Our Top Picks

Approval Studio Logo
Approval Studio
Approval Studio is an online proofing solution that helps users create and organize artwork and label projects via a centralized platform. Its core features include due date tracking, integrations, role-based permissions, reports, markup tools, version control, and status tracking.

You can use the tool to collect feedback from clients and optimize your workflow. The software lets you track all changelogs, activities, and versions. With this platform, you can develop annotations and real-time discussions. It supports several file types, including PNG, TIFF, AI, JPEG, PDF, BMP, and GIF.

Summary

Approval Studio Logo
Approval Studio
  • Starting Price
    • Lite: $ 35/month/team of 5
    • Pro: $ 240/month/team of 15
    • Enterprise: $3,999 /year
  • Free Trial/Demo
    14-Day Free Trial
    30-Day Free Trial for Enterprise
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    24/7 (Live Rep)
    Online
  • Due Date Tracking
    Yes
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes
Asana is a project and task management software that lets teams plan, organize, collaborate, and execute their work. It’s an excellent tool to fight deadlines and work chaos. With Asana, teams can coordinate and track all tasks, including sharing files.

The software comes with comprehensive features for collaboration, project management, and proofing, including markup tools, reports, status tracking, version control, integrations, due date tracking, and role-based permissions. The tool enhances organization, collaboration, and productivity among teams.

Summary

  • Starting Price
    • Free Version Available
    • Basic: $0
    • Premium: $10.99/month/user
    • Business: $24.99/month/user
    • Enterprise: Custom Quote
  • Free Trial/Demo
    Free Version Available
    Free Demo
    30-Day Free Trial
  • Deployment
    Installed - Mac
    Installed - Windows
    Web-Based, Cloud, SaaS
    iPhone / iPad
    Android
  • Support Options
    Business Hours
    Online
  • Due Date Tracking
    Yes
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes
BLUE Software Logo
BLUE Software
BLUE Software is an online proofing solution that lets different team members compare, view simultaneously, and annotate artwork for the video, print, and online deployments. Because creating labeling or artwork projects are complicated tasks involving multiple stakeholders, the software helps simplify it.

The system accomplishes the task via its online proofing tools, automated workflow templates, and digital asset management. The software’s main features include reports, version control, and integrations. It helps businesses meet the rigorous demands of regulatory compliance and brand creativity.

Summary

BLUE Software Logo
BLUE Software
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Due Date Tracking
    No
  • Markup Tools
    No
  • Role-based Permissions
    No
  • Status Tracking
    No
ConceptShare – Online Proofing Software
ConceptShare
ConceptShare is an online proofing software that lets creative and marketing teams deliver affordable, high-quality content faster by streamlining and hastening the review and approval process. This intuitive tool lets users get accurate feedback faster without upsetting their external and internal stakeholders.

The tool's core features include role-based permissions, markup tools, integrations, status tracking, and version control. ConceptShare helps users to manage creative reviews, automated reminders, auditing, feedback management, and performance tracking.

Summary

ConceptShare – Online Proofing Software
ConceptShare
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Online
  • Due Date Tracking
    No
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes
Filecamp Logo
Filecamp
Filecamp is a SaaS solution that helps users organize and share digital content such as videos, images, and brand strategies. It lets users showcase and share files with stakeholders in your business and externally. This cloud-based digital asset management (DAM) system is ideal for marketing teams intending to share and collaborate on files.

Users can easily search, manage permissions, add users, and search for files and folders. Filecamp’s top features include version control, integrations, role-based permissions, markup tools, status tracking, and reports.

Summary

Filecamp Logo
Filecamp
  • Starting Price
    • Basic: $29/month
    • Advanced: $59/month
    • Professional: $89/month
  • Free Trial/Demo
    30-Day Free Trial
  • Deployment
    Installed - Mac
    Installed - Windows
    Web-Based, Cloud, SaaS
    iPhone / iPad
    Android
  • Support Options
    24/7 (Live Rep)
    Business Hours
    Online
  • Due Date Tracking
    No
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes
Filestage Logo
Filestage
Filestage is a collaboration and content review platform for marketing agencies, teams, and media companies. It supports proofing content within teams and internal and external approvals from stakeholders. Filestage's main features include version control, integrations, role-based permissions, markup tools, due date tracking, and status tracking.

The software lets users structure the entire project with ease and collect feedback. It comes with customizable workflows, built-in versioning, and task automation. Filestage has the tools creative teams need to obtain impressive results with minimal or no training.

Summary

Filestage Logo
Filestage
  • Starting Price
    • Starter: $89/month
    • Pro: $219/month
    • Enterprise: Custom Quote
  • Free Trial/Demo
    Free Demo
    Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Online
  • Due Date Tracking
    Yes
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes
GoProof is an online proofing solution for marketing, video, and graphic design professionals. The software presents a shared platform for teams and individuals to review tasks and ask for new versions of videos and documents.

The software’s core features include status tracking, markup tools, role-based permissions, reports, due date tracking, integrations, and version control. GoProof eliminates the need to export MP4s, PDFs, or images continually or to develop email trails each time feedback is needed.

Summary

  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
    Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
    iPhone / iPad
    Android
  • Support Options
    Business Hours
    Online
  • Due Date Tracking
    Yes
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes
GoVisually Logo
GoVisually
GoVisually is a useful tool that helps designers overcome the challenging task of proofing and approvals. The solution lets different reviewers work on a single task simultaneously. GoVisually automates most vital tasks for creative teams, including automatically converting comments into a to-do list and analyzing feedback.

With the software, you can invite reviewers via email or a secure link and get approval from clients hassle-free. The software’s outstanding features are version control, due date tracking, integrations, status tracking, markup tools, and role-based permissions.

Summary

GoVisually Logo
GoVisually
  • Starting Price
    • Solo: $20/month
    • Team: $50/month/team of 5
  • Free Trial/Demo
    Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
    iPhone / iPad
  • Support Options
    24/7 (Live Rep)
    Business Hours
    Online
  • Due Date Tracking
    Yes
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes
InMotion Logo
inMotion ignite
InMotion ignite is a powerful solution for creative workflow management and online proofing. The platform lets users upload proofs within Adobe and direct them automatically to the appropriate stakeholders. It also streamlines feedback delivery between marketers and designers to provide creative assets faster.

This robust project management platform lets users annotate and mark up proofs (PDFs, videos, images, and documents), boost the team’s productivity, and compare versions side-by-side. The software’s salient features include role-based permissions, markup tools, integrations, due date tracking, version control, reports, and status tracking.

Summary

InMotion Logo
inMotion ignite
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Trial
    Free Demo
  • Deployment
    Web-Based, Cloud, SaaS
    iPhone / iPad
    Android
  • Support Options
    Business Hours
    Online
  • Due Date Tracking
    Yes
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes
Mfactor By Workgroups Logo
Mfactor by Workgroups
Mfactor is a proofing and collaborative project management software for creative teams and marketers. It streamlines the content review process and boosts collaboration. The software also shortens the feedback cycle to help reach deadlines faster.

The tool helps users locate bottlenecks and optimize the review process by implementing the relevant changes. With Mfactor, you can collaborate with stakeholders in your organization and outside. Mfactor’s key features are version control, reports, due date tracking, and markup tools.

Summary

Mfactor By Workgroups Logo
Mfactor by Workgroups
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Due Date Tracking
    Yes
  • Markup Tools
    Yes
  • Role-based Permissions
    No
  • Status Tracking
    No
Monday_com
monday.com
monday.com is a resource management software that users can use to plan and implement projects and deliver results on time. It supports fast onboarding and customization of workflows because of its flexibility and ease of use.

The software’s core features include due date tracking, version control, integrations, role-based permissions, reports, status tracking, and markup tools. monday.com is a tool that liberates teams from manual work, helps them adapt to changing needs quickly, and lets them build a collaborative workspace.

Summary

Monday_com
monday.com
  • Starting Price
    • Basic: $8/month/seat
    • Standard: $10/month/seat
    • Pro: $16/month/seat
    • Enterprise: Custom Quote
  • Free Trial/Demo
    14-Day Free Trial
    Free Demo
  • Deployment
    Installed - Mac
    Installed - Windows
    Web-Based, Cloud, SaaS
    iPhone / iPad
    Android
  • Support Options
    24/7 (Live Rep)
    Online
  • Due Date Tracking
    Yes
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes
PageProof Logo
PageProof
PageProof is a comprehensive proofing software that lets users review and approve work effortlessly. You can use the software to mark up and annotate any document. Its workflow feature lets managers take control of the entire proofreading job.

In addition to reviewing and approving static files such as Excel, PDF, JPEG, or Word, you can also use it to proofread email templates, HTML websites, and banner ads. PageProof’s core features include due date tracking, version control, status tracking, integrations, role-based permissions, and markup tools.

Summary

PageProof Logo
PageProof
  • Starting Price
    • Free version available
    • Team: $199/month
    • Enterprise: Custom Quote
  • Free Trial/Demo
    Free Demo for Team Plan
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    24/7 (Live Rep)
    Online
  • Due Date Tracking
    Yes
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes
Proof HQ Logo
Proof HQ
ProofHQ is a SaaS online proofing software that helps teams create and collaborate on different document-related tasks like proofing, reviews, and approvals. It’s a suitable tool for print and production groups, designers, advertising companies, and public relations companies.

The software streamlines document management processes by letting users send documents and files effortlessly. It also offers an extra advantage of follow-up and tracking. ProofHQ’s main features include status tracking, role-based permissions, integrations, version control, due date tracking, reports, and markup tools.

Summary

Proof HQ Logo
Proof HQ
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Trial
    Free Demo
  • Deployment
    Web-Based, Cloud, SaaS
    iPhone / iPad
    Android
  • Support Options
    24/7 (Live Rep)
    Business Hours
    Online
  • Due Date Tracking
    Yes
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes
ProofHub Logo
ProofHub
ProofHub is a SaaS project management solution helping teams create, organize, track, and collaborate on projects. The software is available for iOS and Android devices, allowing teams to stay connected remotely. Its API feature supports integration with Dropbox and Google Docs.

ProofHub’s reporting engine lets project managers create custom reports and track project progress and resource utilization. Its main features are reports, third-party integrations, status tracking, version control, role-based permissions, markup tools, and due date tracking.

Summary

ProofHub Logo
ProofHub
  • Starting Price
    • Ultimate Control: $89/month
    • Essential: $45/month
  • Free Trial/Demo
    14-Day Free Trial
    30-Day Free Trial for Enterprise
  • Deployment
    Web-Based, Cloud, SaaS
    iPhone / iPad
    Android
  • Support Options
    24/7 (Live Rep)
    Online
  • Due Date Tracking
    Yes
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes
QuickReviewer Logo
QuickReviewer
QuickReviewer is an ideal solution for teams searching for a faster design approval process that includes swift approval and feedback. It lets users review PDFs, videos, images, live websites, and audio files. Its drag-and-drop feature lets you upload files and share them with different reviewers.

QuickReviewer is ideal for agencies, creative teams, and designers. Its salient features include status tracking, role-based permissions, integrations, markup tools, version control, and reports.

Summary

QuickReviewer Logo
QuickReviewer
  • Starting Price
    • Free Version Available
    • Power Plan: $59/year
    • Enterprise: Custom Quote
  • Free Trial/Demo
    Free Version Available
    Free Demo
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Due Date Tracking
    No
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes
Cozimo_com
ReviewStudio
ReviewStudio is proofing software designed for creative professionals looking for an excellent way to collaborate online. It lets users display work professionally, collect feedback, and track tasks from start to finish. ReviewStudio's key features include status tracking, markup tools, integrations, due date tracking, role-based permissions, and version control.

With this collaboration tool, you can review and mark up videos, images, PDFs, and documents from anywhere, anytime. This real-time collaboration solution empowers users to review designs, PDF, and video projects.

Summary

Cozimo_com
ReviewStudio
  • Starting Price
    • Pro: $15/month
    • Team: $56/month
    • Studio: $124/month
    • Agency: $240+/month
  • Free Trial/Demo
    Free Demo
    15-Day Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Due Date Tracking
    Yes
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes
WebProof Logo
WebProof
WebProof is an online proofing software that lets multiple reviewers access, review, and approve projects collaboratively. The platform is suitable for agencies, designers, newspapers, translators, and retailers that share designs with customers for feedback and approvals.

With the software, users can upload PDF files and share them with collaborators and clients. They can also import designs directly from Illustrator or Adobe InDesign. Its core features are due date tracking, markup tools, integrations, version control, status tracking, reports, and role-based permissions.

Summary

WebProof Logo
WebProof
  • Starting Price
    • Enterprise: $10/month/user
    • Platinum: $12/month/user
  • Free Trial/Demo
    Free Demo
  • Deployment
    Installed - Windows
    Web-Based, Cloud, SaaS
    iPhone / iPad
  • Support Options
    24/7 (Live Rep)
    Business Hours
    Online
  • Due Date Tracking
    Yes
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes
Widen Collective Logo
Widen Collective
Widen Collective is a cloud-based proofing solution that lets users create, upload, share, find, download, and analyze visual content from anywhere, anytime. Widen Collective core features include markup tools, role-based permissions, reports, version control, and integrations.

The platform supports asset tracking, branded portals, reporting and analytics, rights management, and workflow integrations. Widen Collective integrates with leading marketing and creative apps to ease the syncing of brand assets in different channels.

Summary

Widen Collective Logo
Widen Collective
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Trial
    Free Demo
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    24/7 (Live Rep)
    Business Hours
    Online
  • Due Date Tracking
    No
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    No
Wrike is a collaborative work management solution that increases productivity in businesses. It’s the ideal tool for collaboration and enhancing efficiency for companies with remote workers. Wrike is suitable for creative and marketing teams, product teams, project management teams, and professional service teams.

It comes with comprehensive tools to meet the needs of different enterprises and teams. The software unifies distinct applications and systems throughout the company. Its main features are version control, integrations, status tracking, reports, due date tracking, markup tools, and role-based permissions.

Summary

  • Starting Price
    • Free Version Available
    • Professional: $9.80/month/user
    • Business: $24.80/month/user
    • Enterprise: Custom Quote
  • Free Trial/Demo
    14-Day Free Trial
    Free Demo
  • Deployment
    Installed - Mac
    Installed - Windows
    Web-Based, Cloud, SaaS
    iPhone / iPad
    Android
  • Support Options
    24/7 (Live Rep)
    Online
  • Due Date Tracking
    Yes
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes
Ziflow is an enterprise-ready online proofing solution that empowers teams of all sizes to make feedback and approval effortless, get aligned, and raise review efficiency. The platform provides robust, automated workflow capabilities, integrations, and SOC2 compliance with your existing apps. With Ziflow, you can achieve faster delivery of marketing projects by enhancing collaboration, eliminating manual processes, and centralizing feedback.

The software’s core features include role-based permissions, integrations, status tracking, due date tracking, version control, reports, and markup tools. With support for over 1,200 content types and robust workflow capabilities, the tool replaces printouts, email, and other ad-hoc ways of reviewing creative content and enables creative teams to facilitate review in one modern online proofing environment.

Summary

  • Starting Price
    • Basic: $9/month/user
    • Starter: $18/month/user
    • Business: $45/month/user
    • Enterprise: Custom Quote
  • Free Trial/Demo
    14-Day Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
    iPhone / iPad
    Android
  • Support Options
    24/7 (Live Rep)
    Business Hours
    Online
  • Due Date Tracking
    Yes
  • Markup Tools
    Yes
  • Role-based Permissions
    Yes
  • Status Tracking
    Yes

How We Chose the Best Online Proofing Software

Online proofing software provides the tools innovative content developers and other users need to ensure creative management processes. It replaces the complex and inefficient offline proofing methods that come with multiple feedback and confusion.

Choosing the right online proofing software can be a difficult job, considering the various options available with different features and capabilities. We’ve made your work easier by presenting the 20 best online proofing software of 2021 based on these three criteria:

Proofing Features

The best online proofing software includes features such as markup tools, version control, and role-based permissions. Our emphasis was on proofing software with comprehensive features that foster communication between different internal and external stakeholders.

Integrations

Ideally, the software will also offer pre-built integrations for popular project management systems and other tools often used together with online proofing software. We considered proofing software that integrates seamlessly with your existing applications and other relevant systems.

Reports

Detailed reports help the user assess and improve their proofing practices. These reports help you to measure your progress and make relevant changes to streamline your business processes. Our core focus was proofing software that lets users generate comprehensive reports.