Our Top Picks

12d Synergy Logo
12d Synergy
12d Synergy’s software platform is designed to help firms in the architectural, engineering, and construction industries manage their data. In addition to its email archiving product, applications for document management, collaboration, geospatial data management, and CAD management are also offered.

The company’s email management software comes with a solid selection of archiving features as well as encryption. Partner integrations include Abtrac, Microsoft Dynamics 365, and WorkflowMax.

While help is available online and by phone during business hours, there’s no 24/7 option.

Summary

12d Synergy Logo
12d Synergy
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Installed - Windows
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Backup Management
    Yes
  • Data Deduplication
    Yes
  • Data Export
    Yes
  • Encryption
    Yes
Since 2005, ArcMail’s goal has been to deliver a user-friendly and efficient tool for archiving emails. The solution works with popular email servers, such as Microsoft Exchange and IBM Lotus Domino, as well as cloud-based programs including Gmail and Microsoft 365.

The software includes reporting, as well as data export functionality for customers looking to do a more detailed assessment. ArcMail offers full-scale customer support with assistance available online, by phone during business hours, and via live rep 24/7.

Summary

  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Installed - Windows
    Web-Based, Cloud, SaaS
  • Support Options
    24/7 (Live Rep)
    Business Hours
    Online
  • Backup Management
    No
  • Data Deduplication
    No
  • Data Export
    Yes
  • Encryption
    No
ArcTitan Logo
ArcTitan
TitanHQ, the creator of ArcTitan email archiving software, was founded in 1999 under the name CopperFasten Technologies Limited. The company’s products help strengthen email and web security using a two-pronged approach that provides both robust functionality and a user-friendly design.

ArcTitan checks off all the key assessment criteria boxes, offering extensive archiving features, online and 24/7 customer support, and encryption. Other highlights include the cloud-based nature of the platform, as well as its integration with Microsoft 365.

Summary

ArcTitan Logo
ArcTitan
  • Starting Price
    • ArcTitan: $4.18/month/user
  • Free Trial/Demo
    Free Demo and 30-Day Free Trial
  • Deployment
    Installed - Mac
    Installed - Windows
    Web-Based, Cloud, SaaS
  • Support Options
    24/7 (Live Rep)
    Business Hours
    Online
  • Backup Management
    Yes
  • Data Deduplication
    Yes
  • Data Export
    Yes
  • Encryption
    Yes
Athena Archiver Logo
Athena Archiver
Athena Archiver is a private company whose sole business focus is its email archiving software. The firm prioritizes continued product innovation and high-quality customer support.

Help resources are available online, and the program has a good selection of archiving components, including encryption, access control, and reporting. As with a number of other names on the list, Athena Archiver offers interested parties both a free demo and a 30-day free trial.

Summary

Athena Archiver Logo
Athena Archiver
  • Starting Price
    • 1-10 users: $1500/year
    • 11-50 users: $132/year/user
    • 51-100 users: $120/year/user
    • 100-150 users: $108//year/user
    • Up to 250 users: $96/year/user
    • 250+ users: Custom Quote
  • Free Trial/Demo
    Free Demo and 30-Day Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Online
  • Backup Management
    No
  • Data Deduplication
    No
  • Data Export
    Yes
  • Encryption
    Yes
Barracuda Essentials Logo
Barracuda Essentials
Barracuda’s software suite encompasses multiple aspects of system security, including email and data protection as well as application, cloud, and network security. Its products are all offered as cloud-based solutions.

Barracuda Essentials, the firm’s email protection package, includes functionality to guard against spam and malware. Offering a comprehensive set of critical elements including encryption, integrations, access control, and reporting, the company completes its package with support online, by phone during business hours, and through a 24/7 live rep.

Summary

Barracuda Essentials Logo
Barracuda Essentials
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo and 14-Day Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    24/7 (Live Rep)
    Business Hours
    Online
  • Backup Management
    Yes
  • Data Deduplication
    Yes
  • Data Export
    Yes
  • Encryption
    Yes
Cryoserver Logo
Cryoserver
Cryoserver brings more than 20 years of experience to the table across multiple countries and sectors. The solution has a number of deployment options, and clients have the ability to switch between them should they need to.

Compression, data deduplication, and encryption are standard parts of the archiving process. Other highlights include the tool’s enhanced search (versus standard email programs) and audit trail functionalities. Customer support is extensive, and deployment options are enhanced with a managed SaaS alternative.

Summary

Cryoserver Logo
Cryoserver
  • Starting Price
    • Cloud: $3,714.63/year/500 cloud mailboxes
    • On-Premise: $1,591.99/year/500 cloud mailboxes
  • Free Trial/Demo
    Free Demo and 14-Day Free Trial
  • Deployment
    Installed - Mac
    Installed - Windows
    Web-Based, Cloud, SaaS
    iPhone / iPad
    Android
  • Support Options
    24/7 (Live Rep)
    Business Hours
    Online
  • Backup Management
    No
  • Data Deduplication
    Yes
  • Data Export
    Yes
  • Encryption
    Yes
Dropsuite Email Backup And Archiving Logo
Dropsuite Email Backup and Archiving
Dropsuite offers up a trio of programs to address email and website protection. Its platform is cloud-based, and support is available 24/7 via live reps.

Email protection is achieved via two products, one for backups and another for archiving. Together they provide solid coverage of features like integrations, backup management, and access control. Dropsuite’s products work with Microsoft 365 and G Suite and use military-grade encryption.

Summary

Dropsuite Email Backup And Archiving Logo
Dropsuite Email Backup and Archiving
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo and Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    24/7 (Live Rep)
  • Backup Management
    Yes
  • Data Deduplication
    No
  • Data Export
    Yes
  • Encryption
    Yes
Email Archiving By Hornetsecurity Logo
Email Archiving by Hornetsecurity
Founded in 2007, Hornetsecurity’s product suite covers a number of cloud security aspects, including protection against spam and malware as well as email continuity. Its email archiving software helps businesses save time by automating the archiving functionality.

The tool does a decent job with regard to key components covering operational functions such as access control and reporting. Customers can access the program anytime given its cloud-based deployment and rest easy knowing support is available 24/7.

Summary

Email Archiving By Hornetsecurity Logo
Email Archiving by Hornetsecurity
  • Starting Price
    • 365 Total Protection Business: $2/month/Microsoft 365 user
    • 365 Total Protection Enterprise: $4/month/Microsoft 365 user
    • Hornet.email: $5/month/user
  • Free Trial/Demo
    Free Demo and 30-Day Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    24/7 (Live Rep)
  • Backup Management
    Yes
  • Data Deduplication
    No
  • Data Export
    Yes
  • Encryption
    No
Jatheon Archiving Suite Logo
Jatheon Archiving Suite
In addition to archiving, Jatheon creates its products with the eDiscovery and compliance requirements of its customers in mind. While Jatheon Archiving Suite is designed for enterprises, Jatheon Cloud is intended for small to medium-sized businesses.

The solution offers extensive coverage of the critical elements listed above. Deployed via a Windows installation, users can also take advantage of the application’s iOS or Android mobile app. Along with emails, the Jatheon Archiving Suite also handles archiving for social media messages, mobile calls, and texts via an add-on.

Summary

Jatheon Archiving Suite Logo
Jatheon Archiving Suite
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Installed - Windows
    iPhone / iPad
    Android
  • Support Options
    24/7 (Live Rep)
    Online
  • Backup Management
    Yes
  • Data Deduplication
    Yes
  • Data Export
    Yes
  • Encryption
    Yes
MailArchiva Logo
MailArchiva
MailArchiva is Stimulus Software’s sole product. The software program works with the most popular mail servers, including MS Exchange and G Suite, and also supports a number of languages and regions.

The tool gives a solid showing when it comes to necessary features as well as other recommended capabilities. MailArchiva can be deployed via Windows installation or the cloud, and interested businesses should note that the on-premises installation option is free for fewer than 10 mailboxes.

Summary

MailArchiva Logo
MailArchiva
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo and 30-Day Free Trial
  • Deployment
    Installed - Windows
    Web-Based, Cloud, SaaS
  • Support Options
    24/7 (Live Rep)
  • Backup Management
    Yes
  • Data Deduplication
    Yes
  • Data Export
    No
  • Encryption
    Yes
MailMeter Logo
MailMeter
MailMeter is one of three solutions belonging to Waterford Technologies. Customers looking to manage both email and file data may find the company’s ComplyKey suite an attractive alternative. Waterford Technologies prioritizes its clients and aims to support them through a straightforward and secure product design.

The tool offers a comprehensive set of functionalities and covers the essential criteria listed at the top of this article. Both on-premises and cloud deployment options are available. Customers can reach out for assistance by phone during business hours or online.

Summary

MailMeter Logo
MailMeter
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo
  • Deployment
    Installed - Windows
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Backup Management
    Yes
  • Data Deduplication
    Yes
  • Data Export
    Yes
  • Encryption
    Yes
MailShelf Pro Logo
MailShelf Pro
Founded in 2008, zebNet, the company behind MailShelf Pro, has a goal of creating easy-to-use and well-designed software. In addition to its email archiving program, the firm also offers solutions to address browser and email backup needs.

Offering encryption capabilities and a number of archiving features including access control, backup management, and data deduplication, MailShelf Pro is a solid contender. It also has advanced search functionality, and users can set up a schedule to automate archiving.

Summary

MailShelf Pro Logo
MailShelf Pro
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo and 30-Day Free Trial
  • Deployment
    Installed - Windows
  • Support Options
    Business Hours
    Online
  • Backup Management
    Yes
  • Data Deduplication
    Yes
  • Data Export
    Yes
  • Encryption
    Yes
MailStore Server Logo
MailStore Server
Since 2006, MailStore has been focused on providing email archiving solutions to small and medium-sized businesses. Specific versions for service providers and home users are also available.

The software package has good coverage of critical components and works with a number of popular email products, including Microsoft 365 and G Suite, as well as all IMAP or POP3-compatible servers. MailStore Server can be deployed as a Windows or Mac local installation.

Summary

MailStore Server Logo
MailStore Server
  • Starting Price
    • Starter Kit: $229/up to 5 users
  • Free Trial/Demo
    Free Demo and 30-Day Free Trial
  • Deployment
    Installed - Mac
    Installed - Windows
  • Support Options
    Business Hours
    Online
  • Backup Management
    Yes
  • Data Deduplication
    Yes
  • Data Export
    Yes
  • Encryption
    Yes
Micro Focus Enterprise Messaging Logo
Micro Focus Enterprise Messaging
Micro Focus’ software targets enterprise-level digital needs. The company has a strong record of innovation and over 200 products across a variety of areas, including analytics and big data, as well as application modernization and connectivity.

The company’s Enterprise Messaging solution covers multiple data protection areas, including email archiving, backup, and disaster recovery. Coverage of archiving features is extensive, and the tool is available in the cloud.

Summary

Micro Focus Enterprise Messaging Logo
Micro Focus Enterprise Messaging
  • Starting Price
    • Runtime Engine: $2,300/annual license
    • UFT One: $3,200/annual seat license
    • Volume Pricing: Custom Quote
  • Free Trial/Demo
    Free Demo and 30-Day Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Online
  • Backup Management
    Yes
  • Data Deduplication
    Yes
  • Data Export
    Yes
  • Encryption
    Yes
Mimecast Cloud Archive Logo
Mimecast Cloud Archive
Mimecast’s focus is on providing cybersecurity software for cloud systems. Its platform covers areas encompassing data protection, awareness training, and threat intelligence.

The Cloud Archive package handles archiving needs for emails, files, and other business data. Archiving functionality includes reporting and backup management. Notably, the application has more than 60 API-enabled integrations with partners, including Microsoft Azure, Splunk, and ServiceNow.

Summary

Mimecast Cloud Archive Logo
Mimecast Cloud Archive
  • Starting Price
    • Core: $460/month/up to 49 users
    • Hero: $550/month/up to 49 users
    • Mega: $670/month/up to 49 users
  • Free Trial/Demo
    Free Demo and 30-Day Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    24/7 (Live Rep)
    Business Hours
  • Backup Management
    Yes
  • Data Deduplication
    No
  • Data Export
    No
  • Encryption
    No
Proofpoint Essentials For Small Business Logo
Proofpoint Essentials for Small Business
Proofpoint offers a suite of products to address cybersecurity challenges, including digital risk protection, training, and cloud security. The company boasts a 95% customer satisfaction rate, with customers renewing more than 90% of the time.

The Essentials for Small Business package demonstrates a solid showing when it comes to the key features highlighted. Security awareness training created specifically to address the needs of small to medium-sized businesses is also available in more than 35 languages.

Summary

Proofpoint Essentials For Small Business Logo
Proofpoint Essentials for Small Business
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo and 30-Day Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    24/7 (Live Rep)
    Business Hours
    Online
  • Backup Management
    Yes
  • Data Deduplication
    No
  • Data Export
    Yes
  • Encryption
    No
Quest Archive Manager Logo
Quest Archive Manager
Quest has more than 30 years of experience supporting enterprise organizations and their system management and security needs. The company focuses on integrating with and enhancing Microsoft products and prizes its customer relationships.

Archive Manager has extensive coverage of critical and nice-to-have components including encryption, backup management, and reporting. The application is cloud-based and can be connected to partner applications, including CRMs and collaboration platforms.

Summary

Quest Archive Manager Logo
Quest Archive Manager
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo and Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Online
  • Backup Management
    Yes
  • Data Deduplication
    Yes
  • Data Export
    Yes
  • Encryption
    Yes
Founded in 2001, Smarsh’s suite of software tools helps businesses manage and monitor communications and the associated risks. Customers initially turning to Smarsh to archive emails can also extend this functionality to other communication types and more than 80 channels, including Slack, Skype, Instagram, Twitter, WeChat, and WhatsApp.

Smarsh’s email archiving application works with a number of platforms, including Microsoft and G Suite as well as Salesforce, GroupWise, and Redtail. The software program is web-based, and clients can access support online and by phone during business hours.

Summary

  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo and Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    Business Hours
    Online
  • Backup Management
    No
  • Data Deduplication
    No
  • Data Export
    Yes
  • Encryption
    Yes
SolarWinds Mail Assure Logo
SolarWinds Mail Assure
SolarWinds has been equipping managed service providers with applications that address monitoring, security, and business efficiency questions for more than 20 years.

Leveraging cumulative cyber-threat data acquired from its client base of more than 25,000 companies as well as machine learning technology, the firm aims to provide top-notch email protection through its Mail Assure tool. The cloud-based application includes a number of must-have features, and customers can access assistance 24/7 via a live rep.

Summary

SolarWinds Mail Assure Logo
SolarWinds Mail Assure
  • Starting Price
    • Custom Quote
  • Free Trial/Demo
    Free Demo and 30-Day Free Trial
  • Deployment
    Web-Based, Cloud, SaaS
  • Support Options
    24/7 (Live Rep)
  • Backup Management
    Yes
  • Data Deduplication
    No
  • Data Export
    Yes
  • Encryption
    Yes
Founded in October 2007, Thexyz is known mainly for its private email service. The company entered the email archiving space by combining forces with Sonian in 2013.

The archiving product is cloud-based and works with Microsoft Exchange server in addition to Thexyz’s Premium Email server. The program’s functionality includes a number of essential elements, such as encryption, access control, and backup management. Clients requiring guidance can speak to a live rep 24/7.

Summary

  • Starting Price
    • Premium Webmail: $2.95/month
    • MobileSync + Cloud Drive: $4.95/month
    • Microsoft Exchange: $14.95/month
  • Free Trial/Demo
    Free Demo
  • Deployment
    Web-Based, Cloud, SaaS
    iPhone / iPad
    Android
  • Support Options
    24/7 (Live Rep)
  • Backup Management
    Yes
  • Data Deduplication
    No
  • Data Export
    Yes
  • Encryption
    Yes

How We Chose the Best Email Archiving Software

With so much of our day-to-day communication now taking place over email, it’s important for businesses to have a solution that not only stores all this data but also references or retrieves information in an equally efficient manner. A number of email archiving software options exist with a variety of features and services. In compiling our top 20 list, we assessed contenders based on their archiving features, online support, and encryption availability. 

Archiving Features

A solid offering in this space provides users with a good selection of archiving features, such as supported deployment, access control, and backup management. Given the interconnected nature of business systems, additional elements worth considering are the type and number of possible integrations. 

Online Support

Customer care is a key aspect of any business model. Companies now interact across regional boundaries and on a 24/7 schedule, so the strongest platforms will offer readily available online support channels, such as self-help resources (e.g., documentation or videos) or access to live reps. 

Encryption

There’s no ignoring the cybersecurity risks that surround digital communications, and keeping data secure is paramount to both a company’s operations and its reputation. The best tools will include archiving encryption to help protect files and other business information.