’ll find, and much easier than hosting your own service to save money.”

Tripleseat

Tripleseat
Tripleseat is mainly used in streamlining processes and generating sales in hotels, restaurants and other related venues. This platform captures leads via the vendor’s Facebook page or website and uses this information to simplify event management.

This tool is useful for assessing and monitoring catering business planning and tracking all aspects of the event. Tripleseat also provides the option of accepting payments, eliminating the need for a separate system. The key features of Tripleseat include:

  • Extensive integrations including MailChimp, iCal, Microsoft Calendar and Constant Contact
  • Electronic signature
  • Customer bookings tracking
  • Web-accessible calendar
  • Business intelligence dashboard
  • Financial reporting

Tripleseat offers a custom quote to its clients based on their specific needs. The service provider also provides a free demo.

PriceDemo/Free trialFeatures
Custom QuoteDemo>Financial reporting
>Client management and event scheduling
>More features at Tripleseat

Pros & Cons of Tripleseat Event Management Software
Triple seat features electronic signature functionality and multiple task management. The platform also lets organizers create customized documents for their events. Tripleseat allows for different avenues for lead sourcing, including social media, phone directories, when pages and venues. It also lets users track payments via notifications in real time. The main drawback is the lack of a premium plan.

ProsCons
>Electronic signature feature>Lacks a premium plan
>Customized documents
>Various avenues for lead sourcing

What Customers Are Saying
Tripleseat clients like the brand. One of them says, “Would recommend it to everyone in the event industry. Having all the events in an organized calendar, and creating notes and tasks keeps me updated!”

Whova

Whova
Whova is all-inclusive event management software that organizers employ to attract and engage attendees. This solution assists event organizers in saving time when working on event logistics.

This cloud-based event management solution allows exhibitors, universities and government bodies to register attendees online, engage them, create name badges and host video conferences. With Whova, event organizers can restrict the event to registered attendees, unify the platform, record the sessions and update the audience about the event via notifications.

The platform also lets event planners develop mobile event brochures and capture speakers’ details via customizable templates, as well as engage audiences using built-in features like surveys, Q&A sessions and live polls.

Some of the notable features include:

  • Powerful event marketing
  • Simple online registration
  • Time-saving event management tools
  • Event app

Whova offers custom quotes to its clients, and a free demo is available.

PriceDemo/Free trialFeatures
>24/7 live customer support
>Post event reporting
>Email and social media marketing
>More features at Whova

Pros & Cons of Whova Event Management Software
Whova allows users to generate topics and questions for attendees to share and connect. The user interface is interactive. Also, users have access to documents, event materials, videos and plenty of other relevant materials. However, the software lacks a free trial.

ProsCons
>Interactive user interface>No free trial
>Generation of topics and questions
>Access to training materials

What Customers Are Saying
This is what one user had to say about Whova: “I was so impressed with the Whova app. I was sharing the information with our VP of Elements Massage Franchise and recommended we consider it for our Elements National Owners Conference.”

Zoho Backstage

Zoho
Zoho Backstage is an event management solution that lets organizers plan and manage meetups, conventions, conferences and product launches with increased efficiency and success. The platform facilitates training through webinars and documentation.

Zoho Backstage is a SaaS software that can be accessed via web platforms and Android and iPhone apps. The platform includes a range of features, such as an agenda planner, badge builder, multi-language website builder, and mobile organizer app sponsorship management, session analytics .

The software is ideal for corporations, event organizers and not-for-profit organizations planning product launches, conferences and corporate meetings. This platform also supports video conferencing OnAir and other integrations that lets organizers host their events virtually. The main features include:

  • Attendee management
  • Social media promotion
  • Confirmation/reminders
  • Online registration
  • Website management
  • Business hours and online support

Zoho Backstage pricing starts at $99 per month, and users have access to a free version of the software and a free trial.

PriceDemo/Free trialFeatures
Free Version

Professional: $79/month

Enterprise: $159/month

Ultimate: $249/month
Free trial>Web-based, cloud, SaaS, iPhone/iPad, Android
>Event scheduling and ticketing
>Client and attendee management
>More features at Zoho Backstage

Pros & Cons of Zoho Backstage
Zoho Backstage is reasonably priced despite supporting CRM and other integrations. The platform offers features such as website creation, event promotion, ticketing and attendee registration. It’s organized and self-driven, allowing you to reach your targets hassle-free. However, it lacks an offline version.

ProsCons
>Affordable>No offline version
>Comprehensive features
>Organized and self-driven

What Customers Are Saying
Clients heap lots of praise on Zoho Backstage for its comprehensive features. One states, “It allows you to plan, promote and execute events that range from large-scale meetings to conferences and trade fairs, to organizers, corporations and non-profit agencies. I like the technical support because it is very attentive and they give an immediate answer to your problems.”

What Is Event Management Software?

Event management software (EMS) executes tasks that make planning events easier and hassle-free. This includes creating invitations, automatic registration, updating the event on social media, processing payments, and tracking all the event’s details.

EMS can help with events of all sizes and types, including academic conferences, trade exhibitions, congresses, conventions, and seminars. This tool helps organizers manage all event activities on a single platform via one dashboard throughout its entire lifecycle, from planning to post-event analysis. Using an EMS can help streamline registration, promotion, check-in and reporting, and provide organizers with greater control.

Benefits of Event Management Software

Here are the top benefits of using an EMS:

A Holistic Approach to Event Management 

Event management software serves as a hub that brings together all the elements in the process. It helps keep every aspect of the event connected, from the speakers to planners, hosts, agendas, attendees and sponsors. The software coordinates activities and tasks that play crucial roles in an event, including accounting, sales and marketing, logistics and travel arrangements. This makes communication clear and open.

Cost Savings

The EMS enables event managers to have a top-down and across visibility of the event operations. This makes it easy to control expenses and implement budget caps that save costs and achieve higher returns. Automation of some event management processes helps to minimize time spent accomplishing the tasks, translating into reduced staff.

Focused Event Marketing

Long-term promotion is crucial for the success of any event. This process can take months to years, depending on the complexity of the event. An EMS can help to enhance communication via targeted marketing and social media engagement. Aggregated data garnered from event promoting can help in shaping the marketing of the event.

Must-Have Features for Event Management Software

When scouting for ideal event management software, these are the features you should look for.

Integrations

The software should integrate seamlessly with other functions related to the event such as mobile payments, travel management, workflow management, help desk, accounting and financial management. Mobile app integration is one of the must-have features for event management software; it allows appointment schedules, twitter feeds, instant access to announcements, and much more.

Marketing Automation Integration

A considerable portion of the budget in events is spent on marketing. That’s why marketing automation systems should be integrated with event management. The data generated can be used to improve the lead-to-revenue cycle and make event management better in the future.

Social Media

Social media is a powerful tool that you can use to spread the word about your event. The ideal event management software should comprise integration and support for live social media feed or posts. It can also support live streaming via YouTube or Facebook to increase the number of participants for the event.

Support

If you’re new to event management software or you’re making some upgrades, you may face challenges if you don’t have access to responsive support. A good event management software vendor should offer 24/7 support.

The Cost of Event Management Software

The prices of event management software vary depending on the vendor and the features included. Also, service providers offer different pricing models.

Free

Some event management software vendors offer free access to their products. Free versions often include limited features, such as mobile support, an event page, reporting, promotion tools and online registration. If you want to access more features, you should go for the premium version.

Pay Per Registration

In the pay per registration model, you only pay for the tickets you sell. It typically comes with standard features, such as online registration, email communication, analytics, payment processing, social media integration, event pages and mobile tools.

Subscription-Based

In this model, the price is based on the number of users, available features and the length and number of events. The subscription-based pricing model also usually includes setup fees ranging from $20 to $200.

Enterprise Solutions

This model is specifically designed for event industry experts and comes with features such as vendor management, housing, travel management and financial tools, all packed into a single solution. Depending on the size and frequency of your events, you can pay as much as $5,000 in annual fees.