How We Chose the Best Enterprise Asset Management Software

As companies grow, it’s tough for them to keep track and maintain all of their revenue-generating assets. It’s about preventive and predictive maintenance, which is why trying to find the best enterprise asset management (EAM) software is important. Assessing your company’s present and future maintenance and management needs means working to understand which software solutions are good enough to consider. Here's how we came up with this list using a few key methodology criteria.

Enterprise Asset Management Features

The best EAM software incorporates a CMMS, or computerized maintenance management system, as well as multiple business functions to give companies a more comprehensive view of what’s going on. Other valuable features include managing equipment and inventory to ensure the fleet can handle incoming requests and to keep assets compliant as per the contract agreement. When it comes to work orders and requests, scheduling and tracking play significant roles.

Integrations

Because these assets are revenue-generating, it makes sense for the best EAMs to offer prebuilt integrations with complementary applications. This includes accounting software systems, which can help to measure vital factors such as depreciation and cost efficiency. There also need to be connections with time tracking systems, either for direct use by a technician or for scheduling maintenance.

Reports

The only way to know what’s going on with your fleet of assets and how they are affecting the health of your business is through detailed reports. With these visualizations, stakeholders can see the present condition and forecast future needs. Good reporting helps organizations capitalize on opportunities and mitigate damaging risks.

The 15 Best Enterprise Asset Management Software Programs of 2021

AiM

aim-assetworks
AiM is an enterprise facility management software solution from AssetWorks that deals with five sectors:

  1. Real estate & property management
  2. Space management
  3. Operations & maintenance
  4. Capital planning & project management
  5. Energy management

All the tools in AiM make it an integrated workplace management system (IWMS), with features that include:

  • Defining asset class defaults, such as salvage value and capitalization threshold
  • Flexibility to extend or shorten the asset’s useful life
  • Tagging rental rates to work orders and using Gantt-like charts to make reservation decisions
  • Over 40 standard accounting, inventory and informational reports generated using the open-source tool BIRT
  • Streamlining inventory workflow processes for more efficient data reconciliation
  • Importing data from the AiM database to AssetMobile
  • Automated business processes to save time and reduce errors

AiM’s offerings are customized to meet the needs of each sector’s facility. AssetWorks offers a demo, and costs are based on individual quotes.

PriceFree Trial/DemoFeatures
Quote-basedFree Demo>Extend or shorten asset life
>Tag rental rates to work orders
>Over 40 standard reports
>More features at AssetWorks

Pros & Cons of AiM Enterprise Asset Management Software

While it’s a noticeable challenge to learn initially, once you get used to AiM, it’s good at setting up work orders and managing products. The charting provides great visuals to help managers make informed decisions quickly, and with BIRT, organizations can integrate that data into their accounting and inventory reports for better auditing.

ProsCons
>Gantt-like chart visuals
>BIRT reporting tools
>Stiff learning curve at first

What Customers Are Saying

Customers like that AiM is easy to use and can help them keep track of different asset categories. They can take a look at a variety of details when they drill down. According to one user, “The amount of filtering and searching you can do is impressive.” Users like how powerful the application is and the fact that it can handle so many asset-related activities in one location. It’s flexible, and according to one director, “It has many additional modules that can help with growing organizations, or can be added later as organizations become more data-driven.”

Asset Panda

Asset Panda
Asset Panda is a fixed-asset tracking platform that’s designed to help businesses handle assets throughout their full lifecycle. Features include:

  • Faster repair ticket submissions and notifications
  • Creating views based on the user’s role or group affiliation
  • Custom checkout forms and maintenance checklists
  • Managing equipment and technology contracts for smoother renewals and negotiations
  • Designing and printing custom barcodes and QR codes
  • Assigning assets to specific users for better accountability
  • Prebuilt and custom workflow actions

Asset Panda’s mobile app records GPS coordinates every time you scan an asset, and because it’s fully integrated with the web app, workers can quickly add data to accounts, set up audits and scan barcodes on the fly. Companies can have unlimited users in the system, and with its integration with Zapier, they can connect with thousands of software applications.

There is a 14-day free trial and once that’s done, users can submit a quote for pricing.

PriceFree Trial/DemoFeatures
Quote-based14-day Free Trial>Custom forms and maintenance checklists
>Zapier integration
>Design and print barcodes
>More features at Asset Panda

Pros & Cons of Asset Panda Enterprise Asset Management Software

Asset Panda is a powerful platform that’s really customizable, which accommodates short-notice situations. The barcode functionality is great for helping users track assets. Some may find the reporting format not as flexible as needed, and as a result, users may need to turn to another reporting application, such Power BI, which is available because of Zapier integration.

ProsCons
>Powerful and customizable
>Barcode tracking and scanning
>Reporting format not as flexible

What Customers Are Saying

The ability to really customize the experience for each user is one of the major reasons customers are drawn to Asset Panda. It’s a powerful platform, and as one IT specialist says, “Barcode functionality makes scanning to add and view devices seamless.” It handles so many aspects of enterprise asset management, including project management, that it becomes an indispensable tool. According to one project specialist, “The fact that work orders and consumables can also be captured all in the same software program makes Asset Panda a one stop shop for everything we need.”

AssetWise

Assetwise-bently
Aligned with BIM, PAS and ISO methodologies, AssetWise from Bentley Systems provides proactive asset management and maintenance by leveraging connected data environments. Its Asset Lifecycle Information Management (ALIM) and other products help businesses improve performance as a means of increasing efficiency. Some features include:

  • Defining and managing asset tags from a single master registry with a full audit trail
  • Access to condition data and trends for strategic planning
  • Identifying asset risks and ranking them
  • Using data modeling techniques to enable proactive maintenance
  • Creating a digital twin, iTwin, that syncs with operations and maintenance for comprehensive visualization of assets
  • Industrial IoT data aggregation for better analytics

AssetWise has generic and specific connectors that integrate with other EAMs, like IBM Maximo and INFOR. In this case, it’s used as a front-end solution from which owners can integrate and synchronize asset master data. It’s unclear whether it has a free trial or demo available, but companies can request a customized quote.

PriceFree Trial/DemoFeatures
Quote-basedNot Provided>Asset tags in a single registry
>iTwin
>IoT data aggregation
>More features at AssetWise

Pros & Cons of AssetWise Enterprise Asset Management Software

The software is user-friendly and helps organizations integrate their structured and unstructured data sources. They can also automate certain monitoring tasks to better identify issues. However, it looks like AssetWise is more about document and data control than facility management capabilities, such as generating work orders and requests. While this is useful, it may not be enough for organizations that want more comprehensive and robust asset management tools.

ProsCons
>User-friendly software
>Generic and dedicated connectors for data import/export
>More about data management than facilities management

What Customers Are Saying

Customers like how secure their company data is with AssetWise. The software helps them manage and control their asset data documents. As one user put it, “It reduces risk, enhances safety and achieves industry regulatory compliance with lifecycle information management and detailed reporting.” It’s user-friendly and can help organizations with their asset tagging and documentation immediately. As one user put it, “Any one with few hours of know how and basic IM/IT knowledge can use it.“

Dude Solutions

Dude Solutions
Dude Solutions is an enterprise work and asset management platform that helps operations professionals in a variety of sectors through its core product, Asset Essentials. Its core industries, however, are membership-based organizations, manufacturing, education, government and health care. Some of its features include:

  • Attaching Word, Excel, PDF and text files to assets and tasks
  • Tracking work offline and scanning barcodes with mobile
  • Meter readings and repair history aid in assessing the total cost of ownership
  • Leveraging Esri ArcGIS integration for asset maintenance and management
  • Optimizing replenishment and procurement processes by streamlining just-in-time maintenance

Dude Solutions has a predefined dashboard that you can customize to reflect budgets, KPIs and other metrics that are important to your organization. The company has a connector tool for importing and exporting data that’s available at an additional cost. This tool can even be scheduled to share data. Along with requesting a demo, companies can get a price quote based on their needs.

PriceFree Trial/DemoFeatures
Quote-basedFree Demo>Attach relevant documents to assets and tasks
>Streamline replenishment and procurement
>Esri ArcGIS integration
>More features at Dude Solutions

Pros & Cons of Dude Solutions Enterprise Asset Management Software

Dude Solutions’ Asset Essentials platform is easy to use and has a convenient mobile app, which means technicians and mechanics are no longer tied to a desk. Those who have handheld units with integrated barcodes may find connecting with the software a challenge and will have to come up with their own workaround. Other than that, work order generation and PMs work well.

ProsCons
>Work order generation and PM
>Convenient mobile app
>Unable to connect with handheld barcode scanning units

What Customers Are Saying

Customers think Dude Solutions’ Asset Essentials is very easy to use, and the mobile app is a hit with many managers because “It allows my technicians to stay on the move across our 5 facilities. They are no longer tied to a desktop for work order info and completion.” They also like having all the necessary information in one place, which helps them plan ahead. Keeping track of work orders and planned maintenance helps with better prioritization. According to one administrator, the reporting “shows me what areas we need to improve on and what areas we are doing great on.”

eMaint CMMS

eMaint
eMaint is a computerized maintenance management software solution that streamlines managing work orders, parts inventory and scheduling. It wants to improve the way businesses manage maintenance, and its features include:

  • Managing, generating and submitting work orders and requests via login, form or email
  • PM task creation, scheduling and inspection tracking
  • Detailed equipment operation boundaries so you can import reading and graph results
  • Purchase order and spare parts management and tracking
  • Prioritizing work, tracking maintenance history and establishing asset hierarchies
  • Barcode and QR code generation via their Fluke mobile app

With interactive image plans and schematics, managers and technicians can visualize and map maintenance activities and attach them to the appropriate work orders, requests and inventory records for better data integrity. Businesses can upload documents in the centralized storage area and even create PINs.

eMaint’s integration with third-party applications, such as SAP and Oracle, lets the company share financial data, automate procurement and other necessary functions.

It has a free trial and schedules live demonstrations a couple of times a week. It has three plans, starting with the Team package for a maximum of 3 users for $33 per user per month. The Professional is $85 per user per month for a minimum of 3 users, while Enterprise has a minimum of 5 users for $120 per user per month.

PriceFree Trial/DemoFeatures
$33 per user per month for Team
$85 per user per month for Professional
$120 per user per month for Enterprise
Free Trial, Free Demo>PM creation and inspection tracking
>Inventory and PO tracking
>Fluke mobile app
>More features at eMaint CMMS

Pros & Cons of eMaint CMMS Enterprise Asset Management Software

The admin capabilities are good. It’s pretty easy to add parts and create work orders. You can even customize reports, but that customization doesn’t seem to extend to all views, particularly mobile. While it does accommodate asset hierarchy, it could be tough to navigate if you have a complex hierarchy. eMaint University is an interactive learning portal that many users receive training from to learn more about the software. Managers can track employee learning, while all users have it for reference.

ProsCons
>Easy to add parts and create work orders
>eMaint University training portal
>View customization is limited
>Complex asset hierarchies are a challenge

What Customers Are Saying

Customers think eMaint’s main strength is that it’s easy to create and customize workflows. The ability to automatically create work orders when necessary helps users keep up with their compliance requirements. According to one user, his company can “generate corrective WO’s along with department requests for corrective or Emergency WO’s.” They also like how the software helps them to better visualize their work, with one user stating, “Interactive plans are an extremely useful feature for complex machines.”

Fiix

Fiix
Fiix is a CMMS that combines several aspects of asset and parts management with AI-driven insights. It’s cloud-based and manages multiple divisions and locations with features that include:

  • Attaching necessary information, such as task lists, photos and suggested parts to work orders
  • A work request portal for submitting, searching and tracking unlimited work requests
  • Tracking work order completion rates, dates and follow-ups
  • Simplified maintenance schedules with nested PMs and condition-based triggers
  • Mapping all assets and pulling up equipment details faster with QR code scanning
  • Calculating asset, inventory and labor costs for better present and future purchase decisions

Fiix allows you to view all maintenance data on demand with the views of desired KPIs. There are more than 100 report templates to choose from, and you can easily create maintenance logs for audits. Companies can share information via Open API with other software applications, such as SAP and Rockwell Automation.

A demo is available, and companies can use Fiix’s free plan for up to 3 users to create work orders and maintenance tasks. From there, Basic is available for $40 per user per month and Professional for $60 per user per month. With annual billing, Fiix provides a free month. The Enterprise package is for deep integration and needs custom pricing.

PriceFree Trial/DemoFeatures
Limited free plan
$40 per user per month for Basic
$60 per user per month for Professional
Custom for Enterprise
Free Demo>Simplified maintenance scheduling
>Tracking work order and associated actions
>QR code scanning
>More features at Fiix

Pros & Cons of Fiix Enterprise Asset Management Software

Because Fiix is cloud-based, organizations with assets far afield aren’t tied to their office PC. Anyone can use it fully, and the necessary work orders automatically get the information they need. If users need to understand certain aspects of the software, there are videos, but for some, the ability to sign out parts that don’t reference a work order may be a sticking point.

ProsCons
>Cloud-based so remote locations can still use it
>Training videos available
>Signing out of parts is a sticking point

What Customers Are Saying

Customers like how easy Fiix is to use. As one government administrator put it, “Very user friendly. My operators were able to start using it the first day I set it up.” They also like how the stock notifications keep their inventory in check and other reminders that help their organizations stay on track across multiple sites. Along with the clean interface and quick training, one employee states, “Schedule maintenance makes our life easy and no missing of any maintenance job.”

Hippo CMMS

Hippo
Hippo is a CMMS that aims to simplify facility management. It provides an all-in-one maintenance management solution with features such as:

  • Scheduling and tracking assets across the full facility management cycle
  • Work order generation, approval and tracking
  • Automated email alerts for inventory level thresholds
  • Easily attaching document IDs and photos to work orders
  • Streamlining vendor communication for automatic POs

Hippo CMMS lets you collect and crunch data that is presented in KPI-rich visualizations that can be customized and shared with all levels in the company. Hippo connects to Zapier for easier integration. It offers lifetime technical support to customers and has additional support services, such as customizing reports, migration to another CMMS and on-site audit for a fee.

The company offers a 14-day free trial and a demo, and afterward, users can start at any of three levels: Starter for $39 per month with a minimum of two users, Plus for $69 per month for two users or Pro for $99 per month for three users.

PriceFree Trial/DemoFeatures
$39 per month for Starter
$69 per month for Plus
$99 per month for Pro
14-day Free Trial, Free Demo>Automated inventory alerts
>Attach docs to work orders
>Automatic POs
>More features at Hippo CMMS

Pros & Cons of Hippo CMMS Enterprise Asset Management Software

With Hippo CMMS, users can attach photos to work orders, and PM scheduling can be pretty helpful. However, it doesn’t have the ability to scan barcodes, which can hamper tracking for some companies, but it is pretty easy to navigate, and all assets are seamlessly tied in. If users have any issues, Hippo offers lifetime technical support. This will put some organizations at ease because they’re used to having support tied to their subscription or as an add-on.

ProsCons
>Work order photos and PM scheduling
>Lifetime technical support
>Lacks barcode scanning capabilities

What Customers Are Saying

Customers who give Hippo CMMS top marks say it’s easy to use and is user-friendly. They say that the software isn’t cluttered with tools that won’t be used. One director notes, “What we wanted, and therefore liked most, was the ability to organize and access all the important information.” Users also point to the minimal learning curve that helps employees learn fast and get better data. One coordinator called the software “Super easy but also robust” because “I looked into upgrading and simplifying and found Hippo. I knew immediately it was the right program.”

IBM Maximo

IBM Maximo
IBM is known for its innovation across different sectors. Maximo is an on-premise and cloud-based enterprise asset management software solution that harnesses the power of AI to optimize asset utilization. Its features include:

  • Predicting asset failure through modeling data, usage and environment
  • Building a strategy of preventive repairs and replacement for optimized asset health
  • AI-powered remote asset monitoring with alerts
  • Overall view of operations with configurable dashboards
  • Automatically generating work requests

With IBM’s Maximo framework, you can integrate applications that share data with IBM App Connect, a secure connector that supports the Maximo API. This allows companies to connect their software to apps like MailChimp, Salesforce and Jira.

Maximo has a free trial and three different plans: an application suite, a cloud-based SaaS and an on-premises deployment. Pricing starts at $164 per user.

PriceFree Trial/DemoFeatures
$164 per userFree Trial>Predictive modeling
>Configurable dashboards
>AI-powered remote asset monitoring
>More features at IBM Maximo

Pros & Cons of IBM Maximo Enterprise Asset Management Software

It’s a customizable asset management tool that can be used to manage assets across different sectors, including IT. It’s got some great dashboards and integrates with many popular applications. However, the learning curve is stiff, which makes it a hassle for some users. As a result, it can take a lot of support to get it working, but once it’s working, it can get a lot done.

ProsCons
>Customizable
>Great dashboards
>Stiff learning curve
>Not user-friendly

What Customers Are Saying

Customers love how useful IBM Maximo is when it comes to tracking and managing organization assets. Organizations can tailor it to fit their needs, which “allows you to set different priorities and Maximo will fit your specific requirements,” according to one user. Some users appreciate the volume of data the application can handle, especially companies with a lot of assets. As one tech put it: “Overall it’s a powerful software that can easily handle a company’s inventory and workflow management.”

Infor Cloudsuite EAM

Infor Cloudsuite
Infor Cloudsuite EAM is a comprehensive cloud asset management solution that helps companies optimize their maintenance operations of facilities, fleet, equipment and infrastructure across industries. This software claims to be an all-in-one solution that minimizes the need for third-party software. Its features include:

  • Comprehensive checklists with images and documents in a centralized location
  • Retaining records for regulation and SLA compliance
  • Tracking labor costs and reducing downtime
  • Focusing on critical assets and prioritizing maintenance
  • Role-based dashboards for more informed decision making
  • Controlling purchases processes and reducing spare part inventory
  • Automatically creating requisitions on-the-fly

Integrated analytics provides feature-rich visualizations so businesses can hone in on critical assets and efficiently prioritize maintenance and repair. Cloudsuite tailors EAM offerings depending on the industry in an effort to make the software more useful across sectors. It does offer a demo upon request, but the price is not listed.

PriceFree Trial/DemoFeatures
Quote-basedFree Demo>Create requisitions on-the-go
>Control and streamline purchasing processes
>Tracking labor costs
>More features at Infor Cloudsuite EAM

Pros & Cons of Infor Cloudsuite Enterprise Asset Management Software

Infor EAM is tailored with tools to fit the specific industry, and the reporting is very informative and feature-rich. It’s got good functionality with a fair amount of customization options, which turn out to be somewhat complex to configure. Across the board, users find it more challenging than normal to learn as it’s just not as user-friendly as some of its contemporaries.

ProsCons
>Great, feature-rich reporting
>Can be customized
>Customization can be complex
>Challenging to learn

What Customers Are Saying

Many users like how comprehensive Infor Cloudsuite EAM is. It’s their all-in-one enterprise asset management solution that helps them to not only maintain their asset but also tie that asset’s depreciation to their finances. One analyst is impressed with Infor EAM’s ability to “handle more and more data with an intention to provide most meaningful depiction of the input data.” They also like the fact that it’s pretty useful out-of-the-box and you don’t need code or scripts to make system changes. Overall, one engineer states, “Inventory management of parts across multiple locations was strong.”

Limble CMMS

Limble-CMMS
Limble is a cloud-based CMMS that aims to help businesses save hours and reduce maintenance costs by moving from reactive to preventive. Features that help them do that include:

  • Centralized asset management
  • Granular reporting for between 10 and 100,000 assets
  • Tracking asset health with the help of IoT sensor connectivity
  • Drag-and-drop for viewing work orders and prioritizing current and upcoming tasks
  • Automated preventive maintenance scheduling with maintenance logging
  • Setting and synching work requests

Limble has a 30-day trial. Afterward, there are four plans to choose from: Starter, Professional, Business Plus+ and Enterprise. Pricing starts at $50 per user per month, with discounts for those who choose yearly billing.

PriceFree Trial/DemoFeatures
$50 per user per month for Starter
$80 per user per month for Professional
$120 per user per month for Business Plus+
$205 per user per month for Enterprise
30-day Free Trial>Granular reporting
>Drag-and-drop work order prioritization
>Automatic synching/setting work requests
>More features at Limble CMMS

Pros & Cons of Limble CMMS Enterprise Asset Management Software

Limble is a robust, comprehensive software solution. The interface is intuitive, and with the mobile app, users can view, complete and log work orders. As powerful as it is, there is limited opportunity to connect with third-party applications, which would open it up for many companies to track asset data with other business-related metrics.

ProsCons
>Robust and comprehensive
>Log & complete work orders via mobile
>Lack of third-party application integration

What Customers Are Saying

Many users who are coming from other CMMS types praise Limble for being more intuitive and easier to navigate. Customers like how the software not only freed them from a paper-based system but hit all the important spots they need to use, like work order creation and overview. As one manager put it, “Extremely easy to use, everything is so well done that you don’t have to wonder exactly how to do it.”

MaintainX

MaintainX
MaintainX is a mobile-first work order and procedure digitization software solution that deals with various aspects of asset management, such as fleet and facility management, as well as property maintenance across numerous sectors. Its features include:

  • Digital audit trails for better compliance and alerting
  • Opening, closing, scheduling and assigning work orders
  • Maintenance coordination with up-to-date communication
  • 360-degree overview with dashboards and real-time reporting

As far as integrations, MaintainX connects with SAP and not much else.

The free plan includes unlimited work order and messaging but limits monthly work orders with pictures to five, while reporting and analytics go back one month. For more in-depth features, users can try the monthly plans: Essential for $10 per user, Premium for $39 per user and Enterprise for $115 per user. Choosing annual billing provides savings.

PriceFree Trial/DemoFeatures
Free for Basic
$10 per user per month for Essential
$39 per user per month for Premium
$115 per user per month for Enterprise
Free Demo>Maintenance coordination and communication
>Digital audit trails
>Dashboards and real-time reporting
>More features at MaintainX

Pros & Cons of MaintainX Enterprise Asset Management Software

MaintainX is easy to use and set up, which is why many organizations switch to it. It’s good for administrative jobs and teams, giving a good overview of what’s going on with work orders and staff activities. Communication is all done through the app. This means users will need a separate application to communicate with clients and vendors. Also, there isn’t much room for customization, which some businesses may want.

ProsCons
>Easy to use and set up
>Useful business overview
>Need an external communication app for updating clients
>Certain forms of customization may be a challenge

What Customers Are Saying

Customers love how MaintainX helps them stay on top of their operations. Because it’s able to work across teams and locations, businesses find the reporting is more accurate. As one executive put it, “The ability to work with multiple locations, multiple organizations and multiple teams and assignments gives the system an edge.” While it’s mostly made for larger organizations, one self-employed designer likes how it helps him track his business, stating, “It makes tracking, organising and time management an absolute breeze so I can focus on completing my actual work.”

MAPCON Pro

MAPCON
MAPCON Pro CMMS is all about creating customized software to suit an organization’s specific needs. Its features include:

  • Managing multiple sites, locations and zones regionally or globally
  • Initiating work orders with a picture from a smartphone or tablet
  • Dashboard with KPI reports, equipment readings and more asset data
  • Integrating fixed assets with barcoding for PM compliance
  • Inventory management module for real-time parts management
  • Purchasing module for streamlined and controlled procurement
  • System scheduler for generating critical work orders and reports for better time management
  • Customized graphical dashboards with over a dozen presets

MAPCON Pro’s software interface module is flexible enough to interface with applications, such as Sage and SAP. Many of the more advanced features are add-on modules that are only available in the Pro version. There is a 30-day free trial and demo of MAPCON Pro, but if you’re not sure about the pricing of each module, it has a pricing calculator that will provide a custom price based on parameters, such as the number of users and if your assets or inventory number more than 100. The base price for MAPCON Pro is $63 per month per logged-in user.

PriceFree Trial/DemoFeatures
$63 per logged-in user per month
Starting at $495 one-time fee for a perpetual license
30-day Free Trial, Free Demo>All asset data available on dashboards
>Streamline and controlled procurement process
>Interfaces with other EAM apps
>More features at MAPCON Pro

Pros & Cons of MAPCON Pro Enterprise Asset Management Software

MAPCON Pro has a “logged-in” user monthly subscription fee. This is unusual, because most subscriptions charge “per user,” regardless of whether they are logged in or not. Businesses save money because they don’t have to buy as many licenses. The software has streamlined real-time management capabilities, which helps managers make more informed decisions, but it’s not as intuitive as some expect, so training is essential.

ProsCons
>Licensed by each logged-in user
>Real-time updates for better BI
>Not as easy to learn

What Customers Are Saying

Customers like how extensive the software is and how it helps with business continuity so that productivity isn’t lost if someone goes on leave. One user likes how “its capacity is robust to cover all the management, both maintenance and human resources, supply chain and asset management.” They also appreciate how much more fluid their business is, especially since they have more control over their assets, workflow and scheduling, to say the least. One customer states, “The Mapcon software has changed our business and decreased our overall emergency breakdown calls.”

Ramco EAM

Ramco
Ramco EAM helps businesses handle the full lifecycle of their assets across numerous sectors, including utilities and manufacturing. Asset planning, acquisition, installation and disposal are just some of the milestones this cloud enterprise software covers under its comprehensive Power of One solution. Its features include:

  • Real-time visibility to see if assets are available and how they are performing
  • Easy access with Hub-It screen for all needs, Mail-It for transacting without logging in
  • Voice-based transactions with Google Assistant and Alexa
  • Chat-based virtual assistance for interactive user engagement
  • Remote and real-time drone-based maintenance
  • Facial recognition to sign off tasks as completed

Ramco EAM is deployed via the cloud, and with Maintenance on Mobile, everything is digital and paperless. Analytics helps companies measure and plan business goals based on growth objectives and risks assessed. iRIS is Ramco’s Integration services that help businesses connect with built-in partner systems and third-party API applications. A demo is available, and pricing is based on individual quotes.

PriceFree Trial/DemoFeatures
Quote-basedFree Demo>Real-time visibility and monitoring
>Voice-based transactions
>iRIS for integration
>More features at Ramco EAM

Pros & Cons of Ramco Enterprise Asset Management Software

Ramco’s Power of One solution provides built-in ERP, HCM and financials to provide businesses with a holistic view of their assets. The fact that it provides remote maintenance and even voice-based transactions puts it ahead of many competitors. However, it doesn’t provide something as simple as a checklist, which workers may miss because it’s a basic part of work order planning.

ProsCons
>Built-in ERP and other tools
>Voice-based transactions and remote maintenance
>Work order checklists are missing

What Customers Are Saying

Customers love how Ramco EAM’s comprehensive solution integrates their needs from end to end. They appreciate the company’s Power of One approach, “which can help organizations achieve labor productivity gains and efficiencies for effective utilization of expensive capital assets.” The software is easy to use and helps them to have a better overall view of their business and create a functionally strong organization. According to one manager, Ramco EAM “has helped in plugging many loopholes in the system. Has brought about accountability.”

SAP EAM

SAP
SAP EAM is billed as an intelligent asset management solution that optimizes asset performance based on enhanced maintenance strategies. This makes planning more accurate, flexible and scalable. Its features include:

  • Automated asset tracking with a centralized data repository
  • 360-degree view of assets with the help of predictive analytics for better maintenance
  • Manage work orders, notifications, readings and time
  • Mobile management across multiple devices offline and online
  • GIS integration to get status updates about asset performance
  • Calculate risks and identify potential failures by implementing failure modes and effects analysis, FMEA

What makes SAP EAM valuable is the predictive engineering aspect of the solution. You can create a digital twin of an asset to spot any kind of degradation. This dynamic 3D simulation helps you visualize anomalies and anticipate the parts replacement timeframe. There is a demo available, and interested companies can request a quote.

PriceFree Trial/DemoFeatures
Quote-basedFree Demo>Centralized data repository
>Dynamic 3D simulation
>Mobile management across multiple devices
>More features at SAP EAM

Pros & Cons of SAP Enterprise Asset Management Software

SAP EAM’s predictive modeling provides intelligent insight for businesses to be more proactive. The fact that updates are possible offline and online is convenient for technicians who are on the go. The one thing that could hinder certain companies would be the price, as SAP products tend to be pricier than average. Plus, this particular product may come bundled with other tools that organizations may not need. It’s possible that trying to customize this type of offering may not be possible.

ProsCons
>Predictive modeling provides intelligent insight
>Data updates online or offline
>Price may be a concern for some
>May be bundled with other unnecessary tools

What Customers Are Saying

Customers like how SAP EAM can scale to fit their organization and the list of tools it provides, such as processing, analyzing and reporting. As one executive put it, “It does everything itself. This software helps us to make better decisions.” Many companies like how easy it is to use and how the analytics and functionality help them move more quickly. One analyst said, “It really gave us more freedom and speed in a lot of processes, mainly in the financial aspects of the business.”

UpKeep

UpKeep
UpKeep is a CMMS tool that provides a centralized work order management solution for keeping maintenance tasks via desktop and mobile. This helps technicians get real-time updates and collaborations. Some of its features include:

  • Assigning maintenance work orders to technicians by location, asset and priority level
  • Submitting work requests via mobile and getting automatic approval
  • PO creation for low inventory that falls below the established threshold
  • Barcode creation with parts details
  • Flexible runtime- or machine-based preventive maintenance scheduling
  • Automated workflows based on trigger events

With business intelligence reporting, you can identify issues by looking at various visualizations. You’ll also be able to create dashboards that align with specific KPIs and export that information as needed. As a management and maintenance solution, UpKeep integrates with other EAM software such as IBM Maximo, as well as Slack and QuickBooks.

Users can schedule a demo, but UpKeep also has a free tier where businesses can create unlimited work orders and requests for any location, which can be just fine for some. But if you want preventive maintenance and deeper business intelligence, you’ll need to sign up for one of the paid tiers. It starts at a monthly cost of $40 per user per month for Starter, then $75 per user per month for Professional and $120 per user per month for Business Plus. For those who go for the annual billing, the monthly cost is lower.

PriceFree Trial/DemoFeatures
Free plan
$40 per user per month for Starter
$75 per user per month for Professional
$120 per user per month for Business Plus
Free Demo>Automated workflows based on triggers
>Barcode creation with parts information
>Digital work order and requests submission
>More features at UpKeep

Pros & Cons of UpKeep Enterprise Asset Management Software

Users can customize the software to fit their brand, and because it’s so easy to use, creating the necessary work order is simple enough. The free plan is great for those who are all about work orders, and it’s available via Android and iOS, which is convenient. However, for those who want more from the software, the paid tiers pricing can be a challenge, especially for smaller businesses.

ProsCons
>Good software customization
>Easy to use
>Free plan
>Pricing may be steep for smaller businesses

What Customers Are Saying

Customers who work with UpKeep love that it’s so easy to use and their ability to create POs and work orders is effortless. They also find it great that the app is handy, because it allows them to take pictures and attach it to work orders. According to one administrator, “I am pleasantly surprised at how powerful and comprehensive the software is. …The ease of use and simplicity are outstanding.” Because everything is so centralized, users like how much more efficient and productive they are, especially when it comes to monitoring costs. One employee states, “Giving us time and costs along with better scheduling of tasks needed to keep costs under control while staying on top of needed.”

What Is Enterprise Asset Management Software?

Enterprise asset management software is a solution that’s responsible for supporting the maintenance of physical assets a business needs. The software tracks all the vital statistics of a business’s assets, such as planning and scheduling use, its maintenance history and particular equipment components that may need to be bought or upgraded at certain points. The categories of products that EAMs manage include:

  • Fixed plant assets: These are long-term assets that generate revenue, such as die-casting machines and oil refineries.
  • Linear assets: Linear assets are infrastructure-related technical systems, such as pipelines, power cables and railway tracks. These assets vary by segment and would need special maintenance orders per section.
  • Mobile and fixed fleet assets: Service equipment, such as rail cars, trucks and pumping stations fall into these categories,

Many will use the term “CMMS” interchangeably with the term “EAM,” and you may find that the CMMS software you’re researching is more like an EAM. The main difference is that CMMS handles mostly maintenance activities, while EAM is more about incorporating business functions.

Benefits of Enterprise Asset Management Software

When you’re talking about the plusses of enterprise asset management software, the list can be long. Here are a few to consider:

  • Improved ROA: Regularly maintained equipment increases its usable life, which boosts overall return on assets.
  • Avoiding unexpected breakdowns: Unexpected breakdowns can be dangerous to a company’s finances and reputation. Great EAM software helps you avoid this type of sudden maintenance.
  • Asset data: Having access to this data allows you to see any discrepancies that may occur at different time periods. With EAM software, you can track maintenance KPIs in one location for streamlined reporting.
  • Less paperwork, reduced human error: Physical paperwork done by humans can lead to human errors and problems. Converting that process to a cloud-based workflow with digital documents that are easy to store and secure reduces this possibility.
  • Better customer experience: With reliable, well-maintained equipment, you don’t have to make excuses or apologies to customers. This improved customer experience increases your ability to delight and retain them in the long run.

The best enterprise asset management software provides you with critical information so you can make the best decisions for your business at the time. Tracking all your company’s assets is a huge task, and with the right EAM, it’s broken down into more manageable chunks. This helps you improve your operational productivity and reduce expenses.

Must-Have Features of Enterprise Asset Management Software

To get a truly holistic view of assets, the best EAM software programs have all the basic features and a few of the more advanced ones:

Basic features include:

  • Asset lifecycle management: The ability to track the condition and progression of your assets so you can prepare for future maintenance.
  • Work orders: Streamlining workflow so technicians know what work needs to be done and when, improving overall efficiency.
  • Inventory management: Inventory management helps users stay organized, especially when it comes to spare parts, stock levels and tracking substitutions.
  • Maintenance management: Being able to alert the necessary teams via email or push notification about vehicles that will need to be taken from the fleet and for how long helps teams stay updated and pivot when necessary.

Some advanced features are:

  • MRO: Maintain Repair Overhaul (MRO) is like an ERP add-on. It includes streamlining those three operations. That means keeping adequate maintenance supplies and spare parts inventory so that you’re prepared.
  • Detailed reporting: Business intelligence tools have grown in popularity because they’re useful. Reports analyze your asset data, structured and unstructured, to provide intuitive interpretations managers can use to make better decisions.
  • Integrations: Data need to be imported and exported from all kinds of sources. This is why having prebuilt and third-party integration options can be a dealmaker when it comes to choosing the best EAM solution.

In addition to these features, you should think about software implementation and adoption. All software has some sort of learning curve, but the best tools keep that time to a minimum, allowing users to get back to work quickly. Then there’s access to asset data. Not everyone needs to have it, and a good EAM solution gives admins the means to securely determine who does.

The Cost of Enterprise Asset Management Software

Most enterprise asset management software solutions have tiered subscription models that they openly state on the site. Others choose to work with custom quotations. The good thing is that most offer some sort of a free trial or live demo that walks you through all those necessary features and gives you the chance to ask questions specific to your organization’s needs. In minor cases, some EAMs offer a limited free tier that will provide some of the basic functionalities. Take advantage of the opportunities to get to know these solutions before making the commitment.