The 2022 MS Access Hosting Guide For Non-Techies (But Experts Will Like It Too)

Compare MS Access Hosting

Almost all Windows servers support MS SQL, but some legacy applications still require the Microsoft Access database. There aren’t many Windows hosts that support it though.

How Did We Pick the Best Hosts for MS Access?

From our short-list of web hosts that offer Access support, we selected those with excellent customer service. We tested their server response speeds and analyzed uptime.

We factored in ease-of-use, security features, and overall value. Then we compared our findings with thousands of user reviews from our database.

MS Access Hosting

What You’ll Learn

You may or may not be a database expert, but have you heard of MS Access? Either way, by the end of this page, you’ll be aware of what MS Access is, along with its ups and downs. I’m also going to teach you how to select the best hosting plan, should you prioritize the use of MS Access.

Let’s start by clarifying what MS Access actually is.

What is MS Access?

MS Access is a database technology used primarily by Microsoft servers – hence the ‘MS’ part.

Access databases aren’t as common as they once were, but many old sites still rely on them, so you’ll need a web host that can host the database for you.

As a database application used on Windows computers is sold along with Word and Powerpoint, part of the Office suite.

The database content is saved with the .mdb file extension. The use of .mdb isn’t anywhere near as popular as it used to be. Moreover, it is still a viable solution.

Who Uses MS Access?

There are two main user groups for MS Access: desktop users and developers. MS Access’ perks however primarily come through in the life of developers.

When writing code and building a database, the quality of the database technology does come through.

Desktop Users

A desktop Access user needs to create simple databases for a small audience, such as colleagues in a small office.

In this scenario, the database will probably be saved locally, or on a network, so that users can dip in and out.

Access Developers

The other major group is developers. These people are making custom apps. Most of them are small internal apps run on intranets.

Why MS Access?

If there are better options for databases than MS Access, why would anyone want to use it in the first place? There are several reasons:

• Simplicity
• Number of users
• Experience
• Platform
• Time and money

Simplicity

MS Access, as a part of the Microsoft Office suite, has been targeted toward people with less experience in database design or management.

It’s graphical with wizards walking users through the steps of creating databases and forms.

A large database server is overkill for most projects that expect a small number of users. Access was originally designed for a limited number of users on local networks.

Number of Users

Since MS Access isn’t necessarily designed for the largest, scalable projects, the number of users is a huge factor.

MS Access is usually used internally by separate user groups or departments even, making it ideal for smaller teams in terms of infrastructure.

Experience

Like with everything, there is a learning curve for MS Access, when wanting to learn it properly. This process is always more enjoyable with a Microsoft product that is spoilt with resources online.

Not only does Microsoft have a ton of learning material, but there are forum topics run by old-school MS Access folk.

All-in-all, it’s a fun experience to be able to learn about a long-time popular database technology.

Platform

Windows is still the desktop platform of choice for businesses, so it still makes sense to create small databases using Access.

While the user interface and flow are both intuitive enough, Windows is still considered flexible as an operating system.

Time and Money

Timea and money are motivators for choosing Access. Access is included in copies of Office and subscriptions to Office 365. SQL Server is an expensive, complicated program.

MS Access for Small Sites

MS Access can handle a small number of concurrent users in this kind of set-up. Having said that some companies like Coca-Cola still use the database technology (apparently).

There are developers who need a database to hold content for an application or website.

The latter will probably use ASP.NET or PHP to hook into the Access database. But there are some limitations, which we will look at later.

Not Made for Large Projects

MS Access is primarily designed for desktop use and light traffic. If you’re planning to develop a website with MS Access at its core, you need to consider the alternatives in order to future-proof your website. For some users, Access still has its place.

Depending on yourself or team of developers, MS Access could still be a logical choice. Every team has their individual preference, so don’t rule it out straight away.

MS Access Today

The Microsoft Access application was originally released in November 1992, and it is still used to hold content for limited web use. It’s also used for some functionality on Microsoft’s SharePoint platform.

Size vs. MS Access’ Simplicity

For most purposes, Access has been overtaken by MySQL.

That’s because MS Access does not provide the features or resources that its competitors offer.

However, there is something to be said for accessibility, and Access is very simple for a beginner.

It also has a nice graphical user interface that helps newbies get to grips with the way databases work, and the database can be shared very simply.

MS SQL vs MS Access

The majority of common scripts – such as Joomla! and Drupal – require a database that follows the conventions of the structured query language (SQL).

If you plan to build a website on one of these platforms, the decision has been made for you. Access won’t support these applications.

Uses for MS Access

Yes, MS Access is a simple, cheap way to get a database online fast, with integrated wizards to do a lot of the legwork for you. Installation couldn’t be easier, and creating databases is a breeze.

But it’s built around the Jet/ACE database engine, which is not considered industry standard.

So why use MS Access at all? For small businesses and hobbyists, MS SQL can be expensive and complicated to set up. There’s no user interface to make things easier. It’s really a developer tool.

There is a trimmed-down version, SQL Express, but it’s still more difficult to set up than Access. MS SQL is designed for more demanding applications and higher traffic than MS Access.

For that reason, it’s the better option for web deployment if you anticipate more than a handful of visitors.

Other Databases are Better for New Sites

Access can be used as a front end to an Linux, though it runs better there

Publishing an Access Database

While Access has been mostly used for creating local databases on an individual machine or an intranet, it’s possible for it to be used as a web-based database. This is done by using Access Services.

Access and SharePoint

Access Services will take an existing database and turn it into a SharePoint site. This SharePoint site can be accessed through any modern browser.

SharePoint sites are widely used in corporate intranets but they can also be hosted on an external server, provided it runs Windows.

Database Modes

There are several modes you can set your database to:

Full control allows anyone to read a database and change its design. This is fine for small groups that aren’t working over the internet. You don’t want random people on the internet to access the database.

As a result, you only set your database this way over an intranet link firewalled from the greater internet.

Contribute Mode and Real Mode

Contribute mode lets users contribute data but not change the database design itself. This mode is useful for applications where users need to input information through forms, such as customer information.

Read mode only allows users to query the database, not add to or change the data or design. This makes a database more secure.

With any database-driven web app, there’s always a risk of a user manipulating a database if inputs aren’t properly escaped.

MS Access Maintenance and Conversion

When you want to maintain an MS Access database, you essentially need to take it offline, locking out all access as you work.

That’s inconvenient and impractical since Access databases are quite prone to corruption anyway.

As a database grows larger, it’s likely that you’ll have more people needing access, so the corruption and maintenance issue becomes more of a concern.

MS Access to SQL

It is possible to convert MS Access to MS SQL, and this is a sensible option if you want to grow or modernize your application, or make it more available.

Some columns need to be formatted differently, so you’ll need to convert the database and check the quality of the conversion carefully prior to deploying it. You may also need developer support.

Access to Azure

Microsoft has been making a big push toward the cloud with SQL Azure and is encouraging its clients to migrate as well, by turning off Access in its cloud projects.

If you depend on Microsoft Access you have can either convert manually or use a wizard to convert your database. There are several steps in the process:

1. Create a new SSMA project
2. Connect to the SQL server
3. Run Microsoft’s Migration Wizard to convert
4. Convert access database objects to SQL objects
5. Load the converted database

Microsoft has detailed instructions for migrating from Access to SQL.

MS Access Requirements

MS Access is recommended for small websites with relatively low traffic. Even so, there are some basic requirements such as:

• Processing Power: 1Ghz
• Required Memory: 1 GB RAM (32-bit) or 2 GB Ram (64-bit)
• Required HD Space: 3 GB
• Graphics: DirectX 10 or better

It’s worth doing some research about further requirements and additional considerations when looking into using MS Access.

Host Support for Access

Not all web hosts support it, so check the specs of your chosen package. You will need a Windows server.

Since this database technology isn’t exactly new, this doesn’t come as a surprise. It is worth consulting your selected hosts about it, prior to purchasing a package or plan.

MS Access Security

Regardless of host, it’s recommended that all MS Access databases are placed outside of the web root, away from the section of your server that can be browsed over the web.

This is a security issue since a database located within web-accessible folders could be downloaded and viewed by anyone.

Is MS Access Dead?

Not yet, although many IT professionals don’t like Access and would rather not deal with it. Moreover, the scalability issues of Access have certainly not helped in this matter.

If you have a legacy application that needs hosting, make sure your web host supports MS Access and plans to support it in the medium term too.

The Bad News: MS Access is Being Phased Out

If you plan on hosting with Office 365 and SharePoint Online, that’s a different story.

The company officially deprecated Access for building web apps and is removing the feature, with plans to fully complete the removal by the spring of 2018. That only covers Microsoft’s cloud hosting.

If you need to keep an Access-backed site running, you’ll have to move it to another server, one that won’t be shut down by Microsoft.

The Good News: There Are Still MS Access Hosts

Microsoft Access is being phased out for web databases in favor of more robust servers like MySQL and Microsoft SQL Server.

If you’ve got a small database, you can still get away with hosting a site based on Access.

Reasons to Use MS Access?

If there are better tools for hosting a database-driven website than Access, why bother to use them at all? There are several reasons:

• The site needs to use features that only Access offers
• The site is only intended for a small number of users and doesn’t need advanced features like those in Microsoft SQL Server
• You don’t have a lot of experience with web design or database administration.
• You know that you’ll only need a Windows server.
• You’ve written custom software in .NET or Visual Basic and can’t replace it easily on another database

Top 3 MS Access Hosts

If you’re starting from scratch, we recommend choosing one of the other databases like MySQL, but if you’ve got an existing database and can’t convert it, there are some hosting providers that will suit you.

HostGator

While Access isn’t designed to handle large numbers of users, HostGator offers plans with unlimited storage and bandwidth.

The company has a 99.9 percent uptime guarantee, 24/7 support, and a 45-day money-back guarantee, one of the most generous in the industry.

Liquid Web

Liquid Web is a company specializing in cloud, VPS, and more advanced solutions.

When you have a whole Windows server to yourself, you don’t have to depend on the whims of what Microsoft or the hosting company will want to do on your server.

You can install Access and keep it up as long as you like. Plans start at $59 a month. The company offers what it calls “heroic support” 24/7.

1&1 Ionos

1&1 Ionos has Windows hosting plans starting at $5 a month. The plans all include unlimited storage, transfer, and run on SSD drives.

This means that your Access site will run fast.

Frequently Asked Questions About MS Access

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