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Our attendance tracking software reviews are the result of over 40 hours of research on 90+ attendance tracking software companies from across the web. These reviews and our attendance tracking software guide help small businesses and startups find the best attendance tracking software for their business.
Calamari is a solution that makes managing employees hassle free. It allows HR managers to plan and track all kinds of time off, vacation and sick leave. The software lets you track attendance via its mobile app, iBeacons and automated notifications. It also comes with a role-based security function and makes it easy for companies with multiple locations to manage employees.
Calamari integrates seamlessly with various project management tools, such as Office 365, Jira, Basecamp, Asana, Slack and G Suite. it comes in two modules, allowing you to select the best solution according to your business needs.
The salient features of Calamari include:
Web-based, iOS and Android deployment
Calamari’s pricing starts at $30 per month and comes with a 14-day free trial. If you want detailed information about what you’ll pay to match your business’s unique needs, you can contact the vendor via email or phone.
ClockIt is a cloud-based attendance tracking software ideal for both small and medium-sized businesses. Its mobile app allows users to track employees via GPS, while its maps feature enables users to identify specific locations. You can monitor time and attendance via the mobile or desktop app or biometric devices like thumbprint readers.
Teams access support tickets from one dashboard, speeding up the resolution of any issues. The solution also comes with a centralized search feature that enables users to locate employee information from a single location.
The key features of ClockIt are:
Web-based, iOS and Android deployment
ClockIt’s pricing starts at $29 per month for the XS plan and goes up to $199 per month for the L plan. Prospective buyers have access to a 14-day free trial to determine the software’s suitability for their needs. ClockIt’s support is available via email and phone.
Darwinbox is a cloud-based tool that businesses and HR managers can use to attract, nurture and engage talent. It’s a comprehensive HR system that comprises different modules, such as attendance, performance, recruitment, leave, travel, rewards and expenses, which help in managing your employees.
Its agile platform allows you to create company calendars, employee databases, permissions and organizational charts. When recruiting new employees, you can set up a branded career page and source for candidates from different channels and manage prospects over the entire hiring process.
The main features for Darwinbox include:
Darwinbox’s support is available via email and phone. The pricing plans for this solution aren’t available to the public, but you can contact the vendor directly for a custom quote. Users can access a free demo of the software to understand its workings.
Jibble is a cloud-based solution that allows businesses and organizations to track time and attendance on their premises. Via its cloud-based reports and time sheets, the management can easily monitor teams’ productivity.
This solution helps increase productivity and efficiency by allowing you to monitor your employees for attendance, payroll and compliance. Your employees can clock in and out using MS Teams, tablets, smartphones or Slack. The platform supports GPS-location and biometric recognition.
Jibble’s core features include:
On-premise, web-based, iOS and Android deployment
The software’s Attendance plan is free, while you can expect to pay $1.50 for the Attendance Pro and $3 for each user per month for the Desktop Pro plan. If you require further details about pricing, you can contact the vendor directly.
Kronos is a cloud-based solution ideal for businesses of all sizes. The solution comes with a host of features and integrations that help you accomplish a variety of crucial human resource tasks. It helps manage both permanent and temporary employees and can be customized to meet your business’s specific needs.
With this software, you can start with a single module and upgrade as you scale your business. Besides attendance and time tracking, Kronos also supports employee scheduling, workforce management, labor activities and absence management.
Kronos’ salient features include:
Web-based, iOS and Android deployment
Kronos doesn’t provide pricing information to the public, but you can contact the vendor directly for more information on what’s best for your business. Support is available via phone and email. Users also access a demo of the software to make setting up and using it easy.
Paylocity is a cloud-based software that offers payroll management and human resource tools to help businesses and organizations simplify their HR functions. Its payroll module automates payroll operations to help companies stay tax compliant. The solution also comes with an employee self-service portal that allows employees to view company and personal information.
Paylocity’s mobile apps are available for Windows, iOS and Android phones. The software allows businesses and organizations to manage their HR tasks via custom checklists, quick-edit templates, dynamic reporting, action forms and position management.
Paylocity’s main features are:
Web-based, iOS and Android deployment
Reporting FMLA tracking
The vendor offers a free demo for this solution to allow prospective buyers to view its workings. A free trial isn’t available, and pricing can only be obtained via a custom quote. Support is available by phone and email.
PurelyTracking is an online workforce management and time tracking software that helps businesses and organizations track time, manage employees, assets, leaves, expenses, tasks and documents. It comes with a geo-lock feature that only permits employee check-ins/outs as defined in the platform. Once in the platform, employees can check their weekly time sheets, while managers can track the amount of time each employee spends on specific tasks.
Employees also can access the project’s information in real time in addition to updating their personal and work-related information. PurelyTracking integrates seamlessly with most payroll systems, including Paychex and ADP, to eliminate manual data entry errors.
PurelyTracking chief features include:
PurelyTracking’s pricing starts at $3 per month, per user and includes a 30-day free trial. You can contact the vendor by phone if you need further details on what the solution offers.
Replicon is a cloud-based workforce management solution that helps businesses and organizations manage their employees’ attendance, work hours and billing. It’s suitable for all kinds of companies across different industries. The software offers various tools that help businesses operate more efficiently by making data-driven decisions. It simplifies global, complex time, mobile and gross pay compliance conditions.
With this software, businesses can track time and manage payroll effectively. Replicon allows you to send automatic reminders to users to ensure time sheets are submitted and approved on schedule. Managers can adjust schedules to account for absences and time off.
Replicon’s core features include:
Time sheet management
Replicon offers monthly subscriptions that start at $30 for five users. However, for the top tier options, Global Time and Gross Pay Automatic, you have to request a custom quote. Support is available through phone, email and live chat. New users have access to a 14-day free trial.
Sage HR (formerly CakeHR) is a cloud-based solution that simplifies work for HR professionals. It offers various features, such as workforce management, 360 feedback, attendance tracking and performance appraisals to manage employees. Its scheduling platform promotes blackout days and time-off policies. Sage HR also comes with organizational charts and a company directory.
The tool automates the repetitive tasks that HR managers often struggle to handle. With this software, your employees can apply for sick leave directly from the dashboard without the need for chains of emails. Users get access to a bird’s-eye view of the crucial data points for impending tasks, expenses, leaves and objectives.
The core features of Sage HR are:
Phone and email support
The pricing for Sage HR starts at $5.50 per month, per user. If you need more information on the ideal package for your company, you can directly contact the vendor. Also, users have access to a 14-day free trial to test the software.
Time Doctor is an employee tracking software suitable for companies with 20 to 500 employees. This solution helps you track when your team members check in and out, and what they’re doing at work. Besides tracking employee attendance and tasks, this software also helps increase efficiency, responsiveness and productivity in a business.
It’s a time tracking solution that allows you to create automated time sheets and visualize them into different reports. A user only needs to click a button to start the timer, which then tracks the amount of time spent on a specific task in real time.
Time Doctor’s key features include:
Windows, Mac, web-based, iOS and Android deployment
The pricing for this software starts at $7 per month, per user for the Basic plan and peaks at $20 per month, per user for the Premium plan. New customers also enjoy a 14-day free trial period. Time Doctor’s support is available via email, phone and live chat.
This web-based time tracking solution helps businesses and organizations to monitor the amount of time spent on various tasks. It helps users, including managers, get a better understanding of how time is spent on different activities. It enhances overall productivity and ensures resources are allocated to the right projects.
Timecamp offers detailed reports and accurate time sheets to track employee performance, team collaboration and different projects’ profitability. It also integrates seamlessly with most apps related to project management, sales and accounting to increase your team’s productivity.
Timecamp’s core features include:
Mac, Windows, web-based, iOS and Android deployment
Timecamp is priced on a monthly basis per user, and starts at $5.25 for the Basic plan and tops out at $7.50 for the Pro plan. New customers can take advantage of a 14-day free trial. You can reach the vendor’s support team via phone, email or live chat for more details.
TSheets is a time tracking software that helps managers track employees in real time. With this solution, you can also track employees working remotely. Employees can clock in and out of the platform using different devices, including smartphones, laptops, desktops and tablets. Its mobile apps are compatible with Android and iOS devices.
The solution supports sending alerts to managers to inform them of the start of overtime hours. Such alerts can be sent to administrators, managers and other users via email, text messages or Twitter. Its labor expense management function helps report labor expenses, including overtime, PTO and regular time. The software also features customizable filters that allow users to sort information based on employee, date, project, payroll period, job code and team.
TSheets main features include:
Alerts and approvals
Built-in job scheduling
Email and phone support
Web-based, iOS and Android deployment
The vendor offers support via a knowledge base, email and phone. The pricing ranges from $8 per month, per user for the Premium plan to $10 for the Elite plan. Potential buyers also access a 14-day free trial to check if the solution meets their specific needs.
Time Tracker is a solution that’s ideal for businesses of all sizes. It’s an easy-to-use and cost-effective tool that captures employee time to prepare payroll, manage productivity and invoice clients. Its customizable settings and flexible tracking functions help users track time no matter the situation.
For instance, employees can clock in or out from anywhere. You can also add time in blocks via the weekly time sheet, and create and share your schedule with the rest of the team members. Additionally, the solution helps you manage submitted time before syncing the entries with your accounting software and payroll.
Time Tracker’s core features include:
Automatic time capture
Employee activity monitoring
Time zone tracking
Pricing for WebWork Time Tracker starts at $2.99 per user, per month and includes a 7-day free trial. You can also contact the vendor directly via email, phone or live chat for custom features and pricing.
When I Work is an attendance tracking solution that businesses and organizations use to optimize operations and manage their workforce. Via its cloud-based platform, managers, team leaders and other authorized individuals create, publish, cancel or update shifts. The solution also allows team members to change schedules by accepting the edits in seconds.
Employees have the opportunity to clock in or out using their smartphones. This software is suitable for all types of businesses, including small, medium-sized and large enterprises. When I Work works seamlessly on Android and iPhone devices as well as Chrome, Safari, Firefox and Internet Explorer 11. Managers can manage workers in various locations using this software.
The main feature of When I Work are:
When I Work is priced at $1.50 for the Basic plan and $2.25 for the Pro plan, on a per user, per month basis. Enterprise plan clients need to ask for a custom quote to determine what’s best for their business. The software also comes with a free demo to ensure new customers have an easy time getting used to the software.
Zoho People is a human resource software suitable for businesses of all sizes. Its leave management function allows employees to apply for leave online. Also, organizations and businesses can customize leave types using this feature. Managers can check employee information from a centralized view based on location, type, role and experience level.
The platform allows users to customize modules by adding tabs and forms based on their specific needs. Employees can also update or modify their records via the self-service feature. The file cabinet feature allows HR managers and staff to store and share vital documents, and the software’s live feed enables users to send notifications and alerts.
The salient features of Zoho People include:
Web-based, iOS and Android deployment
The pricing for Zoho People is on a monthly subscription basis and starts at $0.83 per user, with the highest tier priced at $8 per user. Prospective buyers have access to a 15-day trial. For more information, you can contact the support team via phone or email.
How We Chose the Best Attendance Tracking Software
With so many attendance tracking software programs on the market boasting various features and benefits, choosing an ideal solution for your business can be challenging. To take the burden off your shoulders, we set out to find the 15 best attendance tracking software packages based on features that most companies consider when buying the solution. Our criteria included three crucial factors: attendance tracking features, integrations and reports.
Attendance Tracking Features
We recommend software that comes with a variety of features for tracking attendance, such as employee scheduling, calendar management and time tracking. The software should have numerous built-in functionalities and features to streamline your employee’s workflow, and prevent costly errors that could result in compliance and payment issues.
Other key features the software should possess include biometric attendance, missed clock-in alerts and calendar integration. The solution should also feature functions such as employee self-service, mobile and cloud support and advanced analytics.
We looked for software with integrations for payroll management and accounting systems and other tools often used together with attendance tracking software. Besides time and attendance tracking, we also searched for software supporting other functions that minimize manual administrative tasks. The integrations ensure a quick and uninterrupted data flow across different platforms, minimizing duplication and errors that occur due to manual data entry.
Detailed reports help the user better understand the aspects of their business related to attendance. As such, we looked for software with the capability to generate in-depth reports using available data. The ideal attendance tracking software should offer detailed insight into your worker’s behaviors, patterns and work ethics. It should also provide real-time updates and a flexible format, allowing you to share the information across platforms.
What Is Attendance Tracking Software?
Attendance tracking software is a human resources management solution that monitors employee attendance, among other tasks. It helps optimize and track how your employees spend time at work. With this solution, you’re also able to track sick leave and when your employees use it. Additionally, it can help you keep detailed records of salaries and wages paid.
The software comes with precisely engineered features, user-friendly interfaces and intelligent algorithms that allow employees to clock in and out with ease. Attendance tracking software enables users to execute other crucial employee management functions, including:
Creating employee schedules
Handling paid time off (PTO)
Providing astute labor regulation information
Its multiuse interface and self-service functionality offer absolute autonomy to employees as they undertake time-tracking tasks. This means the software is not only vital for HR managers, but also employees.
If you manage employees, you’re aware of how hard it is to track attendance and time. When employees are abusing your time-off policy, it hurts the company. It also affects the morale of the entire workforce.
Fortunately, attendance tracking software can help you track your employees, record attendance, schedule time off and assess the need for extra staffing. It can help you spot attendance issues in your business before they get out of hand. The features the software offers can be accomplished with just a few clicks of your mouse.
Benefits of Attendance Tracking Software
Investing in attendance tracking software offers a number of advantages, including:
Time and money savings: Implementing an attendance tracking software not only helps save time but also comes in handy for limiting overhead costs. For instance, with the solution, employees can’t round up the hours they’ve worked.
Accuracy: Manual records are prone to errors, but automating the system helps to minimize the chances for human error with timekeeping and payroll. An automated system helps you remain in compliance with labor laws and related regulations.
Increased efficiency in the HR team: An attendance software has a positive impact on an HR team. It helps save countless hours for your HR staff that would be spent preparing employee records manually. It frees up their time and allows them to concentrate on other vital tasks.
Increased employee autonomy: Most attendance tracking software comes with features that give employees more autonomy over their time at work. For instance, they can clock in and out from their mobile devices and enter personal information in the system. They can also view hours worked, time-off accrual, weekly schedules and requests for leave.
Must-Have Features of Attendance Tracking Software
An ideal attendance tracking software should have the following features:
Clocking in and out: The software should offer several ways employees can record when they arrive and leave work each day. These options include mobile apps, time clocks and web browsers. Some of the advanced systems allow users to clock in and out via Apple Watch, telephone, text messages, Slack and social media platforms.
PTO management: Some of these attendance tracking solutions allow users to log accruals for vacation time, sick leave and other forms of paid time off. Employees can also request a break on the platform and let managers/administrators approve or deny the request in real time.
Biometrics: This feature ensures that employees don’t clock in or out for their colleagues: a practice commonly referred to as “buddy punching.” Many attendance tracking solutions offer different levels of biometrics to prevent this. For instance, some require the use of fingerprints or facial scans when clocking in and out.
Integrations: Most attendance software integrates with payroll and accounting systems. This saves time when running the payroll. It also helps minimize errors encountered when entering payroll data manually.
Alerts/notifications: Alerts help notify managers when overtime is nearing, so they can save business resources by stopping work for the day.
The Cost of Attendance Tracking Software
The cost of attendance tracking software varies significantly depending on the type and number of users. Typically, web-based solutions are charged monthly and are less costly than implementing on-premise software.
With on-premise solutions, you pay a substantial upfront fee because you’re essentially buying the tool and own it. This fee can range from $500 to $1,000. When purchasing the software, it’s essential to ask if the price includes customer support and payroll integration features.
Companies with fewer than 25 staff members can acquire a decent system for $500 to $750. If you want a system that comes with more complex features, such as payroll integration and employee scheduling, you should expect to pay between $2,000 and $4,000. Attendance tracking software with these extra features can be worthwhile if you have 25 to 150 employees.
Large companies can expect to pay between $10,000 and $100,000 for an on-premise solution to handle all their attendance and time tracking needs.
For cloud-hosted attendance tracking software, you’ll most likely pay an upfront fee of $500 to $1,000 or a monthly fee between $30 and $100, depending on the size of your business.
For those in the construction industry or other sectors with field operations, you can choose a portable system that allows workers to clock in and out at the job site.