Best Project Management Software of 2022

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Monday.com

Integrate with dozens of common tools, from email to spreadsheets
Automation options for routine tasks
Data visualization for dashboards and understanding project status

Monday.com provides support for remote and traditional teams working on a variety of efforts, including both single tasks, projects and day-to-day workflow. Data visualization options, including flows, Gantt-style charts and boards, help provide quick overviews of work, and most objects are clickable so you can get more details on progress.

A flexible database lets you import your own data to manage processes and reporting, and you can add comments, documents and images to tasks for collaboration. Tasks that are handled repeatedly and don’t need human intervention can be set to automated to help manage the overall workflow without adding unnecessary time to the process.

Monday.comm supports integration with a wide range of popular tools, including options such as MailChimp, Gmail, LinkedIn and Google Calendar. It also lets you track costs and other accounting while working with remote employees and partners in the same system.

Pros & Cons

Pros

Visual data displays make it easy to understand project details
Automations reduce some of the time required to manage projects and tasks
Excellent support for remote work environments

Cons

Some data, such as hyperlinks, may be lost during imports and exports
Cloud version may lag at times depending on how many/users are on and the complexity of the data
Limited repeat scheduling options without workarounds

What Customers Are Saying

In general,/users like that Monday.com makes it easy to organize projects and people and feel that it’s helpful for managing report teams. The drag-and-drop functionality is reportedly easy to use, but people do say that bandwidth can be a problem during peak use times.

Summary

Monday.com

Starting Price
- $39/month for Basic
- $49/month for Standard
- $79/month for Pro
Free Trial/Demo
14-Day Free Trial
Document Management
yes
Messaging
no
Scheduling
yes

Features

Integrate with dozens of common tools, from email to spreadsheets
Automation options for routine tasks
Data visualization for dashboards and understanding project status

Teamwork

Time tracking for billables or resource management
Automation of workflow to save time
Integration with some popular apps for additional functionality

Teamwork’s project management software works for both in-house and remote teams, and you can include collaboration partners such as other businesses and clients. The system integrates with third-party apps, so you can support processes that already work well for your teams. Integration options include Microsoft Office, Gmail and Google Chrome, and/users can access these functionalities on mobile or desktop.

A timer app helps individuals and the entire team track billable hours and ensure work is delivered on time, and you can automate some tasks to reduce the project management burden. A range of views, including boards and portfolios, let you see projects at the right scale, and templates can make setting up various projects easier.

Pros & Cons

Pros

Offers mac and windows app
Task chaining supports scheduling, organization, communication threads and workflow planning
Integrates with Drive for document management and storage

Cons

Lack of some time tracking and analytical reporting feaures
Set up can be time-consuming for new/users or projects
No authentication feature

What Customers Are Saying

Current/users like the support this software gives to remote teams, including activity logs and notebooks that keep people on the same page. However,/users do report that the software doesn’t have comprehensive analytic features to support tasks such as forecasting.

Summary

Teamwork

Starting Price
- $10/user/month for Deliver
- $18/user/month for Grow
Free Trial/Demo
30-Day Free Trial
Document Management
yes
Messaging
yes
Scheduling
no

Features

Time tracking for billables or resource management
Automation of workflow to save time
Integration with some popular apps for additional functionality

Zoho Projects

Gantt chart for project planning and scheduling
Customization to support unique needs
Billing and time management functions

Zoho offers a number of apps, including Projects. You can choose a Zoho bundle to integrate several apps or opt for the Projects app and integrate your own support apps or third-party solutions.

Zoho Projects offers a Gantt chart to help you plan your project, and you can automate tasks to cut down on labor spent on routine processes. Time sheets let you log billable time or keep track of what various staff or other resources are working on for both invoicing and oversight purposes, and you can create custom fields, layouts and other objects to support your unique workflows.

Pros & Cons

Pros

Strong customer support and an option for chat technical support
Many options for integration with third-party apps
No restrictions on the number of projects you can create and manage

Cons

Some integrations can be tricky to manage and you might need to call support
Gantt chart views can be hard to drill down into
The interface isn't as polished as those offered by some competitors

What Customers Are Saying

Zoho Projects/users like the collaboration features that make sharing information with clients easy and the fact that you can break tasks down into smaller chunks. Some/users report difficulty using the software at scale to manage large numbers of tasks and projects.

Summary

Zoho Projects

Starting Price
- $3/user/month for Standard
- $4/user/month for Express
- $5/user/month for Premium
- $6/user/month for Enterprise
Free Trial/Demo
10-Day Free Trial
Document Management
yes
Messaging
no
Scheduling
yes

Features

Gantt chart for project planning and scheduling
Customization to support unique needs
Billing and time management functions

Favro

Flexible view with many team or planning boards in one place
Can monitor backlogs and aggregated reports individually
Offer ISO certified cloud-hosting services, two-factor authentication and Single Sign-On (SSO) services from Google and Github

Favro is an online workplace that allows developers, marketers, and executives to generate, plan, track progress, scale backlogs, and translate every idea to reality. It serves as a project management software that has collaboration tools designed to suit the size and needs of any project or company.

Favro provides a customizable layout of many boards on one screen to visualize all their workflows, automation to save time daily and tasks mirrored across several workflow boards to track different ongoing projects. It provides real-time collaboration for remote work that ensures productivity and cohesive teamwork. It offers highly secured, ISO certified cloud-hosting services, two-factor authentication, and Single Sign-On (SSO) services from Google and Github.

Pros & Cons

Pros

Easy collaborative tools
Availability of knowledge-based
ISO-certified security system

Cons

Cluttered user interface

What Customers Are Saying

One of Favro’s satisfied customers mentioned, “It’s a great tool for getting things done if you have some team members that do not all live at the same place or same time zones."

Summary

Favro

Starting Price
- Starting price
- Lite: $10.2/2/month/user
- Standard: $13.6/2/month/user
- Enterprise: $25.5/2/month/user
Free Trial/Demo
14-Day Free Trial
Document Management
yes
Messaging
no
Scheduling
yes

Features

Flexible view with many team or planning boards in one place
Can monitor backlogs and aggregated reports individually
Offer ISO certified cloud-hosting services, two-factor authentication and Single Sign-On (SSO) services from Google and Github

Asana

Kanban view that lets you organize task on various boards and cards
Customizable timeline view based on Gantt chart concepts
Forms for submitting and managing workflow

Asana is a flexible software designed to help manage and collaborate when you’re dealing with remote teams. It combines a variety of/user interfaces to let people see work visually and textually, and you can integrate forms and other features to help manage workflow. Asana lets you plan and implement specific projects or simply manage overall workflow for a team that handles various efforts throughout the day or week.

The software includes scheduling, task lists, email integration, and budgeting. Asana also offers a flexible Gantt chart view that lets you adjust scheduling with simple drag-and-click actions as you plan or tweak progress during milestone check ins. While Asana doesn’t offer a budget or expense tracking feature, it does include some reporting mechanisms, supports third-party integrations and lets you upload, store and work with documents within the software interface.

Pros & Cons

Pros

Asana supports a variety of integrations, including options for Google Calendar, Slack, Salesforce, and Dropbox
Multiple ways to schedule, manage and view work, so it helps everyone understand progress according to their needs
Relatively low price for premium individual uses as well as small and mid-size businesses

Cons

Task assignment is somewhat limited, especially if you want to assign one task to multiple people.
While the features options are robust, there are enough of them that Asana comes with a bit of a learning curve before/users may understand how best to use it for their businesses.

What Customers Are Saying

Users like the price point and flexibility of Asana, and many enjoy the built-in gamification such as fun on-screen images when you complete a task. But the learning curve can be steep, which some/users have voiced frustrations over.

Summary

Asana

Starting Price
- $10.99/user/month for Premium
- $24.99/user/month for Business
Free Trial/Demo
14-Day Free Trial
Document Management
yes
Messaging
yes
Scheduling
yes

Features

Kanban view that lets you organize task on various boards and cards
Customizable timeline view based on Gantt chart concepts
Forms for submitting and managing workflow

Taskworld

Document management up to 100GB or 1TB depending on plan
Chat functions built-in
Real-time and historic performance reports for managing resources and time

Taskwork lets you manage multiple/users and projects in one software. Depending on which version of the tool you invest in, you can manage up to 100 or 250 projects. Custom pricing is available for organizations that have needs well beyond that scale and want unlimited projects.

The system supports document management, though storage limits range from 100GB to 1TB depending on your plan. You also get access to in-app chat functions, making this a one-stop shop for many common project team needs. Business/users can have up to 50 guests, which are not paid/users, making it possible to invite clients to collaborate with you. In both the Professional and Business plans, you do get only one workspace, making it important to create appropriate processes to manage and separate disparate workflows.

Pros & Cons

Pros

Intuitive/user database with little learning curve
Strong customer service
Ability to track items across various roles

Cons

Lack of calendar function or scheduling
System is somewhat basic and may not be right for businesses managing complex projects
Load times can be slow

What Customers Are Saying

Current and former Taskworld/users like how easy it is to share information and project management views with clients and report being satisfied with customer and technical support. A lack of calendar function does surprise many.

Summary

Taskworld

Starting Price
- $10/user/month for Professional
- $22/user/month for Business
Free Trial/Demo
30-Day Free Trial
Document Management
yes
Messaging
yes
Scheduling
no

Features

Document management up to 100GB or 1TB depending on plan
Chat functions built-in
Real-time and historic performance reports for managing resources and time

Mavelink

Task management for assigning, scheduling, commenting on and completing items
Gantt charts for planning project timelines
Visual dashboards

Mavenlink says that it provides an Operational System of Record (OSR) that brings disparate parts of projects and organizations together in one space. It’s designed to reduce patches and work-arounds and includes features that cover resource management and accounting, team collaboration and management and business intelligence.

The software supports email and third-party integration and includes features for scheduling and task listing and assignment. It also supports document management, budget and expense tracking, reporting and messaging all within the same system.

Mavenlink offers four levels of service, including Teams, Professional, Premier and Enterprise. Teams is for groups just getting started with task management and remote collaboration while Professional is for teams managing projects. Premier includes functions for tracking billable hours and managing assets across multiple projects while Enterprise offers security and integration support for larger organizations.

Pros & Cons

Pros

Project planning, resource scheduling and cost management in a single location
Client and other communications in one place support efficiency and accuracy
Supports intense organization of a wide range of project or productivity inputs

Cons

May be too robust for smaller teams that don't need to organize as many inputs
The interface can be difficult to master for new/users
Some of the more complex functions are only available in the higher-cost plans

What Customers Are Saying

Reviews point out that Mavenlink is extremely comprehensive and that you can track almost anything related to tasks or projects./users also like the fact that all information can be kept in one digital package, though it does lead to some complexities that newer/users find frustrating.

Summary

Mavelink

Starting Price
- $30/user/month for Professional
- $19/month for Teams
Free Trial/Demo
14-Day Free Trial
Document Management
yes
Messaging
yes
Scheduling
yes

Features

Task management for assigning, scheduling, commenting on and completing items
Gantt charts for planning project timelines
Visual dashboards

Trello

Task scheduling via Kanban card system
Upload documents for every task and see history of uploads and comments
Customize workflows by creating your own cards and columns

Trello is an easy-to-use project management software based primarily on the concept of Kanban. That means it uses boards and cards to signify projects and tasks. You move cards from one board to another as a visual representation of where things are in each process.

Each card includes options for creating tasks and checklists, assigning people to the tasks and defining due dates. Cards also accept uploaded documents, and you can write comments on cards and mention fellow Trello/users so they are notified of the task or communication. But outside of this somewhat crude comment system, Trello doesn’t support messaging or have built-in functionality such as Gantt charts, reporting or budgeting.

Trello does support some third-party integrations, though, and it’s possible to use it alongside other software to get a complete project management system that requires little development.

Pros & Cons

Pros

Visual board structure is easy to understand and use
Documents can be stored and moved along with relevant tasks
Tasks can be assigned to multiple people and viewed at a high level by anyone with the right permissions

Cons

Outside of task-based comments, Trello doesn't support messaging
Email integrations are limited mostly to whether someone wants to receive notifications
Upload limitations and other scale issues make this a choice more suited to smaller teams

What Customers Are Saying

Customers love that Trello is based on a basic board system, so it’s easy to explain to and use with others. However, many reviewers don’t believe this is a functional enterprise-level software and note that it’s better for smaller businesses and teams.

Summary

Trello

Starting Price
- $9.99/user/month for Business Class
- $2083/user/month for Enterprise
Free Trial/Demo
14-Day Free Trial
Document Management
yes
Messaging
no
Scheduling
yes

Features

Task scheduling via Kanban card system
Upload documents for every task and see history of uploads and comments
Customize workflows by creating your own cards and columns

Smartsheet

Import and export features to automate workflow
Toggle between a variety of project views for a full picture
Integrates with a variety of applications, including Slack and Google Drive

Smartsheet takes the concept of a spreadsheet and turns it into a project management platform by integrating cloud and collaborative solutions. One of the benefits of this model is that even if you’re working with people who aren’t familiar with project management basics such as Gantt charts, the spreadsheet format is likely to be familiar and easy to learn. But you can toggle between views and still get scheduling and Gantt-type functionality if desired.

Smartsheet makes it easy to pull in information from disparate sources and view it in one platform. People can add, update and work with that information in real-time, each seeing what the other is doing. This supports real-time reporting as well as collaboration that’s self-managed. You can also integrate common third-party applications such as Slack, Google Drive or Dropbox or Microsoft Teams.

Pros & Cons

Pros

Customization doesn't require developers
Smartsheet offers a robust library of tutorials and online help articles
Collaboration is very transparent, and you can see what others are doing at any given time

Cons

Some limitations related to the fact that the basic concept is a spreadsheet
Potentially limited use cases, as it's not agile in nature
Some integrations can be difficult or inconsistent to setup

What Customers Are Saying

Smartsheet/users enjoy the ease with which they can pull data from a variety of sources and share information in a controlled manner with others. But some reviews do note that the system can be tedious to the untrained.

Summary

Smartsheet

Starting Price
- $14/month for Individual
- $25/user/month for Business
Free Trial/Demo
30-Day Free Trial
Document Management
yes
Messaging
no
Scheduling
yes

Features

Import and export features to automate workflow
Toggle between a variety of project views for a full picture
Integrates with a variety of applications, including Slack and Google Drive

ProofHub

Numerous project views, including Gantt and Kanban
Customization for workflows and support structures
Ability to manage resources and billable time in the software

ProofHub bills itself as an all-in-one project management resource for traditional and remote teams. And while it’s fairly feature-heavy, it’s worth noting that it doesn’t support a lot of integrations. Which means teams do need to make sure ProofHub has everything they need before opting for a plan.

Some of the features included in ProofHub are Kanban boards, custom workflows and Gantt charts. You can choose a manager for each project, and leadership can assign roles to ensure smooth collaboration. Tasks can be assigned to one or more team members and include information such as deadlines and estimated time to completion. Document management, calendar views and file version control are all supported, and ProofHub also includes project templates and some customizable support ticket structures.

You can also use built-in functions to create daily task lists, track billable time and manage accounting and project resources.

Pros & Cons

Pros

Fairly short learning curve, especially for those who already understand Gantt charts and project management principles
A variety of ways to view projects, including Kanban boards, calendars and task lists
Role management is built-in

Cons

Limited integrations with third-party apps
All tasks must be completed in each stage of the project to avoid issues with the system at other stages
Setting up and managing projects on the system does require regular attention

What Customers Are Saying

Users like the efficiency of this system and how easy it is to create pretty Gantt charts for use in project planning or presentations. Some/users state that it’s difficult to gain oversight into multiple projects if you manage a number of people.

Summary

ProofHub

Starting Price
- $45/month for Essential
- $89/month for Ultimate Control
Free Trial/Demo
14-Day Free Trial
Document Management
yes
Messaging
yes
Scheduling
yes

Features

Numerous project views, including Gantt and Kanban
Customization for workflows and support structures
Ability to manage resources and billable time in the software

GanttPro

Drag-and-drop Gantt chart editing
Various view types for text and visual understanding of project
Resource and cost estimation tools

GanttPro is a scheduling software based on the concept of the Gantt chart. You can manage multiple project plans at the same time and automate scheduling to make it more efficient to get started with each project. Once a schedule is created, you can drag and drop various elements to customize or tweak it as you work through the project.

GanttPro also offers other views, including lists and boards, and you can view tasks by workload to balance various people’s burdens under the project schedule at any given time. The software offers options for entering cost and time estimates to help with resource planning. While third-party integrations are supported, particularly for importing certain information, email integration is not supported. The system also doesn’t have chat or messaging features.

Pros & Cons

Pros

Fairly easy system without a learning curve
Bases most concepts on Gantt charts, making it familiar and intuitive for many project managers
Includes import and export features for sharing with clients or others

Cons

Heavily reliant on Gantt chart concepts, so may not be right for those that don't prefer this view
Doesn't include email integration or messaging
It captures a lot of data in a browser environment, which can make it slow at times to load

What Customers Are Saying

Customers comment on the simplicity and easy-to-use nature of this program, and many people like the Gantt-based concept. One of the more common complaints is that the system can be slow to refresh or save.

Summary

GanttPro

Starting Price
- $11.90/user/month for Individual
- $5.90/user/month for Team
Free Trial/Demo
14-Day Free Trial
Document Management
yes
Messaging
no
Scheduling
yes

Features

Drag-and-drop Gantt chart editing
Various view types for text and visual understanding of project
Resource and cost estimation tools

ProjectManager.com

Many project views, including Gantt and Kanban
Resource management via time tracking
Task management, scheduling and commenting

ProjectManager.com makes it easy to launch a project and collaborate with others, and you can choose how you want to view your project depending on your data needs at that particular moment. Views include Gantt charts, task lists and Kanban boards, and the system supports integration with more than 1,000 third-party apps. Support for popular apps such as Office, Google apps, Dropbox, Slack, and Salesforce lets you create a comprehensive approach to collaboration. Which is important because ProjectManager.com doesn’t support features such as document management or messaging.

One of the benefits of this system is that it lets you lean on the project management methodologies that work for you and your team, whether that’s Agile, traditional PPM or something in between. You can also manage resources via time sheets and task scheduling. ProjectManager.com does have some internal commenting features that lets people communicate specifically within each task.

Pros & Cons

Pros

Customizable control panel lets you see what's important to you
The interface is fairly easy to use for those familiar with project management tools such as Kanban
The software is not extremely complex

Cons

Customer support is not excellent
Some resource management tasks require relatively long manual processes and are limited in scope
Document management and messaging are not fully supported

What Customers Are Saying

Users like the real-time visuals that help track projects and the high-level views that provide fast information at a glance. Some/users report less-than-stellar customer and technical support.

Summary

ProjectManager.com

Starting Price
- $15/user/month for Personal
- $20/user/month for Team
- $25/user/month for Business
Free Trial/Demo
30-Day Free Trial
Document Management
no
Messaging
no
Scheduling
yes

Features

Many project views, including Gantt and Kanban
Resource management via time tracking
Task management, scheduling and commenting

Podio

Task management at a project or deliverable level
Various views of processes for different levels of management
Ability to integrate email or other notifications for streamlined task handoffs and communication

Citrix® Podio is a customizable product management solution that lets teams create various company, project and task boards and provide oversight on a number of levels. You can manage tasks, create some basic customer relationship management tools and even invite clients and business partners to collaborate with you via this software.

Podio includes some visualization, including calendar views and a modified Kanban flow that uses columns instead of boards. But it doesn’t have Gantt chart functionality and is targeted more at creating, assigning and managing tasks than it is at planning project workflows.

Third-party and email integrations are an option, and Podio offers some API benefits, so organizations with tech resources can build out automations and other functionality. While you can upload documents within tasks, this system doesn’t offer a true document management feature. Comments are possible across all types of objects in Podio, but it also doesn’t include messaging or chat functions.

Pros & Cons

Pros

A lot of flexibility and an app store that lets you add functionality to your own version
Provides a place where you can keep track of information and tasks about all projects
Lets you set up permission-based access for managing employees, clients and business partners

Cons

Podio comes with a big learning curve, and since so much of it can be customized, there aren't a lot of basic resources for learners
You may need technical or dev support to get the most out of this software
If you don't set Podio up right, scaling your projects can become quite cumbersome

What Customers Are Saying

Reviews indicate that Podio is very much a love-it-or-hate-it product. People who love it say it’s the best thing to happen to their team or business and that it makes a huge difference in how things run. But if you don’t need all the functionality, it can feel too cumbersome.

Summary

Podio

Starting Price
- $9/month for Basic
- $14/month for Plus
- $24/month for Premium
Free Trial/Demo
14-Day Free Trial
Document Management
no
Messaging
no
Scheduling
no

Features

Task management at a project or deliverable level
Various views of processes for different levels of management
Ability to integrate email or other notifications for streamlined task handoffs and communication

TeamGantt

Numerous Gantt-style views as well as task and calendar views
Resource management, workload views and document management
In-task messaging supports communication

The popular Gantt chart gets a digital upgrade with this project management software, which lets you schedule projects on a Gantt chart with drag-and-drop features. You can view multiple projects in a single screen to support resource management, and the system lets you see and balance workloads between people involved in your projects.

You can manage/users and add collaborators, and commenting threads let people communicate on specific tasks and other objects. Portfolio views provide a quick glance look at the status of all projects, making it appropriate for leadership and stakeholders, and you can access calendar and list functionality for scheduling and task management. Once you get started on a project, you can also view the planned time line against the actual time line to understand what’s on track and what might need some help.

Pros & Cons

Pros

Strong task-management tools, including completion bars for visual reporting
Share charts and other information without logging into the system
Based on Gantt systems, which are already familiar to most project managers and many teams

Cons

Limitations on app notifications mean you may need to track things via email instead
Navigation can become tedious when you add a lot of projects or dependencies

What Customers Are Saying

Users like the ease of use and eye-catching dashboards offered by TeamGantt as well as how flexible it is. Slight lag in the system and a lack of in-app notifications were some complaints of current/users.

Summary

TeamGantt

Starting Price
- $24.95/month for Standard Team
- $29.95/month for Advanced Team
Free Trial/Demo
14-Day Free Trial
Document Management
no
Messaging
yes
Scheduling
yes

Features

Numerous Gantt-style views as well as task and calendar views
Resource management, workload views and document management
In-task messaging supports communication

Scoro

Project tracking
Contacts database
Custom reports

Even Scoro's minimum-priced Essentials plan is able to provide most users with everything they need to manage their projects. You can view and add events to each of your team member's calendars, create and assign tasks, manage your contacts database, and much more.

Scoro's project management feature allows you to easily keep track of every aspect of your projects, including time spent, planned tasks, meetings, invoices, and comments. And with Scoro's robust reporting capabilities, you'll be able to measure and improve other areas of your business as well.

Pros & Cons

Pros

Feature-rich project management software
Robust reporting capabilities

Cons

Required to pay for at least five users

What Customers Are Saying

Customers find that Scoro makes it easier for them to manage their businesses. "I love that I can track my tasks to get a better overall idea of how long projects take as some are repetitive tasks for me each month," wrote one user. "I appreciate that I can set recurring tasks that pop up in my sidebar on the days they are due so I know I have them and can ensure I get them completed."

Summary

Scoro

Starting Price
- $26/user/month
Free Trial/Demo
14-Day Free Trial
Document Management
yes
Messaging
yes
Scheduling
yes

Features

Project tracking
Contacts database
Custom reports

Clarizen

Customizable fields and actions to create unique functionality
Financial planning and resource management tools
Scheduling via reports, dashboards and workflows

Clarizen offers an Enterprise and an Unlimited edition, but you’ll have to request a quote to find out how much the cost for either might be. The features you get depend on the level you purchase, but one of the benefits of Clarizen is customization options. You can build out 150 to 10,000 fields and 100 to 500 actions, for example, to help customize your workflow.

Clarizen also offers robust reporting that includes budget and expense management, scheduling and task assignment options, Gantt chart views, integrations with Microsoft Teams and Slack, and other planning features as well as document management and support for third-party integrations. The system also supports social collaboration, which might allow/users to communicate via existing channels, and mobile applications that work on iPhone and Android devices.

Pros & Cons

Pros

Ample customization to support your needs
Unlimited file storage for the Unlimited plan
No limits on the number of projects you can manage

Cons

Pricing is not stated, and you have to get a quote, but some reviews do refer to it as a relatively expensive solution
Configuration can take a lot of time and effort

What Customers Are Saying

Professional project managers like this software for its reporting and workflow capabilities./users do point out that it can take some time to customize the solution to meet specific needs, so don’t expect to launch out of the box.

Summary

Clarizen

Starting Price
- Not disclosed
Free Trial/Demo
30-Day Free Trial
Document Management
yes
Messaging
no
Scheduling
yes

Features

Customizable fields and actions to create unique functionality
Financial planning and resource management tools
Scheduling via reports, dashboards and workflows

Wrike

Integrations with many common tools and enterprise solutions
Templates to help get you started and reduce project management setup time
Numerous dashboard views for customized approaches to oversight

Wrike is a customizable team and project management solution that works for both day-to-day operations as well as development and unique projects. You can choose from a variety of dashboards for different views of projects and work with calendars and other apps for collaboration. Comments and mentions on various objects let you keep the right people in the loop, and you can turn chat elements and comments into tasks with a click of a button.

The software comes with several templates to help you customize your approach to project management, whether you’re looking to engage in Agile teamwork or traditional project scheduling. You can also integrate third-party apps, including Salesforce, Tableau, Google Drive and Adobe Creative Cloud.

Pros & Cons

Pros

Allows client collaboration
View what parts of a project each partner or employee is working on to understand where the project timeline is compared to the plan
Visual task management, including Kanban boards, makes oversight easier

Cons

The interface can be complex, requiring people to engage with tutorials to get the most out of it
Chat and messaging is not built-in
Customer service may not be as robust as with other options

What Customers Are Saying

Positive reviews of Wrike note that its comprehensive task management options are important for teams that have a complex workflow or projects with many moving parts. Some reviewers state that the system can be confusing at times and that you need tutorials to figure it out.

Summary

Wrike

Starting Price
- $9.80/user/month for Professional
- $24.80/user/month for Business
Free Trial/Demo
14-Day Free Trial
Document Management
yes
Messaging
no
Scheduling
yes

Features

Integrations with many common tools and enterprise solutions
Templates to help get you started and reduce project management setup time
Numerous dashboard views for customized approaches to oversight

Buildertrend

Bidding schedule and estimate creation
Project scheduling, including Gantt chart visualization
Built-in invoicing and payment processing

Buildertrend is designed specifically to support certain types of teams, including homebuilders and remodelers, commercial contractors and specialty construction contractors. The software strives to take these teams out of spreadsheet environments and provide a space that lets them track quotes, materials, labor, schedules and budgets in one place.

You can use the software to manage bid requests, build estimates from imported data and oversee email marketing. Once a job starts, the software includes features for logging work and calls, creating and assigning tasks and scheduling resources and work.

Buildertrend supports third-party and email integrations and includes reporting and expense management features. You pay for this software by the month for your entire team rather than via/user-specific licenses.

Pros & Cons

Pros

Specialized for construction teams to serve their unique needs
Lets you manage project from start to finish, including bidding and payment processing
The ability to keep all business information about a job in one location for referencing on-site or off

Cons

While the price includes unlimited projects and/users, it might be high for smaller businesses
Limited ability to edit downline pricing information may be frustrating for some
Some tasks require moving through many screens and interfaces

What Customers Are Saying

Customers like the unique nature of this project management software and the ability to access pricing, scheduling and other information from any location. Reviews mention frustration with some of the system capabilities, such as limited ability to manage pricing after setting it.

Summary

Buildertrend

Starting Price
- $299/month for Core
- $499/month for Pro
Free Trial/Demo
30-Day Free Trial
Document Management
yes
Messaging
yes
Scheduling
yes

Features

Bidding schedule and estimate creation
Project scheduling, including Gantt chart visualization
Built-in invoicing and payment processing

Basecamp

Extensive messaging and chat features to house all communication in the same system
Document management options
Scheduling features to manage deadlines

Basecamp is a comprehensive solution that lets you gather everyone to collaborate on a project, whether they’re in the office or across the world. It has message and chat features so people can drop a note for someone or chat in real time, and you can manage simple to-do lists to see what needs to be done on part of the project or what you personally need to handle.

While Basecamp doesn’t offer email integration, you can ensure the right people see messages and other items by launching automated notifications to email or desktop or mobile devices. Basecamp also supports document management, scheduling and third-party integrations.

Pros & Cons

Pros

Robust messaging and chat features for ongoing communication
Supports third-party integrations
Scheduling and task lists are fairly straightforward

Cons

No Gantt charts or other visual workflow options
You may have to click around to a lot of tasks to get the full picture of a project's progress
No reporting or budget/expense management requires you to perform analytics separately

What Customers Are Saying

Users like the organizational and communication options, especially for teams that already have strong physical processes and need a way to document them in remote environments. However, some/users did wish for more documentation about using Basecamp and thought integration options were too limited.

Summary

Basecamp

Starting Price
- $99/month for Business
Free Trial/Demo
30-Day Free Trial
Document Management
yes
Messaging
yes
Scheduling
yes

Features

Extensive messaging and chat features to house all communication in the same system
Document management options
Scheduling features to manage deadlines

Celoxis

Robust visual dashboards that are fully customizable and can be managed by roles
Scheduling and task tracking, including Gantt charts, Kanban views and other planning tools
Project account tracking

Celoxis offers enterprise-level features for businesses of all types, and you can choose the cloud or on-premise option to meet your budget and technical needs. Using drag-and-drop tools, you can customize a dashboard to keep an eye on the most important metrics of your project and click on each element to see more detailed data. Celoxis also supports role-based dashboards, so you can create views for various employee levels or ensure teams are all seeing the same information.

Scheduling and task list management are part of the package, as well as budget tracking. But while Celoxis does let you integrate email, it doesn’t offer chat messaging or document management, and you can’t add third-party integrations. This does mean you may need to use other tools to fully manage some projects.

Pros & Cons

Pros

Visual dashboards that are customizable and easy-to-read
Options for managing access and views based on roles, so you can use this with different teams and partners
Built-in accounting and reporting options

Cons

No options for document management
Doesn't include a chat option
Limited functionality can't be improved with integrations

What Customers Are Saying

Businesses that deal in data-heavy projects list that Celoxis collects and presents data from various sources efficiently, and time-tracking options are appreciated. The lack of integration support is something that/users don’t like about this software.

Summary

Celoxis

Starting Price
- $25/user/month for Cloud
- $450/user (Billed Once) for On-Premise
Free Trial/Demo
30-Day Free Trial
Document Management
no
Messaging
no
Scheduling
yes

Features

Robust visual dashboards that are fully customizable and can be managed by roles
Scheduling and task tracking, including Gantt charts, Kanban views and other planning tools
Project account tracking

Clickup

Plenty of views, including calendar and Gantt chart, to manage resources and schedules
Chat, email and commenting for in-app communication
Ability to create and customize notifications for enhanced collaboration

ClickUp combines the functionality of a lot of different apps people and teams might use to manage work, including to-do lists, spreadsheets, calendars, email, chat, and time tracking. With everything in one place, the information may be easier to access and can be used across various channels.
You can create various views in ClickUp to support dashboard-style understanding of projects and tasks, including Kanban-like boards, color-coded lists, Gantt views, calendars and mind maps. You can also view information in document or chat formats where appropriate and embed views in portals or other interfaces to support use with other tools.

ClickUp lets you import information from other productivity apps, including Trello, Todoist, Basecamp and numerous other programs. The benefit is that you can manage everything in one area even if partners prefer using different software.

Pros & Cons

Pros

Customizable views and plenty of options for managing schedules
Affordable for single/users or small teams while also providing fairly powerful tools
Ongoing updates to improve system and add more features

Cons

Challenging initial setup process
Steep learning curve may not make this a good choice when you have temporary partners using it intermittently
Not all features work well via mobile

What Customers Are Saying

Customers like the flexibility and power of ClickUp, but many do feel that the sheer number of features can make the program confusing at first. Once past the learning curve,/users say that assigning and monitoring tasks is easy.

Summary

Clickup

Starting Price
- $9/user/month for Unlimited
Free Trial/Demo
14-Day Free Trial
Document Management
yes
Messaging
no
Scheduling
yes

Features

Plenty of views, including calendar and Gantt chart, to manage resources and schedules
Chat, email and commenting for in-app communication
Ability to create and customize notifications for enhanced collaboration

Liquid Planner

Assignable tasks with comments features
Time tracking and project analytics
Unlimited internal dashboards to manage multiple efforts or projects

LiquidPlanner is a more agile approach to project management that ensures the entire plan is updated as current priorities and tasks shift. You can estimate priorities, time ranges for completing different tasks and the availability of internal and external resources, but as you approach those tasks and things become more concrete, the overall plan adapts to the reality.

This system is a bit pricier than some others on this list, and you have to commit to a minimum/user number and pay for it. But plans come with a variety of extras, including document storage of 100 or 500GB, 25 or 50 virtual members and integrations with Google Drive, Box and Dropbox. All plans offer API access for custom integration of third-party apps, and the enterprise plans include resource reports and expense tracking. While LiquidPlanner doesn’t have a messaging function, you may be able to integrate an existing solution, and you can comment on various tasks.

Pros & Cons

Pros

Plenty of features, including in-app document management
Replication feature lets you quickly start similar projects without beginning from scratch
Virtual members don't count as/users you need to pay for, which lets you invite partners or clients to view information

Cons

Relatively costly, so this may not be the right choice for very small teams
The number of features does mean the app may come with a learning curve
The app approaches things by the week, which may not be idea for all teams

What Customers Are Saying

Customers say that they can do a lot with LiquidPlanner and that they get great support from the app team, though it does take some time and effort to learn how to use all the features. Some people don’t like the clutter of the screens once you add a lot of information to projects.

Summary

Liquid Planner

Starting Price
- $45/user/month for Professional
Free Trial/Demo
14-Day Free Trial
Document Management
yes
Messaging
no
Scheduling
yes

Features

Assignable tasks with comments features
Time tracking and project analytics
Unlimited internal dashboards to manage multiple efforts or projects

Bloo

Cross-project calendars
Real-time sync
Easy to set-up templates

Bloo is an online project management software that is simple & affordable at only $50/month or $500/year. It is designed from the ground up for small business owners who just need to get things done. The real-time update easily tells how things are progressing. Bloo gives a one-time fee for unlimited files upload up to 5GB, unlimited people, and projects. It offers automation features to save at least 1 hour per week.

Bloo allows its users to sort, filter, and search across their to-dos and stay up-to-date at the click of a button. It comes with customizable automation that depends on their clients’ needs to streamline tasks including drag and drop tasks to quickly edit everything.

Pros & Cons

Pros

Unlimited checklists for to-do list
Customizable automation
Dark mode option

Cons

No built-in reports
No Gantt charts

What Customers Are Saying

Customers love how Bloo is designed to fit their personal and business needs at an affordable price. The common denominators of all the reviews about the software are its easy-to-use features and simple user interface make their customers’ jobs easier. One of them mentioned, “They came out swinging with a great product and a deal that is impossible to decline. No penny pinching, customer centric, making sure they succeed at a long term relationship from the start (it's a lifetime deal after all).”

Summary

Bloo

Starting Price
- $50/month
Free Trial/Demo
14-Day Free Trial
Document Management
yes
Messaging
yes
Scheduling
yes

Features

Cross-project calendars
Real-time sync
Easy to set-up templates

Admation

Marketing Calendar
Project timelines
Document Management

Admation integrates four core modules to help you manage advertising tasks more efficiently. It includes a secure database to store valuable brand assets and artwork, offers project management features, such as briefing templates and timelines, and gives users the ability to share briefs online with stakeholders.

TStaff can plan and schedule tasks in real-time to bolster productivity, eliminate repetitive administration and allow collaboration in one space within Admation’s Approvals dashboard. The Project Metrics dashboard provides the numbers you need to understand how your resources are being allocated across projects, departments, and individuals. Team performance and time tracking further simplify the revisions and feedback process.

Pros & Cons

Pros

Collation tool allows users to track and bundle feedback from multiple stakeholders
Streamlined management of stakeholders
Dashboard tracks all resources

Cons

Search engine not optimized for locating older work

What Customers Are Saying

One notable feature that many users are satisfied with is the ability to manage a large volume of work without the need for additional third-party applications. Transparency of work and the ability to give feedback are also noteworthy.

Summary

Admation

Starting Price
- Custom Quote
Free Trial/Demo
Free Demo
Document Management
yes
Messaging
yes
Scheduling
yes

Features

Marketing Calendar
Project timelines
Document Management

Oracle Primavera

Financial planning and resource management tools
Real-time sync
Project account tracking

The Oracle Primavera Cloud Service is a project management planning, scheduling, resource, and risk solution that synchronizes Owners and Delivery Teams around shared planning and scheduling information to reduce risk and increase the predictive performance of any engineering or construction project.

For the owners, Oracle Primavera offers better predictability of project outcomes, manages and oversees the master schedules,r and synchronizes schedule coordination. The delivery teams rely on Oracle Primavera to connect teams and improve project outcomes.

Pros & Cons

Pros

Streamlines projects from portfolio planning to delivery
Broad capabilities to manage resources and cost

Cons

More expensive than other competitors on this list
Lacks third-party integrations

What Customers Are Saying

Customers say Oracle Primavera is a great scheduling tool. One said, “Oracle Primavera Portfolio Management is being used across our organization. We mainly use this program for scheduling and scheduling management. Schedulers can work with the estimators and construction managers and build out the schedule with the necessary activities that the CM or customer would like to see. The Gantt Chart gives management a great visualization of how the project will flow. This program helps solve a scheduling void.”

Summary

Oracle Primavera

Starting Price
- Custom Quote
Free Trial/Demo
Free Demo
Document Management
yes
Messaging
yes
Scheduling
yes

Features

Financial planning and resource management tools
Real-time sync
Project account tracking

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How We Chose the Best Project Management Software

Plenty of companies have launched software and services meant to help individuals and teams get ahead of to-do lists or organize and manage projects. But with so many project management software companies touting multiple features and services, checking "invest in the right project management tools" can be a real headache to cross off your to-do list. That's why we've done some of the work for you. We evaluated the top contenders in this space on what's most important for project management resources.

Planning and Tracking Tools

One of the biggest reasons to invest in project management tools is to help you map out a large effort and track where you are across all the processes involved. Project tools without tracking and planning features are ultimately just glorified to-do lists, so we looked for options that included features such as scheduling, Gantt charts, budget and expense tracking and reporting as well as task lists.

Collaboration Options Plus Document Management

A big challenge for project teams is keeping communication lines open and streamlined while wrangling all the documentation that might relate to a project. When reviewing project management software options, we looked for services that featured email integration and messaging options to keep teams connected as well as task listing and assignment structures to help people collaborate without working over each other. Document management is also an important feature, as it lets teams share, sort, store, and manage documents related to their efforts.

Supports Third-Party Integrations

Finally, for many businesses, it's important to be able to integrate and use existing technology solutions, making third-party integration capability a must have for some.

What Is Project Management Software?

Project management software actually covers a wide range of solutions, from basic time management apps to full-fledged teamwork systems replete with communication, documentation, and analytical features. But the common factor across all these solutions is that they’re designed to help you get things done faster, more accurately, and with greater collaboration.

In most cases, project management software is cloud-based because that lets you work with people in various locations, including remote employees, business partners, and freelancers. Each person can access the solution via their own computer or apps on a mobile device. Depending on the solution you choose, you can create access parameters so each person helping with your project only sees what he or she needs to do their part. This can help you protect your business when working with external partners.

Project management software can be helpful in a variety of circumstances — even in day-to-day business management. It’s not limited to defined projects, such as you might deal with if you’re taking a Six Sigma continuous process improvement approach to your business. For example, some project management options are ideal for keeping track of field operations, freelance contributions, or movement toward regular business goals.

Benefits of Project Management Software

Typically, you pay a fee for project management software, so it’s important to understand whether the solution offers your company return on investment. Here are just a few common benefits that can be experienced with the right project management software.

Increased productivity. The communication, collaboration, and tracking tools inherent in many project management solutions boost productivity. People are able to get the answers and resources they need faster. They know what they should be working on next and who to pass the work to next. Some project management software lets you track and monitor progress so leadership can step in proactively when something seems to be stalled.
Reduced costs. The ability to analyze and track productivity helps you define bottlenecks in processes and correct them to reduce waste. Collaboration tools also help ensure people aren’t working over each other and that you’re getting the right resources to everyone without paying for resources that aren’t necessary.
Faster time to market. Whether you’re developing an app, creating a new product or simply improving a process internal to your business, project management software helps you document a planned timeline. And, just as it helps keep you within the monetary budget, these solutions can help you stay within a time budget to come in on or ahead of the deadline.

What to Look for in a Project Management Software Solution

The exact features and benefits you need in a project management software depend on your business needs and what type of projects you’re managing. It also depends on whether you have third-party solutions that you already use and like. For example, if you use Slack for messaging with your employees or teams, you may not be as concerned about finding a project management software that has this feature. You may, however, want one that integrates with Slack for more seamless workflows.

While the decision is definitely one you have to make for yourself, here are a few questions to consider when looking for project management software.

Does the software support your desired workflow? If you’ve already designed a workflow that works for you, changing it simply to fit the template of project management software isn’t always ideal. Look for options that are flexible enough to meet your needs.
Does the resource add value or just work? It’s easy to fall into fake organization mode when working with project management solutions. There are so many options for recording, tracking and analysis progress that you can get caught up in doing these tasks and never make headway on your actual workflow. Look for solutions that can automate or make tasks easier and not those that simply add tasks for no purpose.
Can you collaborate via the resource? Will the solution make it easier to work with other people, or simply add another layer of work? For example, if you already communicate and share information with email, can you integrate those workflows into the system or are you going to have to enter everything twice?

The Cost of Project Management Software

Prices for project management solutions range widely and depend on factors such as which level plan you opt for and how many users you want to be able to access the app or program. Most are sold as SaaS (software as a subscription) and are priced based on monthly fees. You may be able to reduce the total cost of the investment by paying annually, which sometimes comes with a discount.

Pricing starts as low as $3 a month and ranges as high as $500 per month depending on what type of solutions you’re looking for. In some cases, you can also choose to purchase on-premise solutions, but that might come with additional technical staff and resource expenses. When you pay for SaaS, you typically get all of the technology and support included in the price.

On average, the type of software a small business might be most likely to use costs between $10 and $30 per user per month.

Other Project Management Software Resources

A Guide To Choosing Project Management Software for Your Small Business
What Are the 5 Stages of Project Management for Small Businesses?