Our Top Picks

AvidXchange
AvidXchange
  • Web-based, cloud, and SaaS deployment
  • Purchase order management
  • Requisition management
AvidXchange is purchasing software that integrates seamlessly with enterprise resource planning (ERP) and business accounting systems to automate tasks related to payments, purchase orders, invoices, and accounts payable. The solution can be deployed on-premise and via the cloud. This software is ideal for all types of businesses, including real estate, construction, and financial services

AvidXchange helps you save time and money and increase scalability and productivity. This software offers visibility in the purchasing process, allowing users to develop requisitions for regular purchases.

The core features of AvidXchange are:

  • Invoice processing
  • Spend management
  • Sourcing management
  • Supplier management
  • Reporting
  • Third-party integration
AvidXchange pricing is available on request. You should contact the service provider with your specific needs for a custom quote. The software comes with a free demo to make using it hassle-free for beginners. Support is available online and during business hours.

Pros & Cons

AvidXchange helps simplify the purchasing process by allowing you to perform all processes from procurement through payment. It includes a vendor management function that allows you to manage transactions and review all existing contracts with suppliers. The solution comes with robust security tools, including SSAE 16 facilities that ensure your procurement data is safe. However, it lacks on-premise deployment, recurring payments, and duplicate payment alert capabilities.

Pros

  • Robust security features
  • Vendor management
  • Simplifies procurement

Cons

  • No on-premise deployment
  • Lacks duplicate payment alerts
  • No recurring payments capability

What Customers Are Saying

Customers praise AvidXchange for its ability to increase efficiency in the purchasing process. One user comments, “It does everything you want; it drives operational efficiencies by doing things electronically, frees up peoples’ time to do other things like not having to sort, and file invoices, not to mention it’s a green initiative ? you can’t beat it!”

Summary

AvidXchange
AvidXchange
  • Starting Price
    • Custom Quote
  • Requisition Management
    Yes
  • Sourcing Management
    Yes
  • Supplier Management
    Yes
  • Integrations
    Yes
  • Reporting
    Yes
Features
  • Web-based, cloud, and SaaS deployment
  • Purchase order management
  • Requisition management
Bellwether-Purchasing
Bellwether Purchasing
  • Third-party integration
  • Sourcing management
  • Reporting
Bellwether Purchasing software is deployed either on-premise or via the cloud and includes comprehensive functionalities and features that simplify all business processes. The platform uses a modular system that allows users to choose the modules that meet their business needs. The software helps increase productivity and simplify business processes via extensive automation.

Bellwether Purchasing is easy to set up and handles numerous purchasing tasks, including invoices, requisitions, POs, inventory, and receiving. It’s also helpful in streamlining workflow and budgeting. This software runs on commonly used operating systems and devices, including PCs, smartphones, Macs, and tablets.

Bellwether’s key features include:

  • Compliance management
  • Inventory management
  • Requisition management
  • Purchase order management
  • Spend management
  • Invoice processing
  • Supplier management
  • On-premise, web-based, cloud, SaaS, iOS deployment
Bellwether’s pricing isn’t available to the public, which means you need to contact the service provider to get a custom quote for your business. A free demo is available to help new users navigate the platform with ease. Support is available online and during business hours.

Pros & Cons

The platform allows you to customize workflow according to your business needs or preferences, including setting thresholds and budget tolerances. Its automated purchase order process aids in saving time, so you can focus on more essential activities. It’s also simple and easy to use. The vendor updates the software frequently to accommodate customer feedback. On the downside, it lacks a free trial.

Pros

  • Customizable
  • Frequent updates
  • Simple and easy to use

Cons

  • No free trial

What Customers Are Saying

Customers like the software for its functionalities, including ease of use and frequent updates. One client remarks, “Customer service for Bellwether has been amazing. They were available to help at any time we had questions while implementing the software. Very easy and simple to use. Status updates after submitting requisitions.”

Summary

Bellwether-Purchasing
Bellwether Purchasing
  • Starting Price
    • Custom Quote
  • Requisition Management
    Yes
  • Sourcing Management
    Yes
  • Supplier Management
    Yes
  • Integrations
    Yes
  • Reporting
    Yes
Features
  • Third-party integration
  • Sourcing management
  • Reporting
BuyerQuest
BuyerQuest
  • Purchase order management
  • Invoice processing
  • On-premise, web-based, cloud, SaaS, iOS deployment
BuyerQuest purchasing software helps users make informed buying decisions and cement relationships with suppliers. It helps minimize procurement process friction, save money, and achieve contract compliance. The platform is easy to customize and helps businesses make intelligent procurement decisions by transforming how purchasing goods and services is done.

The solution integrates all the vital tools and capabilities necessary for a seamless procurement experience. BuyerQuest Procure-To-Pay enables users to create a marketplace with products and services offered by different suppliers. The system can integrate with your existing procurement platform and ERP systems.

BuyerQuest’s core features include:

  • Inventory management
  • Third-party integration
  • Requisition management
  • Reporting
  • Spend management
  • Supplier management
BuyerQuest pricing is available on request. The service provider also offers a free demo to enable new users to access the platform effortlessly. The software comes with 24/7 live support.

Pros & Cons

BuyerQuest’s platform is easy to use and doesn’t require any training. Users only need to log in and shop in the system. The platform brings together different suppliers, simplifying the process of ordering products. The platform allows easy procuring of products and services and setting up a marketplace where users can shop for what they want, guaranteeing a seamless procurement experience. On the downside, it lacks sourcing management, contract management, and fixed asset management.

Pros

  • Easy to learn and use
  • Seamless procurement experience
  • Supplier management

Cons

  • No sourcing management
  • Lacks fixed asset management
  • No contract management

What Customers Are Saying

Customers love BuyerQuest because of its ability to increase productivity and sales. One user explains, “We were able to quickly roll it out to our users with almost no training or change management needed. Fast implementation and go live allowed us to start to capture the ROI almost immediately. Also, the Amazon Business integration is perfect for our company because that is where the majority of our spending was already headed.”

Summary

BuyerQuest
BuyerQuest
  • Starting Price
    • Custom Quote
  • Requisition Management
    Yes
  • Sourcing Management
    No
  • Supplier Management
    Yes
  • Integrations
    Yes
  • Reporting
    Yes
Features
  • Purchase order management
  • Invoice processing
  • On-premise, web-based, cloud, SaaS, iOS deployment
Cin7 Logo
Cin7
  • Reporting
  • Supplier management
  • Third-party integration
Cin7 is a cloud-based solution that combines inventory management, point of sale (POS), e-commerce, and reporting features to offer users a unique experience. The solution helps users with tracking real-time inventory levels across several warehouses to hinder overstocks and stock-outs. It also helps managers compute accurate sales and cost of products in their inventory based on predetermined rules.

Cin7 supports payment processing and managing of accounts. Retailers can utilize the POS system to run loyalty programs and promotional campaigns. The solution synchronizes with sales, stock, and order systems across different stores and automates the processes for increased efficiency.

Cin7’s chief features include:

  • Alerts/notifications
  • Inventory optimization
  • Mobile access
  • Multichannel management
  • Product identification
  • Spend management
  • Purchase order management
  • Invoice processing
Cin7 pricing isn’t available to the public, but you can get a custom quote for your business needs by directly contacting the service provider. The software also comes with a free demo. Support is available online, during business hours, and through 24/7 live chat.

Pros & Cons

Cin7 allows you to integrate your inventory with commonly used e-commerce applications and manage transactions on the platform. Its cloud inventory features help you monitor sales in real time, so you can easily determine the products that need to be restocked. The system comes with a high level of customization, allowing you to adjust it to meet your specific needs. However, it lacks a free trial and on-premise and Android deployment options.

Pros

  • Optimizes financial tracking
  • Real-time sales monitoring
  • Extremely customizable

Cons

  • No requisition management
  • Lacks sourcing management
  • No free trial

What Customers Are Saying

Customers are delighted with Cin7’s performance and its ability to increase productivity. One client says, “We have only been live with CIN7 for a couple of months but so far we are very happy with the way the system is performing and it has definitely improved our productivity.”

Summary

  • Starting Price
    • Custom Quote
  • Requisition Management
    No
  • Sourcing Management
    No
  • Supplier Management
    Yes
  • Integrations
    Yes
  • Reporting
    Yes
Features
  • Reporting
  • Supplier management
  • Third-party integration
Coupa
Coupa Procurement
  • Requisition management
  • Web-based, cloud, and SaaS deployment
  • Sourcing management
Coupa Procurement is a Business Spend Management (BSM) solution that helps businesses gain better visibility and control over their spending, increasing operational efficiency and minimizing financial risk. It allows businesses to manage transactional spending, including invoicing, procurement, payments, and expenses, in a single platform.

This procurement solution is ideal for medium-to-large organizations and businesses, and its strategic procurement tools help increase user and supplier adoption. Coupa’s ease of configuration and flexibility helps deliver greater value.

The main features of Coupa Procurement include:

  • Catalog management
  • Contract management
  • Fixed-asset management
  • Inventory management
  • Third-party integration
  • Reporting
  • Spend management
  • Supplier management
  • Invoice processing
  • Purchase order management
Coupa Procurement’s vendor doesn’t advertise its pricing to the public. If you need further details about the best package for your business, you need to contact the vendor directly. It comes with a free demo to allow new users become familiar with the platform. Support is available online, via 24/7 live chat, and during business hours.

Pros & Cons

Coupa Procurement allows you to create purchase orders and invoices. It comes with a built-in approval process for purchase orders and vendor service agreements. It also syncs with Microsoft Office, allowing you to get notifications for new requests and approved or denied purchase orders. This software’s installation process isn’t complicated; you only need a web browser and internet connectivity. However, it lacks on-premise and mobile deployment. Plus, it’s also more expensive compared to similar products.

Pros

  • Built-in approval process
  • Request notifications
  • Simple and easy to use

Cons

  • No mobile and on-premise deployment
  • Expensive

What Customers Are Saying

Customers praise the software for its ease of use and capabilities in simplifying the procurement process. One user says, “Coupa can quickly convert quotes stored on vendor websites into shopping carts, and can send Purchase Orders, once approved, to vendors for processing. Coupa is very user friendly and makes it easy for our users to enter requisitions and for the buyers to approve purchase orders.”

Summary

Coupa
Coupa Procurement
  • Starting Price
    • Custom Quote
  • Requisition Management
    Yes
  • Sourcing Management
    Yes
  • Supplier Management
    Yes
  • Integrations
    Yes
  • Reporting
    Yes
Features
  • Requisition management
  • Web-based, cloud, and SaaS deployment
  • Sourcing management
GEP SMART
GEP SMART
  • Spend management
  • Sourcing management
  • Supplier management
GEP SMART is a source-to-pay (S2P) procurement software that combines direct and indirect spending management into a single platform. The unified procurement solution eliminates the need for stand-alone software for managing specific functions. This software provides savings tracking, spend analysis, sourcing, contract, and supplier management in a mobile-enabled platform.

You can even create customized dashboards in the system to generate automated reports you can export. The software automates the procurement process, eliminating errors associated with manual processes. It also validates, cleanses, classifies, and reports spend data from different sources.

GEP SMART’s salient features include:

  • Contract management
  • Catalog management
  • Inventory management
  • Requisition management
  • Reporting
  • Third-party integration
  • Invoice processing
  • Purchase order management
  • Web-based, cloud, SaaS, iOS, and Android deployment
GEP SMART comes with a free demo to simplify the platform for new users. Its pricing is available upon request, so you should contact the vendor with your specific needs to get a custom quote. Support is available online and through 24/7 live representatives.

Pros & Cons

GEP SMART helps you to create effortless transactions with different contractors during the entire life cycle of a contract. It also allows administering, tracking, and managing of contract performance and compliance. GEP SMART’s intuitive dashboards display actionable insights regarding supplier management. The platform allows you to set event reminders and auto alerts to enable you to anticipate reviews, renewal, or rebids. However, it lacks on-premise deployment and fixed asset management.

Pros

  • Minimizes business complexities
  • Seamless transactions
  • Auto reminders and alerts

Cons

  • No fixed asset deployment
  • Lacks on-premise deployment

What Customers Are Saying

Customers applaud the software for how it allows them to interact with suppliers. One client notes, “We used GEP for the supplier registration aspect of our business. I liked how you could send a link and suppliers were able to register themselves. The process for the suppliers was also very simple and straight forward. I also liked how we were able to track things about our suppliers that we were unable to before such as if they were preferred or not.”

Summary

GEP SMART
GEP SMART
  • Starting Price
    • Custom Quote
  • Requisition Management
    Yes
  • Sourcing Management
    Yes
  • Supplier Management
    Yes
  • Integrations
    Yes
  • Reporting
    Yes
Features
  • Spend management
  • Sourcing management
  • Supplier management
Ivalua
Ivalua
  • Invoice processing
  • Spend management
  • Purchase order management
Ivalua is a procurement solution ideal for service- and sales-oriented businesses. It allows you to manage your bids efficiently in addition to handling all your stock-related needs. This solution helps businesses save money and time, manage spending and minimize risk factors. In other words, the software is an all-in-one package that helps businesses scale to new heights.

The software allows businesses to optimize cash flow and risk, leading to effective procurement strategies. With this solution, businesses can make better decisions. This source-to-pay solution comes with tools for sourcing, procurement, invoicing, vendor management, and analytics.

Ivalua’s core features include:

  • Requisition management
  • Sourcing management
  • Spend management
  • Supplier management
  • Reporting
  • Third-party integration
  • On-premise, web-based, cloud, and SaaS deployment
Ivalua’s pricing is available on request. You can contact the vendor if you need more details on the best package for your business. Support is available online, during business hours, and via 24/7 live chat. The software also comes with a free demo.

Pros & Cons

Ivalua allows you to manage purchase orders efficiently and keep in touch with suppliers at each step of the process. With this system, you can create customized purchase orders for different companies. The solution helps you manage your spending and savings as per your budget. You can also set and manage discounts on the platform. The main limitations of the software are lack of inventory management and compliance tracking.

Pros

  • Customizing purchase orders
  • Budget management
  • Setting and managing discounts

Cons

  • Lacks compliance tracking
  • No inventory managemen

What Customers Are Saying

Customers praise the software for helping them digitize their procurement process. One client says, “Ivalua has enabled our transformation journey effectively, making Procurement more agile and digital. It really began with a focus on suppliers and clean supplier master data to make better decisions. Resolving this empowered efficiency, visibility and much more value creation for the business.”

Summary

  • Starting Price
    • Custom Quote
  • Requisition Management
    Yes
  • Sourcing Management
    Yes
  • Supplier Management
    Yes
  • Integrations
    Yes
  • Reporting
    Yes
Features
  • Invoice processing
  • Spend management
  • Purchase order management
Kissflow
Kissflow Procurement Cloud
  • Third-party integrations
  • Requisition management
  • Web-based, cloud, and SaaS deployment
Kissflow Procurement Cloud is a purchasing software that unifies different tools needed in the purchase process into a single platform. This includes purchase orders, vendor management, requisitions, integrations, and analytics. The platform helps you manage the procurement process in addition to building stronger relationships with vendors.

With this system, you can manage all aspects of procurement, including requests, vendor onboarding, invoices, purchase data reporting, and performance monitoring. The system comes with customizable digital forms that help you create purchase requests and gather and track all vital information about purchase orders.

The salient features of Kissflow Procurement Cloud are:

  • Catalog management
  • Inventory management
  • Contract management
  • Reporting
  • Invoice processing
  • Purchase order management
  • Supplier management
  • Spend management
Kissflow Procurement Cloud pricing starts at $1190 per month. A free trial for the software allows prospects to determine if it meets their specific needs. Support is available online, during business hours, and via 24/7 live representatives.

Pros & Cons

Kissflow Procurement Cloud helps simplify the procurement process via automation and customization of digital forms. It integrates seamlessly with existing business systems and tools, including ERP systems, accounting programs, and financial solutions, allowing data transfer across them. Inventory optimization enables you to use your resources efficiently. However, the platform lacks sourcing and fixed asset management.

Pros

  • Simplifies procurement
  • Third-party integrations
  • Inventory optimization

Cons

  • No sourcing management
  • Lacks fixed asset management

What Customers Are Saying

Customers are impressed with this solution for its intuitive and easy-to-use interface. One client comments, “Kissflow is incredibly easy and intuitive to use, you can make by yourself a lot of applications to automate your processes. It does what it says it does extremely well. The workflow aspects work flawlessly and as a user on the team they are very easy to understand.”

Summary

Kissflow
Kissflow Procurement Cloud
  • Starting Price
    • Starts at $1990/month
  • Requisition Management
    Yes
  • Sourcing Management
    No
  • Supplier Management
    Yes
  • Integrations
    Yes
  • Reporting
    Yes
Features
  • Third-party integrations
  • Requisition management
  • Web-based, cloud, and SaaS deployment
Precoro
Precoro
  • Supplier management
  • Invoice processing
  • Reporting
Precoro is a spend management software that gives businesses and companies better control over their costs and savings. It’s ideal for small and medium-sized businesses as it helps them automate all their procurement processes. Some of its key functionalities include data analysis, vendor management, real-time budgeting, billing, purchase order creation, catalog management, and three-way matching.

This solution enables users to create purchase requests, receive purchase orders, set automated approval routing, generate and manage product lists, and track vital information. Its vendor management module records supplier information, including contact information, addresses, and payment terms that are needed when creating purchase orders.

Precoro core features include:

  • Third-party integration
  • Sourcing management
  • Spend management
  • Purchase order management
  • Requisition management
  • Web-based, cloud, and SaaS deployment
Precoro’s pricing starts at $29 per month per user. It also includes a free trial to allow you to determine if the product is ideal for your needs. The software comes with a free demo to equip new users with knowledge on how to use it. Support is available via 24/7 live chat, online, and during business hours.

Pros & Cons

Precoro helps you track your inventory to ensure you have enough products at all times. Its automatic data entry function saves you the burden of keying in information manually. The system integrates seamlessly with third-party applications, including accounting platforms, to offer a comprehensive overview of your finances. Its main downside is a lack of on-premise and mobile deployment and fixed asset management.

Pros

  • Effective inventory
  • Automatic data entry
  • Third-party integrations

Cons

  • No on-premise and mobile deployment
  • Lacks fixed asset management

What Customers Are Saying

Customers like how the software digitizes the procurement process and minimizes errors. One user states, “I think about how many tools we have had to use and how much information was lost. With Precoro, our manual work has significantly reduced. We have a full procurement process in one system.”

Summary

  • Starting Price
    • $29/month for Small
    • $24/month for Medium
    • $19/month for Large
  • Requisition Management
    Yes
  • Sourcing Management
    Yes
  • Supplier Management
    Yes
  • Integrations
    Yes
  • Reporting
    Yes
Features
  • Supplier management
  • Invoice processing
  • Reporting
Procurementexpress
ProcurementExpress.com
  • Requisition management
  • Supplier management
  • Purchase order management
ProcurementExpress.com is a purchasing software that helps businesses streamline the procurement process. It comes with plenty of functionality, including custom reporting, comprehensive reporting, iOS & Android apps, multilevel approval routing, invoice matching, flexible or fixed budget control, and fast purchase approvals.

The solution is suitable for small and medium-sized businesses looking to control their purchasing processes. Its dashboard offers an instant, full view of department purchasing and generates instant reports. It also integrates with QuickBooks online to allow departmental heads to manage the spending of their teams.

The main features of ProcurementExpress.com include:

  • Third-party integration
  • Spend management
  • Reporting
  • Invoice processing
  • Sourcing management
  • Web-based, cloud, SaaS, iOS, and Android deployment
ProcurementExpress.com pricing starts at $30 per month per user. The vendor also offers a free trial to allow you to test if the software meets your specific business needs. Support is available online and during business hours.

Pros & Cons

ProcurementExpress.com allows you to upload invoices easily and supports almost all types of files. It enables you to store data on the platform, and you can access it from anywhere. The platform is user-friendly and fast. The solution helps you manage project costs and create draft POs. ProcurementExpress.com enables you to manage all purchases and ensure invoices are accurate and paid on time. However, it lacks inventory and contract management.

Pros

  • Different file types
  • Mobile apps
  • User-friendly and fast

Cons

  • No inventory management
  • Lacks contract management

What Customers Are Saying

Customers like the software for its ability to control spending in different departments. One client explains, “We use ProcurementExpress.com across multiple departments throughout our organization. I use it in the marketing department, but we also use it in the production department. It helps to control our spending and to keep each department on budget.”

Summary

Procurementexpress
ProcurementExpress.com
  • Starting Price
    • $30/user/month
  • Requisition Management
    Yes
  • Sourcing Management
    Yes
  • Supplier Management
    Yes
  • Integrations
    Yes
  • Reporting
    Yes
Features
  • Requisition management
  • Supplier management
  • Purchase order management
Procurify
Procurify
  • Reporting
  • Web-based, cloud, SaaS, iOS, and Android deployment
  • Sourcing management
Procurify is a cloud-based procurement software that helps businesses manage, track, and control their spending. The platform helps users centralize their purchasing information to allow team members to purchase products independently. This real-time solution allows users to create, track, and report requisitions, expenses, and purchase orders.

Its purchase order system offers an experience comparable to online shopping and integrates with Amazon Punch-out. The software’s in-app notification and messaging system stores all communications in the platform. Its analytic reports help users track purchases in real time and make data-driven decisions.

Procurify’s key features include:

  • Invoice processing
  • Purchase order management
  • Requisition management
  • Spend management
  • Supplier management
  • Third-party integration
Procurify’s pricing isn’t available to the public. You should contact the vendor directly with information about your specific needs to get a custom quote. Support is available online, via 24/7 live chat, and during business hours.

Pros & Cons

Procurify is easy to use and implement. It allows users to minimize the time they spend on procurement. Its budgeting tool kit helps simplify the planning and management of expenses. The platform is highly customizable and allows users to set custom roles and choose the tools they need for their tasks. It comes with a native mobile app for iOS and Android devices that enables users to access the system from anywhere. Its main limitations are lack of on-premise deployment and contract management.

Pros

  • Highly customizable
  • Easy to use and implement
  • Mobile apps

Cons

  • No contract management
  • Lacks on-premise deployment

What Customers Are Saying

Customers appreciate how Procurify lets them track the procurement process, including expenses and purchases. One user states, “Procurify allowed us to organize and track all purchases, setup purchasing approval process. Help us keep track of all the expenses and purchases.”

Summary

Procurify
Procurify
  • Starting Price
    • Custom Quote
  • Requisition Management
    Yes
  • Sourcing Management
    Yes
  • Supplier Management
    Yes
  • Integrations
    Yes
  • Reporting
    Yes
Features
  • Reporting
  • Web-based, cloud, SaaS, iOS, and Android deployment
  • Sourcing management
SAP-Ariba
SAP Ariba
  • Purchase order management
  • Supplier management
  • Invoice processing
SAP Ariba is a cloud-based procurement solution that serves both buyers and suppliers. It enables businesses of all sizes to connect with their trading partners to buy and sell products in addition to managing their cash. The solution is used to make intercompany commerce efficient and straightforward.

It helps businesses manage their spending, sales, and finances. SAP Ariba allows you to work with your trading partners via a web browser and features a user-friendly interface. The software is available on-demand and on a subscription basis and requires no installation since it’s a cloud-based solution. The software is also affordable and scalable.

SAP Ariba’s core features include:

  • Supply chain collaboration
  • Strategic sourcing
  • Contract management
  • Spend analysis
  • Sourcing management
  • Spend management
  • Requisition management
  • Reporting
  • Third-party integration
  • Web-based, cloud, SaaS, and Android deployment
SAP Ariba’s pricing isn’t available to the public. This means you should contact the vendor and explain your specific needs to get a quote. Fortunately, it comes with a free demo to provide new users with information on how to use the software. Support is available online and during business hours.

Pros & Cons

SAP Ariba supports strategic solutions such as e-auction, request for proposal (RFP), request for information (RFI), and request for quotation (RFQ). The software simplifies purchase order approval, selection, and order billing and delivery. Its integrations help mitigate risks and reduce business overhead costs. Also, the tool helps you manage different suppliers in a single platform. Unfortunately, it lacks a free trial option.

Pros

  • Strategic solutions
  • Third-party integrations
  • Supplier management

Cons

  • Lacks free trial

What Customers Are Saying

Customers are happy to use the software because of its simplicity and ability to manage vendors and suppliers effortlessly. One client says, “It is very simple to use it, all suppliers are familiar with its interface and outcomes. Easy to register new vendors, which automatically receive notification in case any changes are done. I learned once how the system works and now can easily use the system in my everyday life.”

Summary

SAP-Ariba
SAP Ariba
  • Starting Price
    • Custom Quote
  • Requisition Management
    Yes
  • Sourcing Management
    Yes
  • Supplier Management
    Yes
  • Integrations
    Yes
  • Reporting
    Yes
Features
  • Purchase order management
  • Supplier management
  • Invoice processing
TradeGecko Logo
TradeGecko
  • Requisition management
  • Reporting
  • Third-party integration
TradeGecko was recently acquired by Intuit and is currently referred to as QuickBooks Commerce. It’s an ideal procurement solution due to its clean UI, automated asset management, and cloud-based deployment. This solution allows you to create a separate description page for each product and track its performance, including its sharp sales cuts and positive trends. It comes with automatic reorder reminders that inform you when stock levels are low.

Wholesalers and distributors find TradeGecko to be quite helpful in managing sales, inventory, supply chains, and customer relationships within a single platform. The software is optimized for mobile and has native apps for iOS and Android.

TradeGecko’s main features include:

  • Web-based, cloud, SaaS, iOS deployment
  • Invoice processing
  • Purchase order management
  • Sourcing management
  • Supplier management
  • 24/7 live reps, business hours, and online support
TradeGecko pricing starts at $39 for the Founder plan and tops out at $599 for the Business plan. It also comes with a free trial to allow prospects to gauge if it addresses their specific needs before deciding to purchase. Support is available online, during business hours, and through 24/7 live representatives.

Pros & Cons

TradeGecko features robust reporting and analytic tools that help managers generate reports. You can even customize the reports based on metrics relevant to your business. Its comprehensive back-end system helps increase productivity, engage customers, and automate processes. Its well-crafted interface allows users to manage inventory via simple clicks and displays products in a comprehensive catalog. However, it lacks spending management.

Pros

  • Robust reporting and analytics
  • Comprehensive backend system
  • Easy to navigate

Cons

  • No spend management

What Customers Are Saying

Customers like the software for its ability to manage sales. Here’s what one user had to say: “With TradeGecko installed, we haven’t oversold any item for six weeks now, which has led to increased sales for us! Excellent software, customer service and pricing!”

Summary

TradeGecko Logo
TradeGecko
  • Starting Price
    • $39 for Founder
    • $79 for Lite
    • $199 for Small Business
    • $599 for Business
  • Requisition Management
    Yes
  • Sourcing Management
    Yes
  • Supplier Management
    Yes
  • Integrations
    Yes
  • Reporting
    Yes
Features
  • Requisition management
  • Reporting
  • Third-party integration
Tradogram
Tradogram
  • Invoice processing
  • Spend management
  • Reporting
Tradogram is a cloud-based purchasing software that integrates purchase-to-pay, supplier management, strategic sourcing, and contract and order management into a single platform. The system allows users to track purchases and view procurement information from anywhere using different devices. The solution includes project tracking and budgeting modules that assist users in estimating budgets for various projects.

With Tradogram, you can create and maintain a record of your approved suppliers for different products, including the product specifications, supplier information, and transaction history. The platform allows you to access real-time updates about purchase orders, document requisitions, and expenses.

Tradogram’s chief features include:

  • Catalog management
  • Contract management
  • Fixed asset management
  • Inventory management
  • Purchase order management
  • Requisition management
  • Sourcing management
  • Supplier management
  • Third-party integration
Tradogram’s pricing starts at $18 per user per month. A free version of the software is also available. You can contact the service provider for more details on the best package for your business. Support is available online, through live chat, and during business hours.

Pros & Cons

Tradogram is an all-in-one procurement solution that includes inventory management, multilevel management, report building, approval automation, and budgeting. Its vendor management function helps users manage existing contracts and assess prospective suppliers. It comes with an instant messaging feature for better communication and is user-friendly. However, it lacks vendor payment and receipt management capabilities.

Pros

  • Comprehensive procurement solution
  • Vendor management
  • Instant messaging

Cons

  • No vendor payment
  • Lacks receipt management

What Customers Are Saying

Customers are impressed by this software because of its affordability and ease of use. One client comments, “The intuitive interface makes it very easy to use. We’ve looked at many other solutions, but Tradogram sure came on top by checking off all our requirements at a very straightforward price.”

Summary

Tradogram
Tradogram
  • Starting Price
    • $18/user/month for Premium
  • Requisition Management
    Yes
  • Sourcing Management
    Yes
  • Supplier Management
    Yes
  • Integrations
    Yes
  • Reporting
    Yes
Features
  • Invoice processing
  • Spend management
  • Reporting
Vroozi
Vroozi Procurement
  • Third-party integration
  • Purchase order management
  • Supplier management
Vroozi is a cloud-based, fully automated procure-to-pay solution that helps businesses digitize their purchases, payments, expenses, and vendor invoices. It’s a user-friendly and highly intuitive platform that helps increase spend controls and boost efficiency.

This solution is ideal for high-growth organizations looking to automate AP and purchasing, in addition to maintaining spend visibility. The software can be used by any business to drive more value and increase financial control. You can integrate Vroozi with SCM and ERP tools through open APIs.

Vroozi’s core features include:

  • Requisition management
  • Spend management
  • Reporting
  • Third-party integration
  • Web-based, cloud, SaaS, iOS, and Android deployment
Vroozi’s pricing isn’t listed on the vendor’s website, meaning you should contact them directly for a custom quote. The software comes with a free demo to enable new users to get familiar with the platform. Support is available online and during business hours.

Pros & Cons

Vroozi comes with highly intuitive analytics, including spend analytics, budget indicators, and interactive charts, as well as trends that offer the information you need to make data-driven decisions. It also includes a supplier portal that helps you remain connected to your suppliers. It’s 100% cloud-based and mobile-enabled, allowing users to access the platform anywhere using any internet-connected device. Its main limitations are lack of invoice processing, inventory management, and source management.

Pros

  • Highly intuitive analytics
  • Supplier portal
  • Mobile app

Cons

  • No invoice processing
  • Lacks source management

What Customers Are Saying

Customers appreciate the software because of its abilities to automate and simplify the procurement process. One user notes, “This leap from manual to digital and elegant automation not only benefits procurement departments but also lowers processing costs for accounts payable activities and improves cash flow visibility for corporate finance.”

Summary

Vroozi
Vroozi Procurement
  • Starting Price
    • Custom Quote
  • Requisition Management
    Yes
  • Sourcing Management
    No
  • Supplier Management
    Yes
  • Integrations
    Yes
  • Reporting
    Yes
Features
  • Third-party integration
  • Purchase order management
  • Supplier management

How We Chose the Best Purchasing Software

Purchasing software is an excellent tool for streamlining purchasing processes in a business. There's a host of purchasing software out there with incredible functionalities and features you can use to optimize your operations. Choosing an ideal solution can be an overwhelming task; that's why we've put together a list of the 15 best purchasing software programs for 2021 based on criteria considered essential for most businesses, including:

Purchasing Features

The best software offers many helpful purchasing features, such as requisition management, sourcing management, and supplier management. We also looked for software that includes budget management to help track and manage your purchases and expenses.

Integrations

The ideal software should also come with in-built integrations for other tools commonly used with purchasing software, including accounting systems. This helps eradicate redundancy and human errors. We looked for purchasing software that links with third-party tools that allow users to import and export data directly from these systems. Data regarding all your purchases should flow seamlessly without the need for manual intervention. This leads to more streamlined supply chain management.

Reports

Detailed reports help the user access and improve their purchasing process. We considered purchasing software that helps generate and access data that's most relevant when making business decisions. We also concentrated on purchasing software that manipulates and displays data in a wide array of formats, including charts and pivot tables. Also, the specific solution should support retrieval of simple, ready-to-use reports when and where needed. In addition, we considered software that collates and organizes data to come up with reports that you can use for future forecasting.

What Is Purchasing Software?

Most businesses struggle with purchasing and inventory management. Placing duplicate orders, running low on particular items, and losing placed orders are some of the main issues companies face with procurement.

Fortunately, these problems can be eliminated by implementing purchasing management software. This tool helps automate and streamline the process, leading to increased efficiency. The software also helps minimize errors and costs related to manual procurement. The solution can be integrated into your existing supply chain system or installed on a central server in your organization.

The software enables users to manage the procurement process better and links these functions with accounting functions. This not only enhances financial awareness and purchasing records but also saves time and money. Accounting teams, procurement staff, and buyers are the main people involved in implementing the solution.

The software offers users better visibility into their spending patterns and management, including fraudulent spending and waste. Its centralized invoicing, purchasing, and documentation helps increase efficiency and productivity in businesses and organizations.

Benefits of Purchasing Software

Purchasing software offers a number of key benefits to businesses, which include:

  • Inventory management: This feature allows businesses to track their inventory. The platform generates orders automatically when the stock reaches particular levels. This ensures you’ll never run out of critical items because no one checks the stock levels manually.
  • Building stronger relationships: Purchasing software helps strengthen the relationships between buyers and sellers. It helps track the best prices for products, allowing buyers to choose the best supplier.
  • Faster procurement: Another key benefit of implementing purchasing software in your business is that it speeds up the purchasing process. For example, you can reuse an existing purchase order instead of creating a new one.
  • Automating and eliminating waste: The software helps increase efficiency by creating customized, automated workflows. This helps you save resources, including eliminating the use of large amounts of paper.
  • Control over spending: Maverick spending is one of the main headaches for purchasing experts. If you fail to comply with budget thresholds, this can be a real purchasing issue in your business.
  • Standardization: The software helps standardize forms, workflows, requests for quotes, and purchase orders. This aids in eliminating wasteful spending and noncompliance with purchasing policies and authorizations.

Must-Have Features for Purchasing Software

Purchasing software should include the following features:

  • Mobile and user-friendly interface: An easy-to-use interface is one of the key ingredients of the best purchasing software. If you implement complicated software, you’ll spend more time training your employees in mastering its functions. The solution should offer simplicity, mobility, and seamless integration with your existing systems.
  • Communication: All stakeholders need to know what’s happening throughout the entire procurement process. That’s why your ideal purchase software needs to support real-time, in-app alerts, and email notifications. It should offer users complete visibility and empower them to make informed spending decisions. The entire purchasing process should be centralized, simple, traceable, and fully auditable.
  • Supplier management: The system should feature supplier onboarding functionality to make sure purchasing is only done with approved suppliers. This feature also helps leverage the available data to negotiate for better terms and volume pricing.
  • Auditability and risk management: Effective purchasing software should improve auditability. It should provide comprehensive transactional and user activity and audit trials, including dates and time stamps. This transparency helps promote accountability, which in turn impacts spending behavior.
  • Seamless integrations: The software should integrate seamlessly with your existing financial systems in real time and speed up the process while guaranteeing accuracy.

The Cost of Purchasing Software

The pricing for most purchasing software isn’t publicly available. In most cases, you’ll need to contact the vendor directly with your specific needs to get a custom quote.

Typically, you can expect to pay a monthly subscription of about $15 to $199 per user, but the cost could be as high as thousands or tens of thousands of dollars, depending on the number of users, the features required, and your organization’s size. The subscription-based pricing model is for cloud-based software.

The price will scale up depending on your business’s scope and the features attached to each pricing tier. Some software also comes with an implementation fee. Cloud-based solutions are more cost-effective because you don’t need to install any hardware or employ a maintenance team.

With on-premise installation, you’ll pay a one-time licensing fee and probably yearly maintenance fees for support and updates. This fee is usually about 16-25% of the upfront cost of the software.

For the cloud-based solutions, the cost is broken down into a monthly fee. At times, you may need to pay maintenance fees, but these are still less than the cost than hiring an on-premise IT team.

Other costs you can expect to incur include service fees, such as the cost of having your cloud-based or on-premise solution optimized and configured to meet your specific needs. This may also include the cost of training your employees.