Your business email has a huge impact on how customers view your brand. While Gmail-based email addresses like [email protected] are vastly popular among users, they’re usually better suited for personal use. As a business, it’s better to get an email alias with your custom domain.

Imagine getting an email from [email protected] Despite the naming, it’s hard to tell whether the email is from an actual, professional business. The email sent from [email protected] or [email protected] commands more attention and respect.

Online services now let you create these custom email IDs that are supported by Gmail, which means you get the convenience of using the widely loved Gmail while also owing a better, more professional-looking account name.

How To Create a Custom Email Address Using Your Own Domain Name

Creating a custom email account requires you to subscribe to a web hosting service. In simple words, a web hosting service is a service that lets you own ‘space’ on the internet in the form of custom domain names (that you’ll use for your email), WordPress websites, and even fully custom websites for your business.

For a custom email, you must purchase a hosting package with email marketing plans, which lets you register a custom domain name like XYZ.com or XYZ.org for your business. Once done, you can simply link/connect this domain to your Gmail account using POP3 settings, which we’ll explain for different recommended web hosting services below.

The services we highly recommend and will guide you through are:

How to Make Your Own Email Address with Your Own Domain Name and Gmail

Here’s a step-by-step guide on how you can step up your custom email with different web hosting services:

  1. Get a custom domain name and subscribe to a hosting plan that offers email hosting services.
  2. Log in to your web hosting account and find the email services tab on your CPanel.
  3. Connect your hosting account to Gmail services. Make sure all of your information is correct.
  4. Verify your custom email address by forwarding and replying to a pseudo email.

You can now promote your new custom email address on your website and other social media accounts. To generate a high level of conversions, use your new custom email address for email retargeting purposes.

How to Set Up Your Custom Email Address with Your Host 

Setting up a Custom Email with Bluehost 

  1. Log in to your Bluehost. From the side navigation of the Bluehost dashboard, click the Email and Office tab.

Screenshot of first step in Bluehost's website builder

  1. Select Google Workspace as your email provider.

Screenshot showing options for Microsoft and Google Workspace email provider selection

  1. You have the freedom to choose your desired business email account based on your own domain.

Screenshot with monthly and yearly payment options for Google Workspace

  1. Fill out the necessary information about your business.

Screenshot of form to provide information about your business to Google Workspace

  1. Set the number of users and click add to cart.

Screenshot showing variety of add-on tools for Google Workspace

  1. Now head to the Email & Office tab.
  2. Under the Email & Office tab, find the Forwarders section.
  3. Click the ▼ icon underneath the Manage, then choose the preferred domain from the drop-down menu that appears.
  4. Click the Add Domain Forwarder button and choose from the list of options.

Now all emails to [email protected] will be forwarded to your Gmail account. 

The ‘How to receive emails’ and ‘How to send emails’ sections will come after the remaining alternatives’ sections, i.e., between ‘Hostinger’ and ‘Recap’ sections on the page.

Using Hostinger to Create a Custom Email

For Hostinger, all of its web hosting plans include email accounts by default. It also offers email hosting services such as its Business and Enterprise plan that comes with a one-click import feature for migrating your old email hosting account to Hostinger.

With these services, you get dedicated resources to create and manage professional email accounts.

This is where you start your business email service plan with Hostinger.

To create your custom email address and use Hostinger’s various email services:

  1. Start in the hPanel dashboard.

hPanel dashboard

  1. Go to ‘Emails’ and then, click ‘Email Accounts’.

click Email Accounts

  1. From there, click Add new email account.

Add new email account

  1. Fill out the username and password and click the Create button.

click the Create button

  1. Your new email address will automatically appear under the Manage Email Accounts section once it’s successfully created.
  2. Repeat the same steps to add another professional email address.

Any email address you’ve created through Hostinger is accessible via the webmail that allows you to read, compose, send, and receive emails using your desktop or mobile device.

Create Your Custom Email with A2 Hosting

The A2 Hosting plan allows you to create, modify, and connect your custom email address. To start with creating your professional email address:

Create and customize your professional email address in A2 Hosting’s cPanel.

  1. Go to the EMAIL section of their cPanel home screen, click Email Accounts.

cPanel home screen

  1. Then, click Create, and from the Domain menu, select the domain where you want to create the email account. If you have multiple domains and your desired domain does not appear in the menu, click Manage Subdomains or Manage Aliases to check your account’s domain configuration.

click Manage Subdomains

  1. Enter a new email address in the Username text box.
  2. Select one of the following options for the password: Select Set password now, and type a password in the Password text box. For more security,  you can opt to check the Send log-in link to an alternate email address, and cPanel sends a message with login information to the specified email address.
  3. The next step is customizing the Optional Settings: Click Edit Settings and in the email Storage Space section and enter a custommailbox quota storage size, or select Unlimited.

Click Edit Settings

  1. According to your preference, you can select Automatically Create Folders or select Send a welcome email with instructions to set up a mail client check box.
  2. After this, check the Stay on this page after I click Create to create another email account after you create this one. Alternatively, click Create to create the account and return to the Email Accounts page.

You now have a custom email address to communicate with your clients.

Creating a Custom Email with DreamHost

With DreamHost, their custom control panel is easily navigable to help you come up with your business email address relative to your domain name. If your plan includes email hosting, you are eligible to sign up for email.

Here’s how to start:

  1. On the left of your DreamHost control panel, you’ll see a tab called Email.
  2. Click on it, and select the Manage email option.

Manage email option

  1. On the next screen, look for the button that says Create New Email Address.

Create New Email Address

  1. Fill out the fields with your personal or business information and select your email address and the domain you want to use with it.

email storage

Take time to customize your email account in DreamHost’s control panel.

All of Dreamhost’s email plans support mailboxes of up to 25 GB, so you’re set if you need more space. DreamHost sets the default storage to 200 MB, which is more than enough if you clean your inbox from time to time.

The DreamHost Shared Hosting plan does not offer email marketing services. To create your custom email address, they provide affordable Email Plans starting from $1.67 per mailbox monthly.

Use GreenGeeks to Create Your Custom Email

Likewise, when you set up a website with GreenGeeks, you can create professional email addresses using your domain. Instead of sharing a gmail.com account, you can have a website with a corresponding email address at yourdomain.com.

Using cPanel makes the process easy.

  1. In the “Email” section, click the “Email Accounts” link or icon.

click the “Email Accounts” link

  1. On the next screen, enter the information for the email address.

enter email information

  1. Then you can customize the storage you need. (Keep in mind – If you exceed in storage space, incoming mail bounces back to the sender.)

customize the storage

  1. On the bottom part of the screen, ignore the checked part with the Send a welcome email with instructions to set up a mail client and put a checkmark to the Stay on this page after I click Create box if you are creating multiple email accounts.

click Create box

  1. Last, click the ‘Create’ button.

‘Create’ button

After the account is created, you will be redirected to the “List Email Accounts” page. You will receive a configuration email after creating your account.

GreenGeeks allows you to access the welcome email from webmail clients. This lets you see the message before using a traditional email application.

cPanel Email Settings

Once you set up your account, go to cPanel and find your email settings.

  1. Go back to the home page, click the Advanced tab from the side navigation menu to the left.

click the Advanced tab

  1. Under the Email section, click the Email Accounts icon.

click the Email Accounts icon

  1. Click the Create button.

enter email info

  • Under Domain, choose the specific domain where you would like to create an email account.
  • In the Username text box, type the username you would like to use.
  • In the Password text box, type the password you would like for this email account.
  • The Password Strength Meter will tell if the password you have entered is strong enough. We highly recommend you use a strong password.
  • The Mailbox quota (optional) text box is used to specify the amount of your overall hosting storage allocated for that specific email account. The default that should be listed is 500 MB. You can increase or decrease this number as you desire, depending on the hosting package that you currently have.
  • Once the Username, Password, and Quota are all accurate, click the Create button.

You’ll need to have these settings in front of you to be able to configure Gmail to send and receive emails (later step)

**Expert Note: cPanel is the most common control panel, but some hosting companies customize the layout/design of their cPanel to make it unique. These instructions may or may not be 100% accurate in those cases.

How To Make Your Custom Email Address and Domain on Google Itself

Google Workspaces allows you to purchase a web hosting service and choose a domain name that directly links to your Gmail.com. Its most basic plan costs $6 per month/account.

All free G Suite legacy users must upgrade to a paid Google Workspaces account by 27th June 2022 or stop using the service.

  1. Visit the Google Workspaces page

Google Workspaces page

  1. Navigate to the ‘Pricing’ page.
  2. Select the web hosting plan you want (choose the $4.20 starter if all you need is a custom email).

Google WorkSpace Pricing

  1. Click on Get Started.
  2. Fill in the necessary information about your business.

Click on Get Started

  1. You’ll get a prompt asking ‘Does your business have a domain’
  2. Click on ‘No, I Need One’ and register.
  3. Set up your account!

How To Create Emails Using Your Custom Email With Gmail

Gmail (Google Mail) is awesome and it’s free. Gmail lets you have 15GB of storage and access to Google Drive which is cloud storage for your photos and files. You’ll also get access to Google Docs, Sheets, Slides, and more.

With these tools, you’ll be able to create and share documents, spreadsheets, and presentations. All of these fully integrate with Gmail and can be used with your custom email.

You can also log in to multiple Gmail accounts at once (meaning you can easily toggle between your personal and business email inboxes). Sign up here to Create Your Google Account.

**Expert Note: Not all hosting companies offer email hosting or may only offer it as an add-on or premium service.

How to Add Email Forwarding

You do not have to set up a forwarder from your domain email address to your Gmail address but it should provide faster delivery of new mail to Gmail. Before you configure Gmail, you should create an email forwarder.

Return to the cPanel and create an email forwarder from your custom domain email address to your Gmail address.

  1. Under the Email & Office tab, find the Forwarders section.
  2. Click the ▼ icon underneath the Manage, then choose the preferred domain from the drop-down menu that appears.
  3. Click the Add Domain Forwarder button.

Add Domain Forwarder button

Now all emails to [email protected] will be forwarded to your Gmail account.

Note that Google also offers Google Workspace — a paid workspace suite of business tools that includes Gmail. Google Workspace offers several business advantages — especially collaborative working and organization. We discuss this below in the FAQ.

How To Receive Emails in Gmail

  1. Login to your Gmail Account.

Login to your Gmail Account

  1. In the top-right corner, open the Settings by clicking the Gear icon in the top left-hand corner, then click See all settings.
  2. Click Accounts and Import
  3. Scroll down, and under the Check mail from other accounts section, click Add a mail account.

click Add a mail account

  1. Enter your Email address, e.g. [email protected]

Enter your Email address

  1. Click the Next button.
  2. Choose the most appropriate one for your needs.

import emails

You may need to refer to the cPanel email settings you made a note of before:

  1. Enter your full email address as the Username
  2. Enter Password for your email account
  3. Enter the incoming POP Server. Choose the “Always use a secure connection (SSL)” option. Make sure the port is changed to 995
  4. Choose any additional options you may want
  5. Click the Add Account button.

How To Send Emails in Gmail

  1. Choose ” Yes, I want to be able to send mail as e.g. [email protected]
  2. In general, you should leave “Treat as an alias” checked. This is the setup when you have all your email coming to the same Gmail inbox.
    1. If you want to send email on behalf of another account, then untick it. This would be the case when you have several accounts that you log into separately. Unchecking this box allows you to respond to email from an account that you are not currently logged into.

add another email

  1. Click the Next Step button.

add another email address you own

Refer to the cPanel email settings you made a note of before

  1. Enter the outgoing SMTP Server
  2. Enter your full email address as the Username
  3. Enter Password for your email account
  4. Choose a secured connection using SSL. Make sure the port is changed to 465
  5. Click Add Account

Click Add Account

  1. Verify your email address
  2. Because we set up email forwarding before, a confirmation email will be sent to your Gmail

Gmail confirmation

  1. Click the confirmation link in the email or copy/paste the PIN
  2. All done! You can now send and receive emails using Gmail

Recap: Using Gmail To Create an Email With Your Domain

Build professional-looking email addresses with Gmail and your domain. We recommend BlueHost to help you easily set up your new Gmail and create an email with your domain.

By following the steps above, you can create a custom email address using your own domain name. They will guide you through navigating the BlueHost dashboard to create a custom email address for your business.

Remember that by clicking the Email and Office on the left-side navigation, you can easily find the right options to set up your custom email address.

The Advanced tab can bring you to the email settings that can help you connect your custom email address to your Gmail account, and allow you to appropriate your email settings to your business needs.

You can also follow the steps above to connect this email address to a free Gmail account so you can both send and receive emails from Google’s email solution.

Frequently Asked Questions About Creating Your Own Email with Gmail + Any Domain Name

Is Google Workspace Worth Paying For?

You certainly don’t need to pay for Google Workspace when you start out because all the tools you will need are provided for free. Eventually, however, you may want to upgrade to a Google Workspace account.One of the major advantages of Google Workspace is that it works well with teams; for example, administering your team with a collection of personal Gmail installs would be a nightmare. Google Workspace makes this easy.

Google Workspace offers several other advantages, such as 24/7 technical support, integrated team calendars, additional storage, video conferencing, and more. As your business grows, you should consider upgrading to G Suite. The entry-level plan starts at $6 per person per month.

One possible downside of using Google Workspace is that the global setup can be a bit intimidating with things like MX records. However, Google provides step-by-step instructions specific to your installation, so this shouldn’t be a problem. You can use the provided technical support if necessary.

Is Gmail for Business Free?

Gmail is free, and it can be used for your business. However, a paid Google Workspace provides you with tools to make Gmail easy to use for your business.The per-user price of G Suite starts at $6 per month and gives you complete control of Gmail through its administration tools.

How to Make an Email Address for a Custom Domain?

The easiest way to get an email address with your own domain is to purchase hosting from Bluehost, DreamHost, GreenGeeks, A2 Hosting, or Hostinger (among others). You can then manage your accounts through their respective control panels.

What Are the Drawbacks of Using POP3 or IMAP Email?

Choosing between POP3 and IMAP depends entirely on the needs of your business. Both of them have their own downside. IMAP can be complex to maintain, which is why some website hosting platforms and email programs do not support the protocol.With IMAP, the message does not remain on the local device, such as a computer, it remains on the server. It is only available when connected and is not available when offline.

POP3 will connect and attempt to keep the mail located on the local device (computer or mobile). This can be a drawback for your emails can be easily manipulated in which device they are saved.

However, POP3 may be better if you are unsure about the security of your website’s server and if you’re using multiple devices to access your emails. On the other hand, IMAP is the best choice if you’re just using one device to communicate with your customers.

Can I Use Gmail with my Own Domain for Free?

Yes, using Gmail with your own domain for free is possible. However, you can limit the number of email addresses you can make. Upgrading to Google Workplace can be the best option for your growing business needs.

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