Our Top Picks

10to8
10to8
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: Business hours online
  • Contract Management: Yes
This sophisticated scheduling tool bundles many other features around the main task. Though not primarily aimed at the fitness industry (it’s also popular in other areas that need precise scheduling, such as healthcare or photography appointments), 10to8 is ideal for fitness operations that need to schedule employees, appointments with clients for fitness measurements or classes, and other essential maintenance tasks.

This software can be embedded on a company’s website so clients can book appointments themselves and then sync them with their device’s calendar. Other features include the ability to email clients to remind them about appointments, a notepad where the company can include information about the customer and the ability to conduct virtual appointments.

10to8 offers support in over 20 languages. It received a High Performer award from G2, and Crozdesk named it the Best Appointment System Software of 2020.

Pros & Cons

10to8 offers a robust free version for 100 appointments a month and two staff logins. Other versions are reasonably priced and based on the number of appointments made a month and the number of staff logins. The software is very user-friendly for a user’s clients. Some customers have noted it’s a bit difficult to set up in the beginning. Because 10to8 is based in the United Kingdom, reaching tech tech support can be difficult sometimes depending on where you live in the world.

Pros

  • Robust free version
  • Reasonably priced models
  • User-friendly for client's customers

Cons

  • Can be difficult to set up in the beginning
  • Time zone factor can be a problem in reaching tech support

What Customers Are Saying

One user was impressed with 10to8’s messaging tools, saying, “What I liked about 10to8 is that along with scheduling, you get the choice to also automate SMS text messages to clients. It also integrates with emailing platforms like Mailchimp, so you can add those leads into an email workflow. “

Summary

  • Starting Price
    • pricing starts at $12 per month
  • Attendance Tracking
    Yes
  • Class Schedule Management
    Yes
  • Contract Management
    Yes
  • Marketing Tools
    Yes
  • Reporting
    Yes
Features
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: Business hours online
  • Contract Management: Yes
Bobile
bobile
  • Deployment: Mac, Windows, web-based, cloud, SaaS, iOS and Android
  • Support: Email, phone and live support
  • Contract management: Yes
Bobile was founded in 2014 and has offices in the United States, United Kingdom, Ireland and Israel. Its main goal is to help small and medium-sized enterprises (SMEs) convert infrequent visitors into recurring customers. The software allows customers to create their own mobile apps (no coding needed) that perform numerous tasks, such as creating loyalty cards that offer rewards, organizing personalized events, arranging surprise activities, buying products or booking appointments.

By allowing users to design, customize and build their own mobile apps, the goal is to turn short-term relationships into long-term ones that generate more revenue.

Though this program isn’t designed solely for fitness clubs, gym owners can use it to book group classes or individual sessions, create reward programs with membership tiers, offer promotions and news updates about the club and share customer information with staff.

The mobile app supports several languages, including French, Portuguese, Spanish and German.

Pros & Cons

Bobile requires no coding knowledge for its clients to create a mobile app and has excellent customer service. The software can be a bit expensive for small companies that want all of the program’s bells and whistles.

Pros

  • No coding experience required to create apps
  • Excellent customer support

Cons

  • A bit expensive for small companies that want all the bells and whistles

What Customers Are Saying

Clients like how bobile allows users to build loyalty programs and reward their customers. One says, “This is an excellent platform for a very interactive loyalty program. I love the automation, the push notifications and the incentives the app offers my members.”

Summary

  • Starting Price
    • Individual: $20/month
    • Blogger: $30/month
    • Business: $45/month
  • Attendance Tracking
    Yes
  • Class Schedule Management
    Yes
  • Contract Management
    No
  • Marketing Tools
    Yes
  • Reporting
    Yes
Features
  • Deployment: Mac, Windows, web-based, cloud, SaaS, iOS and Android
  • Support: Email, phone and live support
  • Contract management: Yes
FitSW
FitSW
  • Deployment: Mac, Windows, web-based, cloud, SaaS, iOS and Android
  • Support: 24/7 (live rep) and online
  • Contract management: No
Designed for the fitness market, FitSW offers many features for fitness operations and their clients. Customers can build individualized workouts instead of being forced to use generic routines. FitSW offers almost 1,000 fitness demos in its online library. This is ideal for trainers who haven’t prepared any of their own and for clients who want to use the videos to build their own workout.

The app also allows trainers to build nutrition guidelines and meals for clients and to track how they’re doing. There are also CRM tools to track when clients file or fill out a form and then stores this information on a secure third-party server. It includes scheduling tools, goals and task tracking, as well as the ability to receive payments for services online. No installation is needed for FitSW because it’s browser-based. Trainers can download apps to use on their mobile devices.

Pros & Cons

A free version can be used by up to two fitness clients. After that, FitSW bases its pricing on the number of clients a trainer or a gym may have. No installation is needed because the program is web-based. Its large video library of exercises is also a plus. On the other hand, the quality of the video library is not the best, and the program doesn’t allow for client contract management.

Pros

  • Free version for up to two clients
  • No installation as program is web-based
  • Extensive video library

Cons

  • Quality of videos can be iffy
  • No client contract management

What Customers Are Saying

One client likes how FITSW helps them create custom-built workouts: “This is a straight-up app to give my clients workouts that they can easily maneuver and manipulate as they need to. Each exercise has a video, or if you put your own in, you can add a link for your clients to watch.”

Summary

  • Starting Price
    • pricing starts at $8.33 per month
  • Attendance Tracking
    No
  • Class Schedule Management
    Yes
  • Contract Management
    No
  • Marketing Tools
    Yes
  • Reporting
    Yes
Features
  • Deployment: Mac, Windows, web-based, cloud, SaaS, iOS and Android
  • Support: 24/7 (live rep) and online
  • Contract management: No
Glofox
Glofox
  • Deployment: Windows, web-based, cloud, SaaS, iOS and Android
  • Support: 24/7 (live rep) and business hours online
  • Contract management: No
Founded in Dublin in 2014 and originally known as Zappy Professional Services, the company quickly changed its name to Glofox. Currently based in Los Angeles, California, Glofox is a fitness program that’s user-friendly and flexible, which makes it great for a small gym or a fitness studio. Rather than a one-size-fits-all approach, it orients its software toward the type of gym that users own. Glofox will emphasize one kind of tool if you run a Pilates studio, as opposed to a boxing or martial arts gym.

All Glofox software includes tools to manage memberships, track account information, accept and process payments online and engage and retain members. A gym owner’ s clients will be able to schedule training sessions for themselves or their entire family online, as well as make necessary payments and track their fitness goals and progress.

One interesting feature is the free podcast, which is available through its website and covers issues of fitness, entrepreneurship and business.

Pros & Cons

Glofox is user-friendly and provides customers with their own branded apps. It offers strong customer support and unlimited free training on how to use the app. The payment processor the program uses is available only in some countries, which means clients’ customers in other countries cannot use the app to make payments. Although some review sites say Glofox pricing starts at $100 a month, no prices are available on its site.

Pros

  • User-friendly
  • Provides each customer with branded app
  • Strong customer support

Cons

  • Payment processor is available only in some countries
  • No pricing on website

What Customers Are Saying

Customers say using Glofox leads to more clients: “I was very happy with how easy it was to navigate, and my decision was made instantly. Since joining our bookings are up 40%, we’re saving heaps of time which was previously spent doing admin and our client base is growing at an incredible rate!”

Summary

  • Starting Price
    • Custom Quote
  • Attendance Tracking
    Yes
  • Class Schedule Management
    Yes
  • Contract Management
    No
  • Marketing Tools
    Yes
  • Reporting
    Yes
Features
  • Deployment: Windows, web-based, cloud, SaaS, iOS and Android
  • Support: 24/7 (live rep) and business hours online
  • Contract management: No
GymMaster
GymMaster
  • Email, phone, and live support
  • Open API integrates with several tools
GymMaster offers health club and gym management software that provides solutions for increased customer satisfaction and club growth. It includes features for managers, such as team and inventory management functions. It also has features for club members like a member portal, an area to pay club fees, and an online booking tool. It offers an affordable and fully integrated RFID and Bluetooth access control system, designed from the ground up that allows managers to have greater control over what and when members can access their club.

Other features include:

  • Excercise library
  • Appointment scheduling
  • Client profiles

This software maintains records about key aspects of a fitness business, such as member data and information about membership packages, that can be accessed over mobile or web-based devices. There are phone, email, and live support options as well as integrated tools for communicating with club members.

GymMaster has a free trial as well as packages that accommodate the needs of clubs of varying sizes, ranging from $69 per month for studios up to $189 per month for larger professional fitness organizations. Custom packages are also offered for club managers with specialized needs. Integrations for billing and a mobile app can be useful for both managers and clients.

Pros & Cons

Customers can test the GymMaster software through the free trial offering or watch the available demo to see it in action. It offers attendance tracking, member management, and a member portal offers clients a way to manage their accounts and payments. Detailed reports aren’t generated by this software.

Pros

  • Attendance tracking
  • Member portal

Cons

  • Customer support is not flexible to all time zones

What Customers Are Saying

Our research shows that customers enjoy the fact that it’s easy to use and the quality of customer support. Customers say they love the fact that the software provides all the tools to manage and build their business. They also find the software is very informative. I can’t see how I could run and manage my gym without GymMaster.

Summary

GymMaster
GymMaster
  • Starting Price
    • $69/month for Studio
    • $99/month for Standard
    • $189/month for Professional
    • Custom for Enterprise
  • Attendance Tracking
    Yes
  • Class Schedule Management
    Yes
  • Contract Management
    Yes
  • Marketing Tools
    Yes
  • Reporting
    No
Features
  • Email, phone, and live support
  • Open API integrates with several tools
Jackrabbit-Dance
Jackrabbit Dance
  • Deployment: Web-based, cloud and SaaS
  • Support: Business hours online
  • Contract management: No
Developed in 2004 as a way for dance studios to manage classes online, Jackrabbit Dance has grown over the years to include the ability for clients to pay tuition and other fees online, allow dance teachers to track the skills of their students, alert parents of students’ dance skills progression and manage important business data.

Dance teachers can manage classes or private lessons, schedule multiple locations and track attendance. Jackrabbit Dance also allows teachers to record costume measurements for students so they will be handy whenever there’s a recital or performance. The software helps dance teachers manage recitals so they can track performers, songs and positions of routines in programs.

A winner in the Blue Diamond Small Business Category, Jackrabbit Dance was named in 2018 as one of the best employers in North Carolina.

Pros & Cons

Jackrabbit Dance designs its tools and features based on feedback from dance studio owners. It offers all new customers a personal coach (free of charge) to show them how to use Jackrabbit Dance. The company also provides continuing training through webinars and events around the country. Even with a personal coach, however, the software can be a little daunting to learn, and its dashboard is a bit congested.

Pros

  • Program features based on feedback from studio owners
  • New clients receive a personal coach free of charge on how to use program
  • Company offers continuing training through webinars and training events

Cons

  • Even with a personal coach, software can be a bit daunting to learn
  • Dashboard is too congested with information, needs to be simpler

What Customers Are Saying

Jackrabbit Dance’s excellent customer support pleased one client, who said, “With great customer support and many resources my questions about the system are quickly answered. So far, any problem that we come across we are able to find the answer to with much ease.”

Summary

Jackrabbit-Dance
Jackrabbit Dance
  • Starting Price
    • $45/mo for 0-100 students
    • $85/mo for 101-250 students
    • $125/mo for 251-500 students
    • $155/mo for 501-1,000 students
  • Attendance Tracking
    Yes
  • Class Schedule Management
    Yes
  • Contract Management
    No
  • Marketing Tools
    Yes
  • Reporting
    Yes
Features
  • Deployment: Web-based, cloud and SaaS
  • Support: Business hours online
  • Contract management: No
Mb Logo 2020 Masterfile Horizontal Black
Mindbody
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: 24/7 (live rep) and business hours online
  • Contract management: Yes
Mindbody was founded in 2001 by a submarine officer in the U.S. Navy. He wanted to create internet tools that would allow fitness facilities to be more efficient. It helps small business owners with important tasks like scheduling staff, sending automated reminders to help reduce missed appointments, using marketing tools to send messages to individuals or groups of clients and then tracking the results and processing employee payroll.

Clients of a fitness studio owner can book their own appointments, see how often they’ve attended the gym, update their payment details and schedule appointments with trainers. They can see class schedules updated in real time on the gym’s website or Facebook page. Gift cards can be applied directly to any fees online.

It also offers an inclusive point-of-sale system that allows business owners to sell their products or services online.

Pros & Cons

MINDBODY offers flexible scheduling features. Its customers can easily place specific clients with a trainer or assign classes to a specific room in the gym. MINDBODY offers a comprehensive knowledge base online. The company provides learning sessions for new clients to master the system. The software offers many important features for fitness studio owners, but it’s complicated and can be hard to learn. It’s also expensive for small businesses or new gyms.

Pros

  • Very flexible scheduling features
  • Great POS feature
  • Comprehensive knowledge base available to all clients

Cons

  • So many features can make it hard to learn
  • Expensive

What Customers Are Saying

Customers like the comprehensiveness of the program, saying, “MINDBODY is easily the most powerful and comprehensive software available to help run your health and fitness company … With time, you can master this program then use complementary software depending on how sophisticated you want to be with your company.”

Summary

Mb Logo 2020 Masterfile Horizontal Black
Mindbody
  • Starting Price
    • Starter: $139/month
    • Accelerate: $279/month
    • Ultimate: $499/month
    • Ultimate Plus: $699/month
  • Attendance Tracking
    Yes
  • Class Schedule Management
    Yes
  • Contract Management
    Yes
  • Marketing Tools
    Yes
  • Reporting
    Yes
Features
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: 24/7 (live rep) and business hours online
  • Contract management: Yes
Omnify Logo
Omnify
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: 24/7 (live rep) and business hours online
  • Contract management: No
Omnify is a scheduling and management program designed for gyms, pools and swim clubs, yoga studios and personal trainers. The live dashboard makes it easy for fitness facility owners or personal trainers to schedule classes or appointments online. For instance, yoga instructors can set up the software to check in their pupils, allow their students to cancel an appointment within a certain timeframe and either charge a cancellation fee or create a no-show fee — all designed to help boost attendance.

Clients can use Omnify’s mobile app to book appointments any time. It will then sync that booking with the client’s Google Calendar.

Omnify also offers excellent tools to manage all aspects of a relationship with a client and with staff. Pricing options are based on single or multiple locations.

In the summer of 2020, Omnify won 12 awards from the software review platform G2 crowd, including Easiest Setup for a Small Business and Best ROI for a Small Business.

Pros & Cons

Omnify offers an easy setup and intuitive features. Its mobile app allows fitness facility owners to manage schedules and track clients’ attendance from anywhere at any time. It does not offer contract management.

Pros

  • Easy and quick setup
  • Mobile app allows users to manage schedules and track clients attendance

Cons

  • No contract management function

What Customers Are Saying

Clients like how easy Omnify is to set up: “You can get up and running selling services or booking appointments online in about an hour. Very easy to set up and use. They have template options for many types of businesses and services so it should be easy finding one that fits your needs.”

Summary

  • Starting Price
    • pricing starts at $79 per month
  • Attendance Tracking
    Yes
  • Class Schedule Management
    Yes
  • Contract Management
    No
  • Marketing Tools
    Yes
  • Reporting
    Yes
Features
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: 24/7 (live rep) and business hours online
  • Contract management: No
Pike13
Pike13
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: Business hours online
  • Contract management: Yes
Pike 13, formerly known as Front Desk, is a program targeted toward wellness and health clubs, music and dance studios, and gyms. John Zimmerman, a gym owner who was not happy with the club management software available at the time, created the program in 2011 by working with software experts and relying on feedback from the CrossFit industry. The result was a tool that allows owners to spend less time on administration and more time on tasks that grow their business.

Because Pike 13 is a cloud-based program, it’s a good tool for an operation with more than one location. Owners can manage their multiple locations online via any smartphone or tablet. The software also provides owners with detailed reports that show them revenue, account status, customer information and other important data that allows them to make business decisions quickly.

Clients can make payments, sign up for classes, view personal schedules and review the personal information online through a web browser or mobile device.

Pros & Cons

Pike 13 is versatile software with many features. More important, the app version is as useful as the desktop version. Fitness facility owners will find it easy to teach their staff how to use Pike 13. Owners will also find the program tools to control staffing help them keep their businesses organized and manage their time. However, determining how to generate reports can be a bit confusing.

Pros

  • Mobile version as useful as desktop version
  • Easy to use and teach others how to use the software
  • Staffing function tool helpful for keeping business organized and saving time

Cons

  • Wealth of reporting tools can lead to confusion about generating reports

What Customers Are Saying

One customer enjoys how easy it is to schedule his staff: “Ease of use, and reliability are amazing! But my FAVORITE thing is definitely the staff app. I can do almost everything from the staff app, so I can work from anywhere at any time.”

Summary

  • Starting Price
    • Business: $129/month
    • Pro: $179/month
  • Attendance Tracking
    Yes
  • Class Schedule Management
    Yes
  • Contract Management
    Yes
  • Marketing Tools
    Yes
  • Reporting
    Yes
Features
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: Business hours online
  • Contract management: Yes
RhinoFit
RhinoFit
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: Business hours online
  • Contract management: Yes
Introduced in 2012, RhinoFit is budget fitness software with tools like scheduling, 24/7 membership access, data-driven reports and contract management, as well as features for clients such as workout benchmarks. This is a great tool if you run a martial arts studio, because belt ranking and progression software is included in the package. What might be the most interesting thing about RhinoFit, however, is its pricing structure.

RhinoFit realizes that when a gym is just starting, it’s sometimes hard to come up with the extra money to buy useful software. So the company offers a free version that covers 20 members and processes about $2,500 in payments. Once a gym moves beyond these benchmarks, then will the client be moved to the Standard Plan. The price of this package does not increase as your membership grows. If you reach a point where you want a better plan, you make the decision after talking with the RhinoFit team.

Pros & Cons

RhinoFit is reasonably priced for what it offers. Its powerful messaging software lets you set up automatic reservation reminders as well as create automatic messages that will go to staff and clients through email or text messaging. RhinoFit is also easy to install. It does not allow custom branding or third-party app integration.

Pros

  • Reasonably priced for what it offers
  • Powerful messaging software
  • Easy to install

Cons

  • No custom branding
  • No third-party app integration

What Customers Are Saying

Up and running quickly is what one customer likes: “I am almost done with the free trial, and I am definitely purchasing the full version. Their quick set-up video said ‘set up in six minutes’ I think … That is just about what it took me to set up two classes and get rolling.”

Summary

RhinoFit
RhinoFit
  • Starting Price
    • Studio: $69/month
    • Standard: $99/month
    • Professional $189/month
    • Enterprise: contact for quote
  • Attendance Tracking
    Yes
  • Class Schedule Management
    Yes
  • Contract Management
    Yes
  • Marketing Tools
    Yes
  • Reporting
    Yes
Features
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: Business hours online
  • Contract management: Yes
TeamSnap
Teamsnap
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: Business hours online
  • Contract management: Yes
TeamSnap is cloud-based management software designed for sports leagues, clubs and coaches. It can schedule team trips, practices and other events. It also can be used by the parents of team players to keep track of upcoming events. The software allows team members to sync the scheduling software on TeamSnap with third-party calendar tools such as Google Calendar and Microsoft Outlook.

It also provides a way for parents to share contact information in case somebody needs a ride to the game. They can use the software to pay any required fees too.

Coaches can share photos with team members and their parents, generate statistical reports and even track refreshment obligations (so parents know if it’s their turn to bring oranges to the game). The software also allows coaches or group organizers to manage sponsorships, so if the local auto body repair shop or dentist’s office wants to sponsor the team, they can activate that sponsorship online.

Pros & Cons

If you coach a team of 15 players or fewer, TeamSnap offers a free version that allows you to schedule, send messages (there’s also a team chat) and invoice for payments. The most you will pay for any version is $10.84 a month, which includes statistics, the ability to name lineups and greater customization. This software can sometimes seem confusing, especially when first used.

Pros

  • Free version
  • Extremely reasonably priced
  • Lots of features for parents

Cons

  • Software can seem confusing on first use

What Customers Are Saying

One customer says the best thing about TeamSnap is the centralization of important functions: “I am a parent of a teen-aged athlete and have a hard time keeping up with her practice, game and travel schedule. With TeamSnap all that can be put in one central place that’s easy to use.”

Summary

TeamSnap
Teamsnap
  • Starting Price
    • Basic: $5.84/month
    • Premium: $8.34/month
    • Ultra: $10.84/month
  • Attendance Tracking
    Yes
  • Class Schedule Management
    No
  • Contract Management
    Yes
  • Marketing Tools
    Yes
  • Reporting
    Yes
Features
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: Business hours online
  • Contract management: Yes
TeamUp
TeamUp
  • Deployment: Web-based, cloud and SaaS
  • Support: Email, phone and chat support
  • Contract management: No
TeamUp is the most recommended fitness management software for gyms, studios, boxes, and personal trainers worldwide to run both their in-person and online classes. Its goal is to help businesses better share resources and reduce the time involved in scheduling people day by day. For fitness facilities, it can help them schedule classes and their staff or see if they need to meet with a particular client. TeamUp allows color coding so users can see more clearly the different schedule of each person involved. Shared users can be added to the calendar simply by using their email address and removed as easily.

It’s an ideal way for gym owners to schedule staff or room use within a location. Changes are made easily and are available to all other users of the calendar immediately. The software allows you to send a reminder or a link to a specific group of people if you don’t want to contact everyone on the calendar.

Pros & Cons

TeamUp is simple to use due to the company's dedication to customer service and reasonably priced software. The platform helps you to build your business your way and allows your members to manage services in-person, online, and on-demand. TeamUp has been particularly helpful and preferred by boutique gyms, studios, boxes, and independent fitness businesses.

Pros

  • The platform is extremely flexible and easy to use
  • Plans are very reasonably priced

Cons

  • No templates or sample waivers for trainers to help speed member onboarding

What Customers Are Saying

Customers praise TeamUp’s customer support. One says, “Very, very good customer support from day one. I always praise the team; they go above and beyond the call of duty. Same services to all users, the price changes according to the billable customers in the previous month. Great idea.”

Summary

  • Starting Price
    • $59: 0-50 active customers
    • $89: 51-100 active customers
    • $129: 101-150 active customers
    • $149: 151-200 active customers
    • $179: 200+ active customers
  • Attendance Tracking
    Yes
  • Class Schedule Management
    Yes
  • Contract Management
    No
  • Marketing Tools
    Yes
  • Reporting
    Yes
Features
  • Deployment: Web-based, cloud and SaaS
  • Support: Email, phone and chat support
  • Contract management: No
Wodify
Wodify
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: 24/7 (live rep) and business hours online
  • Contract management: Yes
Wodify is a cloud-based gym management software tool. This makes it ideal for fitness studio owners who operate more than one location. It allows owners to consolidate class schedules, market more effectively to current members and customize templates.

The software integrates with Mailchimp, the email marketing program that allows owners to send mass emails and track their success. This is a great way to remind members of a club special or focus on a group of people who have signed up for individual instruction.

When someone purchases a new membership, the gym owner can use Wodify to directly send the customer a contract and waiver form. You can also use the software to better publicize a club’s workouts of the day (WOD) to each member’s personal app or via Twitter or Facebook. Members can use the Wodify kiosk or mobile app to sign in when they go for a workout.

Pros & Cons

It’s an excellent tool for scheduling and publicizing WODs. It’s also good software for gym owners who operate more than one location. Wodify currently doesn’t allow the creation of custom reports.

Pros

  • Excellent tool for scheduling and publicizing WODs
  • Great tool to manage more than one location

Cons

  • Doesn't allow users to generate customize reports

What Customers Are Saying

Clients hail Wodify for listening to the needs of its customers. One says, “The team of developers clearly utilize feedback from clients as the software features complement seven of our requirements to run the gym subscriptions/memberships/rentals/point of sale on a daily basis. Wodify is easy to use and easy to train staff to use.”

Summary

  • Starting Price
    • pricing starts at $79 per month
  • Attendance Tracking
    Yes
  • Class Schedule Management
    Yes
  • Contract Management
    Yes
  • Marketing Tools
    Yes
  • Reporting
    Yes
Features
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: 24/7 (live rep) and business hours online
  • Contract management: Yes
Yocale
Yocale
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: 24/7 (live rep) and business hours online
  • Contract management: Yes
Yocale, which debuted in 2013, is an online scheduling and appointment tool that’s not specifically designed for fitness facilities but useful nonetheless. It’s a great way for clients of gyms, fitness studios, yoga studios, etc., to allow clients to book appointments, whether it’s a single appointment or a recurring one. Clients can book these appointments online themselves or request an appointment.

The software also features client management tools, data-driven reports, the ability to promote open time slots and an email/text tool to remind or notify customers of appointments. All of this can be sent to a client’s external calendar.

Yocale’s functional form builders mean gym owners can create contracts and waiver forms to send to new customers or send a mass emailing questionnaire to all clients about important topics affecting the gym. Customers’ billing information can be tracked and stored in the software, allowing them to make payments for items such as membership fees and gym equipment.

Pros & Cons

Yocale offers a free version that can be used by up to three staff members at one location. It allows for unlimited bookings and customers. Yocale also lets fitness owners manage client contracts, which can be a huge timesaver. The mobile app is slower than the browser version. And it’s not a solution aimed specifically at the fitness market.

Pros

  • Robust free version
  • Allows for contract management of clients

Cons

  • Mobile app performs slowly compared to browser version
  • Not specifically geared toward fitness market

What Customers Are Saying

Clients like the software’s many features and functions. One says, “Yocale is an all-in-one scheduling system, and for trying to include every bell and whistle, they do a pretty good job. I can’t say enough about the development team.”

Summary

  • Starting Price
    • pricing starts at $20 per month
  • Attendance Tracking
    No
  • Class Schedule Management
    Yes
  • Contract Management
    Yes
  • Marketing Tools
    Yes
  • Reporting
    Yes
Features
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: 24/7 (live rep) and business hours online
  • Contract management: Yes
Zen-Planner
Zen Planner
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: Business hours online
  • Contract management: Yes
Zen Planner is a cloud-based collection of tools that assist gym owners with tasks such as employee scheduling and managing their client base. It has strong email marketing functions and allows owners to process payments from clients. The software’s interface, for instance, can show an owner at a moment’s notice the number of new members who’ve joined, as well as the number of members who are delinquent in their payments.

Martial arts studios will appreciate the function that tracks belt ranking and progression, which can be shared with clients. Zen Planner can build custom websites for its clients that integrate directly with the software.

Zen Planner also offers a mobile app for members so they can view their fitness progression and book workout appointments with trainers, as well as a staff app to allow instructors and other management personnel to track their appointments and other important tasks.

Pros & Cons

Zen Planner provides free onboarding sessions to teach all new customers how to use the software. It also offers search engine optimization (SEO) for clients to help them build their online reputation. It will also run managed ad campaigns on Facebook and Google to drive more customers to the owners’ fitness facilities. Zen Planner is comprehensive but expensive.

Pros

  • Will conduct SEO
  • Runs managed ad campaigns on Facebook and Google to build membership

Cons

  • Expensive

What Customers Are Saying

One client likes how Zen Planner helps him stay organized: “I’m not the most organized person, and doing all admin, billing, as well as coaching my clients, Zen Planner helps to keep the back end of my business organized and running smoothly … Their customer support is amazing!”

Summary

Zen-Planner
Zen Planner
  • Starting Price
    • $117 per month for 0-50 active members
    • $157 per month for 51-100 active members
    • $197 per month for 101-250 active members
    • $227 per month for 251+ active members
  • Attendance Tracking
    Yes
  • Class Schedule Management
    Yes
  • Contract Management
    Yes
  • Marketing Tools
    Yes
  • Reporting
    Yes
Features
  • Deployment: Web-based, cloud, SaaS, iOS and Android
  • Support: Business hours online
  • Contract management: Yes

How We Chose the Best Fitness Software

Operating a gym can be a gamble. It’s a tricky enterprise in the best of times, but it’s especially difficult during a pandemic that forces gyms to close for lengthy periods and limits the number of customers who can work out together. Any way you can find to help reduce time burdens and cut costs is a plus for a gym owner. That’s why we did our research on the 15 best fitness software applications of 2021. These applications help gym owners retain customers, find new ones, better schedule employees for peak times, and keep their customers in shape.

Client Management Features

Retaining clients is one of the most important factors for any gym owner. One of the ways to do that is to help customers achieve their fitness goals. We recommend software that includes features for managing the user's relationships with clients, including attendance tracking, class scheduling and contract management.

Marketing Features

In addition to helping fitness studio owners manage their current clients, the software should include marketing features that help them find new customers as well. Gyms are a bit like vampires — there's a constant need for "fresh blood." It’s important to be able to reach out to potential clients at key times, such as New Year’s, the beginning of summer and potential clients’ birthdays. Those are the times when people think most often about fitness.

Reports

People join gyms to get in shape, and being able to provide them with constant measurements of their progress is important. Detailed reports help the user measure and improve the fitness of their clients and the financial health of their business.

What Is Fitness Software?

Many challenges await the owner of a fitness or wellness studio. This is especially true if you have a new location or run a small operation. You need to find good employees, schedule them properly, find clients, make sure those clients are happy so they remain at your gym and find enough time and energy to manage the business, whether it’s an existing business or new one.

Fitness software offers solutions to some of those challenges. Scheduling functions help keep good employees happy, while opportunities for your clients to track their own fitness keep them focused on their workouts.

Fitness software can also help you as a manager be a better businessperson: You can schedule regular payments from your clients, schedule employees more efficiently around peak workout times, generate financial reports that will help you understand where your money is coming from and how it’s being spent, understand which classes are most popular and if you need to add extra sessions and learn more about the kinds of people attracted to your gym.

Fitness software can help you make better decisions about your business because it’ll give you the data to do so.

Benefits of Fitness Software

Good fitness software helps gym owners do the following:

  • Retain existing membership: Some people join gyms to lose 10 pounds to look good in a swimsuit. Some people join every New Year’s, determined to get in shape, and then disappear after a week. Others know how important it is to maintain fitness their entire lives. Good fitness software helps owners track the way people use their fitness studio and allows management to engage with these clients, making the experience more personal and enjoyable.
  • Increase new membership: If you run a gym, you know that you must be constantly attracting new members. You need the time, however, to reach out to prospective clients. Fitness software can help reduce administrative tasks, giving you more time to devote towards membership sales. It allows you to email prospective members regularly and then makes it easy for them to join on their computer or cell phone.
  • Reduce late payments: No gym owner enjoys chasing people down for membership fees. Fitness software helps automate this process by scheduling regular emails to remind members about monthly fees or to help them set up automatic recurring payments. It generates daily reports so you can see if there are delinquencies and helps you deal with them in a timely

Must-Have Features of Fitness Software

Good fitness software offers several important features, including:

  • Attendance tracking: You want to know how often your members are using your gym and, if possible, what they’re using it for. Not only does this enable you to better schedule employees for peak times and know about the wear and tear on certain fitness items, but it also allows members to track their own fitness journey.
  • Client management: This feature helps with administrative tasks such as scheduling payments or sending regular emails to remind members about special features. It should also, however, allow you to compile important fitness data about your members, such as body measurements or analysis, diet plans and their main fitness goals, and then share that information with the member.
  • Marketing tools: Gym owners are constantly reaching out to attract new members. Fitness software helps you conduct regular marketing campaigns through email and text messages, use social media and create coupons and flyers for membership specials or rewards programs.
  • Reports and data: As an owner, you want to know what’s going on with your business. Good fitness tracking software allows you to generate daily, weekly and monthly reports that present a picture of your gym’s financial health. It also provides regular information about your members that will help you make business-smart decisions about fulfilling their needs.

The Cost of Fitness Software

Fitness software can cost a little or a lot depending upon how you intend to use it. The kind of fitness software you’ll need must accommodate the size of your gym, the number of people you employ, how you schedule them and the number of members.

Some of the fitness software tools outlined offer free versions that are perfect for small gyms with perhaps only two or three employees. Others offer reasonably priced basic plans for slightly larger gyms or recently opened facilities whose owners might be a bit cautious about how much money they’re spending in their first few months of operations.

Many of the software tools listed allow you to start off at a basic price and pay more as you add members and need new administrative or membership features. Almost all of the fitness software companies mentioned offer free trials or demos that allow you to test their software to see if it meets the requirements of your business. Per-month pricing can range from $6 for a basic version to $189 for professional features.

The kind of software you’ll need to ensure continual growth and keep your members happy might change over time. Ultimately, nobody knows your business better than you, so the choice is yours.