Your business image is important. From your online business profile to connecting with your customers, the way you present your company and communicate should always be well-thought of.

When it comes to your company email address, you should set the boundary between your personal and professional account. Keep your personal email like [email protected] between you and your friends and make sure to keep your professional email address formal.

Today, the continuous innovation of website hosting platforms like Bluehost allows you to create a custom email address using your custom domain like [email protected] and connect it directly to your Gmail account.

Here’s how you can send and receive emails using Gmail so that your customers will see the emails as coming from your own domain name. In this blog post, you will learn how to create a custom email address using your own domain to make your business look professional.

How To Create a Custom Email Address Using Your Own Domain Name

We recommend that you use Bluehost who offers a free domain name when you sign up for hosting with them. GreenGeeks or Hostgator are also good choices for hosting with a free domain. They offer secure and affordable web hosting services. Both are useful and easy to use with all-inclusive hosting plans.

One benefit of purchasing a domain name and web hosting from the same provider is that you won’t have to configure nameservers or adjust your DNS settings. These settings are configured for you.

How to Use Gmail to Create an Email With Your Own Domain Name

Follow these steps to create a custom email address. It will follow this format: [email protected] instead of [email protected]

  1. Log in to your Bluehost. From the side navigation of the Bluehost dashboard, click the Email and Office tab.

  1. Select Google Workspace as your email provider.

  1. You have the freedom to choose your desired business’ email address based on your own domain.

  1. Fill out the necessary information about your business.

  1. Set the number of users and click add to cart.


 
After following these steps you should have a custom email from Gmail.

Bluehost cPanel Email Settings

Let’s go back to cPanel and find your email settings.

  1. Go back to the home page, click the Advanced tab from the side navigation menu to the left.

  1. Under the Email section, click the Email Accounts icon.

  1. Click the Create button.

  • Under Domain, choose the specific domain where you would like to create an email address at.
  • In the Username text box, type the user you would like to use.
  • In the Password text box, type the password you would like for this email account.
  • The Password Strength Meter will tell if the password you have entered is strong enough. We highly recommend you use a strong password.
  • The Mailbox quota (optional) text box is used to specify the amount of your overall hosting storage allocated for that specific email account. The default that should be listed is 500 MB. You can increase or decrease this number as you desire, depending on the hosting package that you currently have.
  • Once the User, Password, and Quota is all accurate, click the Create button.

You’ll need to have these settings in front of you to be able to configure Gmail to send and receive emails (later step)

How To Send and Receive Emails Using Your Custom Email With Gmail

Gmail (Google Mail) is awesome and it’s free. You get 15GB of storage and access to Google Drive which is cloud storage for your photos and files. You’ll also get access to Google Docs, Sheets, Slides, and more. With these tools, you’ll be able to create and share documents, spreadsheets, and presentations. All of these fully integrate with Gmail and can be used with your custom email.

You can also log into multiple Gmail accounts at once (meaning you can easily toggle between your personal and business email inboxes). Sign up here to Create Your Google Account.

How to Add Email Forwarding 

You do not have to set-up a forwarder from your domain email address to your Gmail address but it should provide faster delivery of new mail to Gmail. Before you configure Gmail, you should create an email forwarder.

Return to the cPanel and create an email forwarder from your custom domain email address to your Gmail address.

  1. Under the Email & Office tab, find the Forwarders section.
  2. Click the ▼ icon underneath the Manage, then choose the preferred domain from the drop-down menu that appears.
  3. Click the Add Domain Forwarder button.

Now all emails to [email protected] will be forwarded to your Gmail account.

Note that Google also offers Google Workspace — a paid suite of business tools that includes Gmail. Google Workspace offers several business advantages — especially collaborative working and organization. We discuss this below in the FAQ.

How To Receive Emails in Gmail

  1. Login to your Gmail Account.
  1. In the top right-hand corner, open the Settings by clicking the Gear icon in the top left hand corner, then click See all settings.
  2. Click Accounts and Import
  3. Scroll down, and under the Check mail from other accounts section, click Add a mail account.

5. Enter your Email address, e.g. [email protected]

6. Click the Next Step button.

Refer to the cPanel email settings you made a note of before

7. Enter your full email address as the Username

8. Enter Password for your email account

9. Enter the incoming POP Server. Choose the Always use a secure connection (SSL) option. Make sure the port is changed to 995

10. Choose any additional options you may want

11. Click the Add Account button.

How To Send Emails in Gmail

  1. Choose ” Yes, I want to be able to send mail as e.g. [email protected]
  2.  In general, you should leave “Treat as an alias” checked. This is the setup when you have all your email coming to the same Gmail inbox. If you want to send email on behalf of another account, then untick it. This would be the case when you have several accounts that you log into separately. Unchecking this box allows you to respond to email from an account that you are not currently logged into.
  3. Click the Next Step button.

Refer to the cPanel email settings you made a note of before

4. Enter the outgoing SMTP Server

5. Enter your full email address as the Username

6. Enter Password for your email account

7. Choose Secured connection using SSL. Make sure the port is changed to 465

8. Click Add Account

9. Verify your email address

10. Because we setup email forwarding before, a confirmation email will be sent to your Gmail

11. Click the confirmation link in the email or copy/paste the PIN

12. All done! You can now send and receive emails using Gmail

Recap: Using Gmail To Create an Email With Your Domain

Build professional-looking email addresses with gmail and your domain. We recommend BlueHost to help you easily set your gmail and create an email with your domain.

By following the steps above, you can create a custom email address using your own domain name. They will guide you through navigating the BlueHost dashboard to create a custom email address for your business.

Remember that by clicking the Email and Office on the side left navigation, you can easily find the right options to set up your custom email address.

The Advanced tab can bring you to your email settings that can help you connect your custom email address to your Gmail account and it allows you to appropriate your email settings to your business needs

You can also follow the steps above to connect this email address to a free Gmail account so you can both send and receive emails from Google’s email solution.

 

Email Address With Your Own Domain Name FAQs

Is Google Workspace Worth Paying For? 

You certainly don’t need to pay for Google Workspace when you start out because all the tools you will need are provided for free. Eventually, however, you may want to upgrade to Google Workspace.  One of the major advantages of Google Workspace is that it works well with teams; for example, administering your team with a collection of personal Gmail installs would be a nightmare. Google Workspace makes this easy.

Google Workspace offers several other advantages such as 24/7 technical support, integrated team calendars, additional storage, video conferencing, and more. As your business grows, you should consider upgrading to G Suite. The entry-level plan starts at $6 per person, per month.

One possible downside of using Google Workspace is that the global set-up can be a bit intimidating with things like MX records. However, Google provides you step-by-step instructions that are specific to your installation so this shouldn’t be a problem. And you can use the provided technical support if necessary.

Is Gmail for Business Free?

Gmail is free and it can be used for your business. Google does not have a product specifically called “Gmail for Business”. However, Google Workspace provides you with tools to make Gmail easy to use for your business. The per-user price of G Suite starts at $6 per month and gives you complete control of Gmail through its administration tools.

How do I Get My Own Custom Domain Email Account?

The easiest way to get an email address with your own domain is to purchase hosting from  Bluehost, GreenGeeks, or Hostgator (among others) allows you to do this. You can then manage your accounts through their respective control panels or

What Are the Drawbacks of Using POP3 or IMAP Email?

Choosing between POP3 and IMAP depends entirely on the needs of your business. Both of them have their own downside. IMAP can be complex to maintain, this is the reason why some website hosting platforms and email programs do not support the protocol. With IMAP, the message does not remain on the local device, such as a computer, it remains on the server. And, it is only available when connected and is not available when offline.

POP3 will connect and attempt to keep the mail located on the local device (computer or mobile). This can be a drawback for your emails can be easily manipulated in which device they are saved. However, POP3 may be better if you are unsure about the security of your website’s server and if you’re using multiple devices to access your emails. On the other hand, IMAP is the best choice if you’re just using one device to communicate with your customers.

Can I Use Gmail with my Own Domain for Free?

Yes, it’s possible to use Gmail with your own domain for free. However, there is a limit to the number of email addresses you can make. Upgrading to Google Workplace can be the best option for your growing business needs.