The Best Asset Tracking Software of 2021

Our asset tracking software reviews are the result of over 40 hours of research on 140+ asset tracking software companies from across the web. These reviews and our asset tracking software guide help small businesses and startups find the best asset tracking software for their business.

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How We Chose the Best Asset Tracking Software

Your company’s unique needs will ultimately determine which asset tracking software is right for you. However, in creating our list of the best asset tracking software, we looked at criteria like tracking technology, integrations, and reporting features that are typically important to most companies.

Tracking Technology

The key feature of asset tracking software is tracking technology. The best software utilizes both GPS and RFID technology to keep track of each asset’s location and status. Whether this feature is important to you depends on what type of assets you need to track. For example, if most of your assets are tools, you may prefer a tagging system and a barcode scanner. If most of your assets are software or IT-related devices, you may not find GPS tracking important.

Integrations

Asset tracking software is often used together with other tools, such as customer support and team collaboration software. We recommend asset tracking software that has a variety of built-in integrations with other services, as this will save time and reduce the risk of data entry errors. Look for asset tracking software that mentions integration with systems or software that are already an essential part of your business operations. Many asset tracking products are part of an expanded suite of fully integrated software systems, while others are stand-alone but can integrate with other types of software.

Reporting

Some asset tracking software products offer predefined reports; others offer customizable reports, and many offer both. When you’re comparing asset tracking software programs, you should evaluate the types of reports available and make sure they meet the needs of your business.

The 15 Best Asset Tracking Software Programs of 2021

CompanyPriceFree Trial/DemoMore
Agiloft Service Desk Suite$0-75 per monthFree trialVisit Agiloft
Asset Panda$1,500+ per yearFree trialVisit Asset Panda
BOSS Solutions$19-$69 per monthFree trialVisit BOSS Solutions
CakeHR by Sage$5.50 per monthFree trialVisit CakeHR by Sage
eWorkOrders$35 per monthFree demoVisit eWorkOrders
Fiix$40-$60+ per monthFree demoVisit Fiix
Freshservice$19-$99 per monthFree trialVisit Freshservice
GoCodes$300-$2,160+ per yearFree trialVisit GoCodes
InnoMaintCustom quoteFree trialVisit InnoMaint
MaintainX$0-$115 per monthFree trialVisit MaintainX
ManagerPlus$85-$125 per user per monthFree demoVisit ManagerPlus
MAPCON$30+ per monthFree trialVisit MAPCON
MMSoft Pulseway$0-$47 per monthFree trialVisit MMSoft Pulseway
SysAidCustom quoteFree trialVisit SysAid
UpKeep$0-$100 per monthFree demoVisit UpKeep

Agiloft Service Desk Suite

Agiloft
Agiloft’s Service Desk Suite offers flexible asset tracking and management for both hardware and software assets as a part of their fully integrated system of IT service.

A key feature of the software is its deep and rapid customization and scalability through its no-code engine. Agiloft is fully automated and offers the option of a hosted cloud solution or in-house deployment. RFID tagging capabilities and barcode scanning simplify inventory, tracking and maintenance of physical assets. Automated alerts notify of expiring software licenses, and the need to schedule maintenance. Regular reports keep asset tracking centralized to reduce downtime and improve response time.

Other features include:

  • Integration with Microsoft Azure, Salesforce, Google Docs and more
  • Predefined reports and custom reports
  • RFID tracking technology
  • Audit trail
  • Inventory management
  • Depreciation and disposal management

Agiloft offers three service tiers that range in price from $45 to $75 per user per month and also includes the option of floating licenses, so multiple users can use the same license at different times.

Agiloft provides a free edition with limited functionality that has no expiration date, which companies can use to evaluate the software. The free version includes training, 30 days of support and access to the hosted knowledge base for an administrator, five power users and five end users. Companies can upgrade to the full version at any time.

PriceFree Trial/DemoFeatures
$0-75 per monthFree trial>Inventory, depreciation and disposal management
>Barcode scanner and RFID integration
>Automatic alerts and predefined reports
>More features at Agiloft Service Desk Suite

Pros & Cons of Agiloft Service Desk Suite Asset Tracking Software
Agiloft offers a fully automated, customizable and scalable solution for hardware and software asset tracking and management, with detailed reporting and the option of cloud hosting or in-house deployment. Automatic alerts, predefined reports and tracking through RFID and a barcode scanner make tracking assets easy. Although customization is available, it’s a process to set it up. Also, there’s no GPS tracking.

ProsCons
>Cloud-based and in-house options available
>Fully customizable
>Unlimited use of free edition
>Customization is time consuming
>No GPS tracking

What Customers Are Saying
Users appreciate Agiloft’s flexibility and customization. One says, “The more we work with Agiloft, the more things we find for it to do. It has become a running joke – whenever we have a problem to solve, say, a broken coffee maker, we say ‘Agiloft can fix that!’”

Asset Panda

Asset-Panda
Asset Panda offers both IT and fixed asset tracking on its web-based, cloud-hosted software that’s integrated with its mobile app.

The customizable platform is user-friendly out of the box and also has unlimited configurations. Asset Panda’s system includes barcode generation, compliance tracking and ticketing, while allowing users to upload photos, receipts and documentation for each asset. Asset Panda is designed to work with devices that employees are already using, such as tablets and phones, and offers solutions optimized for specific industries.

Other features include:

  • Web-based, cloud-hosted deployment with remote access through a mobile app
  • Integration with Freshdesk, Zendesk, Mailchimp and more
  • Predefined and custom reports
  • GPS and RFID location technology
  • Audit trail
  • Inventory management
  • Depreciation and disposal management

Pricing for Asset Panda is based on the number of assets being tracked and starts at 500 for $3 per asset per year. Interested parties are encouraged to contact the sales team for custom pricing. Asset Panda offers a two-week free trial as well as a demo that provides a guided walkthrough of the software.

PriceFree Trial/DemoFeatures
$1,500+ per yearFree trial>Cloud-based mobile app
>Built-in barcode scanner
>Asset depreciation and accounting
>More features at Asset Panda

Pros & Cons of Asset Panda Asset Tracking Software
Asset Panda is easy to use, customizable and offers barcode generation, as well as GPS and RFID location technology, and tracks assets through their lifecycle. The software doesn’t offer in-house deployment.

ProsCons
>Barcode generation, GPS and RFID location technology
>Assets tracked through their lifecycle
>Easy to use and customizable
>No in-house deployment

What Customers Are Saying
Users love the excellent customer service, with one customer saying, “Honestly, the software program is amazing, hands down. We’ve had it for 3+ years and we are still learning new things it can do. However, as the company admin, my favorite thing about Asset Panda is the customer service.”

BOSS Solutions

bos-solutions
The BOSS Solutions Suite is an ITIL-based, fully integrated solution that combines the BOSS Support Central IT Asset Management (ITAM) with a help desk and service catalog.

The software can be implemented as cloud-hosted or via in-house deployment. Mobile apps are available for remote access, and both GPS and RFID tracking of physical assets is included. The suite includes customizable reports with a wide range of filters, along with inventory, depreciation, disposal and reservation management and an audit trail. There’s also a self-service portal.

Other features include:

  • In-house deployment through Windows
  • Web-based, cloud-hosted deployment with remote access through the mobile app
  • Integration with TeamViewer and Dell Warranty check
  • Predefined and custom reports
  • GPS and RFID location technology
  • Audit trail
  • Inventory management
  • Disposal management

Pricing ranges from the introductory-level Essential plan at $19 per user per month to the Enterprise level at $69 per user per month, billed annually, and includes support. A 14-day free trial is available with no credit card required, as well as a personalized demo.

PriceFree Trial/DemoFeatures
Essential: $19 per month
Professional: $39 per month
Enterprise: $69 per month
Free trial>Customizable reporting
>Self-service portal
>Fully integrated
>More features at BOSS Solutions

Pros & Cons of BOSS Solutions Asset Tracking Software
BOSS Solutions is noted for its flexible, fully integrated system with complete reporting of asset tracking, management and lifecycle. The system includes both GPS and RFID tracking. Drawbacks of the system are that individual customization is limited, and there’s no depreciation management.

ProsCons
>Fully integrated
>Customizable reports
>Both GPS and RFID tracking technology
>The web-based platform limits customization because changes affect all users
>No depreciation management

What Customers Are Saying
Users love the suite’s flexibility, with one customer saying, “The BoSS solution suite is capable, flexible, adaptable, and easy to use, which has resulted in significant process improvements for our organization.” Another shared, ” My favorite aspect of working with BOSS is the fact that they remain flexible in adding features and functionality based on customer feedback and do so relatively quickly.”

CakeHR by Sage

cake-hr-by-sage
CakeHR is a cloud-based automated solution for tracking employee data, including schedules, time-off requests and other HR-related information. The CakeHR solution was designed with the idea that tracking employee information should be a piece of cake.

Although CakeHR isn’t an asset management software by the strictest definition, its innovative, automated technology and use of custom and integrated reporting is notable.

This software tracks employees from application to separation, whether they work in the office or remotely. Each employee has access to their own profile through a self-service portal where they can enter information such as time-off requests. Such requests are approved and updated on a shared calendar. The software integrates with G Suite, Slack and Zappier.

Other features include:

  • Web-based, cloud-hosted deployment with remote access through a mobile app
  • Integration with G Suite, Slack and Zappier
  • Predefined and custom reports

CakeHR’s pricing is fairly straightforward, with each user costing $5.50 per month. Pricing will vary depending on any module add-ons, and a 14-day free trial is available.

PriceFree Trial/DemoFeatures
Starts at $5.50 per monthFree trial>Self-service portal
>Custom reports
>Automated time-off management
>More features at CakeHR by Sage

Pros & Cons of CakeHR by Sage Asset Tracking Software
CakeHR provides automation for time-off management, application tracking, onboarding and many other HR-related issues. CakeHR doesn’t include GPS or RFID tracking of physical assets or any physical asset management. There’s no in-house deployment.

ProsCons
>Automated
>Employees update information themselves
>Shared calendar
>No tracking of physical assets
>No in-house deployment

What Customers Are Saying
Users appreciate the calendar integration, with one customer saying, “Overall I am very happy with CakeHR. I am able to figure out who is in and out of the office with ease. My staff love how fast it enables me to approve/deny the holiday requests as it gives all the information I need to make the decision, including automated emails to me and the other administrators. I love how I have been able to integrate this with my google calendar too.”

eWorkOrders

eWorkOrders
EWorkOrders is a web-based, computerized maintenance management system (CMMS) that incorporates asset tracking and management into a fully-integrated system that includes employee management and time tracking.

EWorkOrders requires no software installation or special devices and can be accessed from any place where Wi-Fi is available. The customizable system is fully integrated and includes:

  • Asset management
  • Work order management
  • Service request interface
  • Planned/preventative maintenance
  • Predictive maintenance
  • Spare parts inventory
  • Geographic information system
  • Materials management
  • Document management
  • Predefined and custom reports
  • Barcoding

Other features include:

  • Web-based, cloud-hosted deployment with remote access through a mobile app
  • Integration with Zapier and Microsoft Excel
  • Audit trail
  • Inventory management
  • Depreciation and disposal management

Pricing starts at $35 per user per month. Although there’s no free trial offered, eWorkOrders does offer a free demo.

PriceFree Trial/DemoFeatures
Starts at $35 per monthFree demo>Barcoding
>Customization available
>Predefined and custom reports
>More features at eWorkOrders

Pros & Cons of eWorkOrders Asset Tracking Software
EWorkOrders is fully integrated, easy to set up and provides both custom and predefined reports. Because eWorkOrders is web-based, it’s also cloud-based and therefore subject to internet outages.

ProsCons
>Fully integrated
>Barcoding
>Straightforward set up
>No free trial

What Customers Are Saying
Users love that it’s easy to learn, with one customer saying, “It’s got all the features of the expensive CMMS I’ve used and is affordable and user friendly. … Ease of use and history information are the main reasons I recommend eWorkOrders.” Another user said, “Very professional and helpful support. Easy implementation. Easy to learn.”

Fiix

fiix
Fiix is a web-based, cloud-hosted CMMS that combines work order, asset and parts management in an integrated platform driven by AI-insights.

Fiix helps companies use assets to their fullest value through the thorough tracking of assets, parts, costs, maintenance and other important information. Fiix uses GPS tracking as well as RFID technology, creates an audit trail and manages inventory. Fiix’s platform can be accessed with mobile apps and includes both templated and custom reports.

Other features include:

  • Web-based, cloud-hosted deployment with remote access through mobile app
  • Integration with NetSuite, Sage 500 and SAP Cloud Platform
  • Predefined and custom reports
  • GPS and RFID location technology
  • Audit trail
  • Inventory management

Fiix’s pricing structure has four levels, with the Basic level starting at $40 per user per month, the Professional level at $60 per user per month and the Performance and Enterprise levels available through custom pricing. Fiix doesn’t offer a free trial, but a free tour of the platform is available.

PriceFree Trial/DemoFeatures
Basic: $40 per month
Professional: $60 per month
Enterprise: Custom pricing
Performance: Custom pricing
Free demo>GPS, barcoding and RFID technology
>Predefined and custom reports
>Cloud-based and mobile apps
>More features at Fiix

Pros & Cons of Fiix Asset Tracking Software
Fiix’s platform is fully integrated, cloud-hosted and includes a mobile app and custom reporting. The program lacks depreciation and disposal management, but it does include an audit trail and inventory management. And, while there’s a free demo available, no free trial is offered.

ProsCons
>GPS and RFID tracking technology
>Custom reports
>Mobile app available
>No in-house deployment
>No free trial

What Customers Are Saying
Users appreciate the ability to prevent maintenance issues, with one customer saying, “Fiix has already improved our maintenance team. In just a few weeks we are already tracking how much time is being spent where, allowing us to become more efficient. I think in the long term this will allow us to focus more on preventative and predictive maintenance and spend far less time doing reactive repairs.” Another user said, “Really help develop a culture based around preventative maintenance instead of reactive maintenance.”

 

Freshservice

Freshservice
Freshservice is a web-based, cloud-hosted integrated ITIL-aligned platform that combines IT asset tracking and asset management with an innovative, AI-driven help desk.

The Freshservice platform is accessible by mobile and offers RFID tracking, an audit trail and inventory, depreciation and disposal management.

Other features include:

  • IT Service Desk
  • Incident management
  • Problem management
  • Change and release management
  • Request management
  • Reporting and analytics
  • Predefined and custom reports
  • Integration with AWS, Zappier, Quickbooks, G suite and more

Pricing for the Freshservice platform starts with the Blossom level at $19 per user per month and extends up to the Forest level at $99 per user per month. Pricing for all levels is based on annual billing. Freshservice offers a 21-day free trial of its full version, with no credit card required.

PriceFree Trial/DemoFeatures
Blossom: $19 per month
Garden: $49 per month
Estate: $79 per month
Forest: $99 per month
Free trial>RFID tracking
>Advanced reporting suite
>Fully integrated help desk
>More features at Freshservice

Pros & Cons of Freshservice Asset Tracking Software
Freshservice offers extensive IT asset tracking and management on a cloud-hosted, web-based platform that includes RFID tracking and is accessible by a mobile app. Freshservice doesn’t include GPS tracking or an on-premise version.

ProsCons
>RFID tracking
>Reporting and analytics
>Fully integrated
>No in-house deployment
>No GPS tracking

What Customers Are Saying
Users noted the rapid implementation provided by Freshservice, with one customer saying, “The rapid deployment! Being Cloud, we were ready to start almost from day zero. The learning curve is quite smooth, and it was fairly easy to perform basic to moderate customizations on the portal and forms. Also the automation options were quite easy to follow (we basically used templates of the predefined ones) and one key for more novice users is that Freshservice has tutorials all around the solutions.”

GoCodes

GoCodes
GoCodes is a web-based, cloud-hosted asset tracking and management platform specially designed for tracking tools and equipment, IT assets, school equipment and medical equipment.

GoCodes utilizes its patented QR codes that come in the form of tags, which can be applied to any surface to track large or small items individually. Any mobile device can scan the tags, so no additional barcode scanners are necessary. GoCodes can be integrated with third-party software, such as Quickbooks and Zappier.

Other features include:

  • Web-based, cloud-hosted deployment with remote access through the mobile app
  • Integration with Microsoft Excel and Google Sheets
  • Predefined and custom reports
  • RFID location technology
  • Audit trail
  • Inventory management
  • Depreciation and disposal management

Pricing for GoCodes starts with the Standard level at $300 annually, which includes printable labels (referred to as tags), three user logins for any number of employees and management of up to 200 assets. The highest level, the Professional, includes tags, 20 user logins and management of up to 2,000 assets. GoCodes also has an Enterprise level available by a custom quote and offers payment options for the annual fees at all levels. There’s a 15-day free trial with no credit card required to start.

PriceFree Trial/DemoFeatures
Standard: $300 per year
Premium: $810 per year
Premium Elite: $1,500 per year
Professional: $2,160 per year
Enterprise: Custom quote
Free trial>Patented QR code technology
>Advanced reporting suite
>Integrated with popular accounting software
>More features at GoCodes

Pros & Cons of GoCodes Asset Tracking Software
GoCodes offers comprehensive asset tracking with its patented QR-code technology that’s scannable with any device and has applications in multiple industries. GoCodes includes an advanced reporting suite and integrates with popular accounting software. On the downside, there’s no in-house version or GPS location technology.

ProsCons
>Scannable with any device
>Advanced reporting suite
>Integrates with popular accounting software
>No GPS location technology
>No in-house deployment

What Customers Are Saying
Users love the scannable QR codes, with one customer saying, “Prior to using GoCodes, I attached preprinted numeric SKUs to my inventory. This was an issue for times when my business received a high volume of orders in one day because some numbers look alike and can be confusing. GoCodes has simplified everything by using QR technology.” Another user said, “The bar codes work every time and help us track equipment coming and going. I can also communicate with supervisors through the scan of each code.”

InnoMaint

InnoMaint
InnoMaint is a web-based, cloud-hosted system designed to maintain, monitor and measure maintenance activity related to facility equipment and includes asset tracking and management.

The automated and adaptable platform is user-friendly and includes instant notifications and work order management. InnoMaint is designed to help you make the most out of your maintenance staff and to reduce downtime by maintaining equipment in a timely and efficient manner.

InnoMaint’s features include:

  • Facility maintenance software
  • Field-service management software
  • Food-safety management software
  • Healthcare maintenance software
  • Asset maintenance management software

The software also offers:

  • Web-based, cloud-hosted deployment with remote access through its mobile app
  • Integrations for Enterprise users
  • Predefined and custom reports
  • GPS and RFID location technology
  • Audit trail
  • Inventory management

InnoMaint doesn’t disclose pricing on its website, but encourages interested parties to call for a custom quote. A free trial is available as well as a free demo.

PriceFree Trial/DemoFeatures
Custom quoteFree trial>GPS and RFID location technology
>Work order tracking
>Reminders and escalation alerts
>Asset maintenance management software
>More features at InnoMaint

Pros & Cons of InnoMaint Asset Tracking Software
InnoMaint is a specialized software that’s easy to use and offers GPS and RFID technology as well as customizable reports. On the downside, InnoMaint has no depreciation and disposal management, and there’s no in-house deployment available.

ProsCons
>Specialized software
>GPS and RFID location technology
>Customizable reports
>No in-house deployment
>No depreciation and disposal management

What Customers Are Saying
Users love the software’s value, with one customer saying, “The cost of the software is very nominal.” Another user said, “Easy to use, nice user interface, good support, easy to add asset details, easy to maintain, cost-effective.”

MaintainX

MaintainX
MaintainX offers both in-house and web-based, cloud-hosted deployment for its mobile-first work order and procedure digitization software.

The software is designed to help companies track preventative and reactive maintenance, while controlling other aspects of their businesses through operating checklists and conducting safety and quality inspections. MaintainX also helps maintain training checklists to ensure proper training and safety for employees. It allows for the tracking of maintenance procedures, auditing and inspection workflows as well as tooling and gauge reporting.

Other features include:

  • In-house deployment for both Mac and Windows
  • Web-based, cloud-hosted deployment and remote access through its mobile app
  • Integration with SAP Business One
  • Predefined reports
  • GPS and RFID location technology
  • Audit trail
  • Inventory management
  • Depreciation management

Pricing for MaintainX starts at $8.33 per user per month for the Essential level and goes up to $115 per user per month for the Enterprise level. The vendor offers a free version with limited functionality as well as a free trial for Essential plans and higher. There’s also a demo available so customers can get familiar with the software.

PriceFree Trial/DemoFeatures
Basic: $0 per month
Essential: $8.33 per month
Premium: $32.50 per month
Enterprise: $115 per month
Free trial>Procedure library
>Parts inventory
>Safety and inspection tracking
>More features at MaintainX

Pros & Cons of MaintainX Asset Tracking Software
MaintainX offers cloud-based and Mac and Windows deployment of its digitized, mobile-first platform. The software includes safety and inspection tracking and utilizes GPS and RFID location technology. However, it doesn’t offer depreciation and disposal management.

ProsCons
>Cloud, Mac and Windows deployment available
>Safety and inspection tracking
>GPS and RFID location technology
>No depreciation and disposal management

What Customers Are Saying
Users appreciate the value and features of MaintainX, with one customer saying, “I have not worked with any other software or app that has given us this type of functionality with so much ease and value for the price.” Another said, “MaintainX offers an easy to use, logical, mobile-friendly app. Our mechanics and drivers use it to report issues and document fixes. Reporting is available and the product is fairly priced.”

ManagerPlus

ManagerPlus is trusted by some of the biggest companies in the world, including ExxonMobil, Union Pacific, Xerox, and Pepsi. This provider offers everything you need for enterprise asset management. Their robust set of features includes:

  • Asset Registry
  • Work Order Management
  • Maintenance Plans
  • Time and Material Tracking
  • Meter and Log Management
  • Parts and Inventory Management
  • GPS and RFID Support
  • Business Intelligence
  • Custom Reporting and Charts

Their prices start at $85 per user per month for the Lightning Plus plan. You can also upgrade to the Lightning Experience plan for $125 per user per month, which would provide you with access to bonus features such as invoicing, clock-in/clock-out, and a vendor work order portal.

PriceFree Trial/DemoFeatures
$85-$125 per user per monthFree demo>GPS and RFID support
>Time and material tracking
>Custom reports
>More features at ManagerPlus

Pros & Cons of ManagerPlus Asset Tracking Software

ManagerPlus offers a variety of helpful features for asset tracking. The only concern with this provider is that if you’re on a tight budget, you could find a lower price elsewhere.

ProsCons
>Feature-rich asset tracking software
>Many third-party integrations available
>Relatively expensive compared to other providers

What Customers Are Saying

Another benefit to using ManagerPlus is that they provide exceptional customer service. “The customer support is excellent,” wrote one user. “Calls are always answered in a timely manner, and the operator always provides the necessary information to solve the problem.”

MAPCON

MAPCON
MAPCON is a computerized maintenance management system that includes asset tracking within both its web-based, cloud-hosted and in-house platforms. The in-house solution can be hosted on your server or MAPCON can host it for you. The vendor offers both a Lite and Pro version and the pricing is dependent on the number of concurrent users as well as the number of modules requested.

MAPCON’s CMMS features custom programming, system integration and training. Advanced modules include barcoding, inventory and maintenance.

Other features include:

  • In-house deployment available through Windows
  • Web-based, cloud-hosted deployment and remote access through the app
  • Integration with Microsoft Dynamics, SAP, Oracle Summit ERP systems and more
  • Predefined and custom reports
  • GPS and RFID location technology
  • Inventory management

MAPCON Lite has a monthly pricing option at $30 per month, but the vendor also gives companies the option to purchase the program outright for $495. Interested parties can call for a custom quote for the Pro version. MAPCON offers a 30-day free trial of the full version, as well as a free online demo.

PriceFree Trial/DemoFeatures
MAPCON Lite: $30 per month or $495 to purchase
MAPCON Pro: Custom quote
Free trial>Barcoding
>Advanced inventory
>Advanced maintenance
>More features at MAPCON

Pros & Cons of MAPCON Asset Tracking Software

MAPCON includes GPS and RFID technology, customizable reports, remote access with mobile devices and both cloud-based and in-house deployment (available on Windows). Customers have the option to purchase the software for a one-time payment. The drawbacks are that MAPCON doesn’t include depreciation or disposal management and provides no audit trail.

ProsCons
>In-house and cloud deployment available
>GPS and RFID technology
>Software available for purchase
>No audit trail
>No depreciation or disposal management

What Customers Are Saying

Customers appreciate MAPCON’s time-saving features, with one saying, “… The ability for it to maintain records, notify affected employees, and allow our users to create and check the status of work orders and inventory is invaluable. It has saved our company both time and money, which is a must in this economy.” Another user said, “I could not have asked for a better system than Mapcon.”

MMSoft Pulseway

MMSoft-Pulseway
MMSoft Pulseway is an automated remote monitoring management (RMM) that offers asset tracking within a fully-integrated web-based, cloud-hosted or in-house all-in-one IT system platform.

MMSoft Pulseway features an out-of-the-box patching engine, advanced automation, a PSA tool and endpoint protection.

Other features include:

  • In-house deployment on Mac and Windows
  • Web-based, cloud-hosted deployment and remote access through the mobile app
  • Integration with Slack, Zendesk and more
  • Predefined and custom reports
  • Audit trail
  • Inventory management

Pricing for MMSoft Pulseway starts at $47 per month for the Team plan. The software is available as a free personal-use plan with limited functionality, and the vendor offers a 14-day free trial of the Team plan and a live customized demo.

PriceFree Trial/DemoFeatures
Team plan: $47 per month and up
Personal-use plan: Free
Free version>Automated tasks
>Customizable API
>Remote controls and support
>More features at MMSoft Pulseway

Pros & Cons of MMSoft Pulseway Asset Tracking Software
MMSoft Pulseway offers remote control with mobile apps, ease of use and both cloud-based and Mac and Windows deployment. Potential negatives for some users are that it doesn’t include depreciation or disposal management, and there’s no GPS or RFID location technology.

ProsCons
>Works with the cloud, Mac and Windows
>Remote control with mobile apps
>Easy to deploy and use
>No GPS or RFID location technology
>No depreciation or disposal management

What Customers Are Saying
Users appreciate MMSoft Pulseway’s mobile alerts, with one saying, “Having been in various IT-related industries throughout my career I’ve used a variety of solutions similar to Pulseway. None have made attending to any alerts or issues throughout the infrastructure this quick and easy. Offering a single pane of glass for your entire infrastructure, you get the information you need, in a format that’s efficient, and can attend to issues from your phone!”

SysAid

SysAid
SysAid’s automated, fully-integrated IT service management (ITSM) is available in both cloud-based and in-house deployment that incorporates IT asset management.

SysAid’s platform includes core ITIL capabilities, such as problem management and change management as well as an end-user self-service portal, incident and service request management and an integrated help desk.

Other features include:

  • In-house deployment for Windows platform
  • Web-based, cloud-hosted deployment and remote access through its mobile app
  • Integration with TeamViewer, Slack, Trello and more
  • Predefined and custom reports
  • Inventory management

SysAid doesn’t disclose pricing on its website but encourages interested parties to call for a custom quote. There’s a 30-day free trial available, with no credit card required, as well as a customized demo.

PriceFree Trial/DemoFeatures
Custom quoteFree trial>Fully integrated help desk and service desk
>In-house and cloud deployment
>Self-service portal
>More features at SysAid

Pros & Cons of SysAid Asset Tracking Software
SysAid is customizable, offers a unique dashboard and has a ticketing system that’s easy to set up. However, it doesn’t offer GPS or RFID location technology, an audit trail or disposal and depreciation management.

ProsCons
>Unique dashboard
>Customizable
>Easy setup of ticketing
>No GPS or RFID location technology
>No disposal or depreciation management
>No audit trail

What Customers Are Saying
Users say they love the automation, with one commenting, “The most we like that’s automated and no more manual work needed anymore which saves us a lot of time to focus on tasks with higher priority and urgency.” Another user said, “We were able to get a comprehensive product that gave us the biggest bang for our buck compared to any other product.”

UpKeep

UpKeep
UpKeep is a fully-integrated, computerized maintenance management system that’s web-based, cloud-hosted and includes fixed asset management.

UpKeep tracks asset downtime, costs and usage as well as utilizing automated workflows.

Other features include:

  • Fully integrated CMMS with fixed asset management
  • Web-based, cloud-hosted deployment and remote access through a mobile app
  • Integration with Slack, Zappier and Active Directory
  • Predefined and custom reports
  • GPS and RFID location technology
  • Audit trail
  • Inventory management
  • Depreciation and disposal management

Pricing for UpKeep begins at the Starter level at $35 per user per month and goes up to the Business Plus level of $100 per user per month. These rates are based on annual billing, and all plans feature unlimited users. UpKeep offers a free version with limited functionality as well as a free demo.

PriceFree Trial/DemoFeatures
Limited functionality version: Free
Starter: $35/$40 per month
Professional: $60/$75 per month
Business Plus: $100 per month
Free demo>Scannable barcodes
>Parts inventory
>Work orders
>More features at UpKeep

Pros & Cons of UpKeep Asset Tracking Software
UpKeep offers GPS and RFID location technology, barcode scanning, custom reports, unlimited users and has a free limited-use version available. On the downside, in-house deployment isn’t available for the software.

ProsCons
>Unlimited users
>Barcodes scanning
>Free limited use version available
>No in-house deployment

What Customers Are Saying
Users claim that the software excels, with one saying, “Overall UpKeep is a great piece of software that continues to improve with regular feature updates. I would recommend it to anyone managing a medium to large-sized business facility or multiple properties.” Another customer said, “Overall, this is the best CMMS we have used. I did sample the top 10 for a year before deciding and upKeep was the best because of ease of use in the field.”

What Is Asset Tracking Software?

Asset tracking software is a digital system of tracking and managing what a company owns. Assets may include software, hardware, IT devices, tools, machinery, inventory, equipment, and vehicles.

For software assets, the software keeps track of important information such as license renewal dates.

For physical assets, tracking involves knowing where the asset is physically and which employees have handled it. Tracking the physical whereabouts of assets may be accomplished through GPS location devices, barcode scanners, or radio-frequency identification (RFID) technology. Some asset tracking software systems utilize QR codes that are scannable with mobile devices.

An important aspect of asset tracking software is the ability to automate the scheduling of maintenance and simplify the process for employees to open tickets for repairs. It also tracks repair expenses and other maintenance costs across the lifecycle of each asset.

Benefits of Asset Tracking Software

Asset tracking software offers a number of benefits. It can help companies large and small:

  • Avoid downtime: Companies can avoid downtime that occurs from failure to renew software licenses or from missing important maintenance upkeep, which prevents the breakdown of equipment.
  • Prevent repairs: Maintenance reminders can help companies find and replace worn parts on assets during maintenance checkups to avoid more costly repairs.
  • Locate assets: GPS trackers and barcodes can help companies locate missing assets or recover them in the event of theft.
  • Keep records: Asset tracking software also helps with accounting by tracking the purchase prices and costs of maintenance and repairs for each asset, along with any applicable
  • Purchase wisely: Because costs are tracked over the entire lifecycle of an asset, companies are better able to compare the overall affordability of competing brands beyond just the original purchase price.
  • Comply with regulations: Small and medium-sized companies in heavily regulated industries can streamline their compliance with regulations.
  • Save time: Companies can forgo the time and expense of performing manual audits of assets.
  • Satisfy customers: Customer inquiries can be answered quickly and accurately for tracking assets that are product inventories.
  • Share information: All of this can be accomplished with a centralized tracking system that’s accessible by personnel at the touch of a button or sent to management or accounting in the form of reports.

Must-Have Features of Asset Tracking Software

Knowing which features to look for can help in making a decision about which asset tracking software to purchase for your company. Here are key features to check for:

  • Tracking technology: While every asset tracking software system should have some type of tracking technology, systems that utilize both GPS and RFID technology should be preferred.
  • Integrations: Software that’s compatible with and easily integrates with other tools, such as customer support, is recommended so that every team member can easily access the information they need.
  • Reporting: While most asset tracking software should have reports, having the option of both predefined and customizable reports saves time and also gives companies flexibility in reporting when they need it.
  • Maintenance scheduling: Automated maintenance scheduling eliminates the need for the manual entering of maintenance scheduling and should be the preferred method.
  • Cloud support: Cloud support eliminates the fear of server crashes or other in-house issues that can affect real-time asset tracking.
  • Mobile compatibility: With many team members already carrying mobile devices, mobile app integration makes the need for additional dedicated devices unnecessary.
  • Easy setup: While extensive customization can seem ideal, if the process is too cumbersome, complicated, and time consuming, many companies may never get through the process to reach implementation.

The Cost of Asset Tracking Software

The cost of asset tracking software can range from $5.50 per user, per month, to over $2,000 for a professional suite. In some cases, you may need to call to request a quote. Prices will vary based on the features and services you’re looking for, the number of users you will have and other factors, as well as the asset tracking software you choose.

Some companies provide a product tour or demo, others offer a free trial of their full version and still others have a free version available with limited features. If you’re hesitant about paying a hefty fee to get started with asset tracking software, using a free, limited version may be the route to go for your company. On the other, even the learning curve involved in getting familiar with a free version may be too time consuming unless you’re committed to purchasing the full version anyway.

Because of the long-term savings in time, asset lifespan and downtime, asset tracking software should be thought of as an investment rather than an expense. As a business owner, you are the best person to determine which asset tracking software best meets your company’s needs.