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Project management tools help managers and team members plan and organize projects, collaborate and track progress.
Depending on the software you choose, it might also help your team store files, forecast costs, and even invoice clients. Popular features include Gantt charts, time-tracking, due date reminders, kanban boards, internal chat, and mobile apps.
The right tool can help your team deliver on time with better results.
- Compare Project Management Tools
- Gantt Charts and Time-Tracking
- 28+ Top Project Management Tools
- Basecamp: Customizable All-in-One Solution
- Asana: Multiple Views for Task Management
- Trello: Easy Kanban Boards
- Airtable: Highly Customizable, Advanced Manipulation of Data
- Monday.com: Visual and Intuitive
- Workplace by Facebook: Multimedia Collaboration
- GanttPRO: Advanced Gantt Chart Capability
- LiquidPlanner: Cross-Project Views and Automation
- Clarizen: Process Automation, CAD Integration
- Hubstaff Tasks: Agile Project Management
- Paymo: Includes Timesheets, Invoicing
- ProofHub: Variety of Tools, Intuitive
- Teamwork Projects: Includes Strategy Mapping, Metrics Tracking
- Microsoft Project Pro: Integrates with Microsoft Apps
- Microsoft Excel: Covers the Basics
- Agile CRM: Enterprise-Level Solution
- Insightly: Includes Marketing Automation, CRM
- Huddle: Government-Grade Security
- FunctionFox: For Creatives
- Podio: Full-Featured, Minimalist Design
- Zoho Projects: Versatile All-Rounder
- Wrike: Customizable, Enterprise-Level Tool
- SmartSheet: Scalable, Enterprise-Grade Security
- ClickUp: Versatile and Low-Cost
- MeisterTask: Intuitive, Includes Kanban Boards
- SamePage: All-in-One, Multi-Media Collaboration
- Specialty Project Management Tools
- Popular Supplemental Tools
- What functions can you perform with project management software?
- What are the key advantages of using project management software?
- What is the goal of project management software?
- What is the easiest project management software?
- What is the project life cycle?
- Does Google have project management software?
- Can you create a Gantt chart in Excel?
- What is the best free Gantt chart software?
Compare Project Management Tools
Below we’ve listed the software tools reviewed above, along with the best pricing deals for each. For most of the tools, you’ll need to pay for a year upfront in order to get the best deal.
We’ve also listed, in the far right column, whether there’s a free plan available and/or a free trial.
|Tool||What stands out?||Best paid plan price||Free plan or trial?|
|Workplace by Facebook||Multi-media collaboration||$4/mo per user||Free plan|
|Float||Simplifies capacity planning||$5/mo per user paid annually||30-day free trial|
|FunctionFox||Designed for creatives||$5/mo per user - $35/mo for 1st user||2-week free trial|
|ClickUp||Versatile and low-cost||$5/mo per user paid annually.|
"Let's make a deal" option**
|Podio||Full-featured but minimalist design||$7.20/mo paid annually -unlimited users||Free plan|
|GanttPro||Advanced Gantt charts||$7.90/mo paid annually - |
|2-week free trial|
|SamePage||All-in-one multi-media collaboration||$8/mo per user paid annually||30-day free trial for Pro plan|
|Microsoft Excel||Timelines, budgeting, scheduling||$8.25/mo per user paid annually||30-day free trial|
|MeisterTask||Intuitive. Includes kanban boards||$8.25/mo per user||Free plan.
Can request free trial for Business plan
|Jira||Software project and testing tools||$8.33/mo paid annually -|
|7-day free trial|
|Agile CRM||For large businesses. Includes CRM.||$8.99/mo per user -|
2 year commitment
|Teamwork Projects||Includes strategy mapping, metric tracking||$9/mo paid annually. Up to 50 users.||Free plan &
30-day free trial
|Paymo||Includes time-sheet reporting and invoicing||$9.56/mo per user||Free plan &
15-day free trial
|Wrike||Customizable enterprise-level platform.||$9.80/mo per user paid annually||Free plan &
2-week free trial
|Trello||Easy Kanban boards||$9.99/mo per user|
|Airtable||Data manipulation||$10.00/mo per user |
|Huddle||Government-grade security||$10/mo per user - 10 users||2-week free trial|
|Asana||Multiple views for tracking tasks||$10.99/mo paid annually - 100 users||1 month free trial|
|Zoho Projects||Versatile. Includes bug tracking.||$12.50/mo paid annually - 10 users||10-day free trial|
|SmartSheet||Scalable. Enterprise-level security.||$14/mo per user paid annually||3-day free trial|
|Mavenlink||Designed for services businesses||$19/mo paid annually - 5 users||Free plan &
10-day free trial
|Insightly CRM||Includes marketing automation and CRM.||$29/mo per user paid annually||2-week free trial|
|Microsoft Project Online Professional||Integrates with Microsoft applications||$30/mo per user|
|30-day free trial|
|Monday.com||Visual tracking that's scalable||$39/mo paid annually-|
|2-week free trial|
|LiquidPlanner||Cross-project views. Advanced automation.||$45/mo paid annually|
5 users minimum*
|2-week free trial|
|ProofHub||Variety of tools. Ease of use||$45/mo paid annually|
|30-day free trial|
|Basecamp||Single tool that covers it all||$99 flat fee - Unlimited users||Free plan|
|Clarizen||Process automation. CAD integration.||Contact company for quote||30-day free trial|
|Hubstaff Tasks||Agile project management and custom workflows||$4/mo per user paid annually||Free plan|
* LiquidPlanner’s predictive scheduling engine requires at least 5 participants in order to work properly.
** ClickUp’s “Let’s make a deal” option allows you to pitch them on an amount you’re willing to pay. You’ll need to indicate how many users will be on your plan.
Gantt Charts and Time-Tracking
Gantt charts and time-tracking are two of the most popular features sought after in project management tools.
Airtable has a time tracker “block” which is part of its Pro Plan.
Time-Tracking Via Integration With Apps
- You can add time-tracking to Basecamp via integration with Minterapp or Clockify.
- You can integrate Asana with the TrackingTime app to do the same.
28+ Top Project Management Tools
What is the best software for project management for your team? Start by making a list of features you need like time-tracking or invoicing. The size of your company and the number of projects you manage can also impact which tool will suit your team best.
Don’t get overwhelmed by the number of tools available or the many features you may never use. Here is the most critical information you need to make an informed decision . . . and get back to work!
Basecamp: Customizable All-in-One Solution
Basecamp is designed to be easy to use and keep everyone on your team on the same page. It includes collaboration and communication, and project management tools.
Part of the simplicity is you only need one tool instead of multiple tools for chat, deadlines, project file storage, and so on.
Popular features include to-do lists, task assignments, message boards, calendar scheduling, document and file storage, reports, email forwarding, group chat, and the ability to provide client access. It is highly customizable, and they offer a free 30-day trial.
Asana: Multiple Views for Task Management
Asana is a project management application that focuses mostly on creating tasks has limited collaboration tools.
Popular features include file sharing, task creation, kanban board, the ability to create multi-step projects, onboarding templates, progress tracking, and plugin capability so you can modify it to fit your needs.
They also integrate with many platforms, including Zapier, Dossier, Google Docs, Microsoft, Slack, and Dropbox. They offer a free plan, though it is a bit limited.
Trello: Easy Kanban Boards
Trello is a simple, flexible project management software with drag-and-drop ‘cards’ that make it easy to see and rearrange projects and tasks.
Popular features include checklists, project meters, deadline reminders, information back up, and developer API access.
While it doesn’t offer some of the shinier features, like chat, Trello does have a robust free version. The API access allows developers to build a tool that suits their needs.
Airtable: Highly Customizable, Advanced Manipulation of Data
Airtable is a super flexible platform for managing projects and collaborating that positions itself as a “part spreadsheet, part database.”
Popular features include data manipulation, calendar, task creation, online document storage, templates, and data encryption. Airtable lacks subtasks and can be overwhelming to learn.
Additionally, support is only provided through email. They do offer a free plan with limited databases and storage.
Monday.com: Visual and Intuitive
Monday is a visual collaboration tool that is intuitive to use and can be customized to your team.
Features include task assignments, progress tracking, due dates, visual status updates, reporting, and templates. Monday also offers multiple views, including calendar, charts, files, kanban boards, maps, and a timeline.
The platform integrates with many popular business apps, including Jira, Typeform, Gmail, Slack, Google Drive, Dropbox, and Trello.
Workplace by Facebook: Multimedia Collaboration
Created originally as an internal tool, Workplace was launched to the general public in 2016. Multiple private groups can be formed within a Workplace account. In each Group, members can upload docs, comment, and manage projects.
Other features include live interactive video broadcasts, workplace chat, autotranslation, people directory, and the ability to collaborate with external teams.
Facebook’s Workplace offers a rich variety of integrations with productivity, task management, analytics, HR, and other software tools.
Accounts are separate from personal Facebook accounts but use much of the same technology.
GanttPRO: Advanced Gantt Chart Capability
GanttPRO is a Gantt chart-based project management software with team management features.
Popular features include task assignment, project progress, resource management, project cost estimates, time logging, workload estimates, report tools, and the ability to customize workdays.
This is a powerful tool used by both teams and project managers, but it does come with a high learning curve.
LiquidPlanner: Cross-Project Views and Automation
LiquidPlanner is a smart planning tool that helps teams prioritize workloads and adjust delivery dates in a fast-paced work environment.
Tools include automatically updated completion dates, task assignments, workload management, cross-project views, report tools, contextual collaboration, and time and budget tracking.
This is an advanced tool best for teams managing multiple projects and deadlines.
Clarizen: Process Automation, CAD Integration
Designed with enterprise customers in mind, Clarizen is a powerful project management tool with advanced features.
Users can automate business processes, customize workflows, view dynamic reports, integrate CAD drawings, and toggle between project and design view.
It integrates with many popular tools your team likely already uses, including Jira, Sharepoint, Salesforce, Google Drive, Excel, Slack, and Ziflow.
They offer a free 30-day trial, but you must contact for pricing information.
Hubstaff Tasks: Agile Project Management
Hubstaff Tasks is an easy-to-use project management application. It features kanban-style workflows that allow users to easily break-up projects into smaller tasks.
It also includes sprint planning, multiple assignees, custom templates, as well as integration with other Hubstaff applications in addition to dozens of 3rd party applications like Github, Trello, and Asana.
Hubstaff Tasks is free to use for unlimited users with 100 MB each. It is limited to 10 projects, but that should be more than enough to see if Hubstaff Tasks is right for you.
Paymo: Includes Timesheets, Invoicing
Paymo is a cloud-based project management software designed for small and medium-sized businesses. They offer tools to help teams plan, schedule, manage tasks, and track time.
Key features include advanced task management, the ability to schedule and monitor activities, timesheet reporting, and invoicing.
Paymo integrates with a wind range of tools, including G Suite, Adobe, and Zapier. They offer a free plan for freelancers and affordable plans for small to medium teams.
ProofHub: Variety of Tools, Intuitive
Proofhub is an advanced project management tool for teams with complex planning needs. It is highly flexible yet simple for most users to learn.
Popular features include task and timesheet management, kanban boards, Gantt charts, custom reports, auto-translation, request form support, an announcement feature, and chat tools.
Proofhub offers fixed pricing, which means you don’t have to pay per user.
Teamwork Projects: Includes Strategy Mapping, Metrics Tracking
Teamwork Projects is a robust cloud-based project management tool with a clean, intuitive design.
Features include unlimited users, strategy mapping, task creation, metric tracking, reporting tools, Gantt charts, portfolio management, document management, time tracking, and billing features.
It also provides high and low-level views, which makes it easier to keep people and projects on-task. Teamwork Project integrates with a variety of third-party tools including Quickbooks, Xero, and Harvest.
Microsoft Project Pro: Integrates with Microsoft Apps
Microsoft Project Pro is a flexible project and portfolio management tool that supports the management of multiple projects and portfolios.
Features include timesheet management, Gantt charts, invoicing, customizable project templates, resource allocation, and the ability to monitor project health.
Project Pro offers cloud or on-premise solutions with pricing starting at $7 per month per user, though users must upgrade for advanced features.
The platform integrates well with all Microsoft applications.
Microsoft Excel: Covers the Basics
Excel is traditionally used as a spreadsheet tool; however, through add-on tools, businesses can gain access to timelines, budgeting, project reviews, scheduling features, status reports, and more.
This is best for small to medium-sized projects and lacks popular project management tool features like collaboration tools and file management.
Agile CRM: Enterprise-Level Solution
Agile CRM is a customer relationship management tool with project management capabilities.
Its features include drag-and-drop task management, a visual overview of projects, task sorting, notes, and status updates.
The platform also offers a huge range of other features like contact management, lead scoring, email marketing tools, and landing page management.
It is ideal for large companies and sales teams whose needs extend beyond standard project management tools.
Insightly: Includes Marketing Automation, CRM
At its core, Insightly is a CRM, but it has an impressive range of project management and delivery tools.
Features include tracking, reporting tools, deadline reminders, action-based workflows, and milestone tracking.
It is lightweight but can be useful for teams already using Insightly for lead tracking and its CRM features.
Huddle: Government-Grade Security
Huddle is a cloud-based collaboration and project management tool with features such as task creation, file sharing, document version control, and integration with multiple tools like Google Doc and Microsoft Office.
It also offers advanced features such as document approvals, intelligent searching options, government-grade security, and the ability to invite clients into the system.
FunctionFox: For Creatives
FunctionFox bills itself as a timesheet and project management software for creative professionals.
It features a customizable dashboard, timesheet tracking, budget tracking, retainer tracking, customizable reporting, to-do lists, job calendars, and resource management.
The highest plan offers advanced features like job intake forms, email alerts, and advanced reporting tools.
The tool is quite user-friendly, and they offer a 30-day money-back guarantee.
Podio: Full-Featured, Minimalist Design
Podio includes powerful customization, unlimited file storage, data tallying, time tracking, task creation, due-date notification, chat features, and a calendar view.
It lacks subtask and dependencies and requires a bit of time to figure out.
They offer a free basic plan and three higher tiers starting at $9 per month.
Zoho Projects: Versatile All-Rounder
Designed with small to medium businesses in mind, Zoho is a cloud-based project management software that allows teams to manage a wide range of projects from one easy-to-use dashboard.
They offer customized solutions for different industries, including software development, construction, marketing, testing, real estate, and education.
Popular features include multiple views, including kanban boards, task creation, goal setting, chat, document storage, timesheet management, and the ability to create relationships between tasks.
They offer an “always free plan” for up to five users.
Wrike: Customizable, Enterprise-Level Tool
Wrike is an enterprise-level project management tool ideal for larger teams who manage multiple projects at once.
Features include the ability to add comments and mark images for proofing, task creation, timeline creation, customizable dashboards, Gantt chart creation, custom workflow creation, and robust reporting tools.
They offer a free trial, a limited-feature free plan, and paid plans start at just under $10 a month.
SmartSheet: Scalable, Enterprise-Grade Security
SmartSheet is a powerful organization and project management tool that scales as your business grows.
Features include Gantt charts, task creation and tracking, enterprise-level security, project planning, resource management, budget tracking, automation tools, and marketing-specific tools like content marketing calendars and event management.
It also integrates with a wide range of apps, like Jira, Salesforce, and Dynamics.
SmartSheet does not list pricing on its website: you’ll have to call to get a quote.
ClickUp: Versatile and Low-Cost
ClickUp markets themselves as a productivity platform and offers a wide range of tools designed to help teams work more efficiently.
Stand out features include task management, time management, collaboration, and reporting tools, checklists, task dependencies, recurring tasks, workload charts, and the ability to assign task priorities.
They offer a free forever plan and a premium plan that starts at $5 per month per user.
MeisterTask: Intuitive, Includes Kanban Boards
MeisterTask is a cloud-based task and project management tool with integrated features for both project managers and team members.
Popular features include kanban boards, reporting and automation tools, project monitoring, and flexible workflow creation. It is easy to integrate with a wide range of tools you already use, including Slack, MindMeister, ZenDesk, and Freshdesk.
They also offer direct import options for teams moving from other platforms like Trello or Asana.
SamePage: All-in-One, Multi-Media Collaboration
SamePage is a powerful blend of a project management tool, collaboration tool, and team communication platform.
Features include member and guest accounts, private or group chatting, video conferencing, task management, progress tracking, task reports, shared calendars, and file syncing.
They offer a free plan for individuals or small teams and affordable options for mid-size and enterprise organizations.
Specialty Project Management Tools
The following tools are targeted at specific niches or offer specialized functionality.
This powerful enterprise-level tool provides teams with a range of tools to work more efficiently and effectively.
Popular features include the task and deadline assignments, a high-level view of all projects, Gantt charts, detailed reporting tools, hour tracking, resource management, and collaboration tools.
Collaboration and task management packages start at just $19 per month for up to five users. You will need to request a demo to gain access to advanced tools like resource management, time tracking, and business intelligence.
Float: Focused On Capacity Management
Float is a project management and scheduling tool focused on simplifying capacity management. It allows users to allocate and reassign tasks, see real-time updates, manage multiple projects, forecast resource usage, and view real-time team availability.
The mobile app keeps team members connected, even when they are on the go. Float integrates with many popular tools, including Xero, Microsoft, Slack, Google Calendar, and Trello.
They offer one plan with all features at just $5 per month per user, with discounts for annual payments.
Jira: For Software Development Teams
Jira is an agile project management tool designed specifically for software development teams.
It offers kanban and Scrum boards and a mobile app for on-the-go access. Features of Jira include project roadmaps, agile reporting tools, custom filters, security features, the ability to track bugs, and developer tool integration.
More than 3,000 apps make it easy to extend the functionality, including timesheets, automation, and test management.
Popular Supplemental Tools
These popular tools can help you get more out of your project management tool. Many of the above options integrate with these applications.
- Dropbox: A file hosting service that provides cloud-based file storage, synchronization, permission-based access, and remote wipe. Dropbox integrates with most project management tools.
- Google Docs: This word processor tool included for free with Google Drive and allows for collaboration, version tracking, comments, editing tools, and much more.
- Evernote for Business: This is a collaboration and organization tool that allows teams to save information from the web, take notes, sync documents, store PDFs, and scan and store handwritten documents.
- Zapier: A web-based software that helps connect and integrate many of the most popular apps and automate workflows. No coding is required.
- Slack: A popular collaboration tool that keeps information organized in channels, stores documents, and integrates with a wide range of tools
Businesses and teams looking to get more done have plenty of options when it comes to choosing the right project management software.
These are common Q&As we receive about project management software. If you have a different question, please add your question to the comments below this article and we’d be delighted to answer it.
What functions can you perform with project management software?
The best project management solutions offer to-do lists, task management, collaboration tools like team chat, integration with popular apps, and an overall view of each project you are managing. Additional features include Gantt charts, built-in video conferencing, file storage, and financial projection tools.
What are the key advantages of using project management software?
The main advantage of any project management platform is that it allows teams to work more efficiently, be more productive, and hit deadlines. That can prevent cost overruns and keep financial projections on track.
It can also contribute to employee morale by improving communication, boosting clarity, and decreasing missed deadlines and dropped tasks.
What is the goal of project management software?
The goal of project management software is to help professionals or teams to work more efficiently, provide transparency and accountability, and increase productivity and good communication.
By having a “single source of truth” for projects, any stakeholder or team member gains an immediate view of where the project stands and exactly what needs to be done next.
What is the easiest project management software?
Many of the most popular project management tools are easy to use. These include Basecamp, Asana, Monday.com, Airtable, Trello, and Workplace by Facebook. The latter has the advantage that most people are already know how Facebook works so Workplace will feel familiar.
What is the project life cycle?
The project life cycle refers to the sum of sequential phases common to all projects, starting with initial conception and ending with completion.
The Project Management Institute has popularized 4 phases as providing a framework for project management. These include the initiation or conceptual stage, the planning stage, the execution stage, and the termination (or completion) stage.
Does Google have project management software?
Google does not offer project management software per se, but you can use G-Suite or just Google Sheets or this. For example, Google Sheets can be used to define and assign tasks, add checkboxes, track due dates, collect project notes, provide instructions, and update statuses.
You can give your team access to Sheets so they can mark tasks as done and/or update statuses themselves. There’s also a mobile app for Google Sheets available via the Google Play store.
Can you create a Gantt chart in Excel?
Yes, you can create Gantt charts in Excel, but there is no built-in Gantt chart feature. Instead, you can customize the bar chart functionality to create Gantt charts.
There are are thousands of free Excel templates available from Microsoft, some of which include Gantt charts.
If your project is complex and requires many Gantt charts, you probably would be better off using Microsoft Project Online.
What is the best free Gantt chart software?
TeamGantt offers Gantt chart software that is easy to use and has a sleek visual interface. They offer a free tier, recommended for small projects, which can accommodate 3 users.