The Best Employee Scheduling Software of 2020

Our employee scheduling software reviews are the result of over 40 hours of research on 90+ employee scheduling software companies from across the web. These reviews and our employee scheduling software guide help small businesses and startups find the best employee scheduling software for their business.

Disclosure: Your support helps keep the site running! We earn a referral fee for some of the services we recommend on this page. Learn more
Last Updated

The Best Employee Scheduling Software Companies of 2020

Best Employee Scheduling Software Badge

How We Chose the Best Employee Scheduling Software

Employee scheduling software offers a cost-effective way to create, maintain, and distribute staff schedules by automating the process. It can also save time and prevent common scheduling problems that often occur when creating schedules manually. But evaluating employee scheduling software can be intimidating with so many products on the market. To help you find the best employee scheduling software for your business, we evaluated over 90 software providers and narrowed them down based on what’s most important — efficiency, integrations, and reporting.

Efficiency Features

It’s important that employee scheduling software saves you time. Employee scheduling software should include key features like automated scheduling, schedule distribution, shift swapping, online time clocks, notifications, messaging and availability, and time-off management.

Integrations

Third-party integrations enable businesses to add features to their employee scheduling software that are essential to their workflow. We compared scheduling software that offered built-in integrations with the tools that users may rely on, such as Square, QuickBooks, ADP, Workday, and Clover.

Reporting

Detailed reports tell business owners or managers how many employees they need and when they need them to ensure every shift is adequately covered, while keeping labor costs in check. We evaluated scheduling software on its reporting capabilities in areas like attendance, sales histories, labor costs, and forecasts to make managing employees and the business easier.

The 15 Best Employee Scheduling Software of 2020

CompanyPriceFree Trial / DemoVisit
7shifts$17.99/month60-day trialVisit 7shifts
CakeHR$5.50/month/user14-day trialVisit CakeHR
ClockIt$29/month14-day trialVisit ClockIt
Deputy$2.50/month/user31-day trialVisit Deputy
Homebase$19.95/month/locationFree versionVisit Homebase
Humanity$3.50/month/user
$100/month minimum
Free trialVisit Humanity
iSolved$4/month/userFree demoVisit iSolved
Kronos Workforce Ready$6/month/userFree demoVisit Kronos Workforce Ready
OpenSimSim$15.99/monthFree versionVisit OpenSimSim
Paycor Scheduling$99/monthFree demoVisit Paycor Scheduling
Shiftboard$3/monthFree demoVisit Shiftboard
Snap ScheduleOn-premise
Snap schedule:

$450 one-time cost
Snap schedule premium:
$995/computer
Online
Snap schedule 365:

$450/year
30-day trialVisit Snap Schedule
TSheets$8/month/user14-day trialVisit TSheets
When I Work$1.50/month/userFree demoVisit When I Work
Zoho People$12/year/user15-day trialVisit Zoho People

7shifts

7shifts
7shifts is an online employee scheduling software designed for shift workers in the restaurant industry. Managers can create and assign shifts to quickly prepare schedules weeks or even months in advance and make updates as needed to ensure the restaurant is always properly staffed.

They can also approve or deny employee time-off requests or shift trades. Employees can check their upcoming shifts using a free mobile app. They can also input their availability, submit time-off requests, pick up open shifts or trade shifts with other employees. Other key features include:

  • Identifying top performers
  • Simplifying time and attendance
  • Streamlining payroll
  • Making team-wide announcements
  • Managing mandatory breaks
  • Staying labor compliant
  • Evaluating labor performance
  • Optimizing labor spend

7shifts helps businesses hit labor targets with its weekly labor budget tool and robust labor and sales reports. Managers use these to identify gaps that indicate needed schedule changes to improve shift coverage and labor costs.

PriceFree Trial / DemoFeatures
$17.99/month60 -day trial
Free demo
>Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 (live rep), online
>Integrations: Clover POS, Syncing POS, TouchBistro POS, Upserve POS, Ceridian Powerpay Payroll Export
>More features at 7shifts

Pros & Cons of 7shifts Employee Scheduling Software
7shifts offers a free 60-day trial and free plan that offers simple scheduling for one location and 10 employees. It also has four paid plans for restaurants of varying sizes, but the first of these still limits employees to 20 and doesn’t include key features like time-clocking and reporting.

ProsCons
>60-day free trial>One-time account setup fee of $150
>Free plan>Limited features on lowest level paid plan
>Flat monthly rate

What Customers Are Saying
Customers frequently comment on how much time 7shifts saves them and its reporting capabilities. One customer said, “7shifts has helped us with our labor targets a lot … [it] does a great job of giving us better eyes on our labor targets with the Budget tool that’s built-in.”

CakeHR

CakeHR
CakeHR is a complete HR solution with employee scheduling capabilities, plus Android and iOS apps available. It allows businesses to upload their employee database to a new online staff directory with just a few simple clicks.

CakeHR’s flexible shift planning module helps businesses schedule shifts and create timesheets to update hours, pre-fill hours from time-off data and track employee overtime. Automated HR processes let business owners and/or managers keep track of time-off and shift change requests and handle approvals digitally. Other shift scheduling capabilities include:

  • Drag and drop shift management
  • Group shifts into areas
  • Employee availability
  • Save predefined shift template
  • Daily, weekly and monthly visual reports
  • Full data export

CakeHR also provides meaningful insights with filters that allow businesses to create custom reports, interactive HR reports and data rich company graphs. It also integrates with popular apps like Slack and G Suite and customer integrations through Zapier.

PriceFree Trial / DemoFeatures
$5.50/month/user14 -day trial
Free demo
>Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
>Support: business hours, online
>Integrations: G Suite, Slack, Single Sign-On, Custom Integrations
>More features at CakeHR

Pros & Cons of CakeHR Employee Scheduling Software
CakeHR has numerous scheduling and HR features that gather all staff information into one location and a 14-day trial to see what it can do. However, base pricing is higher than most and only covers core HR and leave management tasks. Shift scheduling, time sheets and other features increase the price.

ProsCons
>14-day free trial>High per user cost
>Lots of HR features>Starting cost only cover core features

What Customers Are Saying
CakeHR customers like the mobile app, easy-to-use interface and responsive customer support. One customer said, “Our team uses it to manage our paid time off and remote working policies. It’s super simple and easy to use and very cost effective.”

ClockIt

ClockIt
ClockIt is a cloud-based employee scheduling software that does time, attendance, projects and employee tracking with GPS monitoring. Businesses can access their ClockIt dashboards from a web browser or Android and iOS mobile apps. Employees can clock in and out using a web account, Slack, mobile apps or kiosk, and ClockIt automatically syncs all data. Geo-location restrictions ensure employees only clock in and out at work, and geofencing allows management to track their location. Other key features include:

  • Messaging
  • Shift swapping
  • Salaried employee tracking
  • Sick leave tracking
  • Overtime tracking
  • Timesheet management
  • Vacation and leave tracking
  • Automated leave accruals
  • Payroll management
  • Reporting and analytics

ClockIt Reports generates work duration, overtime and attendance reports with a one-click export to Excel or CSV. Filtering and grouping features allow businesses to create and save custom reports, and it eliminates paper timesheets and spreadsheets, speeding up scheduling and the entire payroll process.

PriceFree Trial / DemoFeatures
$29/month14 -day trial
Free version
>Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
>Support: business hours, online
>Integrations: QuickBooks, Xero, Asana, Slack, Paychex
>More features at ClockIt

Pros & Cons of ClockIt Employee Scheduling Software
ClockIt has a 14-day free trial and offers a free version, but it only includes time and attendance and mobile apps. It offers four flat monthly rate plans, but they limit the number of users with $29 for 10 users, $49 for 20, $99 for 50 and $199 for 100.

ProsCons
>Free 14-day trial and free version>Paid plans limit users
>Flat monthly rate
>Two month discount for paying annually

What Customers Are Saying
“Clockit has been great help in managing employee timing, allowing us to take quick and corrective measures to employee time performances … helped us avoid endless hours spent calculating the time and attendance,” one customer said. Customers also remark on its responsive customer support, simple performance and frequent improvements.

Deputy

Deputy
Deputy is an employee scheduling software that lets businesses complete staff schedules in minutes and publish them to their entire team with one click. It also helps manage staff leave, track time and attendance and sync timesheets to payroll seamlessly through integrations with over 300 HR, POS and payroll apps. It also has Android and iOS apps to let owners manage their businesses on the go. Other key features include:

  • Scheduling based on team availabilities, wage costs and demand forecasts
  • Instant notifications via the web or mobile app
  • Real-time attendance reporting lists who’s on time and who’s late
  • Shift swapping capabilities to save time finding staff to cover shifts
  • Auto scheduling that creates schedules using an ideal spread of hour with qualified staff
  • Tools that safeguard businesses from labor compliance risks
  • Real-time wage cost tracking to ensure businesses stay within budget
  • Share critical updates on Deputy news feed
PriceFree Trial / DemoFeatures
$2.50/month/user31 -day trial>Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 (live rep), business hours, online
>Integrations: ADP, BambooHR, Box, Clover, Dropbox
>More features at Deputy

Pros & Cons of Deputy Employee Scheduling Software
Deputy has a 31-day free trial, discounts for paying annually and 24/7 support from a live person to reach help anytime. Pricing is a bit misleading with scheduling $2.50 per month/user and time and attendance $2.50 per month/user or get both for $4.50, making it higher than it initially appears.

ProsCons
>Free 31-day trial>Scheduling and time attendance priced separately or bundled at a higher cost
>24/7 live customer support
>Discounts for paying annually

What Customers Are Saying
Customers appreciate the payroll integrations, including one who said it was “extremely handy when it comes to paying our wages – no more timesheets!! Once the Employees times have been approved … it is just a matter of pushing the button & our payroll in Xero is ready to go.”

Homebase

homebase
Homebase helps businesses save time and do less paperwork by creating schedules in minutes and sharing them instantly. It also tracks employees’ hours, breaks and overtime on multiple devices to keep management in sync and labor costs down. Key features include:

  • Scheduling: Send schedules and shift reminders to employees via mobile app, text or email to reduce errors and no-shows and track availability and time-off requests.
  • Timeclock: Track who’s clocking in and from where, prevent early clock ins, get alerts for late clock ins and use automatic clock outs when employees forget.
  • Control labor: Use labor forecasting, smarter scheduling and overtime avoidance to keep labor costs down.
  • Online hiring and onboarding: Ditch the paperwork with online job posting, applicant screening and management, performance management and onboarding.
  • Team communication: Real-time alerts, built-in messenger and helpful reminders.
  • POS and payroll integrations: Track hours, wages and sales by syncing with POS and payroll providers.
PriceFree Trial / DemoFeatures
$19.95/month/locationFree version>Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 (live rep), business hours, online
>Integrations: Vend, Square, Clover, Toast, Shopify, PayAnywhere
>More features at Homebase

Pros & Cons of Homebase Employee Scheduling Software
Homebase offers a free basic version that includes key features that many providers charge for, including time and attendance, time clocks, employee mobile app, scheduling, job posting and applicant tracking. The all-in-one plan is pricey at $99.95 per month and is required for advanced features like API access and onboarding.

ProsCons
>Free basic version includes numerous features>Advanced features require higher priced all-in-one plan
>Low monthly rates

What Customers Are Saying
“My staff has enjoyed having access to their Homebase dashboard where they can easily review their punches/total hours. One of the best features is the ability to specifically define your pay periods,” said one customer. Other features frequently praised by customers include real-time updates, team messaging and mobile scheduling.

Humanity

Humanity
Humanity is a cloud-based employee scheduling platform that integrates with current Human Capital Management platforms. It offers predictive, rule-based scheduling technology that reduces time spent creating complaint, error-free schedules. Custom templates, forecasting and automation capabilities reduce scheduling time further. Key features include:

  • Mobile app: User-friendly interface for employees, schedulers and managers to manage and change schedules on the go using Android and iOS devices
  • Shift management: Employees can view schedules, adjust availability, request time off, pick up open shifts, release shifts and trade shifts with minimal supervisor involvement
  • Auto-scheduling: Automatically fills schedules by matching appropriate staff members with shifts using custom variables
  • Flex scheduling: Instantly respond to real-time shifts in business, fill open shifts, reduce understaffing, post open shifts, find replacements for absences and release shifts for pickup
  • Time clock: Track employee hours and attendance, export timesheets ready for payroll and eliminate buddy punching with GPS location-based clock ins
PriceFree Trial / DemoFeatures
$3.50/month/user
$100/month minimum
Free trial>Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 (live rep), online
>Integrations: Workday, Ultimate Software, Oracle, Bamboohr
>More features at Humanity

Pros & Cons of Humanity Employee Scheduling Software
Humanity has mid-range pricing with discounts given for paying annually and 24/7 live customer support. However, it requires a monthly minimum of $100 when paying monthly and the basic plan is missing key features like automated scheduling, reporting and analytics, time and attendance, integrations and real-time labor cost and budgeting.

ProsCons
>Free trial>Requires monthly minimum
>24/7/365 support from live rep>Basic plan missing key features
>Discount for paying annually

What Customers Are Saying
Humanity attracts customers for its ease of use and mobile capabilities. One customer said, “Humanity is so efficient and convenient. I can manage all my [store] locations from literally anywhere.” Another said, “The ability to easily manually enter or approve time off requests, create and publish schedules is fantastic.”

iSolved

iSolved
iSolved is a comprehensive HCM software that eliminates imports and exports because it does it all, including employee scheduling through iSolved Time. This is an optional component of the core HCM solution that features a time-tracking application from the same access point as a business’ HR, payroll and benefits. iSolved Time moves businesses away from outdated timesheets and spreadsheets with computerized scheduling without a separate time system. Key features include:

  • Advanced scheduling tools for shift and schedule setup
  • Drag, move, copy and change time
  • Daily, weekly or pay period view
  • Punch collection through virtual or physical time clock or mobile app
  • Punch alert errors
  • Instant scheduling alerts
  • Comp time management
  • Geofencing locations to monitor where employees are clocking in and out
  • Eliminate buddy punching and time theft
  • Close payroll in minutes with the click of a button
  • Sick leave and vacation tracking
  • Salaried employee tracking
  • Budgeting and labor forecasting
PriceFree Trial / DemoFeatures
$4/month/userFree demo>Deployment: web-based, cloud, SaaS
>Support: online
>Integrations: Gusto, Zenefits, When I Work, Bambee, ADP RUN
>More features at iSolved

Pros & Cons of iSolved Employee Scheduling Software
iSolved is an all-in-one HCM software, eliminating import/export between other platforms. However, iSolved Time is an optional component of the core program and will likely increase cost when added. iSolved also requires a monthly minimum of $80 and a one-time implementation and training fee of $700 for a staff of 20.

ProsCons
>Free demo offered>Requires monthly minimum
>Eliminates imports and exports>Employee scheduling optional component

What Customers Are Saying
Customers like iSolved Time’s ease of use and the convenience of having information kept together. One customer said, “This software keeps up with my PTO hours, my employment history with my company, pay history and more. I also love that I can print my W2 straight from the site.”

Kronos Workforce Ready

Kronos
Kronos Workforce Ready is an HCM suite of tools with solutions for recruiting, onboarding, HR, scheduling, timekeeping and payroll accessed through a single interface. Kronos workforce management solutions allow businesses to create best-fit schedules with artificial intelligence and machine learning that analyzes data and presents recommendations for improved shift coverage. It also helps businesses engage employees, control labor costs, minimize compliance risks and measure and increase productivity. Other key features include:

  • Automated scheduling
  • Online timeclock
  • Shift swapping
  • Payroll management
  • Absence and leave management
  • Alerts, notifications and messaging
  • Embedded workforce data and analytics
  • Real-time visibility into labor activities
  • Performance reviews

Kronos’ Workforce Dimensions delivers advanced automated solutions that help businesses optimize their workforces by tracking and controlling employee time and attendance more efficiently. Forecasting capabilities improve schedule accuracy and effectiveness and optimizes labor distribution.

PriceFree Trial / DemoFeatures
$6/month/userNot provided>Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
>Support: business hours, online
>Integrations: Equifax, Salesforce, QuickBooks, Jobvite, SunGard
>More features at Kronos Workforce Ready

Pros & Cons of Kronos Workforce Ready Employee Scheduling Software
Kronos Workforce Ready is an all-in-one HCM solution with tons of integrations that allow businesses to manage the entire employee life cycle from one platform. However, all these functions come with a higher price tag than other software on the list, and there isn’t a free trial or online demo.

ProsCons
>All-in-one HCM solution>High per user cost
>Tons of integrations>No online demo or free trial

What Customers Are Saying
Customers commend Kronos for its friendly and helpful customer support, comprehensive dashboard and reporting capabilities. One customer said, “Easy to use punch in and out feature easy to manually edit timestamps if need be or change billing coding for different departments.”

OpenSimSim

OpenSimSim
OpenSimSim is an employee scheduling solution for hourly employees with a free version that includes basic scheduling and time card features. Paid versions have advanced features and three levels to meet various needs. OpenSimSim lets business owners and/or managers create schedules in minutes, make necessary changes and send them out to the entire staff with a single click. Android and iOS apps let owners/managers make scheduling changes on the go, and employees always have access to the most current schedule. Other features include:

  • Availability and time-off management
  • Instantly notify employees of schedule changes
  • Shift reminders and confirmations
  • Schedule distribution
  • Shift swapping
  • Online time clock
  • Automated scheduling
  • Private and group messaging
  • Improve accountability
  • Track worked hours, breaks and overtime
  • Payroll management
  • POS and payroll integration
  • Stay compliant with labor laws
  • Automated break and overtime alerts
  • Optimize labor operations
  • Punctuality reports
  • Forecast sales
  • Messaging
  • Mobile access
  • Reporting and analytics
PriceFree Trial / DemoFeatures
$15.99/monthFree version>Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 (live rep), business hours, online
>Integrations: Heartland, ADP, Workforce Now. Payroll Systems, Coastal Payroll, Future POS
>More features at OpenSimSim

Pros & Cons of OpenSimSim Employee Scheduling Software
OpenSimSim offers a free version that includes basic scheduling and time card management features. However, it limits employees to 10 and only 28 days of cloud storage. Starter packages and up have unlimited employees, but mobile time clock and advanced reporting don’t start until Premium plan. Plans have low monthly rates.

ProsCons
>Free version>Premium account required for mobile time clock and POS integrations
>Charges flat monthly rate

What Customers Are Saying
Customers frequently remark on the interface’s ease of use and all the features that make scheduling more efficient. One customer said, “I cannot imagine doing the schedule or payroll without OpenSimSim. Staff love that they can swap shifts, see who they are working with, and submit time off requests.”

Paycor Scheduling

Paycor
Paycor Scheduling helps businesses take control of labor costs and improve productivity with its schedule maker solution. Optimize staffing, communicate information in real time and schedule shifts on the go with the mobile app. Employees can also use the mobile app to check their schedules and get shift notifications. Track and manage labor spend with time and attendance reporting, get help with payroll and tax compliance and make the right staffing decisions with:

Paycor Scheduling Features

  • Templates for faster scheduling
  • Drag and drop shifts
  • Maximize shift coverage
  • Set employee breaks
  • Real-time notifications and shift reminders
  • Employee availability management
  • Reporting to prevent overstaffing and understaffing

Paycor Scheduling Pro Features

Includes Paycor Scheduling features plus:

  • Auto-fill shifts
  • Group chats
  • Daily and weekly scheduling rules
  • Employee self-service for availability and picking up or dropping shifts
  • Configure third-party work locations
  • Daily budget caps to control labor expenses
PriceFree Trial / DemoFeatures
$99/monthFree demo>Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
>Support: business hours, online
>Integrations: Certify, UltraShipTMS, Glassdoor, GoodHire, Bernard Health
>More features at Paycor Scheduling

Pros & Cons of Paycor Scheduling Employee Scheduling Software
Paycor Scheduling offers a free demo to see how it works and charges a flat monthly rate, although it’s the highest rate of those with this type of pricing. Its scheduling and time tracking are also separate components that increase the price further.

ProsCons
>Free demo>High cost
>Charges flat monthly rate>Scheduling and time tracking are sold separately

What Customers Are Saying
“Paycor Time and Attendance makes it very easy to track my employees’ hours, to add their bonuses, and to make custom reports with whatever information I need at the time,” one customer said. Customers also liked the ease of working with timesheets and integrating with payroll software.

Shiftboard

Shiftboard
Shiftboard is employee scheduling software that’s built around an hourly workforce where scheduling and real-time communication are essential to day-to-day operations. It automates processes to lower labor costs and increase worker productivity. Shiftboard offers highly tailored solutions that work with any type of scheduling to maximize shift coverage and meet production or service commitments while complying with labor and safety practices. Key features include:

  • Tailor-fit scheduling: configurable solutions that offer the flexibility to adapt scheduling to meet unique scheduling needs
  • Continuous optimization: auto call-out-fill and auto shift-fill allows businesses to avoid operational disruptions
  • Serious compliance: guarantees scheduling processes adhere to industry, labor and union regulations
  • SchedulePro: offers high compliance scheduling for businesses with complex rule-based scheduling processes
  • ScheduleFlex: offers dynamic workforce scheduling for businesses with frequently changing scheduling needs

Shiftboard also offers seamless integrations with various systems, including human capital management, human resources, payroll, time and attendance and CRM systems.

PriceFree Trial / DemoFeatures
$3/monthFree demo>Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 (live rep), business hours, online
>Integrations: Oracle, Ultimate, Paychex, Kronos, Salesforce, Workday
>More features at Shiftboard

Pros & Cons of Shiftboard Employee Scheduling Software
Shiftboard offers a free demo, low monthly fees and 24/7 customer service from a live representative. However, it charges a minimum monthly subscription fee on all plans and an implementation plan. Certain features may also require an additional charge.

ProsCons
>Free demo>Extra fees for all plans
>24/7 live customer service reps>Additional charges for features may apply
>Multiple integrations

What Customers Are Saying
Shiftboard customers praise its array of features and tools, automated processes and flexible billing. One customer said, “It is such a powerful solution to scheduling/program needs, way better than lots of spreadsheets.” Another customer said, “Their willingness to work with my company’s billing (Net 60) is greatly appreciated.”

Snap Schedule

Snap-Schedule
Snap Schedule employee scheduling software moves businesses beyond manual schedule management. Manage time and labor processes in real time, eliminate errors from using spreadsheets and cut down on the time it takes to create schedules. Encourage collaboration between employees and managers, and give employees more say in when they work. Snap Schedule can also help control labor costs, reduce unnecessary overtime, maximize productivity and reduce compliance issues. It offers three plans to meet various needs, including:

  • Snap Schedule is desktop scheduling software for small and growing businesses.
  • Snap Schedule Premium is multi-user, windows-based employee software for enterprise-class scheduling power.
  • Snap Schedule 365 offers complete scheduling features for the modern workforce.

Snap Schedule 365 gives everyone anytime, anywhere access to schedules with a convenient mobile app. Employees can view schedules, punch in/out, update availability, pick up and trade shifts and request time off. Automated shift call-outs text employees when shifts become available.

PriceFree Trial / DemoFeatures
On-premise
Snap schedule:

$450 one-time cost
Snap schedule premium:
$995/computer
Online
Snap schedule 365:

$450/year
30 -day trial>Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
>Support: business hours, online
>Integrations: not provided
>More features at Snap Schedule

Pros & Cons of Snap Schedule Employee Scheduling Software
Snap Schedule offers a 30-day free trial and three plans for varying business needs. Snap Schedule and Snap Schedule Premium are on-premise software with a perpetual license and a one-time fee, but these versions don’t include upgrades. Snap Schedule 365 is an SAAS with a monthly subscription. None have integrations.

ProsCons
>Perpetual licenses available>No integrations
>30-day trial>On-premise plans don’t include updates
>Mobile app

What Customers Are Saying
Customers frequently comment on how easy Snap Schedule is to use and note favorite features like employee self-service and reporting. One customer said, “There are many excellent features such as emailing, reporting, customization, and employees being able to manage their own schedule under supervision by requesting days off and/or trading shifts.”

TSheets

TSheets
TSheets is scheduling and time tracking software that helps businesses save time creating employees’ schedules while also streamlining payroll. Whether the business uses fixed or rotating shifts, the online time clock and schedule distribution capabilities keep businesses running smoothly. Key features include:

  • Scheduling: build and edit employee schedules by job or shift, and then, publish and share schedules with the entire staff.
  • Time tracking: employees can instantly clock in/out, take breaks and add timesheet details.
  • Mobile app: employees and managers track, submit and approve employee time using Android and iOS devices with push notices to remind employees to clock in/out.
  • Integrations: automatically sync employee time with payroll or accounting software for payroll processing.
  • Reports: real-time reports provide valuable insights to plan for payroll, project time needs and job costs.

TSheets’ monthly base fees cover account set up, administrator access, unlimited customer support, data storage, webinars and tutorials.

PriceFree Trial / DemoFeatures
$8/month/user14 -day trial>Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
>Support: business hours, online
>Integrations: QuickBooks, Xero, MYOB
>More features at TSheets

Pros & Cons of TSheets Employee Scheduling Software
TSheets has a 14-day free trial and integrates with popular software like QuickBooks and Xero. It offers two plans, but its per month/user pricing is the highest among those listed. It also charges base prices of $20 and $40 on top of the monthly fee, making the cost even higher.

ProsCons
>14-day free trial>Highest priced option
>Integrations with popular platforms>Also charges a base fee

What Customers Are Saying
Customers brag on TSheets’ knowledgeable and helpful customer service reps and its transparency to activities billed. One customer said, “TSheets is clean, efficient, and smart. Our company uses the manual time cards to good reviews, and, as an owner, I like the reporting and ability to download the data.”

When I Work

When-I-Work
When I Work is an employee scheduling and time tracking software built to scale with businesses at one or more locations. It handles shift eligibility, matching employee qualifications and availability to shifts. When I Work also helps control labor costs by preventing overtime with alerts, thresholds and limits. Desktop and mobile apps give managers and employees scheduling access to increase workplace efficiency and profitability. Managers can make employees more accountable by allowing them to:

  • Fill shifts
  • Trade shifts
  • Post team tasks
  • Post availability
  • Submit time off requests

Managers use schedule templates to create and share schedules and ensure appropriate shift coverage by matching employee capabilities with current and future needs. Other features include:

  • Auto scheduling
  • Task assigning
  • Finding replacements
  • Labor forecasting
  • Team messaging

When I Work integrates work schedules with time clocks to control labor costs and ensures labor compliance with mandatory break management. It also integrates with popular payroll processors.

PriceFree Trial / DemoFeatures
$1.50/month/userFree demo>Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
>Support: business hours, online
>Integrations: Gusto, ADP, QuickBooks online, Ultimate Software, ActiveHours, Square
>More features at When I Work

Pros & Cons of When I Work Employee Scheduling Software
When I Work offers a free demo and one of the lowest per month/user pricing listed. However, some of its key features cost extra. Time clock and attendance tacks on an extra $2 per month/user and includes important features like payroll integration, overtime alerts and mobile clock in with GPS enforcement.

ProsCons
>Offers one of the lowest costs>Some key features cost more
>Free demo

What Customers Are Saying
“It has drastically reduced the time it takes to make a schedule or track attendance — I save 14 hours a week now! My employees love it because they can swap and drop shifts easily,” one customer said. Customers also like how much time it saves when creating schedules.

Zoho People

Zoho
Zoho People is an integrated HR software designed for businesses of all sizes that lets them manage HR and benefits programs from one central location. It also has scheduling and time tracking capabilities that help save time and reduce costs. Key features include:

  • Perform hiring and onboarding to ensure quality hires, streamline the recruitment process and use digital onboarding to get new employees up to speed.
  • Track time, leave and attendance to eliminate errors from manual entries, consolidate attendance data and create timesheets.
  • Simplify employee performance reviews to identify strengths and weakness, set goals, review progress and gather feedback.
  • Create custom forms to collect specific information and ensure all data stays current.
  • Integrate favored apps to seamlessly connect the various programs used every day.
  • Allow employee self-service to let them view and maintain their own records by filling in details, applying for leave and swap shifts.
PriceFree Trial / DemoFeatures
$12/year/user15 -day trial>Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
>Support: 24/7 (live rep), business hours, online
>Integrations: G Suite, Slack, Shopify, Mailchimp, Slack
>More features at Zoho People

Pros & Cons of Zoho People Employee Scheduling Software
Zoho People has a 15-day free trial period, low yearly rates and 24/7 customer support from a live representative. It has five pricing plans to cater to different businesses, but to get shift scheduling, time tracking and timesheet management, businesses need a professional plan at $24 per year.

ProsCons
>Low yearly rates>Need Professional plan for scheduling
>24/7 live customer representative
>15-day free trial

What Customers Are Saying
Customers recommend Zoho People for its many features, numerous tracking capabilities and mobile app. One customer said, “Easy to keep track of employees daily working hour record. Very user friendly to create online forums. Even yearly leaves and holidays can be tracked very easily. It saves lots of valuable time.”

What Is Employee Scheduling Software?

Employee scheduling software is a workforce management solution that helps business owners and managers streamline schedule creation and maintenance. It automates scheduling instead of having to do it manually, which saves time, eliminates errors, and ensures labor compliance.

Employee scheduling software also produces consistent results, increases productivity and manages labor costs. Some of its core functions include clock in and clock out features, auto-assigning shifts based on employees’ availability and capabilities, automatic notices for shift changes and new schedule postings, time card creation, and payroll processor integration.

Benefits of Employee Scheduling Software

There are numerous benefits of implementing employee scheduling software, including:

  • Ensuring compliance with labor and union laws: Scheduling software can automatically track employee hours, mandatory breaks, overtime, and vacation time to prevent labor violations. It can also alert managers when an employee has a credential about to expire.
  • Cutting labor costs: Scheduling software optimizes employee coverage by tracking and utilizing historical data concerning labor needs for each day, shift, and hour. It uses forecasting to let managers know where the demand lies, so they can schedule accordingly to prevent overtime and cut labor during traditionally slow periods.
  • Increase scheduling accuracy and efficiency: Employee scheduling software makes it easy to create and modify schedules, handle vacation, and other time off requests to stay current with employees’ availability. This ensures consistent scheduling that boosts employee morale and relieves the pressure put on managers.

Must-Have Features for Employee Scheduling Software

Employee scheduling software offers tons of features besides scheduling. Be sure to look for features such as:

  • Automated scheduling. Automated scheduling saves you time, and online timeclocks let employees clock in and out from anywhere.
  • Mobile app. Choosing a software with a mobile app lets employees update their availability, manage their time-off requests, and receive notifications of shift changes.
  • Integrations. The most important integrations you’ll need will likely be payroll processing, which should allow you to easily track your employees’ hours and send them payments. Some companies also like integrating with HR platforms.
  • Analytics and reporting. Employee scheduling software with good reporting features helps businesses discover gaps in their scheduling or forecast future scheduling needs.

The Cost of Employee Scheduling Software

The cost of employee scheduling software greatly varies among providers, and there are several different pricing models used. The most common are:

Per user pricing. Most software providers with per user pricing have a tiered-pricing model. The lowest cost plans often don’t include all the desired features. It’s important to do your due diligence and evaluate whether or not it’s worth it for you to step up to the next pricing tier.

Watch out for monthly minimums. Some software packages that charge per user pricing also require a monthly minimum. Smaller businesses with few employees won’t reach this minimum and wind up paying too much for their service. Other hidden costs might include implementation and/or training fees or separate fees for key features.

Flat-rate pricing. Flat-rate pricing is usually less expensive, but often limits the number of employees/users.

One-time pricing. One-time pricing allows customers to purchase the software outright. Only one provider listed offered one-time pricing without any updates included.