Our Top Picks

Zoho
Zoho People
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), business hours, online
  • Integrations: G Suite, Slack, Shopify, Mailchimp, Slack
Zoho People is an integrated HR software designed for businesses of all sizes that lets them manage HR and benefits programs from one central location. It also has scheduling and time tracking capabilities that help save time and reduce costs. Key features include:

  • Perform hiring and onboarding to ensure quality hires, streamline the recruitment process and use digital onboarding to get new employees up to speed.
  • Track time, leave and attendance to eliminate errors from manual entries, consolidate attendance data and create timesheets.
  • Simplify employee performance reviews to identify strengths and weakness, set goals, review progress and gather feedback.
  • Create custom forms to collect specific information and ensure all data stays current.
  • Integrate favored apps to seamlessly connect the various programs used every day.
  • Allow employee self-service to let them view and maintain their own records by filling in details, applying for leave and swap shifts.

Pros & Cons

Zoho People has a 15-day free trial period, low yearly rates and 24/7 customer support from a live representative. It has five pricing plans to cater to different businesses, but to get shift scheduling, time tracking and timesheet management, businesses need a professional plan at $24 per year.

Pros

  • Low yearly rates
  • 24/7 live customer representative
  • 15-day free trial

Cons

  • Need Professional plan for scheduling

What Customers Are Saying

Customers recommend Zoho People for its many features, numerous tracking capabilities and mobile app. One customer said, “Easy to keep track of employees daily working hour record. Very user friendly to create online forums. Even yearly leaves and holidays can be tracked very easily. It saves lots of valuable time.”

Summary

Zoho
Zoho People
  • Starting Price
    • $12.00/year/user
  • Free Trial/Demo
    Free trial available
  • Integrations
    Gsuite, Slack, Shopify, Mailchimp, Slack
  • Automated Scheduling
    no
  • Availability Management
    no
  • Online Time Clock
    no
Features
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), business hours, online
  • Integrations: G Suite, Slack, Shopify, Mailchimp, Slack
Humanity
Humanity
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), online
  • Integrations: Workday, Ultimate Software, Oracle, Bamboohr
Humanity is a cloud-based employee scheduling platform that integrates with current Human Capital Management platforms. It offers predictive, rule-based scheduling technology that reduces time spent creating complaint, error-free schedules. Custom templates, forecasting and automation capabilities reduce scheduling time further. Key features include:

  • Mobile app: User-friendly interface for employees, schedulers and managers to manage and change schedules on the go using Android and iOS devices
  • Shift management: Employees can view schedules, adjust availability, request time off, pick up open shifts, release shifts and trade shifts with minimal supervisor involvement
  • Auto-scheduling: Automatically fills schedules by matching appropriate staff members with shifts using custom variables
  • Flex scheduling: Instantly respond to real-time shifts in business, fill open shifts, reduce understaffing, post open shifts, find replacements for absences and release shifts for pickup
  • Time clock: Track employee hours and attendance, export timesheets ready for payroll and eliminate buddy punching with GPS location-based clock ins

Pros & Cons

Humanity has mid-range pricing with discounts given for paying annually and 24/7 live customer support. However, it requires a monthly minimum of $100 when paying monthly and the basic plan is missing key features like automated scheduling, reporting and analytics, time and attendance, integrations and real-time labor cost and budgeting.

Pros

  • Free trial
  • 24/7/365 support from live rep
  • Discount for paying annually

Cons

  • Requires monthly minimum
  • Basic plan missing key features

What Customers Are Saying

Humanity attracts customers for its ease of use and mobile capabilities. One customer said, “Humanity is so efficient and convenient. I can manage all my [store] locations from literally anywhere.” Another said, “The ability to easily manually enter or approve time off requests, create and publish schedules is fantastic.”

Summary

Humanity
Humanity
  • Starting Price
    • $3.50/month/user
  • Free Trial/Demo
    Free trial available
  • Integrations
    Workday, Ultimate Software, Oracle, Bamboohr
  • Automated Scheduling
    yes
  • Availability Management
    no
  • Online Time Clock
    yes
Features
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: 24/7 (live rep), online
  • Integrations: Workday, Ultimate Software, Oracle, Bamboohr
SageHR_Preferred_FullColour_RGB
Sage HR
  • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
  • Support: business hours, online
  • Integrations: G Suite, Slack, Single Sign-On, Custom Integrations
Sage HR is a complete HR solution with employee scheduling capabilities, plus Android and iOS apps available. It allows businesses to upload their employee database to a new online staff directory with just a few simple clicks.

Sage HR's flexible shift planning module helps businesses schedule shifts and create timesheets to update hours, pre-fill hours from time-off data and track employee overtime. Automated HR processes let business owners and/or managers keep track of time-off and shift change requests and handle approvals digitally. Other shift scheduling capabilities include:

  • Drag and drop shift management
  • Group shifts into areas
  • Employee availability
  • Save predefined shift template
  • Daily, weekly and monthly visual reports
  • Full data export


  • Sage HR also provides meaningful insights with filters that allow businesses to create custom reports, interactive HR reports and data rich company graphs. It also integrates with popular apps like Slack and G Suite and customer integrations through Zapier.

    Pros & Cons

    Sage HR has numerous scheduling and HR features that gather all staff information into one location and a 14-day trial to see what it can do. However, base pricing is higher than most and only covers core HR and leave management tasks. Shift scheduling, time sheets and other features increase the price.

    Pros

    • 14-day free trial
    • Lots of HR features

    Cons

    • High per user cost
    • Starting cost only cover core features

    What Customers Are Saying

    Sage HR customers like the mobile app, easy-to-use interface and responsive customer support. One customer said, “Our team uses it to manage our paid time off and remote working policies. It’s super simple and easy to use and very cost effective.”

    Summary

    • Starting Price
      • $5.50/month/user
    • Free Trial/Demo
      Free trial available
    • Integrations
      G Suite, Slack, Single sign-on, Custom integrations
    • Automated Scheduling
      yes
    • Availability Management
      no
    • Online Time Clock
      yes
    Features
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: business hours, online
    • Integrations: G Suite, Slack, Single Sign-On, Custom Integrations
    Quickbooks Logo
    QuickBooks Time
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: business hours, online
    • Integrations: QuickBooks, Xero, MYOB
    QuickBooks Time is a scheduling and time tracking software that helps businesses save time creating employees’ schedules while also streamlining payroll. Whether the business uses fixed or rotating shifts, the online time clock and schedule distribution capabilities keep businesses running smoothly. Key features include:

    • Scheduling: build and edit employee schedules by job or shift, and then, publish and share schedules with the entire staff.

    • Time tracking: employees can instantly clock in/out, take breaks and add timesheet details.
    • Mobile app: employees and managers track, submit and approve employee time using Android and iOS devices with push notices to remind employees to clock in or out.
    • Integrations: automatically sync employee time with payroll or accounting software for payroll processing.
    • Reports: real-time reports provide valuable insights to plan for payroll, project time needs and job costs.


    QuickBooks Time’s monthly base fees cover account set up, administrator access, unlimited customer support, data storage, webinars and tutorials.

    Pros & Cons

    QuickBooks Time has a 14-day free trial and integrates with popular software like QuickBooks and Xero. It offers two plans, but its per month/user pricing is the highest among those listed. It also charges base prices of $20 and $40 on top of the monthly fee, making the cost even higher.

    Pros

    • 14-day free trial
    • Integrations with popular platforms

    Cons

    • Highest priced option
    • Also charges a base fee

    What Customers Are Saying

    Customers brag on QuickBooks Time’s knowledgeable and helpful customer service reps and its transparency to activities billed. One customer said, “QuickBooks Time is clean, efficient, and smart. Our company uses the manual time cards to good reviews, and, as an owner, I like the reporting and ability to download the data.”

    Summary

    Quickbooks Logo
    QuickBooks Time
    • Starting Price
      • $8.00/month/user
    • Free Trial/Demo
      Free trial available
    • Integrations
      QuickBooks, Xero, MYOB,
    • Automated Scheduling
      yes
    • Availability Management
      no
    • Online Time Clock
      yes
    Features
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: business hours, online
    • Integrations: QuickBooks, Xero, MYOB
    Kronos
    Ultimate Kronos Group
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: business hours, online
    • Integrations: Equifax, Salesforce, QuickBooks, Jobvite, SunGard
    Ultimate Kronos Group is an HCM suite of tools with solutions for recruiting, onboarding, HR, scheduling, timekeeping and payroll accessed through a single interface. Ultimate Kronos Group workforce management solutions allow businesses to create best-fit schedules with artificial intelligence and machine learning that analyzes data and presents recommendations for improved shift coverage. It also helps businesses engage employees, control labor costs, minimize compliance risks and measure and increase productivity. Other key features include:

    • Automated scheduling
    • Online timeclock
    • Shift swapping
    • Payroll management
    • Absence and leave management
    • Alerts, notifications and messaging
    • Embedded workforce data and analytics
    • Real-time visibility into labor activities
    • Performance reviews


    • Ultimate Kronos Group delivers advanced automated solutions that help businesses optimize their workforces by tracking and controlling employee time and attendance more efficiently. Forecasting capabilities improve schedule accuracy and effectiveness and optimizes labor distribution.

    Pros & Cons

    Ultimate Kronos Group is an all-in-one HCM solution with tons of integrations that allow businesses to manage the entire employee life cycle from one platform. However, all these functions come with a higher price tag than other software on the list, and there isn’t a free trial or online demo.

    Pros

    • All-in-one HCM solution
    • Tons of integrations

    Cons

    • High per user cost
    • No online demo or free trial

    What Customers Are Saying

    Customers commend Kronos for its friendly and helpful customer support, comprehensive dashboard and reporting capabilities. One customer said, “Easy to use punch in and out feature easy to manually edit timestamps if need be or change billing coding for different departments.”

    Summary

    Kronos
    Ultimate Kronos Group
    • Starting Price
      • $6 per employee per month
    • Free Trial/Demo
      Not Provided
    • Integrations
      Equifax, Salesforce, Quikbooks, Jobvite, Sungard
    • Automated Scheduling
      yes
    • Availability Management
      no
    • Online Time Clock
      yes
    Features
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: business hours, online
    • Integrations: Equifax, Salesforce, QuickBooks, Jobvite, SunGard
    OpenSimSim
    OpenSimSim
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: 24/7 (live rep), business hours, online
    • Integrations: Heartland, ADP, Workforce Now. Payroll Systems, Coastal Payroll, Future POS
    OpenSimSim is an employee scheduling solution for hourly employees with a free version that includes basic scheduling and time card features. Paid versions have advanced features and three levels to meet various needs. OpenSimSim lets business owners and/or managers create schedules in minutes, make necessary changes and send them out to the entire staff with a single click. Android and iOS apps let owners/managers make scheduling changes on the go, and employees always have access to the most current schedule. Other features include:

    • Availability and time-off management
    • Instantly notify employees of schedule changes
    • Shift reminders and confirmations
    • Schedule distribution
    • Shift swapping
    • Online time clock
    • Automated scheduling

    • Private and group messaging
    • Improve accountability
    • Track worked hours, breaks and overtime
    • Payroll management
    • POS and payroll integration
    • Stay compliant with labor laws
    • Automated break and overtime alerts

    • Optimize labor operations
    • Punctuality reports
    • Forecast sales
    • Messaging
    • Mobile access
    • Reporting and analytics

    Pros & Cons

    OpenSimSim offers a free version that includes basic scheduling and time card management features. However, it limits employees to 10 and only 28 days of cloud storage. Starter packages and up have unlimited employees, but mobile time clock and advanced reporting don’t start until Premium plan. Plans have low monthly rates.

    Pros

    • Free version
    • Charges flat monthly rate

    Cons

    • Premium account required for mobile time clock and POS integrations

    What Customers Are Saying

    Customers frequently remark on the interface’s ease of use and all the features that make scheduling more efficient. One customer said, “I cannot imagine doing the schedule or payroll without OpenSimSim. Staff love that they can swap shifts, see who they are working with, and submit time off requests.”

    Summary

    OpenSimSim
    OpenSimSim
    • Starting Price
      • $15.99/month
    • Free Trial/Demo
      Free trial available
    • Integrations
      Heartland, ADP Workforce Now. Payroll Systems, Coastal Payroll, Future POS
    • Automated Scheduling
      yes
    • Availability Management
      no
    • Online Time Clock
      yes
    Features
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: 24/7 (live rep), business hours, online
    • Integrations: Heartland, ADP, Workforce Now. Payroll Systems, Coastal Payroll, Future POS
    Paycor
    Paycor Scheduling
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: business hours, online
    • Integrations: Certify, UltraShipTMS, Glassdoor, GoodHire, Bernard Health
    Paycor Scheduling helps businesses take control of labor costs and improve productivity with its schedule maker solution. Optimize staffing, communicate information in real time and schedule shifts on the go with the mobile app. Employees can also use the mobile app to check their schedules and get shift notifications. Track and manage labor spend with time and attendance reporting, get help with payroll and tax compliance and make the right staffing decisions with:

    Paycor Scheduling Features

    • Templates for faster scheduling
    • Drag and drop shifts
    • Maximize shift coverage
    • Set employee breaks
    • Real-time notifications and shift reminders
    • Employee availability management
    • Reporting to prevent overstaffing and understaffing


    • Paycor Scheduling Pro Features
      Includes Paycor Scheduling features plus:
      • Auto-fill shifts
      • Group chats
      • Daily and weekly scheduling rules
      • Employee self-service for availability and picking up or dropping shifts
      • Configure third-party work locations
      • Daily budget caps to control labor expenses

    Pros & Cons

    Paycor Scheduling offers a free demo to see how it works and charges a flat monthly rate, although it’s the highest rate of those with this type of pricing. Its scheduling and time tracking are also separate components that increase the price further.

    Pros

    • Free demo
    • Charges flat monthly rate

    Cons

    • High cost
    • Scheduling and time tracking are sold separately

    What Customers Are Saying

    “Paycor Time and Attendance makes it very easy to track my employees’ hours, to add their bonuses, and to make custom reports with whatever information I need at the time,” one customer said. Customers also liked the ease of working with timesheets and integrating with payroll software.

    Summary

    Paycor
    Paycor Scheduling
    • Starting Price
      • $99 per month
    • Free Trial/Demo
      Free demo available
    • Integrations
      Certify, UltraShipTMS, Glassdoor, GoodHire, Bernard Health
    • Automated Scheduling
      no
    • Availability Management
      yes
    • Online Time Clock
      no
    Features
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: business hours, online
    • Integrations: Certify, UltraShipTMS, Glassdoor, GoodHire, Bernard Health
    Homebase
    Homebase
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: 24/7 (live rep), business hours, online
    • Integrations: Vend, Square, Clover, Toast, Shopify, PayAnywhere
    Homebase helps businesses save time and do less paperwork by creating schedules in minutes and sharing them instantly. It also tracks employees’ hours, breaks and overtime on multiple devices to keep management in sync and labor costs down. Key features include:

    • Scheduling: Send schedules and shift reminders to employees via mobile app, text or email to reduce errors and no-shows and track availability and time-off requests.
    • Timeclock: Track who’s clocking in and from where, prevent early clock ins, get alerts for late clock ins and use automatic clock outs when employees forget.
    • Control labor: Use labor forecasting, smarter scheduling and overtime avoidance to keep labor costs down.
    • Online hiring and onboarding: Ditch the paperwork with online job posting, applicant screening and management, performance management and onboarding.
    • Team communication: Real-time alerts, built-in messenger and helpful reminders.
    • POS and payroll integrations: Track hours, wages and sales by syncing with POS and payroll providers.

    Pros & Cons

    Homebase offers a free basic version that includes key features that many providers charge for, including time and attendance, time clocks, employee mobile app, scheduling, job posting and applicant tracking. The all-in-one plan is pricey at $99.95 per month and is required for advanced features like API access and onboarding.

    Pros

    • Free basic version includes numerous features
    • Low monthly rates

    Cons

    • Advanced features require higher priced all-in-one plan

    What Customers Are Saying

    “My staff has enjoyed having access to their Homebase dashboard where they can easily review their punches/total hours. One of the best features is the ability to specifically define your pay periods,” said one customer. Other features frequently praised by customers include real-time updates, team messaging and mobile scheduling.

    Summary

    Homebase
    Homebase
    • Starting Price
      • $19.95/month
    • Free Trial/Demo
      Free trial available
    • Integrations
      Vend, Square, Clover, Toast, Shopify, PayAnywhere
    • Automated Scheduling
      yes
    • Availability Management
      no
    • Online Time Clock
      yes
    Features
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: 24/7 (live rep), business hours, online
    • Integrations: Vend, Square, Clover, Toast, Shopify, PayAnywhere
    ClockIt
    ClockIt
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: business hours, online
    • Integrations: QuickBooks, Xero, Asana, Slack, Paychex
    ClockIt is a cloud-based employee scheduling software that does time, attendance, projects and employee tracking with GPS monitoring. Businesses can access their ClockIt dashboards from a web browser or Android and iOS mobile apps. Employees can clock in and out using a web account, Slack, mobile apps or kiosk, and ClockIt automatically syncs all data. Geo-location restrictions ensure employees only clock in and out at work, and geofencing allows management to track their location. Other key features include:

    • Messaging
    • Shift swapping
    • Salaried employee tracking
    • Sick leave tracking
    • Overtime tracking
    • Timesheet management
    • Vacation and leave tracking
    • Automated leave accruals
    • Payroll management
    • Reporting and analytics


    ClockIt Reports generates work duration, overtime and attendance reports with a one-click export to Excel or CSV. Filtering and grouping features allow businesses to create and save custom reports, and it eliminates paper timesheets and spreadsheets, speeding up scheduling and the entire payroll process.

    Pros & Cons

    ClockIt has a 14-day free trial and offers a free version, but it only includes time and attendance and mobile apps. It offers four flat monthly rate plans, but they limit the number of users with $29 for 10 users, $49 for 20, $99 for 50 and $199 for 100.

    Pros

    • Free 14-day trial and free version
    • Flat monthly rate
    • Two month discount for paying annually

    Cons

    • Paid plans limit users

    What Customers Are Saying

    “Clockit has been great help in managing employee timing, allowing us to take quick and corrective measures to employee time performances … helped us avoid endless hours spent calculating the time and attendance,” one customer said. Customers also remark on its responsive customer support, simple performance and frequent improvements.

    Summary

    • Starting Price
      • $29.00/month
    • Free Trial/Demo
      Free trial available
    • Integrations
      Quickbooks, Xero, Asana, Slack, Paychex
    • Automated Scheduling
      no
    • Availability Management
      no
    • Online Time Clock
      yes
    Features
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: business hours, online
    • Integrations: QuickBooks, Xero, Asana, Slack, Paychex
    7shifts
    7Shifts
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: 24/7 (live rep), online
    • Integrations: Clover POS, Syncing POS, TouchBistro POS, Upserve POS, Ceridian Powerpay Payroll Export
    7shifts is an online employee scheduling software designed for shift workers in the restaurant industry. Managers can create and assign shifts to quickly prepare schedules weeks or even months in advance and make updates as needed to ensure the restaurant is always properly staffed.

    They can also approve or deny employee time-off requests or shift trades. Employees can check their upcoming shifts using a free mobile app. They can also input their availability, submit time-off requests, pick up open shifts or trade shifts with other employees. Other key features include:

    • Identifying top performers
    • Simplifying time and attendance
    • Streamlining payroll
    • Making team-wide announcements
    • Managing mandatory breaks
    • Staying labor compliant
    • Evaluating labor performance
    • Optimizing labor spend


    • 7shifts helps businesses hit labor targets with its weekly labor budget tool and robust labor and sales reports. Managers use these to identify gaps that indicate needed schedule changes to improve shift coverage and labor costs.

    Pros & Cons

    7shifts offers a free 60-day trial and free plan that offers simple scheduling for one location and 10 employees. It also has four paid plans for restaurants of varying sizes, but the first of these still limits employees to 20 and doesn’t include key features like time-clocking and reporting.

    Pros

    • 60-day free trial
    • Free plan
    • Flat monthly rate

    Cons

    • One-time account setup fee of $150
    • Limited features on lowest level paid plan

    What Customers Are Saying

    Customers frequently comment on how much time 7shifts saves them and its reporting capabilities. One customer said, “7shifts has helped us with our labor targets a lot … [it] does a great job of giving us better eyes on our labor targets with the Budget tool that’s built-in.”

    Summary

    • Starting Price
      • $0.01/month
    • Free Trial/Demo
      Free trial available
    • Integrations
      Clover POS, Syncing POS time clocking data, TouchBistro POS, Upserve POS, Ceridian Powerpay Payroll Export
    • Automated Scheduling
      yes
    • Availability Management
      no
    • Online Time Clock
      yes
    Features
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: 24/7 (live rep), online
    • Integrations: Clover POS, Syncing POS, TouchBistro POS, Upserve POS, Ceridian Powerpay Payroll Export
    Shiftboard
    Shiftboard
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: 24/7 (live rep), business hours, online
    • Integrations: Oracle, Ultimate, Paychex, Kronos, Salesforce, Workday
    Shiftboard is employee scheduling software that’s built around an hourly workforce where scheduling and real-time communication are essential to day-to-day operations. It automates processes to lower labor costs and increase worker productivity. Shiftboard offers highly tailored solutions that work with any type of scheduling to maximize shift coverage and meet production or service commitments while complying with labor and safety practices. Key features include:

    • Tailor-fit scheduling: configurable solutions that offer the flexibility to adapt scheduling to meet unique scheduling needs
    • <
    • Serious compliance: guarantees scheduling processes adhere to industry, labor and union regulations
    • SchedulePro: offers high compliance scheduling for businesses with complex rule-based scheduling processes
    • ScheduleFlex: offers dynamic workforce scheduling for businesses with frequently changing scheduling needs
    • Shiftboard also offers seamless integrations with various systems, including human capital management, human resources, payroll, time and attendance and CRM systems.

    Pros & Cons

    Shiftboard offers a free demo, low monthly fees and 24/7 customer service from a live representative. However, it charges a minimum monthly subscription fee on all plans and an implementation plan. Certain features may also require an additional charge.

    Pros

    • Free demo
    • 24/7 live customer service reps
    • Multiple integrations

    Cons

    • Extra fees for all plans
    • Additional charges for features may apply

    What Customers Are Saying

    Shiftboard customers praise its array of features and tools, automated processes and flexible billing. One customer said, “It is such a powerful solution to scheduling/program needs, way better than lots of spreadsheets.” Another customer said, “Their willingness to work with my company’s billing (Net 60) is greatly appreciated.”

    Summary

    Shiftboard
    Shiftboard
    • Starting Price
      • $3.00/month
    • Free Trial/Demo
      Free demo available
    • Integrations
      Oracle, Ultimate, Paychex, Kronos, Salesforce, Workday
    • Automated Scheduling
      yes
    • Availability Management
      no
    • Online Time Clock
      yes
    Features
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: 24/7 (live rep), business hours, online
    • Integrations: Oracle, Ultimate, Paychex, Kronos, Salesforce, Workday
    Snap-Schedule
    Snap Schedule
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: business hours, online
    • Integrations: not provided
    Snap Schedule employee scheduling software moves businesses beyond manual schedule management. Manage time and labor processes in real time, eliminate errors from using spreadsheets and cut down on the time it takes to create schedules. Encourage collaboration between employees and managers, and give employees more say in when they work. Snap Schedule can also help control labor costs, reduce unnecessary overtime, maximize productivity and reduce compliance issues. It offers three plans to meet various needs, including:

    • Snap Schedule is desktop scheduling software for small and growing businesses.
    • Snap Schedule Premium is multi-user, windows-based employee software for enterprise-class scheduling power.
    • Snap Schedule 365 offers complete scheduling features for the modern workforce.


    • Snap Schedule 365 gives everyone anytime, anywhere access to schedules with a convenient mobile app. Employees can view schedules, punch in/out, update availability, pick up and trade shifts and request time off. Automated shift call-outs text employees when shifts become available.

    Pros & Cons

    Snap Schedule offers a 30-day free trial and three plans for varying business needs. Snap Schedule and Snap Schedule Premium are on-premise software with a perpetual license and a one-time fee, but these versions don’t include upgrades. Snap Schedule 365 is an SAAS with a monthly subscription. None have integrations.

    Pros

    • Perpetual licenses available
    • 30-day trial
    • Mobile app

    Cons

    • No integrations
    • On-premise plans don’t include updates

    What Customers Are Saying

    Customers frequently comment on how easy Snap Schedule is to use and note favorite features like employee self-service and reporting. One customer said, “There are many excellent features such as emailing, reporting, customization, and employees being able to manage their own schedule under supervision by requesting days off and/or trading shifts.”

    Summary

    Snap-Schedule
    Snap Schedule
    • Starting Price
      • On-premise version starts at $450/one-time
      • Snap Schedule 365 (Online) starts at $450/year
      • Snap Schedule Premium starts at $995/computer
    • Free Trial/Demo
      Free trial available
    • Integrations
      Not Provided
    • Automated Scheduling
      yes
    • Availability Management
      no
    • Online Time Clock
      yes
    Features
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: business hours, online
    • Integrations: not provided
    Deputy
    Deputy
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: 24/7 (live rep), business hours, online
    • Integrations: ADP, BambooHR, Box, Clover, Dropbox
    Deputy is an employee scheduling software that lets businesses complete staff schedules in minutes and publish them to their entire team with one click. It also helps manage staff leave, track time and attendance and sync timesheets to payroll seamlessly through integrations with over 300 HR, POS and payroll apps. It also has Android and iOS apps to let owners manage their businesses on the go. Other key features include:

    • Scheduling based on team availabilities, wage costs and demand forecasts
    • Instant notifications via the web or mobile app
    • Real-time attendance reporting lists who’s on time and who’s late
    • Shift swapping capabilities to save time finding staff to cover shifts
    • Auto scheduling that creates schedules using an ideal spread of hour with qualified staff
    • Tools that safeguard businesses from labor compliance risks
    • Real-time wage cost tracking to ensure businesses stay within budget
    • Share critical updates on Deputy news feed

    Pros & Cons

    Deputy has a 31-day free trial, discounts for paying annually and 24/7 support from a live person to reach help anytime. Pricing is a bit misleading with scheduling $2.50 per month/user and time and attendance $2.50 per month/user or get both for $4.50, making it higher than it initially appears.

    Pros

    • Free 31-day trial
    • 24/7 live customer support
    • Discounts for paying annually

    Cons

    • Scheduling and time attendance priced separately or bundled at a higher cost

    What Customers Are Saying

    Customers appreciate the payroll integrations, including one who said it was “extremely handy when it comes to paying our wages – no more timesheets!! Once the Employees times have been approved … it is just a matter of pushing the button & our payroll in Xero is ready to go.”

    Summary

    • Starting Price
      • $2.50/month/user
    • Free Trial/Demo
      Free trial available
    • Integrations
      ADP, BambooHR, Box, Clover, Dropbox
    • Automated Scheduling
      yes
    • Availability Management
      yes
    • Online Time Clock
      yes
    Features
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: 24/7 (live rep), business hours, online
    • Integrations: ADP, BambooHR, Box, Clover, Dropbox
    When-I-Work
    When I Work
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: business hours, online
    • Integrations: Gusto, ADP, QuickBooks online, Ultimate Software, ActiveHours, Square
    When I Work is an employee scheduling and time tracking software built to scale with businesses at one or more locations. It handles shift eligibility, matching employee qualifications and availability to shifts. When I Work also helps control labor costs by preventing overtime with alerts, thresholds and limits. Desktop and mobile apps give managers and employees scheduling access to increase workplace efficiency and profitability. Managers can make employees more accountable by allowing them to:

    • Fill shifts
    • Trade shifts
    • Post team tasks
    • Post availability
    • Submit time off requests

    Managers use schedule templates to create and share schedules and ensure appropriate shift coverage by matching employee capabilities with current and future needs. Other features include:



    • Auto scheduling
    • Task assigning
    • Finding replacements
    • Labor forecasting
    • Team messaging


    When I Work integrates work schedules with time clocks to control labor costs and ensures labor compliance with mandatory break management. It also integrates with popular payroll processors.

    Pros & Cons

    When I Work offers a free demo and one of the lowest per month/user pricing listed. However, some of its key features cost extra. Time clock and attendance tacks on an extra $2 per month/user and includes important features like payroll integration, overtime alerts and mobile clock in with GPS enforcement.

    Pros

    • Offers one of the lowest costs
    • Free demo

    Cons

    • Some key features cost more

    What Customers Are Saying

    “It has drastically reduced the time it takes to make a schedule or track attendance — I save 14 hours a week now! My employees love it because they can swap and drop shifts easily,” one customer said. Customers also like how much time it saves when creating schedules.

    Summary

    When-I-Work
    When I Work
    • Starting Price
      • $1.50/month/user
    • Free Trial/Demo
      Free trial available
    • Integrations
      Gusto, ADP, QuickBooks Online, Ultimate Software, ActiveHours, Square
    • Automated Scheduling
      yes
    • Availability Management
      no
    • Online Time Clock
      yes
    Features
    • Deployment: web-based, cloud, SaaS, iPhone/iPad, Android
    • Support: business hours, online
    • Integrations: Gusto, ADP, QuickBooks online, Ultimate Software, ActiveHours, Square
    Isolved Logo
    iSolved
    • Deployment: web-based, cloud, SaaS
    • Support: online
    • Integrations: Gusto, Zenefits, When I Work, Bambee, ADP RUN
    isolved is a comprehensive HCM software that eliminates imports and exports because it does it all, including employee scheduling through isolved Time. This is an optional component of the core HCM solution that features a time-tracking application from the same access point as a business’ HR, payroll and benefits. isolved Time moves businesses away from outdated timesheets and spreadsheets with computerized scheduling without a separate time system. Key features include:
    • Advanced scheduling tools for shift and schedule setup
    • Drag, move, copy and change time
    • Daily, weekly or pay period view
    • Punch collection through virtual or physical time clock or mobile app
    • Punch alert errors
    • Instant scheduling alerts
    • Comp time management
    • Geofencing locations to monitor where employees are clocking in and out
    • Eliminate buddy punching and time theft
    • Close payroll in minutes with the click of a button
    • Sick leave and vacation tracking
    • Salaried employee tracking
    • Budgeting and labor forecasting

    Pros & Cons

    isolved is an all-in-one HCM software, eliminating import/export between other platforms. However, isolved Time is an optional component of the core program and will likely increase cost when added. isolved also requires a monthly minimum of $80 and a one-time implementation and training fee of $700 for a staff of 20.

    Pros

    • Free demo offered
    • Eliminates imports and exports

    Cons

    • Requires monthly minimum
    • Employee scheduling optional component

    What Customers Are Saying

    Customers like isolved Time’s ease of use and the convenience of having information kept together. One customer said, “This software keeps up with my PTO hours, my employment history with my company, pay history and more. I also love that I can print my W2 straight from the site.”

    Summary

    • Starting Price
      • iSolved Time costs $4.00 per employee per month
      • according to our research. However
      • there is a monthly minimum of $80.00. There is also a one-time implementation and training fee which costs around $700.00 for a staff complement of 20.
    • Free Trial/Demo
      Free demo available
    • Integrations
      Gusto, Zenefits, When I Work, Bambee, ADP RUN
    • Automated Scheduling
      no
    • Availability Management
      no
    • Online Time Clock
      no
    Features
    • Deployment: web-based, cloud, SaaS
    • Support: online
    • Integrations: Gusto, Zenefits, When I Work, Bambee, ADP RUN

    How We Chose the Best Employee Scheduling Software

    Employee scheduling software offers a cost-effective way to create, maintain, and distribute staff schedules by automating the process. It can also save time and prevent common scheduling problems that often occur when creating schedules manually. But evaluating employee scheduling software can be intimidating with so many products on the market. To help you find the best employee scheduling software for your business, we evaluated over 90 software providers and narrowed them down based on what’s most important — efficiency, integrations, and reporting.

    Efficiency Features

    It’s important that employee scheduling software saves you time. Employee scheduling software should include key features like automated scheduling, schedule distribution, shift swapping, online time clocks, notifications, messaging and availability, and time-off management.

    Integrations

    Third-party integrations enable businesses to add features to their employee scheduling software that are essential to their workflow. We compared scheduling software that offered built-in integrations with the tools that users may rely on, such as Square, QuickBooks, ADP, Workday, and Clover.

    Reporting

    Detailed reports tell business owners or managers how many employees they need and when they need them to ensure every shift is adequately covered, while keeping labor costs in check. We evaluated scheduling software on its reporting capabilities in areas like attendance, sales histories, labor costs, and forecasts to make managing employees and the business easier.

    What Is Employee Scheduling Software?

    Employee scheduling software is a workforce management solution that helps business owners and managers streamline schedule creation and maintenance. It automates scheduling instead of having to do it manually, which saves time, eliminates errors, and ensures labor compliance.

    Employee scheduling software also produces consistent results, increases productivity and manages labor costs. Some of its core functions include clock in and clock out features, auto-assigning shifts based on employees’ availability and capabilities, automatic notices for shift changes and new schedule postings, time card creation, and payroll processor integration.

    Benefits of Employee Scheduling Software

    There are numerous benefits of implementing employee scheduling software, including:

    • Ensuring compliance with labor and union laws: Scheduling software can automatically track employee hours, mandatory breaks, overtime, and vacation time to prevent labor violations. It can also alert managers when an employee has a credential about to expire.
    • Cutting labor costs: Scheduling software optimizes employee coverage by tracking and utilizing historical data concerning labor needs for each day, shift, and hour. It uses forecasting to let managers know where the demand lies, so they can schedule accordingly to prevent overtime and cut labor during traditionally slow periods.
    • Increase scheduling accuracy and efficiency: Employee scheduling software makes it easy to create and modify schedules, handle vacation, and other time off requests to stay current with employees’ availability. This ensures consistent scheduling that boosts employee morale and relieves the pressure put on managers.

    Must-Have Features for Employee Scheduling Software

    Employee scheduling software offers tons of features besides scheduling. Be sure to look for features such as:

    • Automated scheduling. Automated scheduling saves you time, and online timeclocks let employees clock in and out from anywhere.
    • Mobile app. Choosing a software with a mobile app lets employees update their availability, manage their time-off requests, and receive notifications of shift changes.
    • Integrations. The most important integrations you’ll need will likely be payroll processing, which should allow you to easily track your employees’ hours and send them payments. Some companies also like integrating with HR platforms.
    • Analytics and reporting. Employee scheduling software with good reporting features helps businesses discover gaps in their scheduling or forecast future scheduling needs.

    The Cost of Employee Scheduling Software

    The cost of employee scheduling software greatly varies among providers, and there are several different pricing models used. The most common are:

    Per user pricing. Most software providers with per user pricing have a tiered-pricing model. The lowest cost plans often don’t include all the desired features. It’s important to do your due diligence and evaluate whether or not it’s worth it for you to step up to the next pricing tier.

    Watch out for monthly minimums. Some software packages that charge per user pricing also require a monthly minimum. Smaller businesses with few employees won’t reach this minimum and wind up paying too much for their service. Other hidden costs might include implementation and/or training fees or separate fees for key features.

    Flat-rate pricing. Flat-rate pricing is usually less expensive, but often limits the number of employees/users.

    One-time pricing. One-time pricing allows customers to purchase the software outright. Only one provider listed offered one-time pricing without any updates included.