Our Top Picks

Barsnet
Barsnet
  • Web-based software, downloadable Windows version, and mobile accessible with Android and iPhone/iPad
  • Includes fleet management tools
  • Supports split billing
RentWorks is a web-based software that offers a mobile app and a downloadable Windows version. This solution comes from Bluebird Auto Rental Software and is a good option for both independently owned car rental companies and franchises. RentWorks offers many features, such as a one-screen rental process, reservation sales, fleet management, rate management, and accounting tools. Users can add on extra features, including credit card processing, claims management, and signature pads. This software doesn’t require rental companies to pay recurring software subscription fees. Instead, companies pay a $99 one-time fee to use it. While there is no free trial, a free demo of RentWorks is available. Here are some of the top features of this solution:

  • Includes reporting tools

  • Supports split billing

  • Includes invoicing and billing tools

  • Offers fleet management tools

  • Includes reservation management tools

  • Integrates with other popular tools and apps

  • Offers fines management solutions

  • Includes rate tables

Pros & Cons

There are many great things about RentWorks. For starters, it’s a software option that is easy to use and very affordable. It’s also a great customizable solution. One negative is that the downloadable software version is only available for Windows devices.

Pros

  • Easy to use
  • Affordable price
  • Customizable

Cons

  • No downloadable option for Mac devices

What Customers Are Saying

Customers find that this is an all-in-one solution to manage all aspects of the car rental business. One satisfied customer commented, “It handles everything when it comes to car rentals. You don’t need a separate program for tracking damages and claims or repairs. There is a report for just about anything you could think of.”

Summary

  • Starting Price
    • $995/one-time
  • Reservation Management
    Yes
  • Fleet Management
    Yes
  • Rate Table
    Yes
  • Reports
    Yes
Features
  • Web-based software, downloadable Windows version, and mobile accessible with Android and iPhone/iPad
  • Includes fleet management tools
  • Supports split billing
Booking-Tool
Booking Tool
  • Cloud-based software and mobile accessible with Android and iPhone/iPad
  • Offers real-time GPS tracking capabilities
  • Includes payment processing tools
Booking Tool is cloud-based, and the company also offers a mobile app on Android and iOS. This is a fleet-based solution geared toward transportation companies. Limo and shuttle companies can more handle their daily needs easily with this software and can streamline quotes, bookings, reservations, scheduling, invoicing, and dispatching. Booking Tool includes real-time GPS tracking capabilities and offers payment processing solutions. Monthly subscription fees range from $59 to $99, and a free demo is available. Here are some of the best features included in Booking Tool:

  • Includes billing and invoicing tools

  • Offers customer management tools

  • Includes dispatch management tools

  • Offers order management tools

  • Includes scheduling capabilities

Pros & Cons

There are many good things about Booking Tool. This solution has a low monthly fee. It’s also helpful for both the customer and the rental company. Booking Tool includes payment processing tools within the software. One negative is that this solution requires a recurring monthly fee to use it.

Pros

  • Great solution for both the customer and rental company
  • Affordable monthly fee
  • Includes payment processing tools

Cons

  • Unlike some competitors, there is a recurring monthly cost, and software can’t be purchased with a one-time fee

What Customers Are Saying

Customers appreciate how much easier it is to handle bookings, both on the client side and for staff members. One user likes Booking Tool for “how simple it is to make a reservation for the customer and very simple for us to make changes on the back end.”

Summary

Booking-Tool
Booking Tool
  • Starting Price
    • $59/month for Basic
    • $79/month for Standard
    • $99/month for Premium
  • Reservation Management
    No
  • Fleet Management
    No
  • Rate Table
    No
  • Reports
    No
Features
  • Cloud-based software and mobile accessible with Android and iPhone/iPad
  • Offers real-time GPS tracking capabilities
  • Includes payment processing tools
CARS+
CARS+
  • Web-based software and downloadable Windows version mobile accessible with Android and iPhone/iPad
  • Includes reporting tools
  • Offers billing and invoicing tools
CARS+ connects car rental companies to customers, partners, and brokers. CARS+ is a good option, no matter the size of the rental business, and it can be customized. This solution is web-based, available as a downloadable Windows version, and offers mobile apps for both Android and iOS devices. Users can take care of the entire rental process with the use of CARS+ — from reservations to accounting to reporting. Here are some of the best features of CARS+:

  • Integrates with other apps

  • Includes built-in reporting tools

  • Offers reservation management tools

  • Includes fleet management tools

  • Offers fines management tools

  • Includes billing and invoicing tools

  • Supports split billing

  • Includes rates table

  • Offers a mobile app for Android and iOS

Pros & Cons

CARS+ is a feature-packed solution. The company provides excellent customer support. One negative to take note of is the downloadable version of this software is only available for Windows computers and is not Mac-compatible.

Pros

  • Feature-packed
  • Excellent customer support
  • Supports split billing

Cons

  • Downloadable version is not available for Mac computers

What Customers Are Saying

Customers appreciate that this is a feature-packed tool, making it an ideal all-in-one solution for car rental companies. They also like that customer service is responsive and very helpful. One satisfied customer noted that “customer support and sales are wonderful, very helpful, and answer really fast.”

Summary

  • Starting Price
    • $200/month
  • Reservation Management
    Yes
  • Fleet Management
    Yes
  • Rate Table
    Yes
  • Reports
    Yes
Features
  • Web-based software and downloadable Windows version mobile accessible with Android and iPhone/iPad
  • Includes reporting tools
  • Offers billing and invoicing tools
Easy-Rent-Pro
Easy Rent Pro
  • Cloud-based software and mobile accessible with Android and iPhone/iPad
  • Includes fine management tools
  • Includes built-in reporting tools
Easy Rent Pro is cloud-based, and the company also offers a mobile app. The software can also be downloaded on Windows computers. Easy Rent Pro is made to simplify the management and booking process so that car rental companies can run more effectively. It can be used for one location but also supports multilocation businesses. This solution is extremely affordable as the company only charges a one-time fee to use the software. It also offers a 30-day free trial. Here are some of the top features of Easy Rent Pro:

  • Includes built-in reporting tools

  • Includes reservation management tools

  • Offers fleet management tools

  • Includes fines management tools

  • Offers billing and invoicing tools

  • Includes rate tables

  • Supports different rate structures

  • Integrates with other tools

  • Offers a mobile app for Android and iOS

  • Supports multiple languages

Pros & Cons

There are many advantages to using Easy Rent Pro. It’s a comprehensive solution that takes care of many needs of a car rental business. It’s also extremely affordable and doesn’t charge recurring software fees. Easy Rent Pro also supports multiple languages. One feature that is lacking is the capability to handle split billing.

Pros

  • Comprehensive solution
  • Affordable
  • Supports multiple languages

Cons

  • Doesn’t support split billing

What Customers Are Saying

Customers appreciate that this solution is both user-friendly and customizable. One happy customer noted, “As well as being simple to use, it is very customizable. We have been able to configure it to suit the particular business environment in which we operate. The system is quick, visually appealing, and very intuitive.”

Summary

Easy-Rent-Pro
Easy Rent Pro
  • Starting Price
    • $299 one-time for Standard
    • $399 one-time for Premium
    • $499 one-time for Professional
    • $599 one-time for Enterprise
    • $699 one-time for Untimate
  • Reservation Management
    Yes
  • Fleet Management
    Yes
  • Rate Table
    Yes
  • Reports
    Yes
Features
  • Cloud-based software and mobile accessible with Android and iPhone/iPad
  • Includes fine management tools
  • Includes built-in reporting tools
GMH-Systems
GMH Systems
  • Web-based software andmobile accessible with Android and iPhone/iPad
  • Includes built-in reporting tools
  • Includes fines management tools
Rental Car Manager is a car rental software option created by GHM Systems. This web-based solution offers a variety of features, including booking tools and vehicle management tools to make it easier for rental car companies to manage and run their businesses more efficiently. A free demo . Rental companies can choose to implement GPS tracking with this software. Here are some of the top features included in Rental Car Manager:

  • Can be integrated easily with the rental car company’s website

  • Includes built-in reporting tools

  • Offers reservation management tools

  • Includes fleet management tools

  • Offers fines management tools

  • Includes rate tables

  • Offers billing and invoicing tools

Pros & Cons

Rental Car Manager includes many powerful features, such as reporting tools. It also integrates well with a rental company’s website. With additional integrations, companies can utilize GPS tracking features too. Two features that are missing is a mobile app and split billing capabilities.

Pros

  • Integrates well with website
  • Additional integrations allow for GPS tracking
  • Includes reporting tools

Cons

  • Doesn’t support split billing
  • No mobile app

What Customers Are Saying

Customers appreciate how feature-packed this solution is, and they love that Rental Car Manager integrates with their company websites. One customer noted that “the booking software integrates really well with websites and saves a headache for owners.” Customers find that this software has made their business better. One satisfied customer said, “Without it, I would be totally lost.”

Summary

GMH-Systems
GMH Systems
  • Starting Price
    • $35/month
  • Reservation Management
    Yes
  • Fleet Management
    Yes
  • Rate Table
    Yes
  • Reports
    Yes
Features
  • Web-based software andmobile accessible with Android and iPhone/iPad
  • Includes built-in reporting tools
  • Includes fines management tools
HQ-Rental-Software
HQ Rental Software
  • Web-based software and mobile accessible with Android and iPhone/iPad
  • Includes reservation management tools
  • Includes fleet management tools
HQ Rental Software is a web-based solution that was developed to help rental companies increase their efficiency and improve the customer experience. It’s an easy-to-use software that offers a variety of vehicle management and rental management tools This software integrates nicely with company websites. HQ Rental Software also offers a mobile app for Android and iOS devices. Monthly prices for HQ Rental Software range from $50 to $175, depending on the features and capabilities needed. Enterprising is also available on a custom basis. The company does offer a free trial. Here are some of the best features included in HQ Rental Software:

  • Includes built-in reporting tools

  • Offers billing and invoicing tools

  • Includes reservation management tools

  • Supports split billing

  • Includes fleet management tools

  • Integrates with other apps and tools

  • Offers a mobile app for Android and iOS devices

  • Includes fines management tools

  • Integrates easily with rental car company websites

  • Offers a rates table

Pros & Cons

HQ Rental Software offers several advantages. It’s an easy-to-use solution that is also easy to set up. It can be customized to meet the needs of each rental car company. This solution is also feature-packed. One negative is that the free trial period is shorter than some of its competitors.

Pros

  • Easy to use
  • Customizable solution
  • Feature-packed software

Cons

  • Free trial is valid for a shorter time period than some competitors

What Customers Are Saying

Users appreciate that this solution is easy to set up. They also find this software very customizable. One satisfied customer noted that the “customization possibilities are amazing.” Another happy customer mentioned that HQ Rental Software is “easy to use, great add on features, and willing to adapt to your needs and wants.”

Summary

HQ-Rental-Software
HQ Rental Software
  • Starting Price
    • $50/month for Startup
    • $75/month for Basic
    • $125/month for Standard
    • $175/month for Professional
    • Custom for Enterprise
  • Reservation Management
    Yes
  • Fleet Management
    Yes
  • Rate Table
    Yes
  • Reports
    Yes
Features
  • Web-based software and mobile accessible with Android and iPhone/iPad
  • Includes reservation management tools
  • Includes fleet management tools
Myrent
MyRent
  • Web-based software and mobile accessible with Android and iPhone/iPad
  • Includes built-in reporting tools
  • Supports split billing
MyRent is a comprehensive car rental software solution that is easy to use. This is a web-based software that can also be installed on Mac and Windows computers. The company also provides users with a mobile app for Android and iOS. MyRent features many fleet management and reservation management tools and also offers extras like staff collaboration tools. MyRent conveniently integrates with rental company websites for ease of use. A free demo is available. Here are some of the best features of MyRent:

  • Includes reservation management tools

  • Offers built-in reporting tools

  • Includes fleet management tools

  • Supports split billing

  • Includes fines management tools

  • Integrates easily with company websites

  • Offers a mobile app for Android and iOS devices

  • Includes billing and invoicing tools

  • Offers rates tables

  • Integrates with other apps

Pros & Cons

There are several great things about MyRent. It’s a very intuitive software option. It also supports multiple languages. The company regularly makes updates to improve the software. One negative is that MyRent is only available as a free demo, and there is no free trial period offered.

Pros

  • Intuitive
  • Supports multiple languages
  • Company makes regular updates to the software

Cons

  • No free trial

What Customers Are Saying

Customers appreciate that this is an intuitive software option. One happy customer noted that “the software is very flexible and user friendly.” Customers also like that this is a feature-packed solution that offers many great tools.

Summary

  • Starting Price
    • €49 for Start Up
  • Reservation Management
    Yes
  • Fleet Management
    Yes
  • Rate Table
    Yes
  • Reports
    Yes
Features
  • Web-based software and mobile accessible with Android and iPhone/iPad
  • Includes built-in reporting tools
  • Supports split billing
Navotar
Navotar
  • Cloud-based software and mobile accessible with Android and iPhone/iPad
  • Includes fleet management tools
  • Supports split billing
Navotar is cloud-based, and the company also offers an Android and iOS app. This is a very customizable software that is made to help rental companies manage their businesses better. Users can manage their fleet, handle online reservations, create rental agreements, and take online transactions easily with the use of Navotar. Pricing is not publicly available, but a free trial is offered. The company offers support 24/7. Some of the top features included in Navotar are:

  • Includes fleet management tools

  • Offers a rate table

  • Includes reservation management tools

  • Supports split billing

  • Offers a mobile app for Android and iOS

  • Includes billing and invoicing tools

  • Includes fines management tools

  • Supports customization

Pros & Cons

There are some great things to like about Navotar. It’s an easy-to-use solution, and the company offers a mobile app in addition to its cloud-based system. It also has many excellent features, including split billing capabilities. One negative is that companies must reach out to Navotar directly to get a price quote for the software.

Pros

  • Easy to use
  • Supports split billing
  • Offers a mobile app

Cons

  • Car rental companies must contact Navotar to get specific pricing

What Customers Are Saying

Customers make note that the customer support and sales team is helpful and supportive. One satisfied customer noted that “the support and sales staff are absolutely amazing.” Customers also appreciate that this is a user-friendly solution. A customer noted that it’s “easy to train new employees to use the system.”

Summary

  • Starting Price
    • not provided
  • Reservation Management
    Yes
  • Fleet Management
    Yes
  • Rate Table
    Yes
  • Reports
    Yes
Features
  • Cloud-based software and mobile accessible with Android and iPhone/iPad
  • Includes fleet management tools
  • Supports split billing
Rent-Centric
Rent Centric
  • Web-based software and mobile accessible with Android and iPhone/iPad
  • Includes reporting tools
  • Supports split billing
Rent Centric is web-based, and it also offers a mobile app for Android and iOS devices. The features included in this software make it easier for car rental companies to manage their vehicle operations better, including vehicles, customers, employees, and revenue. The nice thing about this solution is that it can be customized in many ways. A free demo is available. Here are some of the best features included in Rent Centric:

  • Integrates with other tools

  • Offers fleet management tools

  • Includes built-in reporting tools

  • Offers reservation management tools

  • Includes fines management tools

  • Offers billing and invoicing solutions

  • Includes rate tables

  • Supports split billing

Pros & Cons

There are many things to like about this software option. It’s very user-friendly, and it can be customized to meet the needs of each car rental company. Rent Centric also offers excellent customer service.

Pros

  • User-friendly
  • Customizable
  • Great customer service

Cons

  • Short time period of the free trial

What Customers Are Saying

Customers like that this is a very user-friendly software that is easy to set up. One customer noted that the “software is easy to figure out even if you’ve never used the program before.” Users also appreciate the helpful, friendly customer support staff. A happy customer commented that the “outstanding customer service really separates Rent Centric from the rest.”

Summary

Rent-Centric
Rent Centric
  • Starting Price
    • $995 one-time setup & training
    • $25 monthly hosting and data fee per 100 vehicles
    • $3 per month per vehicle up to 75 vehicles
    • $1 per month for each additional vehicle above 75 vehicles
  • Reservation Management
    Yes
  • Fleet Management
    Yes
  • Rate Table
    Yes
  • Reports
    Yes
Features
  • Web-based software and mobile accessible with Android and iPhone/iPad
  • Includes reporting tools
  • Supports split billing
Renteon
Renteon
  • Web-based software
  • Includes reservation management tools
  • Includes fleet management tools
Renteon is an easy-to-use, scalable car rental software option. It offers many great features to help car rental companies run their business more efficiently. This solution includes robust reporting tools and support automation. Renteon also continues to update the software to add new features and make improvements. Renteon is a web-based product. To use this software, companies must pay a $107 monthly fee. Here are some of the top features of Renteon:

  • Includes reservation management tools

  • Supports split billing

  • Includes fleet management tools

  • Offers billing and invoicing solutions

  • Includes rate tables

  • Integrates with other tools

  • Offers built-in reporting tools

  • Includes fines management

Pros & Cons

Renteon is a great choice for car rental software because it’s easy to use. It’s also a scalable solution, so businesses can continue to use it as they grow. This software includes many automation capabilities to help companies save time. One thing to note is that Renteon doesn’t offer its own mobile app.

Pros

  • Scalable solution
  • Supports automation
  • User-friendly

Cons

  • Doesn’t offer a mobile app

What Customers Are Saying

Users find that this software is easy to use and learn. A happy customer noted, “It is very easy to work with and no need for lots of time for education.” Users also find that they get a lot more done more efficiently by using this solution. A customer commented, “Renteon has simplified many things.”

Summary

  • Starting Price
    • $90/month
  • Reservation Management
    Yes
  • Fleet Management
    Yes
  • Rate Table
    Yes
  • Reports
    Yes
Features
  • Web-based software
  • Includes reservation management tools
  • Includes fleet management tools
RentSyst
RentSyst
  • Web-based software and mobile accessible with Android and iPhone/iPad
  • Supports split billing
  • Includes billing and invoicing tools
RentSyst is a solution that was developed to help companies improve their efficiency and organization. RentSyst can be integrated easily with any website to make booking easier. One feature that is extra-helpful is the real-time GPS tracker. This solution is web-based, and a mobile app is also available for Android and iOS. A monthly fee of $2.02 per vehicle is charged to use this solution. A free 30-day trial is available. Here are some of the best features of RentSyst:

  • Includes reservation management tools

  • Offers billing and invoicing tools

  • Includes fleet management tools

  • Offers real-time GPS tracking

  • Integrates well with other tools

  • Supports split billing

  • Offers a mobile app for Android and iOS

  • Includes rate tables

  • Accepts payments within the software

Pros & Cons

There are many things to like about RentSyst. It’s an affordable option, especially for businesses that are smaller. RentSyst includes many features, including real-time GPS tracking. This software also integrates well with many other tools. One lacking feature is fines management tools, a feature most other software competitors include.

Pros

  • Affordable, especially for smaller companies
  • Includes real-time GPS tracking
  • Integrates well with many tools

Cons

  • Doesn’t offer fines management tools

What Customers Are Saying

Customers like that this is an easy-to-use software option. One happy customer noted, “I really liked how simple it is in this CRM system. It is very comfortable to create and track my orders.” Users also appreciate that this solution includes real-time GPS tracking.

Summary

RentSyst
RentSyst
  • Starting Price
    • $1.86/month
  • Reservation Management
    Yes
  • Fleet Management
    Yes
  • Rate Table
    Yes
  • Reports
    No
Features
  • Web-based software and mobile accessible with Android and iPhone/iPad
  • Supports split billing
  • Includes billing and invoicing tools
Schedulebull
Sarmas
  • Web-based software and mobile accessible with Android and iPhone/iPad
  • Supports split billing
  • Includes billing and invoicing solutions
ScheduleBull is another software option. Made by the company Sarmas, ScheduleBull is an industry-specific software option for a variety of businesses, including car rental companies. This is a web-based solution, and it’s feature-packed. With ScheduleBull, companies can manage their vehicles and their day-to-day rental affairs better. Here are some of the best features of ScheduleBull:

  • Includes reporting tools

  • Includes reservation management tools

  • Offers billing and invoicing solutions

  • Includes rate tables

  • Supports split billing

  • Includes fleet management tools

  • Supports multiple languages

Pros & Cons

There’s much to love about ScheduleBull. It’s an easy-to-use solution that sports multiple languages. The company offers excellent customer service. One negative is that there is no mobile app.

Pros

  • Supports multiple languages
  • Easy to use
  • Excellent customer service

Cons

  • No mobile app

What Customers Are Saying

Users like that this is an easy-to-use solution. They also appreciate that it offers website integration. One user noted it’s “easy to integrate.”

Summary

  • Starting Price
    • 50 EUR/month for Standard
    • Custom for Premium
  • Reservation Management
    Yes
  • Fleet Management
    Yes
  • Rate Table
    Yes
  • Reports
    Yes
Features
  • Web-based software and mobile accessible with Android and iPhone/iPad
  • Supports split billing
  • Includes billing and invoicing solutions
Smart Car
Smart Car
  • Web-based software and mobile accessible with Android and iPhone/iPad
  • Includes billing and invoicing tools
  • Integrates with other apps
Smart Car Tech is an application script option created for taxi and car rental service companies. This solution is ready to use and is ideal for individuals who want to start a cab hailing service. A custom logo can be used to make the app match branding easily. Smart Car Tech has several great features and capabilities. This solution also supports driverless technology. Here are some of the top features included:

  • Supports driverless technology

  • Integrates with other apps and tools

  • Includes billing and invoicing tools

  • Offers both Android and iOS mobile apps

  • Offers custom branding capabilities

  • Includes an admin panel to manage business affairs and customer matters better

  • Offers both a driver app and passenger app

  • Tracks the customer and vehicle in real-time with GPS

  • Offers a built-in wallet feature for customers to use

Pros & Cons

There is much to like about Smart Car Tech. This solution supports custom branding as well as driverless cars. It’s important to note that this solution requires an upfront one-time fee to use.

Pros

  • Very affordable solution
  • Supports custom branding
  • Supports driverless vehicles

Cons

  • Requires an upfront one-time fee

What Customers Are Saying

Customers like that this solution supports driverless cars. Users find that this solution is better than other competitors. One happy customer noted that Smart Car Tech is the “best taxi booking application that we’ve come across. The accuracy and configuration of the GPS navigation is very good.”

Summary

Smart Car
Smart Car
  • Starting Price
    • $1000/one-time/user
  • Reservation Management
    No
  • Fleet Management
    No
  • Rate Table
    No
  • Reports
    No
Features
  • Web-based software and mobile accessible with Android and iPhone/iPad
  • Includes billing and invoicing tools
  • Integrates with other apps
SpotnRides
SpotnRides
  • Web-based software and mobile accessible with Android and iPhone/iPad
  • Includes built-in billing and invoicing tools
  • Includes GPS tracking capabilities
SpotnRides is a software solution made for taxi and cab companies to help manage cab rentals better. Instead of building an application that is specific to their rental car company, businesses can use this solution. The features included in this solution make it easier to handle bookings, and it’s very customizable to meet the needs of each company. SpotnRides is available as a driver app and rider app. Here are some of the top features included in SpotnRides:

  • Includes billing and invoicing tools

  • Offers ride scheduling tools to make customer booking easy

  • Includes GPS tracking capabilities

  • Offers an SOS emergency button

  • Includes customer management tools

  • Offers a driver app and a rider app

  • Accepts customer payments and offers multiple payment options

  • Offers easy onboarding for new drivers

  • Provides customers with fare estimates

  • Shows detailed billing history and ride history to drivers

Pros & Cons

There are many good things about SpotnRides. This solution is very affordable because it only charges a one-time fee for usage. This solution is available as both a rider app and a driver app. SpotnRides accepts payments within the app. One negative is that there is no free trial available — only a demo.

Pros

  • Offers both a rider app and a driver app solution
  • Built to accept payments within the app

Cons

  • No free trial available

What Customers Are Saying

Users like that this is a very customizable solution. They also appreciate that the company offers helpful, responsive support. One happy customer made now that SpotnRides offered “good after-sale support and round the clock availability.”

Summary

SpotnRides
SpotnRides
  • Starting Price
    • $2650/one-time
  • Reservation Management
    No
  • Fleet Management
    No
  • Rate Table
    No
  • Reports
    No
Features
  • Web-based software and mobile accessible with Android and iPhone/iPad
  • Includes built-in billing and invoicing tools
  • Includes GPS tracking capabilities

How We Chose the Best Car Rental Software

When running a car rental business, it’s important to keep accurate records of rentals, track cars, record payments, and organize other essential business affairs. That’s why many companies choose to invest in car rental software. While there are many car rental software options, not all brands are the same. One option may be more feature-packed than its competitor. We did the research to help you save time and make a more informed choice. We evaluated car rental software companies on the most important features. Here are some of the considerations we made.

Vehicle Management Features

Car rental software should have vehicle management features to help make running a car rental business easier. We recommend investing in software that includes fleet management and reservation management tools. We considered software options that offered these helpful features.

Payment Features

It should also be easy to collect and manage payments from customers. The best car rental software should include plenty of payment features. We considered software options that have payment features like rate tables, split billing, and fines management tools.

Reporting Tools

With the right reporting tools, businesses can understand the performance of their car rental business better. We considered software options that include reporting tools to help companies gather and interpret essential business and customer data so that they can make smart business decisions and make their car rental company even better.

What Is Car Rental Software?

It takes much hard work, effort, and organization to manage and run a car rental business successfully. From customer management to vehicle and fleet management, there is much to consider. Many companies choose to use software to help them better manage the day-to-day affairs.

Car rental software is a solution that is made to help businesses run all aspects of the business. From reservation management to fleet management and everything in between, the tools and resources offered in this kind of software can help businesses improve their organization and save time. Plus, the software can help companies have a better idea of what’s going on with their business matters.

MAny car rental software options are web-based or cloud-based. Many also offer mobile apps so the software features can be used while on the go easily. A few companies offer downloadable versions — most of which are Windows-compatible only. Many car rental software options integrate nicely with company websites to make bookings through an existing car rental website simple and convenient for customers.

Benefits of Car Rental Software

There are numerous benefits to using car rental software. Many car rental companies may find that they’re disorganized and wasting time handling admin affairs before using this type of software. With the use of car rental software, companies may experience the following benefits:

  • Save time: With the use of software, companies can save time on everyday tasks. Many tasks can even be automated with the use of car rental software.
  • Keep track of and better manage vehicle fleet: Software can make it easier to keep track of where vehicles are and what their status is. Most car rental software options include fleet management tools.
  • Minimize booking errors: With the use of software, companies can minimize mistakes. Rentals can easily be booked faster, and booking errors can be avoided so that all customers have the car they need when they show up to pick up a rental.
  • Improve organization: With the use of car rental software, businesses can improve their organization. They can cut down on piles of paperwork and be able to know where to find important data and essential business information within minutes.
  • Bill faster and more accurately: You want to make sure you’re invoicing and billing your customers properly. Car rental software makes it easier to handle billing needs and keep track of invoices.

Must-Have Features of Car Rental Software

When investing in car rental software, it’s important to pick an option that is feature-packed. The more features a software option has, the more a rental company can get done faster. Here are some must-have features:

  • Invoicing and billing tools: It should be easy to bill customers for their rentals. Great car rental software will include billing and invoicing tools within the software.
  • Integration:It should be simple to continue using existing apps and tools along with the car rental software of choice.
  • Fleet management tools: The right car rental software should include fleet management tools to keep better track of vehicles, servicing, and repairs.
  • Reservation management tools:Car rental companies should be able to manage bookings and reservations easily within the software to stay organized and keep customers happy.
  • Split billing:It should also be easy to split charges between multiple bills for added customer convenience.
  • Reporting capabilities: Many car rental software options include powerful reporting tools to gather and interpret important business data easily.
  • Mobile app: Having the option also to use an included mobile app is recommended for added convenience and flexibility.

The Cost of Car Rental Software

The cost of car rental software varies depending on the capabilities and features and the size of the organization using the software. Some software brands base their fees on how many cars a company has or the number of users. It’s not uncommon to pay a monthly fee to use car rental software. Other companies charge a one-time fee, which can be a more affordable option for smaller companies or rental companies that are just getting started.

For software that charges a one-time fee instead of recurring monthly charges, car rental companies can expect to pay around $1,000. For software companies that charge monthly fees, rental businesses can expect to pay around $50 per month. Bigger companies with more needs and more vehicles can expect to pay from $100 per month up to around $500 per month for this software service.

Many of the most popular car rental software companies offer a free trial. If they don’t, they usually offer a free demo to test out the features of the software. It’s important to consider all of the capabilities and features of each software option, in addition to the price, before settling on the right fit.