Our Top Picks

7shifts
7Shifts
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), online
  • Integrations: Clover POS, Syncing POS, TouchBistro POS, Upserve POS, Ceridian Powerpay Payroll Export
7shifts is an online employee scheduling software designed for shift workers in the restaurant industry. Managers can create and assign shifts to quickly prepare schedules weeks or even months in advance and make updates as needed to ensure the restaurant is always properly staffed.

They can also approve or deny employee time-off requests or shift trades. Employees can check their upcoming shifts using a free mobile app. They can also input their availability, submit time-off requests, pick up open shifts or trade shifts with other employees.

7shifts helps businesses hit labor targets with its weekly labor budget tool and robust labor and sales reports. Managers use these to identify gaps that indicate needed schedule changes to improve shift coverage and labor costs.

Pros & Cons

7shifts offers a free 60-day trial and free plan that offers simple scheduling for one location and 10 employees. It also has four paid plans for restaurants of varying sizes, but the first of these still limits employees to 20 and doesn’t include key features like time-clocking and reporting.

Pros

  • 60-day free trial
  • Free plan
  • Flat monthly rate

Cons

  • One-time account setup fee of $150
  • Limited features on lowest level paid plan

What Customers Are Saying

Customers frequently comment on how much time 7shifts saves them and its reporting capabilities. One customer said, “7shifts has helped us with our labor targets a lot … [it] does a great job of giving us better eyes on our labor targets with the Budget tool that’s built-in.”

Summary

  • Starting Price
    • $0.01/month
  • Free Trial/Demo
    Free trial available
  • Integrations
    Clover POS, Syncing POS time clocking data, TouchBistro POS, Upserve POS, Ceridian Powerpay Payroll Export
  • Automated Scheduling
    yes
  • Availability Management
    no
  • Online Time Clock
    yes
Features
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), online
  • Integrations: Clover POS, Syncing POS, TouchBistro POS, Upserve POS, Ceridian Powerpay Payroll Export
CakeHR
CakeHR
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: business hours, online
  • Integrations: G Suite, Slack, Single Sign-On, Custom Integrations
CakeHR is a complete HR solution with employee scheduling capabilities, plus Android and iOS apps available. It allows businesses to upload their employee database to a new online staff directory with just a few simple clicks.

CakeHR’s flexible shift planning module helps businesses schedule shifts and create timesheets to update hours, pre-fill hours from time-off data and track employee overtime. Automated HR processes let business owners and/or managers keep track of time-off and shift change requests and handle approvals digitally.

CakeHR also provides meaningful insights with filters that allow businesses to create custom reports, interactive HR reports and data rich company graphs. It also integrates with popular apps like Slack and G Suite and customer integrations through Zapier.

Pros & Cons

CakeHR has numerous scheduling and HR features that gather all staff information into one location and a 14-day trial to see what it can do. However, base pricing is higher than most and only covers core HR and leave management tasks. Shift scheduling, time sheets and other features increase the price.

Pros

  • 14-day free trial
  • Lots of HR features

Cons

  • High per user cost
  • Starting cost only cover core features

What Customers Are Saying

CakeHR customers like the mobile app, easy-to-use interface and responsive customer support. One customer said, “Our team uses it to manage our paid time off and remote working policies. It’s super simple and easy to use and very cost effective.”

Summary

  • Starting Price
    • $5.50/month/user
  • Free Trial/Demo
    Free trial available
  • Integrations
    G Suite, Slack, Single sign-on, Custom integrations
  • Automated Scheduling
    yes
  • Availability Management
    no
  • Online Time Clock
    yes
Features
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: business hours, online
  • Integrations: G Suite, Slack, Single Sign-On, Custom Integrations
ClockIt
ClockIt
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: business hours, online
  • Integrations: QuickBooks, Xero, Asana, Slack, Paychex
ClockIt is a cloud-based employee scheduling software that does time, attendance, projects and employee tracking with GPS monitoring. Businesses can access their ClockIt dashboards from a web browser or Android and iOS mobile apps. Employees can clock in and out using a web account, Slack, mobile apps or kiosk, and ClockIt automatically syncs all data. Geo-location restrictions ensure employees only clock in and out at work, and geofencing allows management to track their location.

ClockIt Reports generates work duration, overtime and attendance reports with a one-click export to Excel or CSV. Filtering and grouping features allow businesses to create and save custom reports, and it eliminates paper timesheets and spreadsheets, speeding up scheduling and the entire payroll process.

Pros & Cons

ClockIt has a 14-day free trial and offers a free version, but it only includes time and attendance and mobile apps. It offers four flat monthly rate plans, but they limit the number of users with $29 for 10 users, $49 for 20, $99 for 50 and $199 for 100.

Pros

  • Free 14-day trial and free version
  • Flat monthly rate
  • Two month discount for paying annually

Cons

  • Paid plans limit users

What Customers Are Saying

“Clockit has been great help in managing employee timing, allowing us to take quick and corrective measures to employee time performances … helped us avoid endless hours spent calculating the time and attendance,” one customer said. Customers also remark on its responsive customer support, simple performance and frequent improvements.

Summary

  • Starting Price
    • $29.00/month
  • Free Trial/Demo
    Free trial available
  • Integrations
    Quickbooks, Xero, Asana, Slack, Paychex
  • Automated Scheduling
    no
  • Availability Management
    no
  • Online Time Clock
    yes
Features
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: business hours, online
  • Integrations: QuickBooks, Xero, Asana, Slack, Paychex
Deputy
Deputy
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), business hours, online
  • Integrations: ADP, BambooHR, Box, Clover, Dropbox
Deputy is an employee scheduling software that lets businesses complete staff schedules in minutes and publish them to their entire team with one click. It also helps manage staff leave, track time and attendance and sync timesheets to payroll seamlessly through integrations with over 300 HR, POS and payroll apps. It also has Android and iOS apps to let owners manage their businesses on the go.

Pros & Cons

Deputy has a 31-day free trial, discounts for paying annually and 24/7 support from a live person to reach help anytime. Pricing is a bit misleading with scheduling $2.50 per month/user and time and attendance $2.50 per month/user or get both for $4.50, making it higher than it initially appears.

Pros

  • Free 31-day trial
  • 24/7 live customer support
  • Discounts for paying annually

Cons

  • Scheduling and time attendance priced separately or bundled at a higher cost

What Customers Are Saying

Customers appreciate the payroll integrations, including one who said it was “extremely handy when it comes to paying our wages – no more timesheets!! Once the Employees times have been approved … it is just a matter of pushing the button & our payroll in Xero is ready to go.”

Summary

  • Starting Price
    • $2.50/month/user
  • Free Trial/Demo
    Free trial available
  • Integrations
    ADP, BambooHR, Box, Clover, Dropbox
  • Automated Scheduling
    yes
  • Availability Management
    yes
  • Online Time Clock
    yes
Features
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), business hours, online
  • Integrations: ADP, BambooHR, Box, Clover, Dropbox
Homebase
Homebase
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), business hours, online
  • Integrations: Vend, Square, Clover, Toast, Shopify, PayAnywhere
Homebase helps businesses save time and do less paperwork by creating schedules in minutes and sharing them instantly. It also tracks employees’ hours, breaks and overtime on multiple devices to keep management in sync and labor costs down.

Pros & Cons

Homebase offers a free basic version that includes key features that many providers charge for, including time and attendance, time clocks, employee mobile app, scheduling, job posting and applicant tracking. The all-in-one plan is pricey at $99.95 per month and is required for advanced features like API access and onboarding.

Pros

  • Free basic version includes numerous features
  • Low monthly rates

Cons

  • Advanced features require higher priced all-in-one plan

What Customers Are Saying

“My staff has enjoyed having access to their Homebase dashboard where they can easily review their punches/total hours. One of the best features is the ability to specifically define your pay periods,” said one customer. Other features frequently praised by customers include real-time updates, team messaging and mobile scheduling.

Summary

Homebase
Homebase
  • Starting Price
    • $19.95/month
  • Free Trial/Demo
    Free trial available
  • Integrations
    Vend, Square, Clover, Toast, Shopify, PayAnywhere
  • Automated Scheduling
    yes
  • Availability Management
    no
  • Online Time Clock
    yes
Features
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), business hours, online
  • Integrations: Vend, Square, Clover, Toast, Shopify, PayAnywhere
Humanity
Humanity
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), online
  • Integrations: Workday, Ultimate Software, Oracle, Bamboohr
Humanity is a cloud-based employee scheduling platform that integrates with current Human Capital Management platforms. It offers predictive, rule-based scheduling technology that reduces time spent creating complaint, error-free schedules. Custom templates, forecasting and automation capabilities reduce scheduling time further.

Pros & Cons

Humanity has mid-range pricing with discounts given for paying annually and 24/7 live customer support. However, it requires a monthly minimum of $100 when paying monthly and the basic plan is missing key features like automated scheduling, reporting and analytics, time and attendance, integrations and real-time labor cost and budgeting.

Pros

  • Free trial
  • 24/7/365 support from live rep
  • Discount for paying annually

Cons

  • Requires monthly minimum
  • Basic plan missing key features

What Customers Are Saying

Humanity attracts customers for its ease of use and mobile capabilities. One customer said, “Humanity is so efficient and convenient. I can manage all my [store] locations from literally anywhere.” Another said, “The ability to easily manually enter or approve time off requests, create and publish schedules is fantastic.”

Summary

Humanity
Humanity
  • Starting Price
    • $3.50/month/user
  • Free Trial/Demo
    Free trial available
  • Integrations
    Workday, Ultimate Software, Oracle, Bamboohr
  • Automated Scheduling
    yes
  • Availability Management
    no
  • Online Time Clock
    yes
Features
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), online
  • Integrations: Workday, Ultimate Software, Oracle, Bamboohr
iSolved
  • Deployment: web-based, cloud, SaaS
  • Support: online
  • Integrations: Gusto, Zenefits, When I Work, Bambee, ADP RUN
isolved is a comprehensive HCM software that eliminates imports and exports because it does it all, including employee scheduling through isolved Time. This is an optional component of the core HCM solution that features a time-tracking application from the same access point as a business’ HR, payroll and benefits. isolved Time moves businesses away from outdated timesheets and spreadsheets with computerized scheduling without a separate time system.

Pros & Cons

isolved is an all-in-one HCM software, eliminating import/export between other platforms. However, isolved Time is an optional component of the core program and will likely increase cost when added. isolved also requires a monthly minimum of $80 and a one-time implementation and training fee of $700 for a staff of 20.

Pros

  • Free demo offered
  • Eliminates imports and exports

Cons

  • Requires monthly minimum
  • Employee scheduling optional component

What Customers Are Saying

Customers like isolved Time’s ease of use and the convenience of having information kept together. One customer said, “This software keeps up with my PTO hours, my employment history with my company, pay history and more. I also love that I can print my W2 straight from the site.”

Summary

  • Starting Price
    • iSolved Time costs $4.00 per employee per month
    • according to our research. However
    • there is a monthly minimum of $80.00. There is also a one-time implementation and training fee which costs around $700.00 for a staff complement of 20.
  • Free Trial/Demo
    Free demo available
  • Integrations
    Gusto, Zenefits, When I Work, Bambee, ADP RUN
  • Automated Scheduling
    no
  • Availability Management
    no
  • Online Time Clock
    no
Features
  • Deployment: web-based, cloud, SaaS
  • Support: online
  • Integrations: Gusto, Zenefits, When I Work, Bambee, ADP RUN
Kronos
Kronos Workforce Ready
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: business hours, online
  • Integrations: Equifax, Salesforce, QuickBooks, Jobvite, SunGard
Kronos Workforce Ready is an HCM suite of tools with solutions for recruiting, onboarding, HR, scheduling, timekeeping and payroll accessed through a single interface. Kronos workforce management solutions allow businesses to create best-fit schedules with artificial intelligence and machine learning that analyzes data and presents recommendations for improved shift coverage. It also helps businesses engage employees, control labor costs, minimize compliance risks and measure and increase productivity.

Kronos’ Workforce Dimensions delivers advanced automated solutions that help businesses optimize their workforces by tracking and controlling employee time and attendance more efficiently. Forecasting capabilities improve schedule accuracy and effectiveness and optimizes labor distribution.

Pros & Cons

Kronos Workforce Ready is an all-in-one HCM solution with tons of integrations that allow businesses to manage the entire employee life cycle from one platform. However, all these functions come with a higher price tag than other software on the list, and there isn’t a free trial or online demo.

Pros

  • All-in-one HCM solution
  • Tons of integrations

Cons

  • High per user cost
  • No online demo or free trial

What Customers Are Saying

Customers commend Kronos for its friendly and helpful customer support, comprehensive dashboard and reporting capabilities. One customer said, “Easy to use punch in and out feature easy to manually edit timestamps if need be or change billing coding for different departments.”

Summary

Kronos
Kronos Workforce Ready
  • Starting Price
    • $6 per employee per month
  • Free Trial/Demo
    Not Provided
  • Integrations
    Equifax, Salesforce, Quikbooks, Jobvite, Sungard
  • Automated Scheduling
    yes
  • Availability Management
    no
  • Online Time Clock
    yes
Features
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: business hours, online
  • Integrations: Equifax, Salesforce, QuickBooks, Jobvite, SunGard
OpenSimSim
OpenSimSim
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), business hours, online
  • Integrations: Heartland, ADP, Workforce Now. Payroll Systems, Coastal Payroll, Future POS
OpenSimSim is an employee scheduling solution for hourly employees with a free version that includes basic scheduling and time card features. Paid versions have advanced features and three levels to meet various needs. OpenSimSim lets business owners and/or managers create schedules in minutes, make necessary changes and send them out to the entire staff with a single click. Android and iOS apps let owners/managers make scheduling changes on the go, and employees always have access to the most current schedule.

Pros & Cons

OpenSimSim offers a free version that includes basic scheduling and time card management features. However, it limits employees to 10 and only 28 days of cloud storage. Starter packages and up have unlimited employees, but mobile time clock and advanced reporting don’t start until Premium plan. Plans have low monthly rates.

Pros

  • Free version
  • Charges flat monthly rate

Cons

  • Premium account required for mobile time clock and POS integrations

What Customers Are Saying

Customers frequently remark on the interface’s ease of use and all the features that make scheduling more efficient. One customer said, “I cannot imagine doing the schedule or payroll without OpenSimSim. Staff love that they can swap shifts, see who they are working with, and submit time off requests.”

Summary

OpenSimSim
OpenSimSim
  • Starting Price
    • $15.99/month
  • Free Trial/Demo
    Free trial available
  • Integrations
    Heartland, ADP Workforce Now. Payroll Systems, Coastal Payroll, Future POS
  • Automated Scheduling
    yes
  • Availability Management
    no
  • Online Time Clock
    yes
Features
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), business hours, online
  • Integrations: Heartland, ADP, Workforce Now. Payroll Systems, Coastal Payroll, Future POS
Paycor
Paycor Scheduling
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: business hours, online
  • Integrations: Certify, UltraShipTMS, Glassdoor, GoodHire, Bernard Health
Paycor Scheduling helps businesses take control of labor costs and improve productivity with its schedule maker solution. Optimize staffing, communicate information in real time and schedule shifts on the go with the mobile app. Employees can also use the mobile app to check their schedules and get shift notifications. Track and manage labor spend with time and attendance reporting, get help with payroll and tax compliance and make the right staffing decisions.

Pros & Cons

Paycor Scheduling offers a free demo to see how it works and charges a flat monthly rate, although it’s the highest rate of those with this type of pricing. Its scheduling and time tracking are also separate components that increase the price further.

Pros

  • Free demo
  • Charges flat monthly rate

Cons

  • High cost
  • Scheduling and time tracking are sold separately

What Customers Are Saying

“Paycor Time and Attendance makes it very easy to track my employees’ hours, to add their bonuses, and to make custom reports with whatever information I need at the time,” one customer said. Customers also liked the ease of working with timesheets and integrating with payroll software.

Summary

Paycor
Paycor Scheduling
  • Starting Price
    • $99 per month
  • Free Trial/Demo
    Free demo available
  • Integrations
    Certify, UltraShipTMS, Glassdoor, GoodHire, Bernard Health
  • Automated Scheduling
    no
  • Availability Management
    yes
  • Online Time Clock
    no
Features
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: business hours, online
  • Integrations: Certify, UltraShipTMS, Glassdoor, GoodHire, Bernard Health
Shiftboard
Shiftboard
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), business hours, online
  • Integrations: Oracle, Ultimate, Paychex, Kronos, Salesforce, Workday
Shiftboard is employee scheduling software that’s built around an hourly workforce where scheduling and real-time communication are essential to day-to-day operations. It automates processes to lower labor costs and increase worker productivity. Shiftboard offers highly tailored solutions that work with any type of scheduling to maximize shift coverage and meet production or service commitments while complying with labor and safety practices.

Shiftboard also offers seamless integrations with various systems, including human capital management, human resources, payroll, time and attendance and CRM systems.

Pros & Cons

Shiftboard offers a free demo, low monthly fees and 24/7 customer service from a live representative. However, it charges a minimum monthly subscription fee on all plans and an implementation plan. Certain features may also require an additional charge.

Pros

  • Free demo
  • 24/7 live customer service reps
  • Multiple integrations

Cons

  • Extra fees for all plans
  • Additional charges for features may apply

What Customers Are Saying

Shiftboard customers praise its array of features and tools, automated processes and flexible billing. One customer said, “It is such a powerful solution to scheduling/program needs, way better than lots of spreadsheets.” Another customer said, “Their willingness to work with my company’s billing (Net 60) is greatly appreciated.”

Summary

Shiftboard
Shiftboard
  • Starting Price
    • $3.00/month
  • Free Trial/Demo
    Free demo available
  • Integrations
    Oracle, Ultimate, Paychex, Kronos, Salesforce, Workday
  • Automated Scheduling
    yes
  • Availability Management
    no
  • Online Time Clock
    yes
Features
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), business hours, online
  • Integrations: Oracle, Ultimate, Paychex, Kronos, Salesforce, Workday
Snap-Schedule
Snap Schedule
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: business hours, online
  • Integrations: not provided
Snap Schedule employee scheduling software moves businesses beyond manual schedule management. Manage time and labor processes in real time, eliminate errors from using spreadsheets and cut down on the time it takes to create schedules. Encourage collaboration between employees and managers, and give employees more say in when they work. Snap Schedule can also help control labor costs, reduce unnecessary overtime, maximize productivity and reduce compliance issues.

Snap Schedule 365 gives everyone anytime, anywhere access to schedules with a convenient mobile app. Employees can view schedules, punch in/out, update availability, pick up and trade shifts and request time off. Automated shift call-outs text employees when shifts become available.

Pros & Cons

Snap Schedule offers a 30-day free trial and three plans for varying business needs. Snap Schedule and Snap Schedule Premium are on-premise software with a perpetual license and a one-time fee, but these versions don’t include upgrades. Snap Schedule 365 is an SAAS with a monthly subscription. None have integrations.

Pros

  • Perpetual licenses available
  • 30-day trial
  • Mobile app

Cons

  • No integrations
  • On-premise plans don’t include updates

What Customers Are Saying

Customers frequently comment on how easy Snap Schedule is to use and note favorite features like employee self-service and reporting. One customer said, “There are many excellent features such as emailing, reporting, customization, and employees being able to manage their own schedule under supervision by requesting days off and/or trading shifts.”

Summary

Snap-Schedule
Snap Schedule
  • Starting Price
    • On-premise version starts at $450/one-time
    • Snap Schedule 365 (Online) starts at $450/year
    • Snap Schedule Premium starts at $995/computer
  • Free Trial/Demo
    Free trial available
  • Integrations
    Not Provided
  • Automated Scheduling
    yes
  • Availability Management
    no
  • Online Time Clock
    yes
Features
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: business hours, online
  • Integrations: not provided
TSheets
TSheets
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: business hours, online
  • Integrations: QuickBooks, Xero, MYOB
TSheets is scheduling and time tracking software that helps businesses save time creating employees’ schedules while also streamlining payroll. Whether the business uses fixed or rotating shifts, the online time clock and schedule distribution capabilities keep businesses running smoothly.

TSheets’ monthly base fees cover account set up, administrator access, unlimited customer support, data storage, webinars and tutorials.

Pros & Cons

TSheets has a 14-day free trial and integrates with popular software like QuickBooks and Xero. It offers two plans, but its per month/user pricing is the highest among those listed. It also charges base prices of $20 and $40 on top of the monthly fee, making the cost even higher.

Pros

  • 14-day free trial
  • Integrations with popular platforms

Cons

  • Highest priced option
  • Also charges a base fee

What Customers Are Saying

Customers brag on TSheets’ knowledgeable and helpful customer service reps and its transparency to activities billed. One customer said, “TSheets is clean, efficient, and smart. Our company uses the manual time cards to good reviews, and, as an owner, I like the reporting and ability to download the data.”

Summary

  • Starting Price
    • $8.00/month/user
  • Free Trial/Demo
    Free trial available
  • Integrations
    QuickBooks, Xero, MYOB,
  • Automated Scheduling
    yes
  • Availability Management
    no
  • Online Time Clock
    yes
Features
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: business hours, online
  • Integrations: QuickBooks, Xero, MYOB
When-I-Work
When I Work
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: business hours, online
  • Integrations: Gusto, ADP, QuickBooks online, Ultimate Software, ActiveHours, Square
When I Work is an employee scheduling and time tracking software built to scale with businesses at one or more locations. It handles shift eligibility, matching employee qualifications and availability to shifts. When I Work also helps control labor costs by preventing overtime with alerts, thresholds and limits. Desktop and mobile apps give managers and employees scheduling access to increase workplace efficiency and profitability.

When I Work integrates work schedules with time clocks to control labor costs and ensures labor compliance with mandatory break management. It also integrates with popular payroll processors.

Pros & Cons

When I Work offers a free demo and one of the lowest per month/user pricing listed. However, some of its key features cost extra. Time clock and attendance tacks on an extra $2 per month/user and includes important features like payroll integration, overtime alerts and mobile clock in with GPS enforcement.

Pros

  • Offers one of the lowest costs
  • Free demo

Cons

  • Some key features cost more

What Customers Are Saying

“It has drastically reduced the time it takes to make a schedule or track attendance — I save 14 hours a week now! My employees love it because they can swap and drop shifts easily,” one customer said. Customers also like how much time it saves when creating schedules.

Summary

When-I-Work
When I Work
  • Starting Price
    • $1.50/month/user
  • Free Trial/Demo
    Free trial available
  • Integrations
    Gusto, ADP, QuickBooks Online, Ultimate Software, ActiveHours, Square
  • Automated Scheduling
    yes
  • Availability Management
    no
  • Online Time Clock
    yes
Features
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: business hours, online
  • Integrations: Gusto, ADP, QuickBooks online, Ultimate Software, ActiveHours, Square
Zoho
Zoho People
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), business hours, online
  • Integrations: G Suite, Slack, Shopify, Mailchimp, Slack
Zoho People is an integrated HR software designed for businesses of all sizes that lets them manage HR and benefits programs from one central location. It also has scheduling and time tracking capabilities that help save time and reduce costs.

Pros & Cons

Zoho People has a 15-day free trial period, low yearly rates and 24/7 customer support from a live representative. It has five pricing plans to cater to different businesses, but to get shift scheduling, time tracking and timesheet management, businesses need a professional plan at $24 per year.

Pros

  • Low yearly rates
  • 24/7 live customer representative
  • 15-day free trial

Cons

  • Need Professional plan for scheduling

What Customers Are Saying

Customers recommend Zoho People for its many features, numerous tracking capabilities and mobile app. One customer said, “Easy to keep track of employees daily working hour record. Very user friendly to create online forums. Even yearly leaves and holidays can be tracked very easily. It saves lots of valuable time.”

Summary

Zoho
Zoho People
  • Starting Price
    • $12.00/year/user
  • Free Trial/Demo
    Free trial available
  • Integrations
    Gsuite, Slack, Shopify, Mailchimp, Slack
  • Automated Scheduling
    no
  • Availability Management
    no
  • Online Time Clock
    no
Features
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), business hours, online
  • Integrations: G Suite, Slack, Shopify, Mailchimp, Slack

How We Chose the Best Employee Scheduling Software

Employee scheduling software offers a cost-effective way to create, maintain, and distribute staff schedules by automating the process. It can also save time and prevent common scheduling problems that often occur when creating schedules manually. But evaluating employee scheduling software can be intimidating with so many products on the market. To help you find the best employee scheduling software for your business, we evaluated over 90 software providers and narrowed them down based on what’s most important — efficiency, integrations, and reporting.

Efficiency Features

It’s important that employee scheduling software saves you time. Employee scheduling software should include key features like automated scheduling, schedule distribution, shift swapping, online time clocks, notifications, messaging and availability, and time-off management.

Integrations

Third-party integrations enable businesses to add features to their employee scheduling software that are essential to their workflow. We compared scheduling software that offered built-in integrations with the tools that users may rely on, such as Square, QuickBooks, ADP, Workday, and Clover.

Reporting

Detailed reports tell business owners or managers how many employees they need and when they need them to ensure every shift is adequately covered, while keeping labor costs in check. We evaluated scheduling software on its reporting capabilities in areas like attendance, sales histories, labor costs, and forecasts to make managing employees and the business easier.

What Is Employee Scheduling Software?

Employee scheduling software is a workforce management solution that helps business owners and managers streamline schedule creation and maintenance. It automates scheduling instead of having to do it manually, which saves time, eliminates errors, and ensures labor compliance.

Employee scheduling software also produces consistent results, increases productivity and manages labor costs. Some of its core functions include clock in and clock out features, auto-assigning shifts based on employees’ availability and capabilities, automatic notices for shift changes and new schedule postings, time card creation, and payroll processor integration.

Benefits of Employee Scheduling Software

There are numerous benefits of implementing employee scheduling software, including:

  • Ensuring compliance with labor and union laws: Scheduling software can automatically track employee hours, mandatory breaks, overtime, and vacation time to prevent labor violations. It can also alert managers when an employee has a credential about to expire.
  • Cutting labor costs: Scheduling software optimizes employee coverage by tracking and utilizing historical data concerning labor needs for each day, shift, and hour. It uses forecasting to let managers know where the demand lies, so they can schedule accordingly to prevent overtime and cut labor during traditionally slow periods.
  • Increase scheduling accuracy and efficiency: Employee scheduling software makes it easy to create and modify schedules, handle vacation, and other time off requests to stay current with employees’ availability. This ensures consistent scheduling that boosts employee morale and relieves the pressure put on managers.

Must-Have Features for Employee Scheduling Software

Employee scheduling software offers tons of features besides scheduling. Be sure to look for features such as:

  • Automated scheduling. Automated scheduling saves you time, and online timeclocks let employees clock in and out from anywhere.
  • Mobile app. Choosing a software with a mobile app lets employees update their availability, manage their time-off requests, and receive notifications of shift changes.
  • Integrations. The most important integrations you’ll need will likely be payroll processing, which should allow you to easily track your employees’ hours and send them payments. Some companies also like integrating with HR platforms.
  • Analytics and reporting. Employee scheduling software with good reporting features helps businesses discover gaps in their scheduling or forecast future scheduling needs.

The Cost of Employee Scheduling Software

The cost of employee scheduling software greatly varies among providers, and there are several different pricing models used. The most common are:

Per user pricing. Most software providers with per user pricing have a tiered-pricing model. The lowest cost plans often don’t include all the desired features. It’s important to do your due diligence and evaluate whether or not it’s worth it for you to step up to the next pricing tier.

Watch out for monthly minimums. Some software packages that charge per user pricing also require a monthly minimum. Smaller businesses with few employees won’t reach this minimum and wind up paying too much for their service. Other hidden costs might include implementation and/or training fees or separate fees for key features.

Flat-rate pricing. Flat-rate pricing is usually less expensive, but often limits the number of employees/users.

One-time pricing. One-time pricing allows customers to purchase the software outright. Only one provider listed offered one-time pricing without any updates included.