The Best Collaboration Software of 2021

Our collaboration software reviews are the result of over 40 hours of research on 130+ collaboration software companies from across the web. These reviews and our collaboration software guide help small businesses and startups find the best collaboration software for their business.

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How We Chose the Best Collaboration Software

For small businesses who are scaling up their teams, it’s crucial for businesses to ensure their employees are on-task and on the same page. Collaboration software makes it easy to work in sync with others simultaneously so that everyone is up to speed on the latest updates and project progress. There are a lot of collaboration software companies available with a myriad of features and services. We’ve evaluated several companies to analyze what’s most important for your business.

Project Management Tools

Quality collaboration software helps you plan, schedule, and track project progress easily. We chose services with project management tools that allow you to customize the software to fit your team’s unique workflow and scheduling needs. The project manager has control over the project, while collaborators can contribute to it in real-time. You can also delegate tasks to various team members to ensure a smooth and timely workflow.

Communication Features

It’s critical that the collaboration software you use offers easy methods of communication between management and team members. We’ve evaluated these software options based on their communication features and the ability to integrate with other means of online communication. Most software works in conjunction with a third-party email, chat, or video conferencing platform to make communication faster and more streamlined.


Collaboration software provides your business with built-in reporting capabilities that help you keep track of important details. Tracking deadlines, time tracking, and goal setting are just some features to consider. Reporting allows you to check on team progress and promote better time management. You can also get a clearer snapshot of what each employee is doing throughout the day. With reporting, you’re able to delegate work and determine which team members work best on specific aspects of your project. 

The 20 Best Collaboration Software of 2021

CompanyPriceFree Trial/DemoMore
AchieveItCustom quoteFree trial, demoVisit AchieveIt
Asana$0-$24.99 per user per month or Custom quoteFree trialVisit Asana
Azendoo$7.50-$24.17 per user per monthFree trialVisit Azendoo
Backlog$0-$175 per monthFree trialVisit Backlog
Blink$3.40 per user per month or Custom quoteDemoVisit Blink
Brosix$0-$6 per user per monthFree trial, demoVisit Brosix
Igloo$599 per month or Custom quoteDemoVisit Igloo
JiveCustom quoteDemoVisit Jive
MavenlinkCustom quoteFree trial for some teamsVisit Mavenlink
MeisterTask$0-$20.75 per month or Custom quoteFree versionVisit MeisterTask$15-$25 per user per monthFree trialVisit
ProofHub$45-$89 per monthFree trialVisit ProofHub
Quip$10-25 per user per month or Custom quoteDemoVisit Quip
Ryver$49-$149 per monthFree trialVisit Ryver
Scoro$26-$49 per month or Custom quoteFree trial, demoVisit Scoro
SmartsheetCustom quoteFree trialVisit Smartsheet
Troop Messenger$1-$5+ per user per monthFree trialVisit Troop Messenger
WorkfrontCustom quoteDemoVisit Workfront
Wrike$0-$24.80 per user per month or Custom quoteFree trialVisit Wrike
Zoho Docs$0-$6.40 per user per monthFree trialVisit Zoho Docs


AchieveIt Logo
AchieveIt makes it easy to keep everyone engaged with interactive, collaborative software. You’ll see everything and everyone in real time, so you have every possible advantage to get an edge on the competition. This collaboration software company offers file sharing, email integration, and videoconferencing for a streamlined experience. Other features include:

  • Visualization tools to help you better understand data
  • Custom reporting to manage multiple projects at once
  • Automated updates delivered via email with a link — no logging in required

AchieveIt’s software is easy to use, which makes it easy to train employees. You can custom standardized reports to utilize across several branches or several organizations. This software makes accountability, visibility, and uniformity easy to achieve across the entire company.

Request a free trial or demo of AchieveIt or request a custom quote. You can mix and match a variety of services within the software to suit the needs of your specific industry or organization.

PriceFree Trial/DemoFeatures
Custom quoteFree trial, demo>File sharing
>3rd-party integration
>More features at AchieveIt

Pros & Cons of AchieveIt Collaboration Software
Customers can explore the free demo from AchieveIt to get an inside view of how the software works. Custom quotes are available, which ensures that companies only get the services and features they need. The company offers flexible payment terms and delayed billing upon request.

>Free demo
>No time tracking available
>No real-time editing available

What Customers Are Saying
Customers like the easy format of AchieveIt, saying, “AchieveIt has made my work life so much easier. I am now able to easily track and monitor all the activities and performance measures for the Bank at the click of a mouse.” They also like the ability to track and improve metrics, saying, “AchieveIt is our primary platform for tracking strategic and quality improvement projects and metrics. It has helped to better organize that process and create consistency across the organization.”


Asana Logo
Asana offers a streamlined format that’s clean and easy to use. Easily coordinate projects between employees and see progress in real-time with this helpful collaboration software. You can stay in sync to reach your goals faster thanks to the smooth design and fast app integration. Other features of Asana include:

  • Tools that let you move tiles in different orders to visualize work more easily
  • A timeline that helps you coordinate plans and make changes as needed
  • Automation tools to streamline tasks while reducing errors and eliminating unnecessary downtime

With Asana, your team can easily see what each member is working on at any time. The tile design allows you to move tasks around in different arrangements, which helps your team members get a clearer view of the status of your project. Updates are made instantly so that everyone knows what needs to be done and what’s been completed.

Sign up for a free trial of Asana to test it out for yourself. Basic plans are free of charge for every team member, and prices go as high as $24.99 per month per user or more for the Enterprise service tier.

PriceFree Trial/DemoFeatures

$0-$24.99 per user per month or Custom quote
Free trial>List/Board view for projects
>Real-time editing
>Time tracking
>More features at Asana

Pros & Cons of Asana Collaboration Software
Sign up for a free trial of Asana to see it in action. The basic plan is free for up to 15 members per team. With a fair pricing schedule and lots of unique features, Asana is a popular option for small businesses, start-ups, and large enterprises. There are over 100 free integrations with your favorite apps, too.

>Free trial
>Low prices, with a free basic plan
>No video conferencing option

What Customers Are Saying
Customers appreciate the recognition that Asana provides team members, saying, “I also like how Asana tracks achievements and allows every person on my team to see what everyone has achieved and the progress we have all made — it has led to a great communal feeling of success.” They also noted that Asana is easy to use and makes it easy to stay on task, saying, “It’s a breeze to use and it enables our busy publishing team of 10 to collaborate and stay on top of our day-to-day. It also gives me the paper trail I need for quarterly and annual reporting. Highly recommended.”


Azendoo Logo
Azendoo helps your team put words into action with a variety of helpful features. This collaboration software makes it easy to organize tasks so you can accomplish things quickly and easily. The snooze feature lets you put your project notifications on hold so you can focus on other things, and a unique email feature allows you to turn emails into Azendoo tasks. Other features include:

  • Task cards so you can add descriptions and other key information to individual tasks
  • Multi-tagging to easily share your tasks with multiple teams or team members at once
  • The ability to delegate so you can have other employees or members of your team share the workload to accomplish individually assigned tasks faster

Azendoo is chock-full of customizable features that make it a shoo-in for your next big project. The modern design and streamlined integration make this collaboration software a great option for new companies, start-ups, and freelancers working together on a single assignment or major task.

You can sign up for a 60-day free trial of Azendoo to test it out before you make a commitment with no credit card required. Plans are affordable, with the Enterprise option costing just $24.17 per month, per user.

PriceFree Trial/DemoFeatures
$7.50-$24.17 per user per monthFree trial>Time tracking available
>Real-time editing available
>Calendar feature
>More features at Azendoo

Pros & Cons of Azendoo Collaboration Software
You can give Azendoo a try thanks to its free 60-day trial, and high-end plans are extremely affordable, which makes this software a smart choice for Enterprise users. A myriad of convenient features gives you complete control over how you handle and execute any project. You can create links between projects with follow-up tasks.

>Free trial
>Affordable price point
>No video conferencing option
>Can only search within one individual task instead of across the entire platform

What Customers Are Saying
Customers like that Azendoo makes it easy to see what everyone is working on, saying, “When working on a team that doesn’t have a central office, this tool is especially helpful. It’s hard to know what everyone is working on and to lay out multiple steps in a complex process. This tool helps everyone know what is getting worked on and what needs to be done.” They also appreciate that this software has excellent support, saying, “I really appreciate how available, receptive, and helpful the staff is. Moreover, the continuous improvements are fantastic and seem to incorporate many changes addressing member concern or issue.”


Backlog Logo
Backlog brings project management and coding together so your entire team has everything they need in one convenient place. This collaboration software lets you see how projects are progressing through Boards, Gantt charts, or burndown charts. The bug tracking feature helps you log and track bugs to get a fast fix, making this software an excellent option for coders and web developers. Other features of Backlog include:

  • Project management with a timeline format so you can visualize progress and update schedules quickly
  • Create, assign, and manage tasks using Backlog’s task management feature
  • Version control so coders can collaborate and stay within the current parameters while working on updates and new projects as a team

Backlog is a unique software since it works with a variety of tasks, including web coding. The service also features team collaboration so you can invite freelancers and contractors to join you when working on important business ventures, assignments, and projects.

Sign up for a free trial of Backlog to give it a try. Plans are affordable at just $35 per month for up to 30 users for the Starter plan, making it a great option for small businesses.

PriceFree Trial/DemoFeatures
$0-$175 per monthFree trial>Team collaboration feature
>File sharing
>Real-time editing
>More features at Backlog

Pros & Cons of Backlog Collaboration Software

What makes Backlog so unique is its ability to bring coders and other team members together in one space. The integrated features allow you to monitor projects in real-time, and several options for viewing make it easy to see things in your preferred format. This software is ideal for development teams, but there is no video conferencing option available.

>Free trial
>Unique features that are perfect for software development teams
>No time tracking features available

What Customers Are Saying
Many customers appreciate the easy user interface of Backlog, saying, “The product is clutter-free, and any features that are added have simple use cases and helps in easier implementation. A good user interface to avoid daily hassles involved in bug/defect reporting daily as a tester.” Others like the ability to document and categorize tasks, saying, “Issues are now well qualified, documented, categorized, with priority, easy to focus on what needs to be done.”

Blink offers intranet features that make it easy to stay in touch while on the go. The mobile intranet dashboard helps to ensure that frontline employees are fully engaged to maintain and improve productivity. A personalized messaging feed works in sync with Blink’s tools, your company documents, and more. Other features of Blink include:

  • An HR tool kit and automation hub to digitize paper-based processes through micro-apps
  • Easy storing, sorting and accessing of files, tasks, notes, and more
  • A directory to help employees find team members throughout the entire organization easily

Blink’s Pages feature lets you create beautiful content that keeps employees engaged and makes teamwork more personal. This collaboration software includes theming so you can design logos, colors, and other details that maintain your branding throughout the platform.

Blink offers customers a free demo so you can watch the software in action. Prices for plans start at just $3.40 per month for each user, and a custom quote is available for enterprise users.

PriceFree Trial/DemoFeatures
$3.40 per user per month or Custom quoteDemo>Discussion boards
>File sharing
>3rd-party and email integration
>More features at Blink

Pros & Cons of Blink Collaboration Software
Blink is unique in that you can customize your documents and tasks to fit your brand. The Theming and Pages feature help you create content for a more personalized experience. This software is great for frontline workers and keeps everyone on track throughout your organization.

>Free demo available
>Streamlined for use on mobile devices
>User-friendly design
>Some users report functionality issues

What Customers Are Saying
Most customers agree that Blink is very user-friendly, saying, “We also can have fun and feel more connected with our coworkers while using the service. It’s a 10/10. Not only is the system extremely user-friendly but the team at Blink is also outstanding.” Others appreciate the mobile interface, saying, “This app essentially gives you that intranet — a place to share news, important updates, and have a base for useful communal files. And even better, you can access it on your phone, tablet or computer.”


Brosix is loaded with features to make collaborating and tracking a breeze. This software offers a range of instant messaging options including chat room controls, private team networks, and an interactive web panel for ease of use. Some of the other features Brosix offers are:

  • Real-time communication through chat, video calls, audio calls, text, and more
  • A whiteboard so you can visualize your projects and brainstorm during meetings
  • User status visibility so you know when other team members are available

The software from Brosix is more than just for collaboration; it’s also for improving productivity and communication between team members. The software also includes an antivirus feature that scans your data before anything is transferred between users.

You can ask for a free trial or demo of Brosix to get more information about the features offered. Plans are affordable, starting at just $4 per month per user, and it’s free for small teams of less than three users.

PriceFree Trial/DemoFeatures
$0-$6 per user per monthFree trial, demo>Videoconferencing
>Instant messaging
>Discussion boards
>More features at Brosix

Pros & Cons of Brosix Collaboration Software
This instant messaging software for businesses offers real-time encrypted communication methods that can be used across multiple applications. It helps you streamline your daily tasks for better productivity. The software offers a myriad of useful features and affordable plans.

>Free demo & free trial available
>Perfect for instant messaging
>Flexible chat options
>Inability to print directly from software

What Customers Are Saying
Overall, customers really like how Brosix helps with interoffice communication, saying, “We set up groups, which is great on our end, depending on who we need to communicate with all at one time. Can also share screens to help in more detail or send documents within the Brosix messenger.” Others appreciate the features of this software, saying, “Lots of features in this software for a small price. Screen Share, File Share, Co-Browsing, IM, Chat Rooms, etc. Very intuitive and simple to use.”


Igloo is packed with features to help you interact with colleagues and manage your daily work. This collaboration software helps you find information quickly so you can save time and be more productive. The service is also a good choice for content managers, since you can target your contact to specific user groups, and streamline content management. Other features offered by Igloo include:

  • Tools for administrators to help configure your site structure to suit your needs
  • Forums where employees can share ideas, have discussions, and get the latest company-wide updates
  • Labels to help you categorize and find tasks by type, topic, department, or your own custom tags

This software gives you complete control over your website and how employees communicate. Specific features geared toward content management, administration, and teams make it easy to create a customized experience.

Igloo offers a free demo, and pricing is geared toward larger teams, with a flat rate of $599 per month for up to 5,000 users. You may also request a custom quote if you need to accommodate up to 10,000 users or if you prefer to use the Corporate package, which offers service for an unlimited number of users.

PriceFree Trial/DemoFeatures
Starting at $599 per month or Custom quoteDemo>File sharing
>Version control
>Discussion boards
>More features at Igloo

Pros & Cons of Igloo Collaboration Software
Igloo offers intranet and extranet to give you more control over how your company operates. The forums feature encourages better communication and collaboration among team members; however, the software does not include a videoconferencing option.

>Free demo
>Forums improve employee communication
>Promotes a strong corporate culture
>No video chat option

What Customers Are Saying
Customers like how easy Igloo is to access and use, saying, “Igloo is ‘up and open’ always, no matter the time or the time zone. Team members can collaborate and work on projects together, communicate in real time, and solve problems quickly and easily.” Many people agree that Igloo makes collaboration fun, saying, “Igloo makes collaboration on an intranet fun, easy and stress free … what more could you ask for?”


Jive offers an easy-to-use intranet platform with a myriad of features for all business sizes. This collaboration software includes an exclusive PeopleGraph feature, which gives insights into each team member for a more personal experience. The software from Jive focuses on communication and collaboration, with features that include:

  • Video integration where you can tag, upload, and share your own videos, as well as videos from popular platforms like YouTube
  • A blog publishing feature where executives and employees can create and share original content
  • The ability to work with outside collaborators on the same project with security and privacy

Jive is a dynamic program that streamlines the process of working together as a team. The software offers several options to customize your plan and touts a fully immersive, engaging experience.

Jive offers a free demo, and plans are typically available via custom quote to give you more control over the features you want if your organization has over 100 users.

PriceFree Trial/DemoFeatures

Custom quote
Demo>Real-time editing
>File sharing
>More features at Jive

Pros & Cons of Jive Collaboration Software
Jive is a good choice for companies that enjoy heavy interaction. With blogging and video options, workers can create and enjoy content submitted by coworkers and executives. The software aims to drive productivity, but it does not offer time tracking.

>Videos, news, and blogs improve communication
>Software is used by many well-recognized companies
>Does not offer time tracking

What Customers Are Saying
Many people like the unique design of Jive that’s similar to social media, saying, “Jive provides my organization with a social network-styled platform where employees can interact and collaborate with outside emails.” Other customers like the software’s versatility, saying, “Several different options allow for some customization of ‘places,’ and the admin console is quite robust in terms of permissions, email notifications, and news feed structure. The free mobile app functions as a great extension of the web app.”

Mavenlink touts its software as providing companies with software designed for every type of team. This collaboration software company offers several service tiers depending on your organization’s needs. The features include resource and project management, collaboration, project accounting, and many other tools. Some of Mavenlink’s most popular features include:

  • Project management timelines that help you track your time and budget in one location
  • The ability to set up several teams and communicate within each team for better productivity
  • Optional business intelligence that offers over 60 tailored reports to give you clear insights for better decision-making

All levels of Mavenlink software include team management, task accounting and scheduling, dashboards, project workspaces, and more.

Mavenlink’s services range from basic to enterprise level. The company offers a free 10-day trial for its basic tiers, and a demo is available for those who need a more advanced version of the software.

PriceFree Trial/DemoFeatures

Custom quote
Free trial for some teams, demo>Time tracking
>Interactive calendar
>Instant messaging
>More features at Mavenlink

Pros & Cons of Mavenlink Collaboration Software
Mavenlink focuses on service-based businesses, but its modern design is great for any type of project. The financial features help companies large and small stick to and plan a budget for better accounting. The software does not have as much of a focus on visualization as some other services do, however.

>Excellent software to help with timelines and budgeting
>All information kept in a central location for easy collaboration
>No discussion boards
>No videoconferencing

What Customers Are Saying
Most customers seem satisfied with Mavenlink’s software, saying, “Overall, using Mavenlink has been great — it has made a very positive impact on day-to-day functions as a business.” Other customers appreciate the ability to interface, saying, “Project task management is a huge improvement over our legacy product. The user interface and the various task types have made this my go-to tool, no longer needing MS Project on the side to replicate our task tracking efforts.”


MeisterTask helps your organization manage tasks in a customized environment to suit your specific needs. The Kanban-style project boards make creating streamlined, automated workflows easy. With MeisterTask, your organization can accomplish more together for better productivity in the workplace. Some of the features of MeisterTask include:

  • Web-based platform lets you use the software with no downloading or manuals required
  • The software includes a free mobile task management app
  • Interface can be tailored to keep only the features you want and none of the ones you don’t

This intuitive task management software has a lot of customizable features that make it easy to use for teams large and small. Some features are specifically designed for enterprise use, like project access rights, time tracking, and user roles.

The Basic MeisterTask plan is free and lets you use the software for up to three projects. From there, prices are affordable and range between $8.25 and 20.75 per month, per user. Custom quotes are available for the enterprise tier.

PriceFree Trial/DemoFeatures

$0-$20.75 per month or Custom quote
Free version available>Discussion boards
>Time tracking
>Real-time editing
>More features at MeisterTask

Pros & Cons of MeisterTask Collaboration Software
MeisterTask is intuitive and user-friendly, which makes it a good choice for small companies and freelancers. This software is highly customizable, so you don’t need to clutter your dashboard with features you don’t need. The software is web-based, which could be problematic if there are issues with internet connectivity.

>Easy to use and customize
>Kanban-style boards make task management easy and streamlined
>No video conferencing available
>No installed version available

What Customers Are Saying
Many customers appreciate that MeisterTask is easy to use, saying, “Meistertask is easy to use, without any complication and headaches to manage my daily task and improve the productivity on my side-projects.” Other customers like the flow and versatility of the software, saying, “MeisterTask is very intuitive, the flow just feels right. I love that it syncs between the browser app and my phone app.”

Projectmanager is collaboration software designed for teams that need to work and plan together. This software offers several project views, including Gantt charts, task lists, and Kanban boards. The cloud-based software is easy to install and can be used in just minutes. Other features of include:

  • Plan in sprints for small projects or waterfall for large projects
  • The features work for a range of industries, including construction, manufacturing, and more
  • com integrates easily with over 100 business apps

This software includes highly rated customer support, templates, and tutorial videos. The scheduling feature helps you set and track your project timeline, and you can easily make changes to adjust as you go.

Pricing for starts at $15 per month, per user for up to 5 users. The Business plan costs $25 per month starting at 15 users. A free trial of the Business plan is also available.

PriceFree Trial/DemoFeatures

$15-$25 per user per month
Free trial>File sharing
>Task management
>3rd-party integration
>More features at

Pros & Cons of Collaboration Software’s cloud-based software provides seamless integration with your company’s other programs and works with over 100 business apps. Plans range from small to large so you can tailor the software to your needs. There is no instant messaging or videoconferencing with this software.

>A central hub where teams can work together
>Choose your own project view
>Automation process is complicated
>Cloud-based service depends on internet connectivity

What Customers Are Saying
Customers like how helps them manage projects, saying, “It is fairly easy to use; all the reports you can make are good, and it definitely helps with managing of projects.” Users also praise the software’s versatility, saying, “ProjectManager works very well with both large and small-scale projects. Being able to use this with anything from a project involving only two members of staff to hundreds has been invaluable.”


ProofHub claims to give project managers “ultimate control” over teams and progress. This collaboration software has little to no learning curve and touts its easy, user-friendly design. Project managers can assign individual tasks and cream teams with specific members. Views include Gantt charts and Kanban boards that make tracking progress and performing updates easy. Some other features that ProofHub offers includes:

  • Easy discussions so you no longer need to worry about long email strings between team members
  • Files and documents are stored in a single hub for easy access and updates
  • Timesheets for all team members so everyone can keep track of billable hours and document tasks

ProofHub keeps all of your important information in a simple, streamlined format. The reporting feature allows you to see progress and track budgeting in a single snapshot. White-labeling lets you create a unique look that’s in line with your company logo and theme.

You can sign up for a free 14-day trial of ProofHub to start, and it includes a free walkthrough and no user limit. The software offers pricing at a flat fee that makes billing easier, and plans range from $45 to $89 per month.

PriceFree Trial/DemoFeatures
$45-$89 per monthFree trial>File sharing
>Task management
>Discussion board
>More features at ProofHub

Pros & Cons of ProofHub Collaboration Software
ProofHub is a good option for project managers who need to delegate tasks to several teams. The software includes a lot of customizable features to give your projects a personal touch. The most common complaint is in regard to its limited integration.

>Simple fixed-price plans
>Custom workflow and custom task features
>Limited integration with many popular apps and platforms
>No videoconferencing or real-time editing available

What Customers Are Saying
Aside from issues with integration, customers like the features of ProofHub, saying, “ProofHub is an all-rounder software that lets me organize all my tasks at one place. Its features let us manage every aspect of work easily and collaboratively with proofing, announcements, to-do lists, group chat, Kanban board view, Gantt chart, and more.” Many customers appreciate its ease of use, saying, “ProofHub does it all for us. It’s really easy to use, so our new members can come onboard without any struggle. We simply love using it.”


Quip is a collaboration software with a focus on sales and customer service. The product is designed for Salesforce customers to help them transform their account planning, case swarms, and more. You can automate, standardize, and embed real-time collaborative projects and documents inside Salesforce records. Some of the features Quip provides includes:

  • Team chat built into every document and spreadsheet, team chat rooms, and one-on-one messaging
  • Shared documents so everyone can work on the same thing simultaneously
  • Mobile-ready spreadsheets that can be embedded in chats with collaborative editing

For those in the sales industry, Quip can be a handy tool. This software has a heavy focus on charts and data, as well as many chat options to ensure all team members stay in good communication.

Quip offers a special price of $30 per month for up to five users. It also has plans from between $10 and $25 per user per month billed annually and custom quotes for enterprise users.

PriceFree Trial/DemoFeatures

$10-25 per user per month or Custom quote
Demo>File sharing
>Real-time editing
>Discussion board/chat
>More features at Quip

Pros & Cons of Quip Collaboration Software

If you’re a Salesforce user, Quip can be a useful tool. This sales- and service-based collaboration software leans heavily on its data, reporting, and chat features. There’s no free trial available, however.

>Many chat options available
>Ability to integrate spreadsheets and reports/charts
>No free trial
>No customizable user roles

What Customers Are Saying
Customers like the real-time editing features of Quip, saying, “It’s great for real-time editing, you can see the history of the document edits and who made each change, and it’s easy to organize in folders and share with a specific group of people with specified permissions.”


Ryver’s goal is to help teams get more done through seamless collaboration. This software features custom conversation channels including forums, private teams, and a “people” feature for one-on-one collaboration. Some other features that Ryver offers include:

  • Single sign-on (SSO) through various apps, reducing password resets and lockouts
  • Integration with thousands of apps via plug-ins or API
  • News streaming for social media posts, RSS feeds, and more

In addition to these features, Ryver offers unlimited chat, video and voice calls, and forums. It also includes unlimited file sharing, searching, and integration for more value.

Ryver’s starter plan is just $49 per month for up to 12 users, and the enterprise plan is $149 per month. The most popular plan is $79 per month for unlimited users, and it also offers a free 14-day trial.

PriceFree Trial/DemoFeatures
$49-$149 per monthFree trial>3rd-party integration
>Task management
>Discussion board/chat
>More features at Ryver

Pros & Cons of Ryver Collaboration Software
Ryver is easy to integrate with a large number of apps and programs. The software offers an easy way to chat, collaborate, and track everything, all in a central location.

>Good for team chats and collabs
>Easy to use and set up
>No version control
>No time-tracking feature

What Customers Are Saying
People seem to like the chat function of Ryver, saying, “It has all the functionality you’d want from a messaging application. You can chat 1:1 or create group chats. It also has other functions.” Other customers like the interface and the ability to save conversations, saying, “The user interface is simple and very easy to use for messaging coworkers, group chatting, or keeping track of tasks. It can also email you conversations when you are away from the computer.”


Scoro helps your team deliver high-quality work on time thanks to its scheduling, tracking, and planning features. You can organize all your projects in a central location, and project portfolio management includes customizable views. A project timeline lets you prioritize assignments to prevent overlapping and help you meet deadlines. Some other features of Scoro include:

  • A drag-and-drop Planner that helps you plan scheduling weeks in advance
  • Tracking for past and planned activities, time, billing, and more
  • The ability to compare project budgets to actual results so you can forecast your budget accurately

Scoro collaboration software focuses on team management and reporting. The software makes it easy to stay on top of budgets and forecasts as well as scheduling so that you don’t miss a deadline.

You can sign up for a free 14-day trial of Scoro. The pricing is offered on a tiered subscription model, with basic plans starting at $26 per month for up to five users. The Work and Sales Hub plans are $37-$49 per month, and you can request a demo and custom quote for the Ultimate package.

PriceFree Trial/DemoFeatures
$26-$49 per month or Custom quoteFree trial, demo>File sharing
>Task management
>More features at Scoro

Pros & Cons of Scoro Collaboration Software
Scoro is a good option for companies that need to focus on timelines and budgeting. The forecasting features help you schedule tasks well in advance and allow you to plan your budget to ensure you stay on target. The software does not offer videoconferencing or chats.

>Easy to track budgets and timelines
>Planner helps make scheduling easy
>No installed version available
>No videoconferencing or chat

What Customers Are Saying
Customers appreciate the task delegation features of Scoro, saying, “One of the things that I most like about Scoro is the reallocation of tasks to different team members so that the management of activities is more dynamic, saving time in resetting a specific task.” Others like the invoicing features, saying, “I really like that I can easily send invoices and messages to my customers and at the same time let my colleagues know about tasks that have been done so far.”


Smartsheet is a collaborative spreadsheet software program that lets you switch between visualizations of the same data to view how teams across the organization work. You can create, edit, and share in your favorite structure and toggle between several different views. Some of the features offered by Smartsheet include:

  • Real-time reporting through dashboards, reports, and portals
  • Automated workflows, including forms that make it easy to collect and act on vital data
  • Integration with popular apps including Slack, Dropbox, and Google Docs

With Smartsheet, you can see your work right next to important conversations together in one place. This helps make collaboration easier, and the conversations remain in the sheet so that other team members can stay up to speed with project progress.

Smartsheet offers a free 30-day trial with no credit card required. Plan pricing is customizable with options for individuals, businesses, and enterprises.

PriceFree Trial/DemoFeatures
Custom quoteFree trial>File sharing
>Task management
>3rd-party integration
>More features at Smartsheet

Pros & Cons of Smartsheet Collaboration Software
Smartsheet is a good alternative to Excel thanks to its many integrative features. The ability to track and add comments makes collaborating easier for team members across your organization. However, real-time editing is not currently available.

>Communication is easy, with comments integrated into spreadsheets
>3rd-party integration for many popular applications
>No video conferencing option available
>Real-time editing is unavailable

What Customers Are Saying
Many Smartsheet customers like the templates feature, saying, “The standard templates meet all my needs and are a great guide for what Smartsheet is intended for and the problems it is best suited for solving.” Other customers like the reporting feature, saying, “Live on-demand reporting — If your data lives in SmartSheet, or in a location that is accessible from SmartSheet, your dashboards are always available.”

Troop Messenger

Troop Messenger is a comprehensive instant messaging app that works for small and large businesses. This user-friendly office chat app offers a myriad of features to help with the everyday operations of businesses of all sizes. You can collaborate on a single screen and choose features that work for your needs without extra clutter. Some features from Troop Messenger include:

  • A Forkout feature lets you send messages to single team members and entire groups at any point in time
  • You can send audio clips to help team members get clarity on messages
  • Manage daily tasks, updates, and groups with the Organized Spaces feature

Troop Messenger focuses on communication through the use of texts, chats, and audio messaging. This software is ideal if you have a large organization or several different teams that need to stay in communication during projects.

You can get a free 7-day trial of Troop Messenger to give it a try. Plans start as low as $1 per month per user and go up to $5 per month per user for larger business and enterprise plans.

PriceFree Trial/DemoFeatures
$1-$5 per user per monthFree trial>File sharing
>Discussion board
>More features at Troop Messenger

Pros & Cons of Troop Messenger Collaboration Software
Troop Messenger makes communicating easier with a myriad of chat, video, and text features. Prices are affordable, which makes it a great option for small businesses or freelancers. There is no time tracking or real-time editing since the focus is on communication.

>User-friendly office chat with modern features
>Works well for large and small businesses
>No time-tracking or real-time editing
>Limited app integration

What Customers Are Saying
Customers like Troop Messenger’s Live Location feature, saying, “I felt the Live Location tracking feature turned out to be the best for our remote teams. This made us easily track all our sales team on-site client meetings.” Customers also appreciate the collaborative nature of the software, saying, “Troop Messenger has been specially designed for team collaboration to provide seamless workflow routines among diverse teams. The teams working on various client projects need to collaborate at one single interface for all the project tasks and updates.”


Workfront simplifies business planning so you can strategize, plan, execute, review, and deliver as a team. Its products let you use a single central location to plan, collaborate, and create content while managing complex processes all in one place. Some features of Workfront software include:

  • Strategic planning with dashboards that help you schedule and delegate tasks
  • Configurable dashboards make it easy to create a customized look for your needs
  • Budgeting feature lets you allocate costs to help improve strategizing

The automation feature of Workfront helps save time and improves workflow speed. This collaboration software offers third-party integration so you can use it within a number of applications and programs.

A product tour/demo is available from Workfront, and most plans and pricing are customizable depending on business size and your preference for features.

PriceFree Trial/DemoFeatures
Custom quoteDemo>Time tracking
>Discussion board
>Instant messaging
>More features at Workfront

Pros & Cons of Workfront Collaboration Software
Workfront is a good choice if you need to manage a large team. The budget and customizable dashboard features give you better control over the operations of the software. However, the Team plan does not offer customization.

>Easy time tracking and scheduling features
>Integrates with most popular apps and software
>File sharing capabilities aren’t specified
>Some reports are not printable

What Customers Are Saying
Customers like how Workfront streamlines processes across teams. One says, “Workfront has allowed our department to fine-tune our projects, which consist of approx. 45-50 projects per year over three selling seasons, all working concurrently. We have been able to integrate our Product Development dept in NYC and our distribution facility in South Carolina in order to Go to Market in a seamless manner. There is visibility for anyone who needs it and a range of reporting functions.”


Wrike helps you keep teams together for remote collaboration from anywhere. This software lets you organize and store everything you need in the cloud, and you can cut email use by collaborating in real time. Some key features of Wrike include:

  • Custom tailoring lets you design the layout and organizing of your choice
  • The 360-degree Visibility feature lets you reschedule tasks and roll reports and other information into one
  • Live editing and chats ensure everyone is in the loop and up-to-date on the latest progress of projects

Wrike offers custom request forms that can cut email usage to a minimum to streamline your organization’s processes. The software also offers an Analyze reporting feature that helps you track employee and project progress and accomplishments.

Wrike does have a free trial, and you can also use the software free of charge for small teams of 5 or less. Monthly costs are affordable and start at $9.80 per month per user, with custom quotes available for enterprise customers.

PriceFree Trial/DemoFeatures
$0-$24.80 per user per month or Custom quoteFree trial>File sharing
>Task management
>Discussion board
>More features at Wrike

Pros & Cons of Wrike Collaboration Software
Wrike has a lot of flexibility in terms of pricing and features. The software includes a free trial, and there are many ways to customize it to suit your unique needs. There’s no video conferencing features available currently.

>Affordable price point
>Easy to customize a variety of features
>No video conferencing available

What Customers Are Saying
Customers like the versatility of Wrike, with one saying, “This product offers many options and opportunities to customize. There is so much detail available that any and all phases and parts of a project can
be stored within the software — no need to utilize a second source.”

Zoho Docs

Zoho Docs is online document/file management for teams and individuals. This software lets you create a collaborative workspace where you can update, tweak, and comment on project details and progress. Some features of Zoho Docs include:

  • Cloud storage with plenty of room for large files
  • You can send documents from your email or scanner without the need to sign in
  • Organize files with folders and subfolders sorted by function, file type, and more

Companies that use heavy documentation can benefit from the storage and custom features offered by Zoho Docs. The ability to collaborate with team members makes progress easy and fast.

A 15-day free trial is offered by Zoho Docs, and plans are very affordable. Teams of less than 5 always have free access, and the highest price is just $6.40 per user per month for large teams or if you need more storage.

PriceFree Trial/DemoFeatures
$0-$6.40 per user per monthFree trial>File sharing
>Real-time editing
>Time tracking
>More features at Zoho Docs

Pros & Cons of Zoho Docs Collaboration Software

Zoho Docs is a good choice if you deal with a lot of files and spreadsheets. The ability to work and track things in real time makes collaborating easy.

>Affordable price point
>Cloud storage for easy access and uploading
>Sheets are not as functional as Excel

What Customers Are Saying
Overall, customers like Zoho Docs and find it useful for their business, with one saying, “Sharing documents and online publishing of the files is a breeze, and they are always online, which makes it a great option when embedding these types of files on other places throughout the web.”

What Is Collaboration Software?

Collaboration software promotes better communication among team members to get projects completed faster. This software can help you track budgeting, create reports, and divide teams by task and has other features that help your business work smarter.

Different software offers different features, with most allowing you to customize the options that work best for you. Chat and video conferencing options make communication fast, streamlined, and efficient. The ability to delegate tasks can help you determine which team members should work on specific facets of any given project or task you need to complete.

Remote work has made collaboration software even more important since it allows businesses to continue working with team members from any location. The use of chat and videoconferencing as well as real-time editing and time tracking helps business owners stay on top of tasks. Integrating this software with other apps or programs can make using it seamless and effective.

Benefits of Collaboration Software

Business owners of all sizes can benefit from using collaboration software, including:

  • Improved communication. With chat, video, and text features, you can find out what team members are working on and how they’re making progress. Discussion boards and one-on-one chats help you keep up with the latest developments on your projects.
  • Real-time updates. Collaboration software allows you to stay on top of tasks faster since you can see updates in real time. Look for options that include time management so you can be sure you’re delegating tasks in the most efficient way possible.
  • Better productivity. When you use this type of software, it’s easier to track and manage time and budgeting. Being able to see progress as it happens allows your team members to work faster and more efficiently so they can increase productivity.
  • Enhanced customer relationships. The ability to update your customers accurately can improve customer satisfaction and build trust. This software helps you give customers honest answers about the actual progress and delivery timelines.

Must-have Features for Collaboration Software

While no two businesses are alike, there are some must-have features that every company should look for when choosing collaboration software, including:

  • Your collaboration software should be easy to integrate with other apps and programs you already use. This makes using the software streamlined, and you won’t have to toggle in between several different things at once.
  • Chat or video. The ability to chat with groups or individuals is a must with this type of software. Video options are also great since you can set up face-to-face meetings, even if you have team members scattered across the country.
  • Tracking your budget, progress, and profits are much easier with reporting features. This feature helps you get a clearer picture of your costs and progress, and it’s also useful if you need to provide something to shareholders.
  • Look for software that lets you customize your views and the features you want. When you can customize this software, you’ll be able to focus more clearly on the things that matter without the excess clutter and confusion.

The Cost of Collaboration Software

Collaboration software costs vary depending on the size of your team and the number of features you need. On average, this software ranges from as low as free for small teams to as much as $89-$599 per month or more. Most costs are listed per user per month, and custom quoting is often the norm when you need services for large enterprises.

You can find demos and free trials offered by most collaboration software companies. Free trial periods range from around 14 to 30 days and then you can decide if the software is right for you. Ask about a walkthrough so you can watch the software in action, which can help make your decision easier.